QUICK REFERENCE GUIDELotus® Notes 8.5

Menu Bar

Open List

Notes ToolbarWindow Tabs

Navigator

Switcher MenuButton

Miniview Pane

Search ToolbarAction Bar

Sidebar

View Pane

15.Color Coded Messages - You can set preferences to color-code messages from different senders.

MAIL ICONS

.........................................................................................Unread message ............................................................................Sent invitation acepted ..........................................................................................................Declined ....................................................................................Replied to message ...................................................................................Forwarded message ..........................................................Forwarded and replied message .......................................................................Message sent to you only ..............................................................................Message sent to a few ..............................................................Message sent to many people ...............................................................................................Sent message ..............................................................................................Draft message ...................................................................................................High priority .............................................................New meeting invitation or task ...................................................................................Reschedule meeting .............................................................................Follow up (low priority) ......................................................................Follow up (normal priority) .....................................................................Follow up (urgente priority)

Getting started

1.Menu Bar – contains all the tools for use with Lotus Notes.2.Open List – contains links to Lotus Notes applications and other items.3.Toolbar – contains context sensitive tools for working in the current application or document.4.Switcher Menu Button – allows you to quickly switchbetween applications.5.Navigator – displays the views and folders for the currently open application.6.Miniview – displays additional information in the Mail and Calendar applications.7.Window Tabs – allow you to manage open applications and documents.8.Search Toolbar – allows you to search for items.9.Action Bar – contains buttons for common tasks in thecurrent view.10.Sidebar – provides quick access to items like SametimeContacts and Day-At-A-Glance.11.View Pane – displays the contents of the current view.12.Preview Pane – displays a preview of the selected document.13. Status Bar – gives context specific information about the active window.14.Quota indicator - displays information about current mail file usage and allocation.

1

2

34

5

6

78

9

10

11

Preview pane12

Quota indicator14

Status bar 13

Color CodedMessages

15

1

"This quick reference provides you a great overview of some of the major new features of Lotus Notes 8.5. Please keep this guide as reference material and remember you can find more details of these and all Notes features in your Lotus Notes help file by pressing F1 key at any time and any context."

Widgets / WebmailCHAT WINDOW TOOLS

The chat message tool bar is located at the bottom of the chat window:

Fore/background text color Default font, text properties, increase and reduce font size. Bold, Italix, Underline, text. Spell check, add emoticon, add hyperlink

Send file, screen capture.

WIDGETS

The sidebar gives you easy and continuous access to applications you use to chat with your Sametime contacts, view a day-at-a-glance calendar, check feeds you subscribe to in a Feed Reader, and keep track of activities.

Sametime ContactsAllows access to Sametime instant messaging.

Day-At-A-GlanceIs a convenient single-day calendar view.

FeedsStay up to date with the latest news from Web sites and applications you choose.

ActivitiesAllows you to group projects into categories such as email threads, to do’s & chat logs.

Notes 8 LearningIs a sidebar widget that is used to view and filter learning materials inside your IBM Lotus Notes client.The Lotus Learning Widget for IBM Lotus Notes gives you accesses the following types of Lotus Notes user training materials:

1.Task-based demonstrations tasks.2.Videos: 3.Tutorials: A tutorial provides step-by-step4.Product Tour5.Web Seminars6.Self-Paced E-Learning7.Reference Cards

WEBMAIL

Lotus iNotes includes three modes that allow users to access their Notes mail using the mode that best fits their immediate needs:

•Full Mode - Provides the full array of integrated collaboration tools for environments that provide full broadband connections. It is ideal when you are working in your office and need full access to all of the rich iNotes features.

•Lite mode - This focused experience includes mail, contacts, and calendar and is best suited for slow connections or bandwidth constrained networks. This mode is ideal when you need to access mail in a public place, such as at a kiosk.

•Ultra-light mode - This versatile mode is available either on a mobile device (initially available on the Apple iPhone or iPod Touch using Apple Safari), or on your desktop (using Mozilla Firefox) as the accessible mode of iNotes.

Dole Shared Services LimitedP.O. Box 12 - 1007

San José, Costa Rica

4

SETTING AN OUT OFFICE NOTIFICATIONYou can now specify the time of day for an Out of Office notification to initiate.1.Click and choose Out of Office from menu.2.Click beside the Leaving and Returning boxes, and choose your leaving and returning dates using the pop-up calendar. Set a leaving and returning time applicable.3.Type a subject and message in the Standard Notification area.To send a different notification to specific people: click the Alternate Notification tab, enter a recipient in the To: box, an type a custom subject and message.4. ClickNote: Out of Office notifications will start inmediately and will be disabled automatically at your returning date. To cancel and out-of-office notification: click and choose Out of Office. Click

CALENDAR

C

CALENDAR ICONS ..........................................................................................................Meeting ..............................................................................................Complete task ..........................................................................................Incomplete task ...............................................................................................Appointment .......................................................................................................Reminder .................................................................................................All day event ..................................................................................................High priority .....................................................................................................Aniversary

DELEGATIONClick File Preferences Calendar and To Do and select Access & Delegation tab. From here you can add or remove people/groups with access to your Mail, Calendar, To Do and Contacts. Note: You can provide Read or Editor access to any selected entry from the list.

Mail / Calendar & To Do

2

Calendar action bar

Date picker

Calendar views

To Do miniview

One work week view

ARCHIVE“Open your archive databases from your Navigator pane” .

REPLICATIONLaunch the Replication and Sync page from your Open List . If you are working with your Mail Local Replica you will see also a new icon on your Action Bar .

RECIPIENT ICONSYou can now identify your recipient level for incoming emails. Click File Preferences, click Mail and then click the Recipient Icons tab. ........................................................................Message sent to you only ..............................................................................Message sent to a few ..............................................................Message sent to many people

INSTANT SPELL CHECKNotes 8.5 can check your spelling as you type, underlining misspelled words. To enable instant spell check: choose File Preferences. In the preferences dialog box, click Spell Check and check the Enable Instant Spell Checking box . Click OK.

AUTOMATICALLY SAVING EMAIL AND DOCUMENTSDocuments can be automatically saved at a defined interval. If Notes shuts down while you are working, you can recover automatically saved documents. 1.Choose File Preferences. Click Basic Notes Client Configuration.2. Under Startup and shut down, check the AutoSave every 15 minutes box .If desired, change the autosave interval.3. Click OK.To recover an autosaved document or email: Choose File AutoSave Recover AutoSaved Documents. Select the document you want to recover and click Recover.

RECALLING MESSAGESYou can now retract messages that have been sent and saved in your Sent folder. This feature is useful if you have sent a message in error, or if you want to edit and re-send a message. Click Mail and click Sent in the Navigation pane. Right-click a message and choose Recall Message from the menu. Select the recipients to recall from, choose recall options, and click OK.Note: This feature only works for messages sent to internal users also you and the recipient must be using at minimum the Release 8 mail template on a Release 8 Domino server and the recipient must have set mail preferences to allow mail recall.

COLOR-CODE MAIL FROM SPECIFIC SENDERSTo color-code mail from specific senders, click File Preferences, click Mail, and then click the Sender Colors tab .

Bookmarks / Contacts / Sametime

3

BOOKMARKS Open List contains links to Lotus Notes applications and other items.

Type to find You can also use the "Type to find" icon to search applications from your current Workspace.

Workspace Also you can use the Standard Workspace to locate your database icons. Click Applications from your Open List and then Workspace.

CONTACTS

Now support vCard format so you can share your Lotus Notes

contacts with other platforms (and viceversa); also you can

export and import contacts using different file formats.

Business Cards With Lotus Notes 8.5 you can share your personal contacts with other people by:1.Open any contact or select it from any view2.Click on

SAMETIME

Sametime Connect window is located under Sidebar. You will see your contacts, groups and the online status.

Business CardBy moving the mouse over a contact entry; you can see its business card. Alternatively you can make a right click and select Business Card.

CONTACTS DELEGATIONWith Notes 8.5 you can give access to your contacts to any other user. Make sure your contacts are being replicated with your Mail file by:1.Click Preferences2.Select Enable Synchronize Contacts3.Make sure Synchronize Contacts is selected on your Replication page

CALENDAR GHOSTING

It is an exciting new feature that extends a user's ability to manage unprocesed meeting notices.1. Either from the Inbox or Calendar view, click the More action button from the view's action bar, and then select Preferences from the drop-down menu. The Preference dialog box opens.2.In the Preferences dialog box, click the Calendar & To Do tab, click the Display tab, and then click the Views tab.3.Select Display new (unprocessed) notices to enable calendar ghosting

MEETINGS - PREFERRED ROOMSYou can set the default site for meetings and create a list of preferred rooms and resources to select from when you are scheduling a meeting.To set preferences for meeting rooms and resources, click File Preferences, click Calendar and To Do, and then click Rooms & Resources.

When creating a newmeeting entry; click Find Rooms and then select Search only preferred room for this site.

5

2

9

15

2