project workshop

8/8/2019 Project Workshop

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Project review workshopProject review workshop

Saturday, January 18, 2002Saturday, January 18, 2002

AIDAID--AustinAustin


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AgendaAgenda

Project review procedureProject review procedure

Project review guidelinesProject review guidelines

Administrative tasksAdministrative tasks Post approval phasePost approval phase

Case studyCase study


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Initiatecontactwith

NGO

Researchonproject

Reviewin CSH

Clarifywith NGO

Votein CSH

Postapprovalphase

Initiate site visit

Project review procedureProject review procedure


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Questions of credibility of the NGOQuestions of credibility of the NGO

Previous projects and successPrevious projects and success

Background of the founders andBackground of the founders andvolunteersvolunteers

Organizations who have worked with theOrganizations who have worked with theNGO beforeNGO before

Objectives and philosophyObjectives and philosophy


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Questions on motivation of the NGOQuestions on motivation of the NGO

How many of their previous projects is the NGOHow many of their previous projects is the NGO

still continuing ?still continuing ? Local involvementLocal involvement

Where does the staff come from ? What is theirWhere does the staff come from ? What is theirbackground ?background ?

What is the community contributing to the project ?What is the community contributing to the project ?

How does the NGO empower the local community,How does the NGO empower the local community,women, and minorities ?women, and minorities ?

What is the degree of volunteerism in the project ?What is the degree of volunteerism in the project ?


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Details about the projectDetails about the project

Area of coverageArea of coverage

BeneficiariesBeneficiaries women, children,women, children,minoritiesminorities

Population in the areaPopulation in the area

Income bracket of the targetedIncome bracket of the targetedpopulationpopulation

Primary occupationsPrimary occupations


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Details about the projectDetails about the project Issues being addressedIssues being addressed

Is it in line with AIDs philosophy ?Is it in line with AIDs philosophy ?

Need for the projectNeed for the project

Strategy to address the issuesStrategy to address the issues Tried and tested solutions vs new solutionsTried and tested solutions vs new solutions

Sustainability of the projectSustainability of the project

Replicabilty of the strategy to other projectsReplicabilty of the strategy to other projects

LogisticsLogistics


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Administrative workAdministrative work

Contact the [email protected] the [email protected] a login and a password forfor a login and a password for

accessing the project databaseaccessing the project database Fill up the project detailsFill up the project details every twoevery two

monthsmonths in the AID database on thein the AID database on the

main AID website and AID Austinmain AID website and AID Austinwebsite.website.


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Administrative workAdministrative work

If the project is approved, create aIf the project is approved, create aproject file. Mail a copy of the projectproject file. Mail a copy of the project

file to AID Maryland.file to AID Maryland. Once the project check has beenOnce the project check has been

issued, make sure to obtain a receiptissued, make sure to obtain a receiptof the check from the NGO.of the check from the NGO.


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Strive to see that the entireStrive to see that the entire

process of project review andprocess of project review andapproval does not take moreapproval does not take more

than 3 months !!than 3 months !!


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Post approval : What does it mean?Post approval : What does it mean?

Monitor the status of the projectMonitor the status of the project

Get a deeper understanding of theGet a deeper understanding of theissueissue

Means to further and strengthenMeans to further and strengthenrelationship with the NGOrelationship with the NGO

Two way communicationTwo way communication


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Monitoring ProcessMonitoring Process

Define a process of monitoringDefine a process of monitoringbetween the NGO and AIDbetween the NGO and AID

Periodic Status UpdatesPeriodic Status Updates Telephone conversation with the NGO,Telephone conversation with the NGO,

the project personnel, the beneficiariesthe project personnel, the beneficiaries

Site VisitsSite Visits

Get Budget UpdatesGet Budget Updates

Annual ReportsAnnual Reports


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Non Monetary ContributionNon Monetary Contribution

Hosting the website for the NGOHosting the website for the NGO

Articles to DonorsArticles to Donors

Preparing Training Materials/PostersPreparing Training Materials/Posters

Documentation of the projectDocumentation of the projectmethodsmethods


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ReciprocityReciprocity

Send AID related articles to NGOSend AID related articles to NGO

Discuss & Implement campaignsDiscuss & Implement campaigns

initiated by AIDinitiated by AID Send articles by NGO to AIDSend articles by NGO to AID


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Finally, update the databaseFinally, update the database

and volunteers!and [email protected][email protected]


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Constantly reevaluate andConstantly reevaluate and

improve project approvalimprove project approvalprocess!process!

project workshop

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