publication module using back end interface. institution data entry add documents. edit/delete...

Publication Module

using back end interface

Institution Data Entry

Add Documents. Edit/Delete Documents that are added but

not yet sent to Institution Administrator.

Institution Administrator

1- Publish Documents’ records

2- Edit Documents’ records.

3- Delete Documents’ records.

4- Reject Documents’ records.

5- Import XML files.

Data Entry Operator

Adding Document

1. Login to back end interface by typing Data Entry username and password which was assigned to him by Institution Admin then click login

The back end home page is displayed

Data Entry Operator

Adding Document

2. Click Modules link.The Modules main page is displayed

3. Click Publications link in the Modules main page.

The Publications main page is displayed

4. Click Add New link in the Publications main page.

The Add Publication page will be displayed

Data Entry Operator

Adding Document

5. Complete the data in the form.

6. Click SaveThe Document record is added but not sent to the

Institution admin .

To view the added document, select work in progress from left menu in the document main page

Data Entry Operator

Edit/Delete/send Document Record

1. Repeat steps 1 to 3.

2. Click work in progress in the left menuAll Documents’ records added but not send to

Institution admin will be displayed.

3. To delete a record, select the publication record then click Delete

The record will be deleted.

•Data Entry Operator


4. To update a record, select the publication record then click Edit

then change the fields to be updated and click Save.

The record will be updated

Data Entry Operator


5. To send a publication record to Institution Admin for approval, select the record then click Send

After sending the record to the institution Admin, data Entry has no right to edit or delete that record until

returned to him by Institution Admin

6. To View a record, select the publication record then click View

Data Entry Operator

Displaying Publications’ Records Status

1. Work in progress: are records added but not yet sent to Institution Admin for approval.

2. To be published: sent to Institution admin but not yet published by him.

3. Published: Records that are approved by Institution admin and so published.

4. Rejected by publisher: Records that are rejected by Institution Admin and so return back to Data Entry where he can edit, Delete, resend to Institution Admin.


Publish publication’s record

1. Login to back end interface by typing Institution Admin username and password then click login

The back end home page is displayed

2. Click Modules link.The Modules main page is displayed

3. Click Publications link in the Modules main page. The publications main page is displayed


Publish publication’s record

4. The Institution Admin can click on to be published Display all publications sent by Data Entry and need to be

published on the front end.

5. The Institution Admin can click on view to revise the record details

6. If the record accepted by the Institution Admin, Click publish

The record will be published on the front end interface


Edit Publications’ records

1. Repeat steps 1 to 3 in Publish records

2. To edit a publication record, select a publication then click Edit

The Edit publication information page is displayed

3. Clicks Save after editing the record.The record information is updated and sent back to

Data Entry.


Delete Publications’ records


1. To delete a Publication record, select the record then click Delete

The Record will be deleted.


Edit publication information page


Reject publications’ records


2. To delete a Publication record, select the record then click Reject

The Record returns back to Data Entry

for editing, and can be viewed

in “Rejected” view


Displaying Documents’ Records Status

The Institution Admin can display publications’ records in different stages as

1. To be published: are records sent to Institution admin but not yet published by him.

2. Published: Records that are approved by Institution Admin and so published.


Import XML file

1. Repeat steps 1 to 2 in Publish records2. Click Import XML files link in the Modules main

pageThe import XML files main page is displayed

3. The Institution Admin can click Browse button to select XML file to be uploaded.

4. The Institution Admin then chooses disciplines and adds them to the list box at the right by clicking >>> then click upload button

The xml file is uploaded and published on the front end interface.