pwgsc procurement tools quick reference - …...version 4 – april 2011 introduction the...
TRANSCRIPT
Acquisitions
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PWGSC Procurement Tools Quick Reference
Version 4 – April 2011
Improving procurement together”
PWGSC Procurement Tools Quick Reference – Page 2 of 25
Version 4 – April 2011
Table of Contents
Introduction ............................................................................................... page 5
Goods ........................................................................................................ page 5
Audiovisual equipment ................................................................................... page 5 Cars ............................................................................................................ page 5 Computers .................................................................................................... page 5 Fire fighting equipment .................................................................................. page 5 Fuel ............................................................................................................. page 6 Furniture ...................................................................................................... page 6 Hand tools .................................................................................................... page 6 Mobile wireless products ................................................................................. page 6 Network equipment ....................................................................................... page 6 Passenger vehicles ......................................................................................... page 6 Photocopiers ................................................................................................. page 6 Printers ........................................................................................................ page 7 Publications .................................................................................................. page 7 Safety and rescue equipment .......................................................................... page 7 Scanners ...................................................................................................... page 7 Security equipment ........................................................................................ page 7 Shredders .................................................................................................... page 7 Software ...................................................................................................... page 8 Tires and tubes ............................................................................................. page 8 Tools, hand ................................................................................................... page 8 Trucks ......................................................................................................... page 8 Video-conferencing equipment ......................................................................... page 8 Wireless products, mobile ............................................................................... page 8
Services ..................................................................................................... page 9
Advertising ................................................................................................... page 9 Air charter .................................................................................................... page 9 Architectural ................................................................................................. page 9 Audiovisual ................................................................................................... page 9 Audit support ................................................................................................ page 9 Business solutions ......................................................................................... page 9 Centralized Professional Services System (CPSS) .............................................. page 10 Change management .................................................................................... page 10 Clothing advice ............................................................................................ page 10 Commissionaire ............................................................................................ page 10 Communications ........................................................................................... page 11 Construction ................................................................................................ page 11 Courier........................................................................................................ page 11 Cyber protection ........................................................................................... page 11
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Disposal, vehicles ......................................................................................... page 11 Engineering ................................................................................................. page 12 Events management ..................................................................................... page 12 Expositions and exhibits ................................................................................ page 12 Financial ...................................................................................................... page 12 Fleet management ........................................................................................ page 12 Freight ........................................................................................................ page 12 Government Cellular Services (GCS) ............................................................... page 12 Human resources ......................................................................................... page 12 In-service support ........................................................................................ page 13 Learning ...................................................................................................... page 13 Maintenance ................................................................................................ page 13 Management consulting ................................................................................. page 13 Media monitoring .......................................................................................... page 13 Mobile wireless voice and data ........................................................................ page 13 Networking Equipment Services (NES) ............................................................. page 13 Organizational development ........................................................................... page 13 Printing ....................................................................................................... page 14 Professional Audit Support Services (PASS-SA) ................................................. page 14 Professional Services (PS) Online .................................................................... page 14 Project management ..................................................................................... page 14 Public opinion research and surveys ................................................................ page 15 Relocation ................................................................................................... page 15 Rental, car ................................................................................................... page 15 Reprography licence ...................................................................................... page 15 Security, cyber protection .............................................................................. page 15 Solution-Based Informatics Professional Services (SBIPS) .................................. page 15 Task-Based Informatics Professional Services (TBIPS) ....................................... page 16 Task and Solutions Professional Services (TSPS) ............................................... page 16 Technical, Engineering and Maintenance Services (TEMS) ................................... page 16 Temporary help ............................................................................................ page 17
Atlantic, Québec and Western Regions ........................................................... page 17 NCA Region ................................................................................................ page 17 Ontario Region ............................................................................................ page 17 Pacific Region ............................................................................................. page 17
Vehicles disposal .......................................................................................... page 17 Wireless Communication Services (WCS) ......................................................... page 17
Resources and Publications ......................................................................... page 18
Accommodation and Car Rental Directory ......................................................... page 18 Buy and Sell Web site ................................................................................... page 18 Cataloguing and Materiel Identification ............................................................ page 18 Commodity codes ......................................................................................... page 18 Contracts Canada ......................................................................................... page 18 Customer Information System (CIS) ............................................................... page 18 DataCap (Procurement Reporting)................................................................... page 19
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e-Purchasing ................................................................................................ page 19 GCPEDIA ..................................................................................................... page 19 Goods and Services Identification Number (GSIN) ............................................. page 19 Forms Catalogue .......................................................................................... page 19 GCSurplus ................................................................................................... page 19 Government Electronic Tendering System (MERX™) ........................................... page 19 Green procurement ....................................................................................... page 20 Online Security Requirements Checklist ........................................................... page 20 Policy notifications ........................................................................................ page 20 Procurement Allocation Directory (PAD) ........................................................... page 20 SELECT (Real Property Sourcing System) ......................................................... page 20 Spend Cube ................................................................................................. page 21 Standard Acquisition Clauses and Conditions (SACC) Manual .............................. page 21 Standing Offer Index (SOI) ............................................................................ page 21 Supplier Information (SI) ............................................................................... page 21 Supply Manual ............................................................................................. page 22 Travel ......................................................................................................... page 22
Abbreviations ............................................................................................ page 23
Revision History ........................................................................................ page 25
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Introduction The Procurement Tools Quick Reference (Quick Reference) provides information on the tools available to assist Government of Canada (GC) departments and agencies in carrying out their procurement activities. The tools listed in this Quick Reference are also available on the Public Works and Government Services Canada (PWGSC) Buy and Sell Web site. The standing offers and supply arrangements for each commodity can be found in the Standing Offer Index. The Quick Reference is organized by Goods; Services; and, Resources and Publications, and uses common search words to help you find what you are looking for. Note: In the context of this document, an e-Tool is a computer based application with an interactive user interface that enables clients to capture or search for procurement related information. If you have any difficulties in accessing the listed tools, please let us know at:
Goods The table below provides a brief description of the most popular goods, includes links to relevant web pages, and specifies whether e-Tool training is available.
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Audiovisual equipment
The Audiovisual and Videoconferencing Equipment site provides the National Master Standing Offers (NMSO) and Regional Master Standing Offers (RMSO) for audiovisual and videoconferencing equipment including installation services. http://publiservice.pwgsc.gc.ca/acquisitions/text/av-vc-e.html
None
Cars See Passenger Vehicles. None
Computers The Computer Acquisition Guide (CAG) site provides access to NMSOs for computers and computer-related equipment and systems. http://computer.pwgsc.gc.ca/index.cfm?fuseaction=cag.home&lang=e
Caroline Bassett
Fire fighting equipment
The Fire Fighting and Safety and Rescue Equipment site contains the NMSOs for fire fighting equipment and safety and rescue equipment. http://publiservice.gc.ca/services/icpsss-spicsn/firesafety/intro-e.html
None
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Fuel The National Fuel Procurement Program site provides information on the National Master Standing Offers (NMSO) and Regional Individual Standing Offers (RISO) for aviation fuel, NMSO for marine fuel, Regional Master Standing Offers (RMSO) for heating fuel and RMSOs for diesel and automotive gasoline. http://panc-nfpp.tpsgc-pwgsc.gc.ca/Introduction.aspx
None
Furniture The Furniture site contains NMSOs and RMSOs for office furniture. http://publiservice.gc.ca/services/icpsss-spicsn/furniture/intro-e.html
None
Hand tools The Hand Tools site provides the NMSOs for hand tools and the Hand Tools catalogue. http://publiservice.gc.ca/services/icpsss-spicsn/handtools/intro-e.html
None
Mobile wireless products
See Government Cellular Services (GCS). None
Network equipment
See Networking Equipment Services (NES). Brenda Agard Alleyne
Passenger vehicles
The Government Motor Vehicle Ordering Guide (GMVOG) site contains the GMVOG catalogue, Departmental Individual Standing Offers (DISO) and National Individual Standing Offers (NISOs) for the supply and delivery of vehicles. Different versions of the catalogue and other documents provide vehicle specifications, options lists and prices. http://publiservice.gc.ca/services/icpsss-spicsn/gmvog/intro-e.html
None
Photocopiers See Printers. None
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Printers The Imaging Product Management Group (IPMG) handles the national commodity management for imaging products and services including printers, digital photocopiers, multifunction devices, scanners, and managed print solutions (MPS). The site provides information on the series of National Master Standing Offers (NMSO) for the purchase of desktop and network printers, as well as the NMSOs for the lease of photocopiers and multifunction devices. Additionally, information on the series of NMSOs for document scanners, the series of NMSOs for wide format printers (plotters), and the supply arrangements for MPS is provided. This is an interactive website that allows users to check comparative benchmark scoring, prices and product details, or to configure specific products. All standing offer and supply arrangement suppliers and their product specifications and prices are included on the site or are accessible from it. http://www.pwgsc.gc.ca/ipmg/text/index-e.html
None
Publications The Government of Canada Publications site is your "single window" access point to locate or order free and priced publications authored by Government of Canada departments, in printed and electronic format. http://publications.gc.ca/site/eng/home.html
None
Safety and rescue equipment
See Fire fighting equipment. None
Scanners See Printers. None
Security equipment
The Security Equipment site provides the NMSOs within the Security Equipment Catalogue. This catalogue lists frequently requested security storage equipment and shredders which (with the exception of utility padlocks), are listed in the Security Equipment Guide SSB/SG-20 published by the Royal Canadian Mounted Police.
http://publiservice.gc.ca/services/icpsss-spicsn/security/intro-e.html
None
Shredders See Security equipment. None
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Software The Software Acquisition Reference Centre (SARC) site provides information about how to procure software and related services. http://software.pwgsc.gc.ca/ The Software Information Portal includes a Software Procurement Acquisition Resource Catalogue that lists software products for vendors with or without Departmental Individual Standing Offers (DISO), sorted by category. http://software.pwgsc.gc.ca/catalogue/index-eng.cfm
None
Tires and tubes
The Tires and Tubes site provides the National Master Standing Offers (NMSO) for tires and tubes. http://publiservice.gc.ca/services/icpsss-spicsn/tires/intro-e.html
None
Tools, hand See Hand tools. None
Trucks See Passenger Vehicles. None
Video-conferencing equipment
See Audiovisual equipment. None
Wireless products, mobile
See Government Cellular Services (GCS). None
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Services The table below provides a brief description of the most popular services, includes links to relevant web pages, and specifies whether e-Tool training is available.
To buy or use this service Tell me more
e-Tool training
Advertising The Government of Canada Advertising site explains the roles and responsibilities and the process for government advertising. It includes the solicitation process for the Agency of Record for the Government of Canada (GC) and the standing offers and supply arrangements for advertising services. It also provides information on the eligibility and evaluation guidelines for media suppliers and includes the Annual Report on GC advertising activities. http://www.pwgsc.gc.ca/pub-adv/index-eng.html
None
Air charter The Air Charter Services Catalogue consolidates, for the convenience of users, all relevant information contained in the National Master Standing Offer (NMSO) for domestic and some international Air Charter Services. http://aircharter.pwgsc.gc.ca/index.cfm?fuseaction=catalogue.home&lang=e
None
Architectural See SELECT, the Real Property Sourcing System. None
Audiovisual See Communications. None
Audit support See Professional Audit Support Services (PASS-SA). Peggy Gilmour
Business solutions
See Task and Solutions Professional Services (TSPS). [email protected]
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Centralized Professional Services System (CPSS)
CPSS is a Web-based portal that provides a central access point for professional services and a more consistent user experience for clients. CPSS currently incorporates these methods of supply: • Learning Services; • Professional Audit Support Services Supply Arrangement
(PASS-SA); • Solution-Based Informatics Professional Services (SBIPS); and • Task and Solutions Professional Services (TSPS). Other methods of supply may be added in the future. CPSS is accessible at: https://sspc-cpss.tpsgc-pwgsc.gc.ca/recherche-search/ Clients can access the following from the link below: CPSS, the CPSS Registration Form and information on each method of supply that forms part of CPSS. http://www.pwgsc.gc.ca/app-acq/spc-cps/spc-cps-eng.html
Learning Services:
ServicesApprentissageOCAMA-LearningServicesSOSA@tpsgc-pwgsc.gc.ca
PASS-SA: Peggy Gilmour
SBIPS:
Réal Benoit
TSPS: [email protected]
c.ca
Change management
See Task and Solutions Professional Services (TSPS). [email protected]
Clothing advice The Clothing Advisory Service (CAS) as required by the Treasury Board Uniforms Directive provides technical, design and consultation services relating to uniforms and ancillary components acquired by federal departments, agencies and crown corporations. http://publiservice.gc.ca/services/icpsss-spicsn/cas/intro-e.html
None
Commissionaire The Commissionaire Services site provides information on the National Master Standing Offer (NMSO) with the Canadian Corps of Commissionaires to obtain security guard services. http://publiservice.pwgsc.gc.ca/acquisitions/text/cmmssnr/hm-e.html
None
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Communications The Communication and Printing site lists all mandatory and optional procurement services related to communications and printing services that PWGSC’s Acquisitions Branch provides to federal departments and agencies. Communications services include public relations and marketing management, graphic design, writing, editing, language adaptation, telephone referral, program/project planning and development, research and analysis, and strategies. http://www.pwgsc.gc.ca/app-acq/communications-eng.html
None
Construction See SELECT, the Real Property Sourcing System. None
Courier There are approximately 30 courier and freight Standing Offer Agreements (SOA) in place to meet the needs of federal government departments and agencies. The Central Freight Service (CFS) provides transportation advisory services and leading edge technological tools in support of clients’ transportation needs. See the SOA list at: http://publiservice.gc.ca/services/icpsss-spicsn/cfs/suppliers-e.html Currently, CFS provides and maintains a web-based transportation management system, which allows clients to rate shop and execute their shipments. A new transportation management system (TMS) will be in place early in the new FY 2011/2012. See the official communiqué and instructions at: http://publiservice.gc.ca/services/icpsss-spicsn/cfs/whatsnew-e.html.
None
Cyber protection The Cyber Protection Supply Arrangement (CPSA) is a government-wide procurement tool for the delivery of various informatics security services. It supports client departments in creating an Information Technology (IT) security framework consistent with the National Security Policy, the Government Security Policy and the Operational Security Standard on Management of Information Technology Security. http://www.pwgsc.gc.ca/app-acq/amac-cpsa/index-eng.html
Fred Chow
Disposal, vehicles
See Vehicles disposal. None
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Engineering See…
Technical, Engineering and Maintenance Services (TEMS). SELECT, the Real Property Sourcing System.
TEMS: Jean-Sébastien
Deslauriers
Events management
See Communications. None
Expositions and exhibits
See Communications. None
Financial See Professional Audit Support Services (PASS-SA). Peggy Gilmour
Fleet management
The Government Motor Vehicle Ordering Guide site provides the National Master Standing Offer (NMSO) for Fleet Management Support Services (FMSS). These services include the issuing and administering a Government of Canada Fleet Card (GCFC), Fleet Management Information System (FMIS) and other services related to the management of the government fleet of motor vehicles and equipment. http://publiservice.gc.ca/services/icpsss-spicsn/gmvog/intro-e.html
None
Freight See Courier. None
Government Cellular Services (GCS)
GCS includes three Streams to satisfy the majority of GC cellular products and services needs: • Stream 1 - Cellular phones, PDAs and cellular modems, and
Wireless Priority Services • Stream 2 - Push-to-Talk Services • Stream 3 - Secure Global System for Mobile Communications
(GSM) Services The GCS contracts will replace the Mobile Wireless Products and Services (MWPS) contracts on February 26, 2011. Read more about the GCS contracts at http://publiservice.pwgsc.gc.ca/its/text/circ_letters/2010/2010-54-e.html For more information on GCS, see http://publiservice.pwgsc.gc.ca/its/text/ps/scsfwcs-e.html.
None
Human resources See Task and Solutions Professional Services (TSPS). [email protected]
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In-service support
See Task and Solutions Professional Services (TSPS). [email protected]
Learning The Learning Services method of supply offers both a standing offer and supply arrangement to create, update or convert government owned training courses including training material. It is a government-wide procurement tool designed to offer clients access to pre-qualified suppliers who can offer services including: Instructional Design and Development, E-Learning Product Programming, Multi-Media Design and Development, Quality Assurance, Project Management, Content Subject Matter Expertise, and Instruction. http://www.pwgsc.gc.ca/app-acq/spc-cps/sa-ls-eng.html Learning Services are accessible via the Centralized Professional Services System (CPSS). CPSS is a Web-based portal that provides a central access point for professional services and a more consistent user experience for departments and agencies. https://sspc-cpss.tpsgc-pwgsc.gc.ca/recherche-search/
LearningServicesSOSA@pwgsc.
gc.ca
Maintenance See…
Technical, Engineering and Maintenance Services (TEMS).
SELECT, the Real Property Sourcing System.
TEMS: Jean-Sébastien
Deslauriers
Management consulting
See Task and Solutions Professional Services (TSPS). [email protected]
Media monitoring See Communications. None
Mobile wireless voice and data
See Government Cellular Services (GCS). None
Networking Equipment Services (NES)
NES provides the Government of Canada (GC) with the ability to purchase telecom networking equipment as well as services for the installation and maintenance of the networking equipment. http://publiservice.pwgsc.gc.ca/its/text/ps/ssmrne-e.html
Brenda Agard Alleyne
Organizational development
See Task and Solutions Professional Services (TSPS). [email protected]
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Printing The Communication and Printing site lists all mandatory and optional procurement services related to printing and communications services that PWGSC’s Acquisitions provides to federal departments and agencies. Printing services include custom printing and binding, printing of bonds, cheques, forms and other secure documents, print on demand, electronic document management, variable imaging, Braille and large print, warehousing, order fulfillment, logistics and distribution, and custom imprinting of promotional materials. http://www.pwgsc.gc.ca/app-acq/communications-eng.html
None
Professional Audit Support Services (PASS-SA)
PASS-SA is a federal government-wide mandatory procurement tool for the provision of professional services including: Internal Audit Services; Practice Inspections; Information Technology (IT) and Systems Audits; Forensic Audits; External Audits; Financial Accounting Services; Internal Control Training; and, Recipient/Contribution Agreement Audit. http://www.pwgsc.gc.ca/app-acq/spc-cps/aaspsv-passsa-eng.html PASS-SA is accessible via the Centralized Professional Services System (CPSS). CPSS is a Web-based portal that provides a central access point for professional services and a more consistent user experience for departments and agencies. https://sspc-cpss.tpsgc-pwgsc.gc.ca/recherche-search/
Peggy Gilmour
Professional Services (PS) Online
PS Online is an electronic procurement tool that assists federal departments in the procurement (below the North American Free Trade Agreement threshold) of professional services. Government departments can use this interactive website to search for suppliers. http://www.pwgsc.gc.ca/app-acq/sp-ps/index-eng.html
Sharon Dent
Project management
See Task and Solutions Professional Services (TSPS). [email protected]
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Public opinion research and surveys
PWGSC's Public Opinion Research Directorate provides coordination and advisory services for all Government of Canada (GC) public opinion research, ensuring the research undertaken conforms to GC policies and Treasury Board regulations as well as industry standards. http://www.pwgsc.gc.ca/rop-por/index-eng.html See also: Communications
None
Relocation The Central Removal Service arranges with removal services contractors (van lines) to transport and store the household goods of relocating employees. The services are provided for federal government employees being relocated between points within Canada and the continental USA including Alaska. http://publiservice.gc.ca/services/icpsss-spicsn/crs/intro-e.html
None
Rental, car See Accommodation and Car Rental Directory. None
Reprography licence
This licence allows employees of the Government of Canada (GC) to photocopy copyrighted material, covered by the licence, e.g. newspapers, professional journals, books, and magazines, within the limits set out in the licence, without fear of liability for copyright infringement. http://www.pwgsc.gc.ca/app-acq/communications-eng.html
None
Security, cyber protection
See Cyber protection. Fred Chow
Solution-Based Informatics Professional Services (SBIPS)
SBIPS addresses Information Technology (IT) services requirements of those departments that know what they require or want to achieve but are unsure on how or of the type of work to be performed. SBIPS is a method of supply comprising of services and, in certain situations, essential goods, whereby a supplier defines and provides a complete operational solution to a requirement, manages the overall project and accepts responsibility for the outcome. http://www.pwgsc.gc.ca/app-acq/spc-cps/spics-sbips-eng.html SBIPS is accessible via the Centralized Professional Services System (CPSS). CPSS is a Web-based portal that provides a central access point for professional services and a more consistent user experience for departments and agencies. https://sspc-cpss.tpsgc-pwgsc.gc.ca/recherche-search/
Réal Benoit
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Task-Based Informatics Professional Services (TBIPS)
TBIPS is a combination standing offer and supply arrangement for the provision of services related to a particular activity or initiative that are required to address specific IT needs, which are usually associated with a specific set of responsibilities. The tasks are finite work assignments that require one or more consultants and have a specific start date, end date and set deliverables. http://www.pwgsc.gc.ca/app-acq/sptb-tbps/index-eng.html
Réal Benoit
Task and Solutions Professional Services (TSPS)
TSPS provides improved access to contract resources for professional services. TSPS is composed of standing offers and supply arrangements that cover these professional services:
• Business Solutions; • Change Management Services; • Project Management Services; and • Human Resource Services.
TSPS replaces:
• Human Resources Support Service Standing Offers (HRSS); • In-Service Support Supply Arrangements (ISS SA); and • Change Management Standing Offers.
http://www.pwgsc.gc.ca/app-acq/spc-cps/spcts-tsps-eng.html TSPS is accessible via the Centralized Professional Services System (CPSS). CPSS is a Web-based portal that provides a central access point for professional services and a more consistent user experience for departments and agencies. https://sspc-cpss.tpsgc-pwgsc.gc.ca/recherche-search/
Technical, Engineering and Maintenance Services (TEMS)
The TEMS Supply Arrangement is a government-wide procurement tool for the delivery of various technical professional services required on an "as and when requested" basis to any department, board, or agency of the Government of Canada (GC) or crown corporation. http://www.pwgsc.gc.ca/app-acq/aa-sa/index-eng.html
Jean-Sébastien Deslauriers
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Temporary help Atlantic, Québec and Western Regions
Standing Offer Index at http://soi.pwgsc.gc.ca/app/index.cfm?Fuseaction=prg.main&altlang=-e
NCA Region
The Government of Canada (GC) contracts for Temporary Help Services (THS) in the National Capital Region use the THS On-Line System, a tool to assist federal departments in their procurement of Temporary Help Services up to $400,000, including all subsequent amendments and GST.
http://www.pwgsc.gc.ca/app-acq/sat-ths/index-eng.html Ontario Region
Regional Master Standing Offers (RMSO) to assist federal departments and agencies in the Ontario Region for their procurement of Temporary Help Services up to $50,000, including all subsequent amendments and GST.
http://clientsontario.pwgsc.gc.ca/temphelp/client/ths_ont_e.cfm Pacific Region
A RMSO to assist federal departments and agencies in Pacific Region for their procurement of Temporary Help Services up to $100,000, including all subsequent amendments and GST.
http://pacific-services.pwgsc.gc.ca/content/acquisitions/rmso/temporary-help
THS: Natalie
Cousineau
Vehicles disposal The Government Motor Vehicle Ordering Guide (GMVOG) site contains the National Master Standing Offers (NMSO) for Vehicles Disposal Services. http://publiservice.gc.ca/services/icpsss-spicsn/gmvog/intro-e.html
None
Wireless Communication Services (WCS)
See Government Cellular Services (GCS). None
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Resources and Publications The table below provides a brief description of the most popular resources and publications, includes links to relevant web pages, and specifies whether e-Tool training is available.
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Accommodation and Car Rental Directory
The Accommodation Directory offers information and rates on approved accommodations in Canada, the USA and other countries. It allows government travellers to search the directory using various parameters. The Car Rental Directory provides an alphabetical index of city listings in Canada and the USA. In each city listing, car rental firms and their rates are shown in ascending order by price per vehicle category. http://rehelv-acrd.tpsgc-pwgsc.gc.ca/index-eng.aspx
None
Buy and Sell Web site
Buyandsell.gc.ca is the main location for government buyers and industry suppliers to find procurement information. http://www.buyandsell.gc.ca
None
Cataloguing and Materiel Identification
The North Atlantic Treaty Organization (NATO) Codification System, used by Canada for military supply management purposes, has been adopted by civilian departments, to provide a standardized system for the identification, classification and numbering of stocked items. The system provides a uniform language for all federal government supply operations. http://www.pwgsc.gc.ca/app-acq/cim-cmi-eng.html
None
Commodity codes
See Goods and Services Identification Number (GSIN). None
Contracts Canada
The content from this Web site is now available in the For Businesses section on the Buy and Sell Web site. https://www.buyandsell.gc.ca/eng/businesses
None
Customer Information System (CIS)
CIS contains the names and addresses of government customers who obtain goods and services through PWGSC. Each name and address is linked to a five character Customer Address Code (CAC) that may be used as a consignee code, ordering office code or accounting office code. Each customer obtaining goods and services through PWGSC is required to have one or more CAC listed in the CIS. http://www.pwgsc.gc.ca/app-acq/sic-cis-eng.html
None
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DataCap (Procurement Reporting)
DataCap assists departments and agencies in preparing their procurement data for delivery to PWGSC as part of the annual procurement activity reporting required by Treasury Board. DataCap is an easy way for client organizations to transmit annual procurement data electronically to PWGSC. http://publiservice.pwgsc.gc.ca/acquisitions/text/otlstls/qscwht-e.html
None
e-Purchasing e-Purchasing provides federal government employees with electronic ordering of goods and services from the convenience of their desktop. https://e-purchasing.gc.ca/
None
GCPEDIA Join the Procurement community on GCPEDIA at http://www.gcpedia.gc.ca/wiki/Procurement_community This Community of Practice for procurement in the Government of Canada (GC) is a place to discuss common issues and share ideas and practices with procurement colleagues across government.
See the video tutorials on the Procurement Community
Goods and Services Identification Number (GSIN)
This database on the Supplier Information (SI) site enables you to search for GSINs or commodity codes. http://sriclient.contractscanada.gc.ca/
None
Forms Catalogue The Forms Catalogue provides information about the forms used in PWGSC. It also provides electronic copies of over 80% of the forms (in PDF or for use with Form Client software). You can download PDF forms and in some cases, fill them on-line. http://publiservice.pwgsc.gc.ca/forms/text/index-e.html
None
GCSurplus GCSurplus is the Crown Assets Distributions (CAD) online, closed bidding system. It allows buyers to view, bid and buy federal government surplus goods on the Internet. Buyers also have the option to visit one of CAD's three warehouses to view and inspect sale items and use onsite kiosks to place electronic bids. http://gcsurplus.ca
None
Government Electronic Tendering System (MERX™)
This is the GC’s tool for advertising federal procurement opportunities, subject to trade agreements. MERX is a major source of information on contract opportunities for suppliers.
http://merx.com
None
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Green procurement
The Green Procurement Plan is a tool that supports the implementation of the Policy on Green Procurement. A green procurement plan is developed for each commodity group under the Commodity Management Framework. Green Procurement Plans provide clients with information including:
• Environmental considerations taken into account in the procurement decision-making process; and
• Plans for incorporating environmental criteria in federal government purchases.
http://www.pwgsc.gc.ca/app-acq/ae-gp/index-eng.html
None
Online Security Requirements Checklist
The Online Security Requirements Checklist (SRCL) allows authorized users to complete an SRCL online via the internet. Built-in intelligence reduces the chance of errors, and requests can be processed and approved faster. The Online SRCL is available on Online Industrial Security Services (OLISS) at https://sedsi-oliss.tpsgc-pwgsc.gc.ca/index.html. If you have any questions on SRCLs or contract security clauses, contact the Industrial Security Sector Client Service Centre at 1-866-368-4646.
[email protected] 1-866-368-4646
Policy notifications
Policy Notifications are used, as an interim measure, to implement new or modified policies and procedures, and / or clauses, terms and conditions, until they can be incorporated into the relevant manual(s) (Standard Acquisition Clauses and Conditions Manual, Supply Manual). http://www.pwgsc.gc.ca/app-acq/arp-pns/index-eng.html
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Procurement Allocation Directory (PAD)
PAD is a list of key purchasing contacts in PWGSC offices. It answers the question: ‘’who buys what at PWGSC?’’. http://pad.contractscanada.gc.ca/index-eng.cfm?af=ZnVzZWFjdGlvbj1pbmZvLmludHJvJmlkPTE=&lang=eng
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SELECT (Real Property Sourcing System)
SELECT is a database of approved suppliers providing construction, architectural and engineering services as well as related maintenance and consulting services. It is used by PWGSC to invite firms to bid on Real Property opportunities for Consulting up to $76,500 and Construction up to $100,000. http://selectsource.pwgsc.gc.ca/rpsbdcc/secure/index.cfm?fuseaction=start
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e-Tool training
Spend Cube Spend Cube is a database of comprehensive, detailed and consistent spend information provided by departments and agencies across government, with the help of the Client Engagement team at PWGSC. The database contains data on quantity, suppliers, brands, models, timing, and prices. Reports present data in various ways to make more informed decisions. http://publiservice.pwgsc.gc.ca/acquisitions/text/stappprcsp/cbdspc-e.html
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Standard Acquisition Clauses and Conditions (SACC) Manual
The SACC Manual provides suppliers and clients of PWGSC with information on terms and conditions commonly used in the contracting process by the federal government and PWGSC. The content is referred to in bidding opportunities and contracting activities. http://sacc.pwgsc.gc.ca/sacc/index-e.jsp
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Standing Offer Index (SOI)
The Standing Offer Index (SOI) site contains the complete list of PWGSC generated standing offers and supply arrangements to assist clients with their procurement activities. http://soi.pwgsc.gc.ca/app/index.cfm?Fuseaction=prg.main&altlang=-e
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Supplier Information (SI)
The Supplier Information (SI) site is a searchable database of companies that have registered to do business with the federal government. This site provides an easy way to find general company information and to identify sources of supply for goods and services. http://sriclient.contractscanada.gc.ca/index-eng.cfm?af=ZnVzZWFjdGlvbj1idXllci5tYWluJmlkPTE=
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PWGSC Procurement Tools Quick Reference – Page 22 of 25
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e-Tool training
Supply Manual The Supply Manual contains policies and procedures, as well as references to acts and directives, for the procurement of goods, services and construction. The manual is intended primarily for the use of PWGSC contracting officers. http://www.pwgsc.gc.ca/app-acq/ga-sm/index-eng.html The Supply Manual is to be read in conjunction with other government policies and directives, in particular those released by Treasury Board (TB) and Treasury Board Secretariat. Acquisition policies are regularly updated by PWGSC Policy Notifications as well as by TB Contracting Policy Notices. The Standard Acquisition Clauses and Conditions (SACC) Manual must be read as a complementary document to the Supply Manual. Policy notifications take precedence over the contents of these two manuals.
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Travel Shared Travel Services (STS) STS offers a full suite of travel services, including research, reservations, expense claims and reimbursement, with improved transparency, accountability and financial reporting. http://stsi.gc.ca STS Training This site provides information and links for training courses, reference materials for trainers, classroom participants and end users of the Travel AcXess Voyage solution. STS training simulates real-life situations that facilitate understanding. It also provides tips and tricks on how to use the tools. To register for a class or obtain more information about upcoming courses and the services offered by STS, visit the Training section on the STS website at http://stsi.gc.ca or contact us by e-mail.
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Abbreviations The table below contains a listing of the abbreviations used in this document and their definitions.
Abbreviation Definition
CAC Customer Address Code
CAD Crown Assets Distributions
CAG Computer Acquisition Guide
CAS Clothing Advisory Service
CFS Central Freight Service
CPSA Cyber Protection Supply Arrangement
CPSS Centralized Professional Services System
CIS Customer Information System
FMSS Fleet Management Support Services
DISO Departmental Individual Standing Offer
GC Government of Canada
GCFC Government of Canada Fleet Card
GCS Government Cellular Services
GMVOG Government Motor Vehicle Ordering Guide
GSM Global System for Mobile Communications
HRSS Human Resources Support Service Standing Offers
IPMG Imaging Product Management Group
ISS-SA In-Service Support Supply Arrangements
IT Information Technology
MPS Managed print solutions
MWPS Mobile Wireless Products and Services
NAFTA North American Free Trade Agreement
NATO North Atlantic Treaty Organization
NES Networking Equipment Services
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Abbreviation Definition
NMSO National Master Standing Offer
OLISS Online Industrial Security Services
PAD Procurement Allocation Directory
PASS-SA Professional Audit Support Services
PWGSC Public Works and Government Services Canada
RISO Regional Individual Standing Offer
RMSO Regional Master Standing Offer
SACC Manual Standard Acquisition Clauses and Conditions Manual
SARC Software Acquisition Reference Centre
SBIPS Solution-Based Informatics Professional Services
SI Supplier Information
SOA Standing Offer Agreement
SOI Standing Offer Index
SRCL Security Requirements Checklist
STS Shared Travel Services
TEMS Technical, Engineering and Maintenance Services
THS Temporary Help Services
TMS Transportation Management System
TSPS Task and Solutions Professional Services
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Revision History The table below summarizes the updates made in each version of this document, starting with the most recent version.
Version Date Description
4 April 2011 Added list of abbreviations table and reformatted the document to ensure compliance with accessibility requirements.
3 February 2011 Added notices for sunsetting of the e-FRISBEE application and for new contract awards for Government Cellular Services (GCS). Added links to Audiovisual services, Online Security Requirements Checklist (SRCL) and GSIN/Commodity Codes.
2 October 2010 Updated the description in the Services table for the In-Service Support Supply Arrangement (ISS SA), which expired September 30, 2010. In the Resources and Publications table, added a link to the new PWGSC Buy and Sell Web site and updated the link for Contracts Canada.
1 August 2010 This version replaces the document List of Procurement Tools and Services, Version 5, dated December 2009.