purchase process system

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1.0 INTRODUCTION

1.1 Objective or scope of the project

The project entitled PURCHASE PROCESSING SYSTEM is a material purchase

based project. This project is helpful for maintaining the purchase management system of

the company. The project includes information of the suppliers who supplies the material

for the company that totally based on the product requirement and material availability of

the company. The company always needs to maintain a particular amount of stock in the

company. The purchase Indent (order) also needs to maintain the company for which

Indent Confirmation is required. Were the company will offer purchase Indent so as to

supply the required stock to the company. The project includes Modules Supplier

Information, Material Information, Stock information, Purchase Indent, Indent

Confirmation. The project is developed using Visual Basic.6.0 as Front End and SQL

Server 7.0 as Back End.

Modules In this Project

Supplier

Material Information

Stock Information

Purchase Indent

Indent Confirmation

1.2 Need for computerized system

The main aim of developing the Purchase Process System is to maintain

the companies day today transaction related to companies purchase and

production the system now the company is following its transaction is through

writing. For bring cost effective system, a computerized system must be

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socially and politically acceptable. To be cost effective, a new software

system must provide the same services and information as the whole system

using the less time and personnel, or it must provide services and information

that were impractical without the new system. In manual system there are lots

of difficulties faced by the organization .so to solve this problem we thus

proposed an computerization of the system.

3 Salient features of the system

The proposed software has the following essential features:

The system uses VISUAL BASIC 6.0 as the front-end tool for user

interaction. And SQL Server as Back End

The system provides security for using the data.

The software maintains different levels of security like Login, Password

and Designation.

The software is developed in VISUAL BASIC 6.0 and was tested for its

successful working.

Records can be processed, sequentially, randomly or dynamically.

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2.0 BACKGROUND STUDY

After analyzing the whole system we are able to understood the company require agood and fast programming language with high security level database. The company is not

having any proper networking system customer or administrator has to approach several

departments in order to get any information. The company has allotted separate staffs for

each section. Because of this the company is maintaining separate books and files for all

sections.

The existing system is manual. Manual system has lot of limitations. The management is

they have to spend a lot time for searching and selecting the exact records and the

particular details of each and every item of the firm. If the Boss Of the company asks for a

Particular detail of an Item or stock details then they have to first find out the Register year

and month of sales or purchase, supplier Id or name to the find out the details. The

company is spending a huge amount towards maintaining staffs, files and services. As

everyone knows that today customer service is very important in order to flourish in this

competitive world. So the company is having problem in order to keep records and satisfy

the customer.

3.0 SELECTION OF ORGANIZATION

Digital Dreams is one of the leading wholesale Computer and Computer

Peripherals Distributing Company at Palakkad. It has 10 years experience in this field, and

deal with more than 150 clients in Palakkad and Thrissur Districts. More than 20 dedicated

staffs working in this firm. Digital Dreams provide all Hardware equipments sales and

services. The company distributes the hardware equipments for the leading IT Companies,

the main companies are HCL, IBM, INTEL, LG, SAMSUNG, MERCURY, CANON etc.

The main customers are Retail Distributors, Software Companies, industrial Companies,

and other business enterprises. The main advantages are to maintain good customer

relationship and good services.

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4.0 PROBLEM FORMULATION

4.1 Main objective

A business may have several departments such as Supplier, Material Information,,

Stock Information, Purchase Indent, Indent Confirmation. They can use various means to

keep its operation records. The data of every driver are stored in a standardized format. It is

this systematic organization of data.

Softwares that are used to design this project include Visual basic 6.0 for all

connection to and between database with the support of MS-SQL Server 7.0 for storage

and retrieval of data.

The main purpose of this project is manage and maintain the purchase processing

system that is ongoing now, which makes the work easier and to maintain accuracy. This

project is designed so, as to be handled by any user who may or may not be aware of

computer.

4.2 Methodology

Methodology fundamentally attempts to do the following.

Improve productivity of analysis and programmers.

Improve documentation and subsequent maintenance and enhancements.

Cut down drastically on cost over runs and delays.

Improves communication among the users, analyst, designer, and programmer.

Standardize the approach the analysis and design.

Simplify design by segmentation.

4.3 Platform

This specifies the minimum hardware and Software requirements that

are needed to develop and implement this project. This would help the

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management to understand the minimum hardware and software

required to use the developed product effectively.

HARDWARE REQUIREMENTS

Processor : Pentium II To 1V , Celeron or AMD

CPU clock : 1 GHZ

Memory : 256 MB

Hard Disk : 40 GB

Cache Memory : 512 KB

Monitor : 21 inch

Keyboard : Sandard 106 key

Mouse : Any mouse suitable for Windows

SOFTWARE REQUIREMENTS

Operating System : Windows 2000

Front End : VISUAL BASIC 6.0

Back End : SQL Server 7.0

Documentation : Microsoft Word.

ABOUT FRONT END - VISUAL BASIC 6.0

Visual Basic is a structured programming language and a complete application

development environment, all in a package. As a programming language, Visual Basic

provides tools to develop computer applications of all varieties-small, large, simple,

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complex, single purpose or multifaceted. The programmer has to plan and write the code

that guides the computer through basic activities, such as input and output data storage,

calculations and decisions.

Microsoft Visual Basic, the fastest and easiest way to create applications for

Microsoft Windows. Whether you are an experienced professional or brand new to

Windows programming, Visual Basic provides you with a complete set of tools to simplify

rapid application development.

Data access features allow you to create databases, front-end applications and

scalable server-side components for most popular database formats, including Microsoft

SQL Server and other enterprise-level databases.

ActiveX technologies allow you to use the functionality provided by other

applications, such as Microsoft Word Processor, Microsoft Excel spreadsheet and other

Windows applications. You can even automate applications and objects created using the

Professional or Enterprise editions of Visual Basic.

Internet capabilities make it easy to provide access to documents and applications

across the Internet or Intranet from within your application, or to create Internet server

applications.

SQL-SERVER 7.0

The SQL-Server 7.0 database from Microsoft Corporation is a cooperative server

and open database used to support mission critical application. It is fully portable to more

than 80 distinct hardware and operating system platforms, room development system,

mainframe and super computer.

These platforms are Unix, VMS, MVS, VM, HP, MPE/XL, OS/2, NT, Windows-95

and Novell NetWare. This portability enables to select SQL Server database server

platform that meet current and future needs without effecting already existing applications.

In practice it provides an asset of the more or the less flexible and sophisticated

tools for handling information. We can use these tools for handling information and define

a database query, secure data from public access, communicate within a networks exports

and imports data because it gives so much control over your data

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5.0 SYSTEM ANALYSIS AND DESIGN

5.1 Fact finding

System Analysis is the process of totally of understanding the current system by

gathering and interpreting facts diagnosing problems and using the facts to improve the

current system. In the analysis phase we must thoroughly understand the old system and

determine how computers can best be used to make its operations more effective.

5.2 Feasibility analysis

After problem is clearly understood and solutions are proposed the next steps is to conduct

the feasibility study which is the part of system analysis. The main objective of this study is

to determine whether the proposed system is feasible or not. The feasibility of a project can

be ascertained in terms of technical factors, economic factors, or both. A feasibility study is

documented with a report showing all the ramifications of the project. In project finance, the

pre-financing work (sometimes referred to as due diligence) is to make sure there is no "dry

rot" in the project and to identify project risks ensuring they can be mitigated and managed in

addition to ascertaining "debt service" capability.

Technical Feasibility

Technical feasibility refers to the ability of the process to take advantage of the current state

of the technology in pursuing further improvement. The technical capability of the personnel as

well as the capability of the available technology should be considered. Technology transfer

between geographical areas and cultures needs to be analyzed to understand productivity loss (or

gain) due to differences.

Managerial Feasibility

Managerial feasibility involves the capability of the infrastructure of a process to achieve

and sustain process improvement. Management support, employee involvement, and commitment

are key elements required to ascertain managerial feasibility.

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Economic Feasibility

This involves the feasibility of the proposed project to generate economic benefits. A

benefit-cost analysis and a breakeven analysis are important aspects of evaluating the economic

feasibility of new industrial projects. The tangible and intangible aspects of a project should betranslated into economic terms to facilitate a consistent basis for evaluation.

Financial Feasibility

Financial feasibility should be distinguished from economic feasibility. Financial

feasibility involves the capability of the project organization to raise the appropriate funds needed

to implement the proposed project. Project financing can be a major obstacle in large multi-party

projects because of the level of capital required. Loan availability, credit worthiness, equity, and

loan schedule are important aspects of financial feasibility analysis.

Social Feasibility

Social feasibility addresses the influences that a proposed project may have on the social

system in the project environment. The ambient social structure may be such that certain categories

of workers may be in short supply or nonexistent. The effect of the project on the social status of

the

project participants must be assessed to ensure compatibility. It should be recognized that

workers in certain industries may have certain status symbols within the society.

Environmental Feasibility

Often a killer of projects through long, drawn out approval processes and outright active

opposition by those claiming environmental concerns. This is an aspect worthy of real attention in

the very early stages of a project. Concern must be shown and action must be taken to address any

and all environmental concerns raised or anticipated. A perfect example was the recent attempt byDisney to build a theme park in Virginia. After a lot of funds and efforts, Disney could not

overcome the local opposition to the environmental impact that the Disney project would have on

the historic Manassas battleground area.

Market Feasibility

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Another concern is market variability and impact on the project. This area should not be

confused with the Economic Feasibility. The market needs analysis to view the potential impacts

of market demand, competitive activities, etc. and "divertible" market share available. Price war

activities by competitors, whether local, regional, national or international, must also be analyzed

for early contingency funding and debt service negotiations during the start-up, ramp-up, and

commercial start-up phases of the project.

5.3 output design

One of the most important features of an information system for users is the output

it produces. They are the only contact between users and data processing system. The

output may be given and printed report or it can be displayed in the screen.

5.4 Input design

The design of the input subsystem starts with the organization of the source data. In Visual

Basic the acquisition of source data is done through Forms. The forms will be having components

like textbox, combo box, List box, radio button, check boxes, push buttons, etc. The data items in

the combo box and in list boxes is pre entered and user just has to select the contents from it.

Data validation:

The two main types of data checks are input validation and feasibility checking.

Input validation

This is more of an absolute proof than in feasibility checking because the computer based

system checks the input data against known values. In the system input validation are duplication

of data has been occurred or not is checked when we input the data.

Feasibility study

Feasibility checks looks for the like hood errors. In the system data types and size are

checked against acceptable type and size and any difference results in rejection of data item.

Error Messages

Whenever an error is detected appropriate error messages are displayed to the user

specifying the reason for errors.

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5.5 Database Design

The menu designed in this project is very user friendly models were the user can

easily identify its purpose of it. The generalized definition of menus is ultimately justified

in the proposed system. The menus are properly constructed in such a way that the end

user can easily understand each and every choice of the menus and executes them

with at most perfection by case .The toolbar control is for the easy navigation to different

forms. The menus consist of Modules Supplier Information, Material Information, Stock

information, Purchase Indent, Indent Confirmation.

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TABLES

Indent details

Indent material

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Material stock

Material usage

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Purchase order

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Purchase verification

Raw material

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Supplier Details

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DATA FLOW DIAGRAM

16

User

Raw

Mater

ial Raw

MaterialStock

Purcha

se

RawMaterial

Details

Material Stock

Indent Details

Confirmation

Details

Purchase Order

A

Purcha

seIndent

Purchas

e

Confirm

Purcha

se

Order


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17

User

A

Supplier Details

Material Stock

Supplier Details

Supplier

Details

Purchase

dMaterial

Stock

Suppli

er


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5.6 Menu Design

Menus provide a convenient and consistent way to a group command and

with a means of initiating different actions. A well-designed menu always decreases

the user strain. Menu acts like a gateway for input forms. Usually a main menu item

displays another menu containing more menu items. Such a menu is called a pop-up

menu or sub menu. In our project we have an MDI form in which there are somemenus like: Supplier, Raw material Details, Material Stock, Material Usage

Purchased Material Entry Purchase Indent, Purchase Indent Confirmation and

Purchase Order. Report menu is also created through which the report for the

concerned person can be received.

5.7 Validation check

Validation is made for each and every data entered. Help messages are also

provided whenever the users enter a wrong data into a particular field. This makes the user

to understand what is to be entered, moreover whenever an erroneous data is entered the

error message is displayed and the user can move to the next field only after entering the

correct data. The clear label for the menus and fields are also provided. Consultations are

provided so that a user can view the details of any process at any time.

6.0 DEVELOPMENT OF SYSTEM AND TESTING

Role of testing

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The increasing cost of failures and mission critical nature of software has

brought a high focus on software testing in development organization. Software

testing has become the most critical element in software quality assurance.

The approach to development is to focus sharply on the first two stages of the above

cycle, so that only a minimum number of defects reach the third stage of testing. The

product has to be put through carefully planned test cycles to ensure quality. As we know

testing only releases the defects but does not prove the absence of defects.

Objectives of testing:

A clear objective is essential for the success of any task. A critical activity like

software testing is no exception. However there is a common misconception that software

testing is an activity to prove the correctness of the software. The reality however is that

testing should be viewed more as destructive process than a constructive process of

software development.

Testing in Software Product Industry

Testing strategies are most often directly adaptable only to a project development

organization since they have evolved parallel to software development life cycle (SDLC).

Software product development involves continuous maintenance, which calls for

stringent measures of quality control.

Product development involves maintaining the software products for the present

customers and developing future releases, incorporating additional features. There is a

constant need for correction and enhancement activities. Change is hence permanent.

Problems due to this constantly changing scenario are like

1. Change without proper impact study creates havoc on configuration management.

2. Unplanned changes lead to old defects reappearing and fresh defects surfacing.

3. Loss or change in original functionality of a given feature is also a common outcome of

unplanned defect rectification.

Since a software product services multiple clients, these problems take a heavy toll of client

confidence, credibility and a good client referral base. Hence we are likely to lose out on

factors, which are major marketing strengths of any software product. To ensure that

constant change does not affect product quality and performance a means of quality control

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has to be adapted which will streamline effective changes and provide greater control over

maintenance activity.

This calls for:

1. Proactive problem identification and resolution

2. Generating results through pre-defined data

3. Regression testing through recorded sequence of test steps for comparison

with expected outcomes.

4. Performance measures built into the test sequences to monitor performance

of functional features.

Effective Testing:

Implementing software testing in a structured manner involves preparation of well

designed Test Plans and Test cases for checking the functionality of the software. Though

mechanisms like automation of test cases for increasing the efficiency of testing are

available, the critical success factor of effective testing lies in the test plan and test case

design to meet the objective of testing.

Methods of testing

Once all development process are over the module is subject to UNIT TESTING

by the developer himself. In this phase, he fixes all the bugs all he notices and also tests a

cycle of test cases for the module, which he had already prepared.

Unit testing comprises the set of tests performed by the developer prior to integration of the

unit into a larger system. Once the module is through wit the unit testing then it is subject

to various other testing such as:

Functional Tests

Performance Tests

Stress Tests

Structure TestsAfter all these tests are performed, the module is tested by a Business Analysts to

check the business rules and logics applied onto the module. In spite of such a long and

careful process of testing being done, no product is bug free. Any bug encountered by

anyone May it be the developer himself or the end user, it will be rectified.

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7.0 IMPLEMENTATION

Documentation consists of documents, which describes the system. Documentation

is used for all the phrases. In the development cycle and it is a significant factor in

measuring progress and controlling quality. Preparation for this is necessary as

documentation essentially depicts what the system is supposed to be and how it could

perform. Besides improving overall operating management it also serves the purposes:

1. Supervising review of programs of development of an application.

2. Provision of operating instruction to users and operators.3. Assistance in instructing new personnel is providing background in the application

and the program.

4. Communication about the system to the user.

5. Communication between personnel working on a development project.

8.0 CONCLUSION

The PURCHASE PROCESSING SYSTEM software helps in many ways. It

overcomes the difficulties in manual processing in regard to accuracy, processing-time,

response time, manual calculation, etc and the system has been designed such that it makes

the transactions very easier and efficient. This system is developed as a user friendly one,

so that any literate person with proper training can use this system. The programmer can

modify the application very easily to meet any particular requirement.

At present the system is a vital tool in the organization and it plays an important

rule too, which acts as a backbone to any organization, which has been developed by using

Visual Basic6.0 and SQL Server 7.0. This project is very user friendly. Since it is a large

storage system, the implementation will be done full fledged only after the completion of

all modules. Required information can be promptly accessed without delay and with

maximum ease. An integrated highly secured database is used to store the information

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correctly. The system provides different ways to retrieve any specific information required

for different type of users

9.0 SUGGESTION FOR FUTURE WORKS

A future enhancement completely depends on the customer requirements and the software

can be modified at that time by adding various modules to the existing software.

10.0 BIBLIOGRAPHY

VISUAL BASIC 6.0 PROGRAMMING BIBLE - By ERIC A SMITH

VISUAL BASIC 6.0 FROM THE GROUP UP BY GARY CORNEL

SYSTEM ANALYSIS & DESIGN -- BY ELIAS .M.A.WAD

PRINCIPLES OF DATABASE SYSTEM BY ULLIMAN

DATABASE SYSTEM CONCEPTBY KORTH & SILBERSCHATZ

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APPENDICES

LOGIN

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SPLASH

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MDI

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SUPPLIER DETAILS

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RAW MATERIALS DETAILS

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MATERIAL STOCK DETAILS

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RAW MATERILAS USAGE DETAILS

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PURCHASED MATERIALS ENTRY DETAILS

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PURCHASE INDENT DETAILS

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PURCHASE ORDER CONFIRMATION DETAILS

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PURCHASE ORDER DETAILS

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REPORTS

SUPPLIER REPORT

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RAW MATERIALS REPORT

1

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MATERIAL STOCK REPORT

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RAW MATERIAL USAGE REPORT

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RCHASE INDENT REPORT

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INDENT MATERIALS REPORT

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PURCHASE CONFIRMATION REPORT

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PURCHASE ORDER REPORT

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EXTRACTED SOURCE CODE

SUPPLIER DETAILS

dim rs as new adodb.recordset

dim rss as new adodb.recordset

dim ks as new adodb.recordset

private sub add_click()

if add.caption = "add new" then

clear

add.caption = "cancel"

if rs.state = 1 then rs.close

rs.open "select max(suppliernumber) from supplierdetails", module1.con

if isnull(rs(0)) then

txtsuppliernunber.text = 1

else

txtsuppliernunber.text = rs(0) + 1end if

else

add.caption = "add new"

clear

end if

end sub

private sub cmdcancel_click()

fralocate.visible = false

end sub

private sub cmddel_click()

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dim tmp as string

tmp = msgbox("do you want to delete the record", vbquestion + vbyesno, "production

monitoring")

if tmp = vbyes then

if txtsuppliernunber.text = "" or txtsupliername.text = "" or cmbstatus.text = "" or

txtgstno.text = "" or txtcstno.text = "" or txtcompanyaddress.text = "" or

txtphonenumber.text = "" or txtemail.text = "" or txtp_name.text = "" or txtp_phone.text =

"" or txtmobile.text = "" or txtp_email.text = "" or txtp_address.text = "" or

txtmainproducts.text = "" then

msgbox "please fill the necessary fields", vbinformation, "production monitoring"

else

con.execute "delete from supplierdetails where suppliernumber='" &

trim(txtsuppliernunber) & "'"

msgbox "record deleted sucessfully....", vbinformation, "production monitoring"

clear

end if

end if

end sub

private sub cmdmod_click()






msgbox " necessary fields have to be fill to modify...", vbinformation, "production

monitoring"

else

con.execute "update supplierdetails set suppliername='" & txtsupliername.text &

"',status='" & cmbstatus.text & "',gstno='" & txtgstno.text & "',cstno='" & txtcstno.text &

"',companyaddress='" & txtcompanyaddress.text & "',phonenumber='" &

txtphonenumber.text & "',email='" & txtemail.text & "',p_name='" & txtp_name.text &

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"',p_phone='" & txtp_phone.text & "',mobile='" & txtmobile.text & "',p_email='" &

txtp_email.text & "',p_address='" & txtp_address.text & "',mainproducts='" &

txtmainproducts.text & "' where suppliernumber ='" & txtsuppliernunber.text & "'"

msgbox " record modified sucessfully...", vbinformation, "production monitoring"

clear

end if

end sub

private sub cmdok_click()

if cmbsupplierno.text = "" then

adodc2.recordsource = "select * from supplierdetails"

adodc2.refresh

else

adodc2.recordsource = "select * from supplierdetails where suppliernumber='" &

trim(cmbsupplierno) & "'"

adodc2.refresh

end if

end sub

private sub datagrid1_mousedown(button as integer, shift as integer, x as single, y as

single)

clear

dg = datagrid1.rowcontaining(y)

if dg >= 0 and datagrid1.row -1 then

locid = datagrid1.columns(0).cellvalue(datagrid1.rowbookmark(dg))

end if

if locid = empty then

else


rs.open "select * from supplierdetails where suppliernumber='" & locid & "'", module1.con

if not rs.eof then

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txtsuppliernunber.text = rs!suppliernumber

txtsupliername.text = rs!suppliername

cmbstatus.text = rs!status

txtgstno.text = rs!gstno

txtcstno.text = rs!cstno

txtcompanyaddress.text = rs!companyaddress

txtphonenumber.text = rs!phonenumber

txtemail.text = rs!email

txtp_name.text = rs!p_name

txtp_phone.text = rs!p_phone

txtmobile.text = rs!mobile

txtp_email.text = rs!p_email

txtp_address.text = rs!p_address

txtmainproducts.text = rs!mainproducts


end if

end if

end sub

private sub exit_click()

unload me

end sub

private sub form_load()

lbldate.caption = now


module1.connection

adodc2.connectionstring = "provider=sqloledb.1;persist security info=false;user

id=sa;initial catalog=productionmonitoring"

end sub

public sub clear()

txtsuppliernunber.text = ""

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txtsupliername.text = ""

cmbstatus.text = ""

txtgstno.text = ""

txtcstno.text = ""

txtcompanyaddress.text = ""

txtphonenumber.text = ""

txtemail.text = ""

txtp_name.text = ""

txtp_phone.text = ""

txtmobile.text = ""

txtp_email.text = ""

txtp_address.text = ""

txtmainproducts.text = ""

end sub

private sub save_click()






msgbox "please fill the necessary fields", vbinformation, "production monitoring"

else

con.execute "insert into supplierdetails values('" & txtsuppliernunber.text & "','" &

txtsupliername.text & "','" & cmbstatus.text & "','" & txtgstno.text & "','" & txtcstno.text &

"','" & txtcompanyaddress.text & "','" & txtphonenumber.text & "','" & txtemail.text & "','"

& txtp_name.text & "','" & txtp_phone.text & "','" & txtmobile.text & "','" &

txtp_email.text & "','" & txtp_address.text & "','" & txtmainproducts.text & "')"

msgbox "details of supplier is inserted successecfully", vbinformation, "production

monitoring"

clear

end if

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end sub

private sub search_click()

adodc2.recordsource = "select null"

adodc2.refresh

fralocate.visible = true

cmbsupplierno.clear

cmbsupplierno.text = ""

dim rs as new adodb.recordset


rs.open "select suppliernumber from supplierdetails", module1.con

while not rs.eof

cmbsupplierno.additem (rs!suppliernumber)

rs.movenext

wend

end sub

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RAW MATERIAL DETAILS

Dim rs As New ADODB.Recordset

Private Sub add_Click()

If add.Caption = "Add New" Then

clear

add.Caption = "Cancel"

If rs.State = 1 Then rs.Close

rs.Open "select max(materialnumber) from rawmaterial", Module1.con

If IsNull(rs(0)) Then

txtMaterialNumber.Text = 1

Else

txtMaterialNumber.Text = rs(0) + 1

End If

Else

add.Caption = "Add New"

clear

End If

End Sub

Private Sub cmdCancel_Click()

fraLocate.Visible = False

End Sub

Private Sub cmddel_Click()

Dim tmp As String

tmp = MsgBox("Do You Want To Delete The Record", vbQuestion + vbYesNo,

"Production Monitoring")

If tmp = vbYes Then

If txtMaterialNumber.Text = "" Or txtMaterialName.Text = "" Or txtModel.Text = "" Or

txtUnit.Text = "" Or txtRate.Text = "" Then

MsgBox "Please fill the necessary fields", vbInformation, "Production Monitoring"

Else

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con.Execute "delete from rawmaterial where materialnumber='" &

Trim(txtMaterialNumber) & "'"

MsgBox "Record Deleted Sucessfully....", vbInformation, "Production Monitoring"

clear

End If

End If

End Sub

Private Sub cmdmod_Click()



MsgBox " Necessary Fields Have To Be Fill To Modify...", vbInformation, "Production

Monitoring"

Else

con.Execute "update rawmaterial set materialname='" & txtMaterialName.Text &

"',model='" & txtModel.Text & "',unit='" & txtUnit.Text & "',rate='" & txtRate.Text & "'

where materialnumber ='" & txtMaterialNumber.Text & "'"

MsgBox " Record Modified Sucessfully...", vbInformation, "Production Monitoring"

clear

End If

End Sub

Private Sub cmdOK_Click()

If cmbMaterialNo.Text = "" Then

Adodc1.RecordSource = "select * from rawmaterial"

Adodc1.Refresh

Else

Adodc1.RecordSource = "select * from rawmaterial where materialnumber='" &

Trim(cmbMaterialNo) & "'"

Adodc1.Refresh

End If

End Sub

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Private Sub DataGrid1_MouseDown(Button As Integer, Shift As Integer, X As Single, Y

As Single)

clear

DG = DataGrid1.RowContaining(Y)

If DG >= 0 And DataGrid1.Row -1 Then

locid = DataGrid1.Columns(0).CellValue(DataGrid1.RowBookmark(DG))

End If

If locid = Empty Then

Else


rs.Open "select * from rawmaterial where materialnumber='" & locid & "'", Module1.con

If Not rs.EOF Then

txtMaterialNumber.Text = rs!materialnumber

txtMaterialName.Text = rs!materialname

txtModel.Text = rs!model

txtUnit.Text = rs!unit

txtRate.Text = rs!Rate


End If

End If

End Sub

Private Sub exit_Click()

Unload Me

End Sub

Private Sub Form_Load()

LBLDATE.Caption = Now


Module1.connection

Adodc1.ConnectionString = "Provider=SQLOLEDB.1;Persist Security Info=False;User

ID=sa;Initial Catalog=productionmonitoring"

End Sub

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Public Sub clear()

txtMaterialNumber.Text = ""

txtMaterialName.Text = ""

txtModel.Text = ""

txtUnit.Text = ""

txtRate.Text = ""

End Sub

Private Sub save_Click()




Else

con.Execute "insert into rawmaterial values('" & txtMaterialNumber.Text & "','" &

txtMaterialName.Text & "','" & txtModel.Text & "','" & txtUnit.Text & "','" & txtRate.Text

& "')"

MsgBox "details of staff is inserted successecfully", vbInformation, "Production

Monitoring"

clear

End If

End Sub

Private Sub search_Click()

Adodc1.RecordSource = "select null"

Adodc1.Refresh

fraLocate.Visible = True

cmbMaterialNo.clear

cmbMaterialNo.Text = ""



rs.Open "select materialnumber from rawmaterial", Module1.con

While Not rs.EOF

cmbMaterialNo.AddItem (rs!materialnumber)

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rs.MoveNext

Wend

End Sub

MATERIAL STOCK


Dim ks As New ADODB.Recordset



clear



rs.Open "select max(stocknumber) from materialstock", Module1.con


txtStockNumber.Text = 1

Else

txtStockNumber.Text = rs(0) + 1

End If

If ks.State = 1 Then ks.Close

ks.Open "select * from rawmaterial", Module1.con

While Not ks.EOF

cmbMaterialNumber.AddItem (ks!materialnumber)

ks.MoveNext

Wend

Else


clear

End If

End Sub

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Private Sub cmbMaterialNumber_KeyPress(KeyAscii As Integer)

If KeyAscii = 13 Then

If cmbMaterialNumber.Text = "" Then

MsgBox "Please Select A Material Number", vbInformation + vbOKOnly, "Production

Monitoring"

cmbMaterialNumber.SetFocus

Else


rs.Open "select * from rawmaterial where materialnumber='" & cmbMaterialNumber.Text

& "'", Module1.con

If Not rs.EOF Then


txtModel.Text = rs!model

txtUnit.Text = rs!unit

txtRate.Text = rs!Rate

txtQuantity.SetFocus

End If

End If

End If

End Sub



End Sub


Dim tmp As String



If tmp = vbYes Then

If txtStockNumber.Text = "" Or cmbMaterialNumber.Text = "" Or txtMaterialName.Text =

"" Or txtModel.Text = "" Or txtUnit.Text = "" Or txtRate.Text = "" Or txtQuantity.Text =

"" Or txtTotal.Text = "" Then

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Else

con.Execute "delete from materialstock where stocknumber='" & Trim(txtStockNumber)

& "'"


clear

End If

End If

End Sub






Monitoring"

Else

con.Execute "update materialstock set quantity='" & txtQuantity.Text & "',total='" &

txtTotal.Text & "' where stocknumber ='" & txtStockNumber.Text & "'"


clear

End If

End Sub


If cmbstockno.Text = "" Then

Adodc1.RecordSource = "select * from materialstock"

Adodc1.Refresh

Else

Adodc1.RecordSource = "select * from materialstock where stocknumber='" &

Trim(cmbstockno) & "'"

Adodc1.Refresh

End If

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End Sub


As Single)

clear




End If


Else


rs.Open "select * from materialstock where stocknumber='" & locid & "'", Module1.con

If Not rs.EOF Then

txtStockNumber.Text = rs!stocknumber

cmbMaterialNumber.Text = rs!materialnumber

txtQuantity.Text = rs!quantity

txtTotal.Text = rs!total

LBLDATE.Caption = rs!stockdate


ks.Open "select * from rawmaterial where materialnumber='" & cmbMaterialNumber.Text

& "'", Module1.con

If Not ks.EOF Then

txtMaterialName.Text = ks!materialname

txtModel.Text = ks!model

txtUnit.Text = ks!unit

txtRate.Text = ks!Rate

txtQuantity.SetFocus

End If


End If

End If

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End Sub


Unload Me

End Sub


Module1.connection





End Sub

Public Sub clear()

txtStockNumber.Text = ""


cmbMaterialNumber.Text = ""

cmbMaterialNumber.clear

txtModel.Text = ""

txtUnit.Text = ""

txtRate.Text = ""

txtQuantity.Text = ""

txtTotal.Text = ""

End Sub






Else

con.Execute "insert into materialstock values('" & txtStockNumber.Text & "','" &

cmbMaterialNumber.Text & "','" & txtQuantity.Text & "','" & txtTotal.Text & "','" &

LBLDATE.Caption & "')"

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MsgBox "details of Stock is inserted successecfully", vbInformation, "Production

Monitoring"

clear

End If

End Sub



Adodc1.Refresh


cmbstockno.clear

cmbstockno.Text = ""



rs.Open "select stocknumber from materialstock", Module1.con

While Not rs.EOF

cmbstockno.AddItem (rs!stocknumber)

rs.MoveNext

Wend

End Sub

Private Sub txtQuantity_KeyPress(KeyAscii As Integer)


txtTotal.Text = Val(txtQuantity.Text) * Val(txtRate)

save.SetFocus

End If

End Sub

MATERIAL USAGE

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clear



rs.Open "select * from materialstock", Module1.con

While Not rs.EOF

cmbStockNumber.AddItem (rs!stocknumber)

rs.MoveNext

Wend

Else


clear

End If

End Sub

Private Sub cmbStockNumber_KeyPress(KeyAscii As Integer)

If cmbStockNumber.Text = "" Then

MsgBox "Please Select A Stock Number", vbInformation + vbOKOnly, "Production

Monitoring"

cmbStockNumber.SetFocus

Else


rs.Open "select * from materialstock where stocknumber='" & cmbStockNumber.Text &

"'", Module1.con

If Not rs.EOF Then


txtExistingQuantity.Text = rs!quantity

End If


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ks.Open "select * from rawmaterial where materialnumber='" & txtMaterialNumber.Text &

"'", Module1.con

If Not ks.EOF Then





End If

End If

End Sub


Unload Me

End Sub


Module1.connection


End Sub

Public Sub clear()

cmbStockNumber.Text = ""

cmbStockNumber.clear



txtModel.Text = ""

txtUnit.Text = ""

txtRate.Text = ""

txtExistingQuantity.Text = ""

txtUsedQty.Text = ""

txtReciever.Text = ""


End Sub

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Dim ss As Integer

ss = Val(txtExistingQuantity) - Val(txtUsedQty)

If cmbStockNumber.Text = "" Or txtMaterialNumber.Text = "" Or txtMaterialName.Text =

"" Or txtModel.Text = "" Or txtUnit.Text = "" Or txtRate.Text = "" Or

txtExistingQuantity.Text = "" Or txtUsedQty.Text = "" Or txtReciever.Text = "" Then


Else

con.Execute "insert into materialusage values('" & cmbStockNumber.Text & "','" &

txtUsedQty.Text & "','" & txtReciever.Text & "','" & LBLDATE.Caption & "')"

con.Execute "update materialstock set quantity='" & ss & "' where stocknumber ='" &

cmbStockNumber.Text & "'"

MsgBox "details of Supplier is inserted successecfully", vbInformation, "Production

Monitoring"

clear

End If

End Sub

PURCHASE MATERIAL ENTRY



Dim kl As New ADODB.Recordset


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clear



rs.Open "select * from materialstock", Module1.con

While Not rs.EOF

cmbStockNumber.AddItem (rs!stocknumber)

rs.MoveNext

Wend

Else


clear

End If

End Sub

Private Sub cmbStockNumber_KeyPress(KeyAscii As Integer)


If cmbStockNumber.Text = "" Then

MsgBox "Please Select A Stock Number", vbInformation + vbOKOnly, "Production

Monitoring"

cmbStockNumber.SetFocus

Else


rs.Open "select * from materialstock where stocknumber='" & cmbStockNumber.Text &

"'", Module1.con

If Not rs.EOF Then

lblstockdate.Caption = rs!stockdate


txtExistingQuantity.Text = rs!quantity


ks.Open "select * from rawmaterial where materialnumber='" & txtMaterialNumber.Text &

"'", Module1.con

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If Not ks.EOF Then





txtPurchasedQty.SetFocus

End If

End If

End If

End If

End Sub


Unload Me

End Sub


Module1.connection


End Sub

Public Sub clear()

cmbStockNumber.Text = ""

cmbStockNumber.clear


lblstockdate.Caption = ""



txtRate.Text = ""

txtUnit.Text = ""

txtModel.Text = ""

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txtExistingQuantity.Text = ""

txtPurchasedQty.Text = ""

End Sub


If cmbStockNumber.Text = "" Or txtMaterialNumber.Text = "" Or txtMaterialName.Text =

"" Or LBLDATE.Caption = "" Or txtPurchasedQty.Text = "" Then


Monitoring"

Else

Dim aa As Double

aa = Val(txtExistingQuantity) + Val(txtPurchasedQty)

con.Execute "update materialstock set quantity='" & aa & "' where stocknumber ='" &

cmbStockNumber.Text & "'"

MsgBox " Material Add Sucessfully...", vbInformation, "Production Monitoring"

clear

End If

End Sub

PURCHASE INDENT



Dim rss As New ADODB.Recordset

Dim kl As New ADODB.Recordset



clear

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rs.Open "select max(indentnumber) from indentdetails", Module1.con


txtIndentNumber.Text = 1

Else

txtIndentNumber.Text = rs(0) + 1

End If

If rss.State = 1 Then rss.Close

rss.Open "select * from rawmaterial", Module1.con

While Not rss.EOF

cmbMaterialNo.AddItem (rss!materialnumber)

rss.MoveNext

Wend

Else


clear

End If

End Sub

Private Sub cmbMaterialNo_KeyPress(KeyAscii As Integer)


If cmbMaterialNo.Text = "" Then

MsgBox "Please Selsct A Material Number", vbInformation + vbOKOnly, "Production

Monitoring"

cmbMaterialNo.SetFocus

Else


rs.Open "select * from rawmaterial where materialnumber='" & cmbMaterialNo.Text & "'",

Module1.con

If Not rs.EOF Then


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End If


ks.Open "select * from materialstock where materialnumber='" & cmbMaterialNo.Text &

"'", Module1.con

While Not ks.EOF

txtExistingQty.Text = Val(txtExistingQty) + ks!quantity

ks.MoveNext

Wend

End If

txtRequiredQty.SetFocus

End If

End Sub



End Sub


Dim tmp As String



If tmp = vbYes Then

If txtIndentNumber.Text = "" Or txtPurchaseValue.Text = "" Or LBLDATE.Caption = ""

Then


Else

con.Execute "delete from indentdetails where indentnumber='" & Trim(txtIndentNumber)

& "'"

con.Execute "delete from indentmaterial where indentnumber='" &

Trim(txtIndentNumber) & "'"


clear

End If

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End If

End Sub



Then


Monitoring"

Else

con.Execute "update indentdetails set purchasevalue='" & txtPurchaseValue.Text & "'

where indentnumber ='" & txtIndentNumber.Text & "'"


clear

End If

End Sub


If cmbindentno.Text = "" Then

Adodc1.RecordSource = "select * from indentdetails"

Adodc1.Refresh

Else

Adodc1.RecordSource = "select * from indentdetails where indentnumber='" &

Trim(cmbindentno) & "'"

Adodc1.Refresh

End If

End Sub


As Single)

clear




End If

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Else


rs.Open "select * from indentdetails where indentnumber='" & locid & "'", Module1.con

If Not rs.EOF Then

txtIndentNumber.Text = rs!indentnumber

LBLDATE.Caption = rs!indentdate

txtPurchaseValue.Text = rs!purchasevalue


ks.Open "select * from indentmaterial where indentnumber='" & txtIndentNumber.Text &

"'", Module1.con

While Not ks.EOF

lstMaterialNo.AddItem (ks!materialno)

lstRequiredQty.AddItem (ks!requiredqty)

lstLastPOValue.AddItem (ks!lastpovalue)

lstLastPONo.AddItem (ks!lastpono)

If rss.State = 1 Then rss.Close

rss.Open "select * from rawmaterial where materialnumber='" & ks!materialno & "'",

Module1.con

If Not rss.EOF Then

lstMaterialName.AddItem (rss!materialname)

End If

If kl.State = 1 Then kl.Close

kl.Open "select * from materialstock where materialnumber='" & ks!materialno & "'",

Module1.con

If Not kl.EOF Then

lstExistingQty.AddItem (kl!quantity)

End If

ks.MoveNext

Wend


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End If

End If

End Sub


Unload Me

End Sub


Module1.connection





End Sub

Public Sub clear()


txtIndentNumber.Text = ""


cmbMaterialNo.clear


txtExistingQty.Text = ""

txtRequiredQty.Text = ""

txtLastPOValue.Text = ""

txtLastPOno.Text = ""

lstMaterialNo.clear

lstMaterialName.clear

lstExistingQty.clear

lstRequiredQty.clear

lstLastPOValue.clear

lstLastPONo.clear

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txtPurchaseValue.Text = ""

End Sub



Then


Else

con.Execute "insert into indentdetails values('" & txtIndentNumber.Text & "','" &

LBLDATE.Caption & "','" & txtPurchaseValue.Text & "')"

con.Execute "insert into beforeindent values('" & txtIndentNumber.Text & "')"

MsgBox "details of Purchase Indent is inserted successecfully", vbInformation,

"Production Monitoring"

clear

End If

End Sub



Adodc1.Refresh


cmbindentno.clear

cmbindentno.Text = ""



rs.Open "select indentnumber from indentdetails", Module1.con

While Not rs.EOF

cmbindentno.AddItem (rs!indentnumber)

rs.MoveNext

Wend

End Sub

Private Sub txtLastPOno_KeyPress(KeyAscii As Integer)


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Dim ss As String

Dim aa As Integer


rs.Open "select * from rawmaterial where materialnumber='" & cmbMaterialNo.Text & "'",

Module1.con

If Not rs.EOF Then

aa = rs!Rate

End If

txtPurchaseValue.Text = Val(txtPurchaseValue) + (aa * Val(txtRequiredQty))

lstMaterialNo.AddItem (cmbMaterialNo.Text)

lstMaterialName.AddItem (txtMaterialName.Text)

lstExistingQty.AddItem (txtExistingQty.Text)

lstRequiredQty.AddItem (txtRequiredQty.Text)

lstLastPOValue.AddItem (txtLastPOValue.Text)

lstLastPONo.AddItem (txtLastPOno.Text)

If cmbMaterialNo.Text = "" Or txtMaterialName.Text = "" Or txtExistingQty.Text = "" Or

txtRequiredQty.Text = "" Or txtLastPOno.Text = "" Or txtLastPOValue.Text = "" Then


Else

con.Execute "insert into indentmaterial values('" & txtIndentNumber.Text & "','" &

cmbMaterialNo.Text & "','" & txtRequiredQty.Text & "','" & txtLastPOValue.Text & "','"

& txtLastPOno.Text & "')"

End If

ss = MsgBox("If You Want Add Next Material", vbYesNo, "Production Monitoring")

If ss = vbYes Then







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cmbMaterialNo.SetFocus

Else







save.SetFocus

End If

End If

End Sub

purchase process system

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