q & a: pro forma system

PF System (20 Jan 2020) of 11

Q & A: Pro Forma System Updated on 01 FEB 2021

This document is posted the questions received from HoD, Coordinator & Roadshow PF system (https://pf.upsi.edu.my)

No Question or Problem: Answer: PIC: 1 a) How to check your own status such HoD, Coor, TDA,

Dean, Admin? Five type of status: HoD, Coor, TDA, Dean, Admin If the status is not matched, please contact BPQ.

HoD, Coor, TDA, Dean, Admi

n

BPQ

2 a) How to assign Coordinator from other department/faculty? Click on “Create/Review” > search the course > click on “Create”

b) Why Coordinator don’t received the task (PF entry)

after assigned by HoD? c) How to assigned Course Coordinator for Master Copy

(REVIEW1)?

a) Tick on “All Faculty”. b) Please check & confirm the current Staf ID (Maybe

previously they were part-time staff in UPSI).

HoD

b)

a)

c)

https://pf.upsi.edu.my/


No Question or Problem: Answer: PIC:

d) How to assigned Course Coordinator for Current Semester (e.g. A201)?

Assigned Course Coordinator at Offered Course (Faculty Screen) for setting Current Semester (e.g. A201) via Subject Group Setup at Faculty Screen.

HoD/ PTPO Jab

3 I’m unable to fill in the course information (e.g. synopsis, SLT etc.) BUT not due to PLO batch.

Please update your browser or try to use other browser.

Coor


No Question or Problem: Answer: PIC: 4 How to solve problem of wrong assigned?

- HoD need to reassign the coordinator to other lecturer.

- If the course is inactive or no longer offered or old course code, HoD need to assign the course to HoD as HoD know the course was inactive or no longer offered.

HoD need to reassign the coordinator using PF system:

HoD

5 Penjanaan PF kursus, apakah kohort atau batch (PLO dan CLO) yang sepatutnya digunakan? Coordinator perlu pastikan*: - Pelajar lama atau sebelum semakan perlu

menggunakan PLO dan CLO kohort sebelum semakan contohnya semakan 2014.

- Pelajar baharu selepas semakan perlu menggunakan PLO dan CLO kohort selepas semakan contohnya semakan 2019.

- Jika terdapat pelajar sebelum dan selepas semakan dalam kursus tersebut, maka, Coordinator perlu menggunakan PLO dan CLO kohort selepas semakan contohnya semakan 2019.

*Jika kurang pasti, mohon berbincang dengan KJ. Nota: Pertukaran Kohort atau Batch akan menyebabkan kehilangan data di bahagian SLT. Coordinator perlu berhati-hati semasa membuat pemilihan. Peringatan Pop up message akan dipaparkan semasa pemilihan.

Pertukaran CLO dan PLO Batch boleh dilakukan seperti berikut:

Coor


No Question or Problem: Answer: PIC: 6 How to Solved PLO Batch Code?

PLO Batch Code not found. Please contact HoD Please ask HoD to login and check OBERS using IMS (Faculty) including PLO, Mapping MQF, Origin, Batch, Learning domain, Weightage (Final) & Mapping CLO-PLO. Refer 7 for further explanations.

HoD

7 Why am I unable to choose PLO and CLO Batch? a) PLO Batch: HoD need to setup 2 PLO Batch at PLO

Setup > MQF Programme Setup

HoD

a)

a)

a)



b) CLO Batch: HoD need to setup 2 CLO Batch at PLO Setup > CLO Subject Setup, HoD need to fill in the CLO twice (e.g. Semakan 2014 & Semakan 2019).

b)

b)

b)



c) CLO Mapping: HoD need to map CLO with PLO at PLO Setup > Subject Setup by Programme, HoD need to click on “Origin” and Key in Exam Weightage (e.g. 40). Then, CLO Mapping (e.g. SFR3996-01 for Semakan 2014 & SFR3996-02 for Semakan 2019).

Problem with Total Percentage for Final Exam:

Problem with CLO-PLO mapping:

c)

c)

c)

c)


No Question or Problem: Answer: PIC: 8 Submission Problem:

Refresh is needed after all the issues are settle. Particularly

after modification in OBERS (Video here) https://drive.google.com/file/d/1chtj49u8f4W2xesaL4vjLA1WY_5W4TaK/view?usp=sharing

Coor

9 What is the difference between the Master Copy (e.g. Review 1) and the Current Semester (e.g. A192)? Penjanaan Master Copy (cth: REVIEW 1) adalah untuk menwujudkan kursus tersebut dalam sistem PF buat kali pertama dan terdapat beberapa perkara penting perlu dikunci seperti a)Sinopsis, b)Semester & Tahun mengikut buku program, c)PLO, CLO, Learning Domain dan Pemetaan PLO-CLO-Learning Domain. Perkara-perkara tersebut perlu diisi oleh Coordinator untuk kali pertama dan akan dijana secara automatik pada semester berikut dan kekal sehingga semakan program dibuat. Selepas pengesahan Master Copy (cth: REVIEW 1), sistem akan menawarkan PF semester semasa (cth: A192) dan Coordinator perlu click button "Copy PF" dan semua maklumat Master Copy (cth: REVIEW 1) akan dimasukkan dalam kursus A192 tersebut. Terdapat perkara-perkara dalam PF telah dikunci dan staf akademik juga berubah mengikut semester semasa, mohon Coordinator semak semula maklumat dan boleh

a) Master Copy (e.g. Review 1) b) Current Semester (e.g. A192) c) click button “Copy PF” d) Pop up Copy PF from past semester/Review

HoD Coor

b)

a)

https://drive.google.com/file/d/1chtj49u8f4W2xesaL4vjLA1WY_5W4TaK/view?usp=sharing



membuat perubahan di bahagian-bahagian dibenarkan seperti a)Kaedah Pengajaran dan Pentaksiran, b)Kemahiran yang boleh dipindahkan, c)Kandungan kursus, d)Pengagihan Jam Pembelajaran Pelajar SLT tetapi CLO Weightage mesti dikekalkan, e)Keperluan khas atau sumber untuk menyampaikan kursus, f)Rujukan, g)Maklumat tambahan lain). Selepas semakan dan perubahan yang dilakukan, Coordinator perlu submit untuk pengesahan HoD. Kenapa perlu submit 2 kali? Coordinator menghasilkan master copy (cth: Review 1) mungkin berbeza dengan Coordinator semester semasa (cth: A192) & kegunaan Review 1 bagi semester berikut.

10 How to reject the Approved PF? Email to BPQ: [email protected] and cc [email protected] bagi perkara Course Info; Synopsis; Semester and Year; Transferable Skills; Special Requirement; Reference; Other Information. Email to PPA: [email protected] bagi perkara Course Learning Outcomes; Programme Learning Outcomes; Student Learning Time. Subject: Permohonan untuk REJECT PF KURSUS bagi Program xxx atau Kursus xxx (Semester: xx) Contohnya: Permohonan untuk REJECT PF KURSUS SFR3996 Research Project (Semester: REVIEW1)

This action can only be performed by admin after received email from HoD. Therefore, please check carefully before approval and Meeting CA & PF for current semester need to be conducted for checking at Department level.

HoD

BPQ &

PPA

d) c)

mailto:[email protected]





Content: Mohon nyatakan sebab permohonan untuk REJECT PF KURSUS bagi Program xxx atau Kursus xxx Contohnya: Terdapat maklumat yang diisi tidak sama dengan Maklumat dalam COPPA yang telah diluluskan.

• CLO, PLO & SLT (PPA)

• Remark for Rejection! • Sebab (PPA)

• 8 item yang lain (BPQ) • Remark for Rejection!

• Sebab (BPQ)


No Question or Problem: Answer: PIC: 11 How to set up next REVIEW in the PF system? Why*?

Email to BPQ: [email protected] and cc [email protected] Subject: Permohonan untuk menjanakan semakan yang seterusnya (e.g. REVIEW 2) bagi Kursus xxx dalam Program xxx (Perubahan Maklumat Kursus/ Semakan Program) Contohnya: Terdapat perubahan xx dalam kursus xxx/ semakan program setelah mendapat kelulusan Senat. Minit senat / Kelulusan semakan program telah dilampirkan… *Sebarang perubahan / semakan program, boleh dilakukan setelah mendapat kelulusan Senat. Pihak Fakulti / PTj perlu memohon secara bertulis kepada BPQ untuk membolehkan sistem PF dibuka untuk diakses oleh KJ dan Penyelaras Kursus. Rujuk GARIS PANDUAN SISTEM PRO FORMA (PF) KURSUS (m/s 6 atau Carta Alir m/s 9)

This action can only be performed by admin after received email from HoD. Therefore, please check carefully and please give proof (e.g. Minute Senate or Program Review Approval) for further action. For Admin: Click on PF List -> Tick on Review -> HoD need to assign the Coordinator (refer Item 2)

HoD

BPQ &

PPA

1)

Cth




No Question or Problem: Answer: PIC: 12 How to check active course and previous semester or old

Review PF file? For OBERS (PPA)

For Course Setup (BHEA)

For checking active course, Click on PF List -> Search Course Code - > refer to “Active” column. If the related course shows “N”, then HoD need to check the active status on OBERS (If completed all process and active), then contact BHEA for checking the status of course setup.

Click on PF List -> Search Course Code - > Click on View.

HoD

BPQ, BHEA

& PPA

PIC = Person in Charge; HoD =Head of Department; Coor = Coordinator

Any additional questions regarding this PF system must be directed to BPQ (Coordinator: Dr. Tho Siew Wei) – [email protected]

1)

2) Search

3)

1)

2) Search

3)


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