Promoting GIS in Promoting GIS in the Workplace with the Workplace with

Minimal Training Minimal Training FundsFundsSusan CohnSusan Cohn

KY Division of WaterKY Division of WaterKY GIS ConferenceKY GIS Conference

September 27, 2012September 27, 2012

Purpose of This Purpose of This PresentationPresentation

ÔOutline practices in Division of WaterOutline practices in Division of WaterÔDiscuss ways to achieve GIS Discuss ways to achieve GIS

competency in the workplacecompetency in the workplaceÔShare ideas of how to promote GIS in Share ideas of how to promote GIS in

our programs, agenciesour programs, agencies

Current Practices Current Practices in Division of in Division of

WaterWater

ÔDOW WorkgroupDOW WorkgroupÔIt’s GIS LunchIt’s GIS LunchÔGIS 101—In-House (coworker-GIS 101—In-House (coworker-

led) led)

Workgroup Workgroup PurposePurpose

ÔDiscuss GIS issues Discuss GIS issues ÔIdentify issues in data Identify issues in data

development & review from GIS development & review from GIS perspectiveperspective

ÔDevelop GIS agency standardsDevelop GIS agency standardsÔMake recommendations to Make recommendations to

managementmanagement

Workgroup Workgroup ScheduleSchedule

ÔMeet bi-monthlyMeet bi-monthlyÔMeet additionally if project Meet additionally if project

dictatesdictates

Workgroup FormatWorkgroup FormatÔDevelop Develop agendaagenda and follow it and follow itÔEncourage both users and managers to Encourage both users and managers to

attendattendÔLet the group decide what issues to addressLet the group decide what issues to address

ÔKeep participants and management Keep participants and management informedinformed

ÔDistribute/Post meeting minutesDistribute/Post meeting minutes

It’s GIS LunchIt’s GIS LunchÔPresentationsPresentations

ÔBasic themeBasic themeDemonstrate how they used Demonstrate how they used GIS to accomplish a taskGIS to accomplish a task

Ô CoworkersCoworkers Ô NGOsNGOsÔ Other Other AgenciesAgencies

Ô ConsultantsConsultants

Ô University University Staff Staff and and facultyfaculty

DOW DOW Launched EEC Launched EEC

WorkgroupWorkgroupÔEnergy and Environment Cabinet Energy and Environment Cabinet

GroupGroupÔQuality Assurance & StandardsQuality Assurance & StandardsÔApplication and DevelopmentApplication and Development

ÔAnnual GIS Open HouseAnnual GIS Open House

EEC GIS Open HouseEEC GIS Open House

Ô Formal introduction and keynote Formal introduction and keynote presentationspresentationsÔ Stations with different GIS tools and Stations with different GIS tools and presentationspresentations

In-house TrainingIn-house TrainingGeneral General ÔIntroduce GIS concepts Introduce GIS concepts ÔDemonstrate GIS accessibility in Demonstrate GIS accessibility in

DOW DOW ÔPresent water-related informationPresent water-related information

Specific TopicsSpecific TopicsÔAddress many relevant functions Address many relevant functions

available through specific toolsavailable through specific tools

Training Components of Training Components of GIS 101GIS 101

ÔWho to contact for server accountWho to contact for server accountÔHow to log onto Remote Desktop How to log onto Remote Desktop

ConnectionConnectionÔBasics of Toolbars and ProjectionsBasics of Toolbars and ProjectionsÔHow to set up workspace How to set up workspace ÔWhere to save projectsWhere to save projectsÔHow to add layersHow to add layersÔDifferent uses for point, line or polygon Different uses for point, line or polygon

layerslayers

……GIS 101 Continued…GIS 101 Continued…

ÔTable of Contents and how layers loadTable of Contents and how layers loadÔWhat is an Attribute TableWhat is an Attribute TableÔZoom To featuresZoom To featuresÔIdentify Tool/Latitude and LongitudeIdentify Tool/Latitude and LongitudeÔLabeling Labeling ÔMap Layout View versus Data ViewMap Layout View versus Data ViewÔCartographic Standards and Making a Cartographic Standards and Making a

MapMap

……GIS 101 ConcludedGIS 101 Concluded

ÔExporting and Saving to PDFExporting and Saving to PDFÔPrinting Printing

ÔHomework: Produce a map of where Homework: Produce a map of where you live. Export map and send pdf to you live. Export map and send pdf to instructor for training certificate and instructor for training certificate and credit in training record.credit in training record.

Training CertificateTraining Certificate

Did the class meet your expectations?

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Ô 33/41 students completed 33/41 students completed formformÔ Overall responses positiveOverall responses positiveÔ Participation from all Participation from all branchesbranches

Initial Pilot EvaluationsInitial Pilot Evaluations

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Would you recommend GIS 101 for other staff?

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32% of DOW staff 32% of DOW staff had attended had attended trainingtraining

After first year of GIS After first year of GIS 101 101

Measures of Success Measures of Success (2009)(2009)

ÔParticipation strong across Participation strong across branches branches 

ÔStaff trained internally, Staff trained internally, estimated savings to DOW: estimated savings to DOW: $16,000 (67 staff X $250 fee).$16,000 (67 staff X $250 fee).  

ÔEvaluations Evaluations Overwhelmingly Overwhelmingly positive!positive!

ÔBranch Managers’ recognizing of Branch Managers’ recognizing of the importance of GIS proficiencythe importance of GIS proficiency

““Command Command Performances”Performances”

ÔContinued to offer classesContinued to offer classesÔDeveloped GIS 201 Developed GIS 201

Ô editing, labeling, spatial joins editing, labeling, spatial joins

ÔConverted GIS 101 into a Self-Converted GIS 101 into a Self-Study course for new hires Study course for new hires ÔRecently updated for ArcMap 10Recently updated for ArcMap 10

Ways to Promote GISWays to Promote GIS

ÔEstablish Workgroups Establish Workgroups Ôdivision, department, intra-agencydivision, department, intra-agency

ÔDevelop/Host Presentations Develop/Host Presentations Ôfor Management and Coworkersfor Management and Coworkers

ÔCreate tailored TrainingsCreate tailored TrainingsÔNetworkingNetworking

Ô With other divisions, departments, With other divisions, departments, agencies and organizationsagencies and organizations

Results of Workgroup Results of Workgroup ApproachApproach

ÔSmoother transitions with ESRI upgrades Smoother transitions with ESRI upgrades ÔBetter coordination among divisionsBetter coordination among divisionsÔBetter understanding of data applications Better understanding of data applications

and limitations between agenciesand limitations between agenciesÔEmpowering employees to use available Empowering employees to use available

tools tools

NetworkingNetworking

ÔFormed a cabinet-wide workgroup to Formed a cabinet-wide workgroup to strengthen data-sharing and skills strengthen data-sharing and skills developmentdevelopment

ÔParticipation in KAMP quarterly Participation in KAMP quarterly meetings and annual meetingmeetings and annual meeting

ÔDiscover other resources Discover other resources Ôgovernment agenciesgovernment agenciesÔuniversities universities Ôlocal governmentslocal governments

Future Ways to Future Ways to Promote GISPromote GIS

ÔDo YOU have ideas to help Do YOU have ideas to help DOW?DOW?ÔPresentationsPresentationsÔWorkgroup DevelopmentWorkgroup DevelopmentÔAdditional in-house trainingAdditional in-house training

The The EndEnd