project id141 eval reprt on poultry research ins rawalpindi

8/16/2019 Project Id141 Eval Reprt on Poultry Research Ins Rawalpindi

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Evaluation Report on Project

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PPLLAANNNNIINNGG && DDEEVVEELLOOPPMMEENNTT DDEEPPAARRTTMMEENNTT

GGOOVVEERRNNMMEENNTT OOFF TTHHEE PPUUNNJJAABB

September, 2012

Planning & Development Department, Lahore – Pakistan

WWW.DGMEPUNJAB.GOV.PK


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EXECUTIVE SUMMARY

Poultry industry is one of the largest growing agro-industries in the world. This can be

accredited to an increasing demand for poultry meat and egg products. In Pakistan, poultry

was kept as backyard business for household needs. In early sixties, the need of commercial

poultry was felt which resulted in 1963, in the form of a national campaign to enhance the

production of feed products in the country. However, Pakistan’s poultry industry is still

facing lots of problems and challenges to grow up constantly. One of the major causes of

low productivity is ineffective communication process among the stakeholders especially at

farmers’ level. For hi-tech intensive poultry production in the country, it is necessary to

stream line the poultry production activities. The poultry industry can be better and moreprofitable if it is operated scientifically.

Keeping in view the necessity to promote the poultry production as a useful business;

Poultry Research Institute, Rawalpindi, L&DD Department, Government of the Punjab has

initiated the project titled “ Strengthening Regulatory Control and Capacities of Poultry

Research Institute” to formulate regulations and their implementation for control of poultry

production activities at provincial level and provide technical trainings to the staff for their

capacity building. Strong linkages to the farmers’ community are also mandatory; trainings

on modern poultry housing and management are also arranged during the project

execution. The project was started on July 1st

, 2009 with twenty four (24) months gestation

period at its planned cost of Rs. 57.000 million. The project has been revised for the re-

adjustment of annual budget allocation at the same cost and time duration. 2nd

revision of

the project has been made at the cost of Rs. 56.688 million with one year extension of

project time period (i.e. 2011-2012). Actual expenditure of Rs. 51.385 million has been

made till June 30th

, 2012. The department has submitted the document PC-IV of the project

for evaluation on June 27th

, 2012.

On the basis of data collection and analysis, the project is found to be “Satisfactory” with a

PERI Score of 70 which is based on the assessment results of project performance against its

planned objectives and physical targets. The overall performance of the project in context of

the procurement of machinery, equipments, transport and effective trainings for staff

members and farmers is satisfactory. It is observed that the work performance of PRI will be


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improved by capacity building of in terms of labs’ infrastructure and staff trainings. By

adopting modern research techniques, it will contribute a large in expansion of poultry

production activities. However, approval and implementation of Punjab Poultry Production

Act, 2012 is obligatory to expand the market. Trainings & workshops were also the

elemental part of strengthening the extension network and effective management. In this

context, PRI has conducted ten training programmes at the cost of Rs. 1.126 million in

collaboration of NRSP, Islamabad, PARD Peshawar & UVAS, Lahore. Training to the farmers

has also been arranged, hostel facilities for male and female trainees are also provided. All

the renovation and repair of different sections (including hostel buildings, laboratories,

pathways etc) of PRI is complete. Whereas, POL consumption from development budget for

regular vehicles of PRI is unjustifiable

After assessing the project performance, it is recommended that project should be

transferred to the non-development side at the annual cost of Rs. 4.5 million with eight (08)

project posts. On the contrary, the department should make efforts to approve and

implement the Poultry Production Act, 2012 to grow up poultry industry.

In evaluating the scheme, cooperation of Dr. Abdul Rehman, Director PRI is appreciated and

also acknowledged for providing requisite data to carry out necessary analysis of the project

activities. The cooperation of all staff of the institute available during visiting the project sites

is also considerable. The support of all those persons during field visits and preparation of

this report is also appreciated.

Fiza Zafar Hashmi, Research Analyst

Directorate General (M&E), P&D Department

Lahore

September, 2012


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TABLE OF CONTENTS

1. INTRODUCTION ............................................................................................................ 1

Scope of poultry farming ................................................................................................... 1

Types of Poultry farms ....................................................................................................... 2

Types of Pakistani Poultry Chickens................................................................................... 2 1.1 THE EVALUATION REPORT: PURPOSE & STRUCTURE ..................................................... 3

2. THE PROJECT ................................................................................................................ 4

2.1 PROJECT BRIEF ................................................................................................................. 4

2.2 PROJECT BACKGROUND, DESCRIPTION AND JUSTIFICATION ......................................... 5

3) Government Poultry Disease Diagnostic Laboratories ................................................... 5

2.3 PROJECT OBJECTIVES ....................................................................................................... 6

2.5 PROJECT ACTIVITIES ........................................................................................................ 7

2.6 PLANNED PROJECT COST ................................................................................................. 7

3. METHODOLOGY .......................................................................................................... 10

3.1 TEAM FORMATION ........................................................................................................ 10

3.2 DOCUMENTS REVIEW .................................................................................................... 10

3.2.1 SPONSOR’S ASSESSMENT REPORT ....................................................................... 10

3.3 IDENTIFICATION OF KEY INDICATORS ........................................................................... 10

3.4 DEVISING EVALUATION PLAN ........................................................................................ 12

3.5 PHYSICAL ACTIVITIES & DATA COLLECTION .................................................................. 12

3.5.1 DATA COLLECTION ................................................................................................ 12

3.5.2 PROJECT SITE VISITS ............................................................................................. 13

3.5.3 INTERVIEWS WITH PROJECT OFFICIALS ............................................................... 27

3.5.4 VISITS SNAPS/PICTORIAL SURVEY ........................................................................ 27

3.6 DATA ANALYSIS AND INTERPRETATION ........................................................................ 28

3.6.1 PROJECT COST ANALYSIS .................................................................................... 28

4. DGM&E ASSESSMENT ................................................................................................. 31

5. SWOT ANALYSIS ......................................................................................................... 32

6. OBSERVATIONS .......................................................................................................... 33

7. CONCLUSION .............................................................................................................. 37

8. LESSONS LEARNED ...................................................................................................... 38

9. RECOMMENDATIONS ................................................................................................. 39

ANNEXURE A: SPONSORS’ ASSESSMENT REPORT

ANNEXURE B: HEAD-WISE EXPENDITURES AGAINST MAJOR ACTIVITIES OF THE PROJECT

ANNEXURE C: LAB. ACTIVITIES PERFORMED DURING THE PROJECT PERIOD

ANNEXURE D: VARIETIES OF BIRDS INTRODUCED BY PRI

ANNEXURE E: PROJECT EVALUATION RATING INDEX (PERI)

ANNEXURE F: RECOMMENDED STAFF

ANNEXURE G: RECURRING COST

ANNEXURE H: PICTORIAL EVIDENCE OF PRI WEBSITE


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1. INTRODUCTION

Poultry farming has become one of the most dynamic associated parts of agriculture

throughout the world. Poultry culture in South Asian countries is expanding rapidly and the

rate of growth of commercial layer and broiler (meat producing) farms is phenomenal to

meet the ever increasing demand for proteins through poultry meat and eggs. In Pakistan,

poultry industry had made considerable contribution to food production and plays a vital

role in the economy of the country. Raising of poultry in Pakistan has virtually proven a

profitable enterprise as it is the best source of cheap, palatable and nutritious food protein.

The poultry production was commenced in Pakistan in 1963. Poultry as on a commercial

scale in the private sector started due to pioneering effect made by PIA (Pakistan

International Airline) in 1965, when the first modern hatchery unit in Karachi was

established. Later on, the investments have taken keen interest in this sector, as was result

of which substantial development has taken place towards expansion of this industry. The

commercial poultry farming sector is a classic example of private sector enterprise with a

phenomenal growth of 20 to 25%per annum. The achievement of this rapid growth was

made to the incentives granted by the government from time to time e.g. liberal financing

and credit, income tax exemption, duty free imports etc. during last thirty five years, poultry

farming in Pakistan has developed as an important sub-sector of livestock. During the last

thirty five years, poultry farming in Pakistan has developed as an important sub-sector of

livestock. This expansion continues to fill the genuine gaps of the animal protein and should

be fully encouraged in order to promote the welfare and prosperity of the people by

providing them with a nutritious balanced diet.

Scope of poultry farming

Poultry industry which provides cheap source of animal protein has taken a quantum leap in

the last three decades evolving from a near backyard practice to a venture of industrial

promotion. Poultry is one of the fastest growing segments of the agricultural sector in

Pakistan today. While the production of agricultural crops, it has been rising at a rate of 1.5

to 2 percent per annum that of eggs has been rising at a rate of 8 percent per annum.


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Types of Poultry farms

Different types of poultry farms cater to different segments of the market.

1. Breeding farms are set up for the sole purpose of hatching and raising poultry for

sale to other farmers.

2. The farmers who buy poultry from these farms set up broiler farms. Broiler chickens

are reared just for their meat. The usual procedure is to procure day old chicks, keep

them for six weeks and market them. During the time that they are in the farm, their

feeding, supplements, etc. is closely monitored.

3. Another type of poultry farm is layer farm, where chicks are raised for the purpose

of egg production.

Establishment of Poultry Farms in Punjab

There have been established about 20470 poultry farms in the Punjab during the year 2007-

2008 at which about 16.61bmillion layers, 329.11 million broilers and 5.74 million breeding

stock were maintained. Besides this, about 33.86 million rural poultry was also maintained.

Egg & Meat Production in Punjab

The total egg and meat production on provincial level has been 5434 million eggs and

391797 metric tons of poultry meat. For poultry feeding, 119 feed mills are installed in

Punjab which is producing 2.17 million tons poultry feed. The quality of feed being prepared

needs to be controlled through regulations.

Types of Pakistani Poultry Chickens

1. Asil (or Aseel)

2.

Sadal

3. Afghan game fowl

4. Buff chicken

5. Pakistani Rooster

The spectacular growth rate in poultry production sector in the country has increased the

challenge of diseases, enhanced cost of poultry feed and other inputs and proper

production of poultry products meeting international standards of food security under WTO


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regimens which requires great emphasis on the aspect of regulatory control and

institutional capacity building in poultry production sector.

1.1 THE EVALUATION REPORT: PURPOSE & STRUCTURE

This evaluation report is divided intonine

different parts. The first

part starts with

introduction giving details about the project domain. The second part gives project details

including description, project brief, its objectives, project cost and its activities. The third

part of this report focuses on evaluation methodology, followed by team formation,

devising evaluation plan, selection of data collection methods, data analysis &

interpretation based on project cost & benefits analysis, DGM&E’s assessment, observations

and SWOT analysis etc. The fourth part of the report depicts the DGM&E’s assessment

pertaining to the actual status of the project performance against its planned objectives as

well as its planned targets. The fifth part of the report consists of observations regarding the

project activities made by the evaluation team of DGM&E, P&D Department. The sixth part

of the report consists of SWOT Analysis reflecting the strengths, weaknesses, opportunities

and threats belong to the project implementation. The seventh part includes conclusion of

the project whether it is a successful intervention or otherwise, based on the technical

Project Evaluation Rating Index (PERI), site visits and observations of the report. The eighth

part explains the lessons learned during evaluating the project for further improvement in

its implementation phase along with the other sectoral programmes planned in future.

The ninth and the most critical part reflect recommendations for the effective usage of the

project outcomes and resources. This section addresses the suggestions for improvement in

project planning and execution as well as, identifying matters requiring follow up actions.

The rationale for the recommendations is clearly explained and linked with the information

collected during the evaluation.


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2. THE PROJECT

Following is the project information as per PC-I & PC-IV.

2.1 PROJECT BRIEF

Table 1: Project Brief

Project Title“Strengthening Regulatory Control and Capacities of

Poultry Research Institute”

Sponsoring Ministry/ AgencyLivestock & Dairy Development Department,

Government of the Punjab

Execution Agency (s)Director, Poultry Research Institute, Punjab,

Rawalpindi

Operation & Maintenance -do-

PC-I Original Cost Rs. 57.000 million

PC-I 1st

Revised Cost Rs. 57.000 million

PC-I 2nd

Revised Cost Rs. 56.688 million

PC-IV Actual Cost Rs. 51.385 Million

Planned Start Date 01-07-2009

Planned End Date 30-06-2012

Project 1st

Revised Date 27-07-2010

Project 2nd

Revised Date 27-08-2011

Actual Start Date 01-07-2009

Actual End Date 30-06-2012

Beneficiaries Stakeholders of poultry sector, project staff


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2.2 PROJECT BACKGROUND, DESCRIPTION AND JUSTIFICATION

The Punjab Government led the poultry development activities with the start of a scheme

“Increased Poultry Production in Punjab” in 1970, and later on established the Poultry

Development Centre (PRI) at Rawalpindi in 1978 aimed to Support poultry development in a

policy environment through public investment and inducing private capital/ initiatives in the

sector for poverty alleviation, food security and generation of exportable surpluses. The

research challenges of PRI are;

Emerging poultry diseases

Enhance genetics for improved efficiency, quality, and disease resistance

Employment of techniques and information of genomics proteomics and

metabolomics

Changing needs of today’s poultry

Factors effecting cost of production

Understanding the biology of today’s poultry

Alternative production systems

Product quality including flavor and other gustatory characteristics

This institute possesses research and training facilities in different disciplines of poultry

production such as poultry disease diagnostics, breeding & incubation, poultry nutrition,

feed testing, marketing & processing, poultry management and rural poultry farming.

Table 2: Field offices of Poultry Research Institute

Sr no. Description of Field Offices

1) Government Poultry Breeding Farms

1 Bahawalpur

2 Dina

3 Dera Ghazi Khan

4 Multan5 Sargodha

2) Government Poultry Rearing Farms

1 Attock

2 Bahawal Nagar

3 Gujrat

4 Mianwali

3) Government Poultry Disease Diagnostic Laboratories

1 Gujjar Khan

2 Ghakkar

3 Summandri

http://poultry.punjab.gov.pk/pbfbwl.htmlhttp://poultry.punjab.gov.pk/pbfbwl.htmlhttp://poultry.punjab.gov.pk/pbfbwl.html


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During the year 2003-2008, 185 number of research studies on different aspects of poultry

production were conducted. Out of these, 30 number of research studies were published in

renowned scientific journal. Under training program of the institute, short training courses

of different durations are offered.

However, the changing role of public sector in Punjab necessitates redefining the objectives,

plans and activities of Poultry Research Institute (PRI) for improved service delivery,

development and desired output. Unfortunately, the aspect of regulatory control and

human resource development in public sector remained out of focus and poultry sector

occasionally suffers colossal losses due to absence of such driving forces.

Therefore, the project has been designed to bring the poultry production activities of the

province under a regulatory control. Formulation of regulations and methodology of their

enforcement will be worked out through the stakeholder’s consultation.

The infrastructure of PRI needs to be improved for modern research, disease diagnosis,

surveillance, reporting, quality control, training and gender participation for effective

service delivery to the poultry sector. Similarly, the potential of existing staff could not be

effectively utilized. The HRD of PRI will help to introduce the modern and scientific

techniques in the poultry production.

2.3 PROJECT OBJECTIVES

The project has been planned with the following specific objectives.

1) Formulation of regulations and their implementation for control of poultry

production activities in Punjab.

2) Institutional capacity building in terms of infrastructure and human resource

development.

4 Kamalia

5 Arif Wala

6 Bahawal Nagar

7 Jhang

8 Jhelum

4) Details of District Setup of Poultry Research Institute Total No. of Districts in Punjab 36

DDLO VO (H)

Sanctioned Strength 29 36

In Position 29 45

Vacant 5 17


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3) Establishment of strong linkages among stakeholders of poultry sector.

2.5 PROJECT ACTIVITIES

Targets of Physical Activities as given in the project document PC-I is given as under;

Table 3: Detail of Project Activities

Sr No. Activity Description

1 Regulatory Control

Poultry feed quality control

Control of poultry diseases

Registration, licensing, proximity &

management of poultry farms

2 Institutional Capacity Building

In-service local and foreign technical

trainings

Training on communitymobilization/organization

IT based training

Training on effective service delivery &

modern business approaches

Other specialized trainings

Meetings, seminars, symposia,

workshops, conferences, exposure tours

& exhibitions

3Strong Linkages among

Stakeholders

Development of PRI website

Farmers’ trainings on modern poultry

housing and management

Workshops, meetings, visits and contacts

2.6 PLANNED PROJECT COST

1. Total Planned Cost (Original):

Capital Cost = Rs. 0.000 Million

Revenue Cost = Rs. 57.000 Million

TOTAL Rs. 57.000 Million

2. Total Planned Cost (1st

Rev):


Revenue Cost = Rs. 57.000 Million

TOTAL Rs. 57.000 Million

3. Total Planned Cost (2nd

Rev):


Revenue Cost = Rs. 56.688 MillionTOTAL Rs. 56.688 Million


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Table 4: Year-wise phasing as per PC-I along with ADP Allocation (2nd

Revised)

(Rs. in millions)

YEAR PHASING AS PER PC-I ALLOCATION% AGE OF ALLOCATION

ON PHASING

2009-10 08.904 08.904100%

2010-11 28.188 28.188100%

2011-12 19.596 19.596100%

TOTAL 56.688 56.688100%

Fig 1: Year-wise phasing as per PC-I

Table 5: Item-wise Planned Cost (2nd

Revised)

(Rs. in millions)

SR # ITEMS AS PER PC-I PC-I ESTIMATESPercentage of Total

Cost

1 Establishment Charges3.144 5.54%

2 Operating Expenses12.034 21.22%

3 Physical Assets29.686 52.36%

4 Repair & Maintenance11.824 20.85%

TOTAL 56.688 100%

2009-1016%

2010-11

50%

2011-1234%

Per Year Phasing


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Fig 2: Item-wise Estimated Cost

Estb Charges

6% Operating Exps

21%

Phys Assets

52%

R & M

21%

Estimated Cost


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3. METHODOLOGY

Following criteria has been used to carry out evaluation of the project as elaborated in flow

chart as given in Figure 3;

3.1 TEAM FORMATIONEvaluation team was constituted in a meeting held in the office of DGM&E for evaluation of

the project having expertise in project’s domain, data collection methods, data analysis and

interpretation along with preparation of evaluation report. The project was assigned to Ms.

Fiza Zafar Hashmi, Research Analyst for evaluation purposes.

3.2 DOCUMENTS REVIEW

Following project documents, evaluation tools and techniques were consulted.

1. Planning Commission Form-I (PC-I, Original & Revised) of the Project

2. Planning Commission Form-IV (PC-IV) of the Project

3. DGM&E Evaluation Guidelines

4. Sponsor’s Assessment Report (SAR)

3.2.1 SPONSOR’S ASSESSMENT REPORT

Sponsor assessment report (SAR) has been received by the department; however, it is the

summary of project description, its financial achievements against projects’ planned targets

along with physical achievements against its planned objectives. The above-said detail

regarding the project activities & its performance has already been discussed in this report

accordingly. Detailed assessment report has been annexed at A

3.3 IDENTIFICATION OF KEY INDICATORS

Project performance parameters are defined in the following term;

i) Project cost & its actual utilizationii) Project time duration

iii) Project achievements against its per approved objectives & targets

Formulation of regulations and their implementation

Institutional capacity building (Infrastructure & HRD)

Linkage among stakeholders of Poultry Sectors

Impact of trainings


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PROJECT DOCUMENTS

REVIEW

IDENTIFYING PROJECT

KEY INDICATORS

DEVISING EVALUATION

PLAN

PHYSICAL ACTIVITIES AND

DATA COLLECTION

DATA ANALYSIS AND

INTERPRETATION

CONCLUSIONS

RECOMMENDATIONS

REPORT

SUBMISSION

TEAM FORMATION

SPONSOR’s

ASSESSMENT REPORT

(SAR) REVIEW

PC-IV REVIEW

PHYSICAL

ACHIEVEMENTS

FINANCIAL

ACHIEVEMENTS

INTERVEVIEWING

PLAN

PC-I REVIEW

DURATION

COMPONENTS

QUESTIONAIRE

DESIGN

PERIODIC FINANCIAL

PROGRESS REPORTS

PERIODIC PHYSICAL

PROGRESS REPORTS

PROCUREMENT

RECORDS

SWOT ANALYSIS

PROJECT COST

ANALYSIS

INTERVIEWS

SITE VISITS

SITE SNAPS

Project Evaluation

Rating Index (PERI)

DGM&E ASSESSMENT

COSTOBJECTIVES

SURVEY PLAN

OBSERVATIONS

OTHERS

LESSON LEARNED

Fig 3: Flow chart/ Schematic diagram for project evaluat ion


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iv) Procurement of physical assets (machinery & equipment, furniture/fixture along

with transportation)

v) Quality of repair & maintenance of buildings & structure

These parameters are helpful to map objectives and targets planned in PC-I with its actual

execution and implementation in order to assess, whether, the achievements have been

actually made under the project or otherwise.

3.4 DEVISING EVALUATION PLAN

Evaluation plan was devised to provide a roadmap for the project evaluation process. The

evaluation process which included planning for project site visits, interviews with the

project’ stakeholders and questionnaire designed (if applicable) to gather requisite

information to line-up the evaluation process.

3.5 PHYSICAL ACTIVITIES & DATA COLLECTION

Physical activities were undertaken and following primary and secondary data collection

tools were used for evaluation:

3.5.1 Data Collection i.e. Official Records of the Project.

3.5.2 Visit to the Project Sites

3.5.3 Interviews with Project Officials and the Project Beneficiaries

3.5.4 Site Snaps

3.5.1 DATA COLLECTION

Following official record was collected from the project stakeholders to verify the physical

and financial achievements of the project after its completion;

Minutes of Meetings (MOM) of competent forum (PDWP, DDSC) reflecting

administrative approval/revision of the project

Detailed lists of item-wise planned cost & quantity of machinery/equipment.

Detail of planned Lab. activities under the project.

Copies of registration certificates w.r.t. each vehicle procured.Break-up of POL Charges (quarterly & vehicle wise).

Detail of exposure tours and No. of 156 training courses held during project

period along with its cost break-up.

List of trained staff members along with the participants (No. of 1803 male

participants & No. of 652 female participants).

Detail regarding Conferences, Seminars & Workshops held under the project

along with its cost break-up.

Break-up of Repair & Maintenance of Building & Structure.

Detail of Vehicles with their registration Nos. from Non-development side.


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POL estimates under the Non development budget.

Names/varieties of birds introduced by PRI in Poultry.

3.5.2 PROJECT SITE VISITS

The project site was visited by the Evaluation Team of the Directorate General, Monitoring

& Evaluation, Planning & Development Department for data collection and evaluation

purposes on July 16th, 2012. Detail has been given in the ensuing paragraph;

Table 6: Plan for Evaluation along with detail of Team Members

SR # LOCATION/DISTRICT DATE OF VISITS TEAM MEMBERS

1Poultry Research Institute,

Rawalpindi16-07-2012

Ms. Fiza Zafar Hashmi,

Research Analyst

The purpose of visiting the site was to verify the reported physical achievements and facility

utilization under the project. During project site visit, different aspects of the project had

been inspected in accordance with the project objectives as described hereunder:-

POULTRY RESEARCH INSTITUTE, RAWALPINDI

1) FORMULATION OF REGULATION & THEIR IMPLEMENTATION FOR CONTROL OF

POULTRY PRODUCTION ACTIVITIES

The Punjab Poultry Production Act, 2012 has been formulated during the execution of

the project and approved by the poultry stakeholders during the meeting held on 30th

June,

2012. In future, application of this Act will be extended to the overall province. However,

the application of these regulatory controls will improve the competency in the poultry

production activities. Major heads discussed under the Poultry Acts, 2012 are regulations for

poultry production, poultry premises, and registration for poultry premises, licensing,

proximity of poultry premises and management of poultry farms, poultry feed & feed stuffs,

control of poultry disease, administration and enforcement of regulations along with

penalties & procedures, etc.

However, the approval process of the Poultry Act, 2012 for its implementation is still in the

course of its completion.

2) INSTITUTIONAL CAPACITY BUILDING IN TERMS OF INFRASTRUCTURE & HUMAN

RESOURCE DEVELOPMENT

A) CAPACITY BUILDING IN TERMS OF INFRASTRUCTURE

i) PROCUREMENT OF MACHINERY & EQUIPMENT AT FEED TESTING LABORATORY:-

The significant feed testing functions are necessary to facilitate the field farmers and to

provide them the prompt free services of analysis for poultry feed ingredients and prepared


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feed. These Lab Services at Poultry Research Institute are directly provided to the

Government Poultry Farms, Commercial Poultry Farms and Feed Millers.

The available laboratory equipment was insufficient to fulfill the requirements of modern

research and quality control of poultry feed. Therefore, to meet the requirements of

modern research work along with up-gradation of the services of poultry feed testing; major

activity under the development project was to analyze feed samples and to purchase the

modern scientific equipment (e.g. egg analyzer, flask shaker, water bath digital. Water

distillation apparatus, ultrasonic cleaning bath, flame photometer etc). The detail of

purchased items is given as under;

Fig 1: Evaluation Officer verifying the Labequipment

Fig 2: Lab Chemist operating the Egg Analyzer

Fig 3: Flask Shaker to check sample extract Fig 4: Water Bath Digital to keep substance

gradually to fixed/desired temprature


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Fig 5: Water Distillation Apparatus used to

evaporate liquid/to remove impurity

Fig 6: Ultrasonic Cleaning Bath for instruments

cleaning

Fig 7: Lab Attendent operating the Flame

Photometer for Poultry Water Analysis

Fig 8: Computer with all accessories

Fig 9: Kjeldhal Digestion Apparatus for Protein

estimation prior to the project

Fig 10: Kjeldhal Digestion Apparatus for Protein

estimation after the project


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Fig 11: Hot Air Oven for sterilization of articles Fig 12: Analytical Balance to measure masses

Fig 13: Analysis for poultry feed ingredients and prepared feed

Fig 14: Maintenance of official record of samples for analysis of poultry feed

ii) PROCUREMENT OF MACHINERY & EQUIPMENT AT DISEASE DIAGNOSTIC

LABORATORY:- The lab provides free diagnostic services and their surveillance to the flocks

of private breeders and poultry farmers. Following are the major lab activities;

a) Formulation of research projects on emerging diseases in poultry

b) Postmortem and advice for the farmer.

c) Diagnostic facilities for the farmers e.g. MG, MS, SP, Virological, bacteriological

identification, vaccinal titration and virus and bacterial isolation and identification by

using ELISA & PCR.

d) Histopathological identification and HPS vaccine production.

e) Vaccine production for effective control of HPS.

Whereas, Major activities under the development project were to perform sample

testing of poultry and to purchase the necessary lab equipment to further improve the

work performance of Disease Diagnostic Lab. Activities performed regarding sample


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testing were post mortem, bacterial examination, samples processed for Mycoplasmal,

for H.I. Titre against ND, Histopathology, flocks tested for H.I. against AI, Swab samples

processed for AI and Tissue samples processed for ND, AI. Purchasing of lab equipment

was also checked by the evaluation team. A pictorial evidence of the equipment

purchased (e.g. Binocular Compound Microscope, Bench Top Centrifuge, Thermocycle,

Microtitration/Cell Culture Plate etc) is given as here under:-

Fig 17: Evaluation Team verifying the official

record of visitor farmers/breeders

Fig 18: Multi head Binocular compound Research

Microscope (5 heads) used with a special camera

and connected with a television receiver on

which the living microorganisms is observed in

color

Fig 19: Binocular Compound Microscope (1000X)

for the examination of unicellular organisms,

animal cells and tissue

Fig 20: Assistant Research Officer operating

Bench Top Centrifuge Machine for sample

precipitation and separation in daily research

work


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Fig 27: Evaluation Officer visiting the Poultry

farm

Fig 28: Cooling System in poultry Sheds/Breeding

Farms

Fig 29: Automatic Feeding & Watering System

iv) PURCHASE REGULAR MACHINERY & EQUIPMENT ALONG WITH TRANSPORT:

Different machinery items were procured for regular administrative use. Three (03)

generators were purchased, and simultaneously placed in front of different buildings of PRI

i.e. Hatchery unit and laboratories along with breeding farms and feed mills. Two vehicles;

Toyota Hiace Van and Toyota Hilux single cabin were also purchased for field activities.

Some of the regular equipment e.g. Laptop, Fax machine, Photocopier, Printer, Split Air

Conditioner, Multimedia Projector, Digital Camera along with CCTV system for security has

been procured under the project. Pictorial detail of some purchased items is given as under;


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Fig 30: Generator Placed Near Breeding Farm-1 ( 30KVA for Breeding Farm 01), In front of PRI Main

Office Building ( 40KVA for Hatchery and Labs) along with Generator Placed Near Breeding Farm-2(30KVA for Breeding Farm 02 & Feed mill)

Fig 33: Air Conditioner Split unit Fig 34: LCD along with other funiture & fixture

Fig 35: Toyota Hiace Van(3000 CC) Fig 36: Toyota Hilux single cabin (2500 CC)

Alteration with canopy in single cabin


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Fig 37: Laptop purchased under the project Fig 38: Fax Machine

Fig 39: Photocopy Machine Fig 40: CCTV system for Security v) FURNITURE & FIXTURE PURCHASED FOR HOSTELS, PRI: To improve/up-grade the

training facilities at PRI, improvement in terms of renovation of trainees’ hostel buildings

(males & females) along with purchase of furniture & fixture was required. At Jinnah Hostel,

accommodation of forty (40) male trainees has been arranged. Whereas, No. of twenty (20)

female trainees has been accommodated at Fatima Hostel. Detail of some of the purchased

items has been given as under;


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Fig 41: Living Room for Male Trainees along with Refrigrator, Geasers, Blankets etc

Fig 42: Living Room along with Kitchen with required Utensils for Female Trainees

vi) FURNITURE & FIXTURE PURCHASED FOR VISITORS’ HOUSE, PRI: Visitors’ house

consisting of two attached rooms/bed rooms and adjoining with small kitchen was fully

furnished. Rooms’ furniture (i.e. beds, chairs, sofas, center tables, dressing table, dining

table and iron stand) as well as kitchen utensils were purchased under the project.

Fig 43: Living Room and rooms’ furniture

Fig 44: Air Conditioner split unit and Refrigerator


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Fig 45: Microvawe Oven and LCD

B) CAPACITY BUILDING IN TERMS OF HUMAN RESOURCE DEVELOPMENT

In-service local technical trainings to the staff for their capacity building were the key

objective of the development project. During execution of the development project, total

No. of ten (10) training programmes were conducted for the staff (including District

Veterinary Officers, District Livestock Officers, Senior Research Officers etc) for their

capacity building. No. of 108 staff members of PRI got trained during project time period.

Fig 46: Pictorial Evidences of Staff Trainings collected from PRI

C) REPAIR & MAINTENANCE OF BUILDING & STRUCTURE

As, the Feed Testing Laboratory has two building sections; one of the sections is

functional with full capacity of lab apparatus for research studies as well as feed testing

services, however, flooring of corridors has been repaired under the project. Another

section of lab required maintenance work of flooring and cabinets. All the required repair &

maintenance of the building has been completed in the development phase of the project.


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Fig 47: Repair of flooring & cabinets at Feed Testing Laboratories

Flooring of walkways and patios’ at PRI were also repaired during execution of the

project. It was observed that some of the patch work was in progress during visiting the

project site. However, it has been over and done after the project evaluation. Replacement

of old tube well with new one has also been done.

Fig 48: Repair of Roads and Paths

Fig 49: Incomplete patch infront of Food Testing

Lab during Project Evaluation

Fig 50: Completion of patch work after Project

Evaluation


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Fig 51: Replacement of Tube well

Renovation of the boys’ hostel was completed in terms of flooring of the entrance,

hostel rooms, corridors, and kitchen as well as restructuring of attached washrooms. All

missing facilities prior to the project have been provided during the execution. It was also

observed that already existed old laboratory building has been restructured as women

hostel and renovated accordingly. A boundary wall has also been constructed around the

hostel building to provide safe and protected environment to the female trainees.

Renovation of visitors’ house was also completed with all of its required arrangements.

Fig 52: Repair & Maintenance of Hostel Building (boys)


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Fig 53: Renovation of the corridores of Boys Hostel and Visitors House, PRI

3) STRONG LINKAGES AMONG THE STAKEHOLDERS OF POULTRY SECTOR

a) WEBSITE OF POULTRY RESEARCH INSTITUTE: PRI has developed a website to

strengthen the linkages among poultry stakeholders. Statistics of poultry market and its

current rates are uploaded on regular basis. Whereas, information regarding poultry

production, poultry diseases along with its surveillance and research studies of PRI is

accessible for local and international visitors. Pictorial evidence has been annexed at the

end (See annexure H).

b)

FARMER TRAININGS: Under training programmes of PRI, short training courses withdifferent time periods (e.g. six months, two weeks, one week and one day) are conducted

regularly. During visiting the project site, data regarding short training courses including six

(06) months and one (01) week, one day trainings for the farmer community has been

collected. Internship trainings for the students of different universities are also being carried

out at PRI. Currently, No. of fifteen (15) trainees of six (06) months training courses and

almost 15 to 20 internees from different universities are boarded at Jinnah Hostel, PRI.

Recently, no female trainee is receiving training at PRI. To rationalize the benefits of these

trainings/internship, interviews from the trainees of ongoing and completed programmes

has been arranged for their feedback.


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Fig 53: Record of Trainees Fig 54: Evaluation officer interviewing the trainee

3.5.3 INTERVIEWS WITH PROJECT OFFICIALS

The interviews and telephonic conversation were conducted with the following project

official.

Table 7: Detail of the Project Officials interviewed

SR # NAME DESIGNATION DEPARTMENT CONTACT #

1 Dr. Abdul Rehman Director, PRI L&DD Department 0321-5561750

2Dr. Muhammad

Ashraf Anjum

Feed Stuff Inspection

Officer L&DD Department

51-9290163

Ext (116)

3 Dr. Yaseen Aamir Assistant ResearchOfficer

L&DD Department 51-9290163

4 Dr. Abdul Rasheed Senior Research

Officer L&DD Department 51-9290163

5 Dr. Farhan Afzal Assistant Research

Officer L&DD Department 51-9290167

6 Dr. Abida Parveen Veterinary Officer L&DD Department 51-9290163

7 Malik GhulamFareed

Chemist L&DD Department 51-9290163Ext (117)

8Naeem Mehmood

AshrafChemist L&DD Department

51-9290163

Ext (117)

3.5.4 VISITS SNAPS/PICTORIAL SURVEY

The site snaps were taken as pictorial evidence of the project site visits as given in the

section 3.5.2 of the report.


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3.6 DATA ANALYSIS AND INTERPRETATION

Mapping of the project findings was done on the basis of data analysis including project cost

analysis, DGM&E assessment for actual status of the planned objectives, as well as direct

observations along with SWOT analysis on the basis of physical activities performed and

data collected during evaluating the project. It was processed and analyzed to understand

the functional trends reflecting efficiency of resources involved during the project

execution.

3.6.1 PROJECT COST ANALYSIS

Detailed analysis of the project cost (e.g. original & revised cost along with overall actual

expenditures) has been carried out to gauge the financial performance of the project after

its completion. The rationale of above-said actual expenditures has also been figured out by

calculating its percentages to line-up the evaluation process.

a. Actual Expenditure:

Capital Cost: Rs. 00.000 Million

Revenue Cost: Rs. 51.385 Million

Total Exp. Rs. 51.385 Million

Table 8: Financial Phasing as per PC-I, Allocation and Actual Expenditure (Rs. in Millions)

Year PC-I PhasingADP

AllocationReleases

Expenditure

as per PC-IV

% age

Utilization on

Releases

2009-10 08.904 08.904 08.904 08.904 100%

2010-11 28.188 28.188 28.188 27.707 98.29%

2011-12 19.596 19.596

19.596

(04.688

surrendered)

14.774

(0.124

lapsed)

75.39%

TOTAL 56.688 56.688 56.688 51.385 91.22%


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Fig 51: Year-wise Expenditures on Releases

Table 9: Item-wise Planned & Actual Expenditures

(Rs. in millions)

SR # ITEMS PC-IESTIMATES

ACTUALUTILIZATION

% AGE OFUTILIZATION

1 Establishment Charges 3.144 3.123 99.33%

2 Operating Expenses 12.034 7.257 60.30%

3 Physical Assets 29.686 29.198 98.35%

4 Repair & Maintenance 11.824 11.807 99.85%

TOTAL 56.688 51.385 89.46%

Fig 52: Item-wise Expenditures

Table 10: Head-wise Expenditures against Major Activities of the Project

(Rs. in Millions)

SR # ITEMSPC-I

ESTIMATES

ACTUAL

UTILIZATION

% AGE OF

UTILIZATION

Operating Expenses

1 Inland Training/Ex. Tour 1.126 1.126 100%

8.904

28.188

19.596

8.904

27.707

14.774

2009-10 2010-11 2011-12

Year-wise Expenditures on Releases

Est. Charges

6%

Operating Exp

14%

Physical Assets

57%

R&M

23%

Item-wise Expenditures


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2 Conferences/Seminars 0.200 0.100 50%

3 Medicines/Chemicals 3.200 3.200 100%

4 P.O.L. 0.600 0.600 100%

Physical Assets

4 Transport 6.208 6.207 99.98%

5 Plant & Machinery 20.028 20.010 99.91%

6 Furniture & Fixture 1.900 1.489 78.36%

Repair & Maintenance

7 Building & Structure 11.824 11.807 99.85%

TOTAL 45.086 44.539 91%

Head-wise expenditures are annexed at B

Fig 53: Percentage of Head-wise Expenditures against Major Activities

Training

3%

POL

1%

Conference

0%Medi/Chemical

7%Transport

14%

Plant & Machinery45%

Furniture & Fixture

3%

Building &

Structure27%


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4. DGM&E ASSESSMENT

The DGM&E assessment has been carried out regarding the planned objectives as well as

planned targets of the project as following:-

Table 9: DGM&E Assessment of Planned Objective/TargetsACTIVITIES/TARGETS DGM&E ASSESSMENT

QUALITATIVE

Formulation of

regulations and their

implementation for

control of poultry

production activities in

Punjab

Regulations for control of poultry production activities in

Punjab has been formulated and yet to be finally approved

and implemented in its right way

Institutional capacity

building in terms of

infrastructure and

human resource

development

Capacity Building in terms of Infrastructure: Lab. machinery,medicines/chemicals, transport and furniture & fixture have

been procured; two items of machinery could not be

purchased due to insufficient budget. Repair & maintenance

of building & structure has also been finished.

Capacity Building in terms of Human Resource Development:

Trainings to the staff of PRI has been delivered, no. of 108

staff members got trained. During execution of the project, 10

training exercises have been arranged from different

Institutes (e.g. UVAS Lahore, NRSP Islamabad, PARD Peshawar

Establishment of stronglinkages among

stakeholders of poultry

sector

PRI has developed its website to provide institutional servicesand updates of poultry market to the local and international

poultry stakeholders. Six months, two weeks, one week and

one day training programmes are being offered to the

farmers


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5. SWOT ANALYSIS

After mapping the detailed observations regarding overall physical & financial performance

of the project, SWOT analysis has been carried out to analyze the detailed strengths,

weaknesses, opportunities and threats involved during and after the project

execution/implementation phase which may also be adapted even for the other public

sector interventions of the same department in future.

Table 10: Strengths, Weaknesses, Opportunities & Threats

STRENGTHS WEAKNESSES

1. Existence of functional organizational

structure

2. Development of project

infrastructure

3. Poultry research and development,

Crossbreeding between chickens

4. Environment control poultry farming

5. Training programmes for professional

skills

6. Autonomous in feed testing of

poultry and disease diagnosis

7. Training & research assistance for

university students

8. Improved training and

testing/diagnostic services for

farmers’ community

1. Slow process of approval of Punjab Poultry

Act, 2012

2. Hindrance in foreign trainings of staff

members

3. No PC-I cost estimation of lab

chemicals/reagents and furniture

purchased.

OPPORTUNITIES THREATS

1. Potential for improved effectiveness

and efficiency of Poultry Sector

2. Better & adequate testing, diagnostic

and extension services and more

tangible benefits of poultryproduction

3. Dissemination of the common results

of research studies carried out by PRI

to the farmers/growers community

4. Maximizing of production to take

advantage of economies of scale

5. Poultry can be used as a tool to

alleviate poverty while also ensuring

food security

1. Lack of implementing the public policies

2. An outbreak of bird flu and other

epidemics

3. Lack of an effective publicity campaign

4. Local breeds have low productivity interms of egg production and weight gain

due to genetic limitations

5. Lack of policy initiative to focus attention

on developing local poultry into a

productive/income generating activity

6. Low literacy level of the farmers’

community

7. Inaccessibility of far-off farmers’

community


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6. OBSERVATIONS

The evaluation team visited the office of the Director, PRI L&DD Department Rawalpindi to

assess various project activities. Evaluation of the project has revealed many facts and

figures about the project. The observations regarding overall project activities are given in

ensuing paragraphs:-

1) The project was initiated at its original cost of Rs. 57.000 million with its planned

gestation period of twenty four months (as July 1st

, 2009 to June 30th

, 2011). The

scheme was revised at the same cost of Rs. 57.000 million, due to the overall

adjustment in budget provision/allocation for the year 2009-10 and 2010-11. Second

revision of project PC-I was made at the revised cost of Rs. 56.688 million with one

year extension of time period as 2011-2012. The actual utilization (up to July, 2012)

was Rs. 51.385 million as per PC-IV document.

2) After reviewing the Sponsor’s Assessment Report of the project, actual expenditures

of Rs. 51.372 million during the project execution was found slightly varied from the

actually stated financial utilization of Rs. 51.385 million as per PC-IV. Difference in

the total amount expended in the third year of the project (See annexure-A) should

be made clear.

3) All the machinery and equipment procured for Feed Testing Laboratory and Disease

Diagnostic Laboratory of PRI were found installed and functional. It is also revealed

that by capacity building in terms of labs’ infrastructure, the work performance of

both laboratories in context of poultry feed analysis; adoption of modern research

techniques for growing poultry production and poultry disease diagnosis was

improved and will contribute a large share in expansion of the poultry industry of the

province.

4) It is also observed that the activities of PRI sections especially disease diagnostic and

feed testing/analyzing activities directly linked to the project have also been

compared with the labs. activities prior to the development project. The

performance of both laboratories was found satisfactory. Lab activities performed

under the project is annexed at C

5) Formulation of policy with regard to control of poultry production activities in Punjab

has been done in consultation with the poultry stakeholders. However, it is yet to beapproved by the concerned authority for efficient implementation throughout the


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province. It is also practical that by implementing these regulations, not only the

poultry market will grow up; it will also be favorable in good trade of poultry

stakeholders.

6) As far as project staff is concerned, total of 11 project posts were initially approved

and finally cleared by finance department. Initial recruitment of 4 project posts was

made during project execution and the remaining 5 posts were posted through

transfer adjustment. Whereas, two posts of Senior Research Officers were

conditional and subjected to the final approval of the Punjab Poultry Act, 2012.

7) In view of modern research & development activities, PRI has introduced seven

varieties of birds and distributed in the domestic market of countryside districts of

the Punjab. List of these birds is annexed at D

8) It is observed that PRI has improved the poultry production activities by shifting the

conventional open poultry farming to the environment control poultry farming. This

advance hi-tech farming controls the temperature & humidity and provides tunnel

ventilation for improving the broiler production.

9) One of the key project objectives of PRI was capacity building of human resource vis-

à-vis poultry disease diagnostics and control, community mobilization & extension

services, participatory approaches, modern business approaches, IT & E-governance

concepts and modern technologies in poultry production etc. The complete training

facilities against scientific areas of poultry production and administration were given

to the staff of PRI in perception of their managerial precision. No foreign training as

per PC-I was provided during the project execution.

10) It is observed that trainings to the farmers’ community are also mandatory. At PRI,

six months to one day training programmes are being offered in different fields of

poultry farming, gender-based knowledge of poultry farming is also being delivered.

It will contribute in generation of income as well as improved business opportunities

and self reliance. It is, further, observed during visit internship and research

assistance is also offered to the university students.

11) Hostel facilities for males & females are provided to the trainees/internees. Under

the project, Jinnah Hostel for male trainees has been renovated; flooring of the

building is complete. Recently, 30-35 boarders have been accommodated there. At


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the same time, women hostel is also renovated, the old building of laboratory is

renewed as hostel building. Currently, no female trainee is receiving training at PRI.

12) Transportation facility under the project is also complete. The vehicle Toyota Hiace

Van (3000 CC) has been purchased to provide the pick & drop services of trainees,

and another vehicle Toyota Hilux single cabin (2500 CC) is purchased for

organizational/ administrative activities of the institute. However, for organizational

and administrative activities of the institute, some economical vehicle of 1000 CC

e.g. Suzuki Cultus could be procured, as O&M of Toyota Hilux single cabin (2500 CC)

are very high.

13) It was also observed that the POL charges of Rs. 0.600 million under development

project was fully consumed. Not only project vehicle but regular vehicles of PRI also

used POL from the project. Whereas, the POL expenditures of two procured project

vehicles was met out of Non-development budget of Rs. 0.161 million, See annexure

B (d). It was, further, observed that total non-development budget of PRI for POL

was Rs. 4.556 million for the year 2009-2012, annexed at B(d-1). Detail of POL

consumption against PRIs vehicles (development/non-development) along with

justification of POL consumption of development side for regular vehicles should be

rationalized by the department.

14) Feedback from the trainees of on-going and completed training sessions has been

collected, detail is given as under;

i) Ongoing Training Programmes: 9 out of 32 trainees/internees of different

ongoing training courses & internship programmes are interviewed. Almost all of

them are responded positively; as the trainings are useful. However, 5 trainees

are jobless and 3 have no access of feed testing as well as disease diagnosis

facilities available at PRI.

ii) Completed Training Programmes: 11 out of 21 trainees of six months training

programmes have been interviewed. 4 trainees are jobless, 3 are not satisfied

with these trainings and 8 trainees have no access to the testing/diagnostic

facilities at PRI.

It is observed that a number of jobless persons are getting trainings who are not

directly involved even in their domestic poultry business/activities which shows


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lacking of training aptitude in motivating the trainees to own their personal trade in

poultry market.

15) Web development and networking is complete and found satisfactory. Research

work, detail of PRI different sections; Disease, Extension & Education, Feed TestingLaboratory, Breeding and Incubation, Marketing & Processing, Nutrition is available.

Furthermore, updates relating to poultry market and guidance map of poultry

activities for the farmers’ community is available at PRI’s website.

16) Repair & maintenance of different sections has been completed. Renovation of

laboratories, roads/passages, main office building, and renovation of visitors’ house

along with replacement of tube well is complete according to the scope of work and

is found satisfactory.

17) It is observed that the purchasing of Lab chemicals/Reagents and procurement of

furniture & fixture are one of the major physical targets; however, no cost

estimation of these items have been done earlier.

http://poultry.punjab.gov.pk/dssm.htmlhttp://poultry.punjab.gov.pk/vssm.htmlhttp://poultry.punjab.gov.pk/vssm.htmlhttp://poultry.punjab.gov.pk/bism.htmlhttp://poultry.punjab.gov.pk/mssm.htmlhttp://poultry.punjab.gov.pk/nssm.htmlhttp://poultry.punjab.gov.pk/nssm.htmlhttp://poultry.punjab.gov.pk/mssm.htmlhttp://poultry.punjab.gov.pk/bism.htmlhttp://poultry.punjab.gov.pk/vssm.htmlhttp://poultry.punjab.gov.pk/vssm.htmlhttp://poultry.punjab.gov.pk/dssm.html


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7. CONCLUSION

The evaluation results and the reasons for success or failure of the project have been

documented as conclusion. After a detailed study and analysis of project documents,

interviews and visits to the project locations to determine project findings and provide

feedback on the execution and implementation of the project, it is concluded by applying

the Project Evaluation Rating Index (PERI) technique that the project is “Satisfactory”. See

Annexure-E

Table 11: Conclusion

STATUS RATING RATING OF PROJECT

Highly Satisfactory 1 -

Satisfactory 2 √

Moderately Satisfactory 3

Moderately Unsatisfactory 4 -

Unsatisfactory 5 -

Highly Unsatisfactory 6 -


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8. LESSONS LEARNED

1. The project’s purpose, scope and objective were well defined in the PC-1 document

and executed and achieved accordingly.

2. Procedural competency in developing the project infrastructure may apprehend the

purpose of such interventions.

3. Sponsor’s Assessment Report usually provides variation in total budget utilized

under the development phase against its component-wise actual utilization on the

planned project cost.

4. There is need of further R&D in the field. Practical/adaptive research needs to be

enhanced for better poultry production opportunities.

5.

The advance poultry production services may strengthen the poultry sector.


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9. RECOMMENDATIONS

1. Project may be transferred to the non-development side with the annual cost of Rs.

4.500 million along with 8 project posts. All the recruitments should be made as per

PC-I. Detail of recommended recurring cost of project and project posts has been

annexed at F and G respectively.

2. Post of Deputy Director (P&D) may not be recommended as the planning &

development has been done during implementation phase of the project. It is,

further, recommended that the Director, PRI may implement the P&D policies with

the assistance of PRIs’ regular staff.

3. The transfer of remaining two project posts of Senior Research Officers (BS-18) is

subject to the approval of the Punjab Poultry Act, 2012. The department may clear

these posts by Finance Department after the final approval/implementation of the

legislation.

4. Institutional development should be the final outcome of all activities. In view of

significant institutional development and better interest of poultry production in the

province, endorsement of the Punjab Poultry Act, 2012 should be made at once.

5. Trainings in proper poultry management should be at the core of poultry

development programs. It is, therefore, recommended that the usefulness of

training courses at PRI should be observed in the good interest of trainees for their

personal expertise of ownership.

6. It should also be obligatory to render the trainings on disease control and genetic

improvement of birds at the door step of farmers from the remote areas to grow up

the productivity of domestic chickens.

7. Proper maintenance of PRI networking may improve the institutional extension

services for the poultry stakeholders and it will be more advantageous to spread out

poultry production activities in the country.

8. Poultry production accompaniment the role of women in the household. Therefore,

women groups should be involved in commercialization of poultry production

activities and should be encouraged to have a stake in the ownership.


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9. Vehicles with high O&M should be avoided in development projects unless it is

extremely required. Where field work is not involved vehicle with lesser

specicification and lower O&M costs should be preferred.


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ANNEXURE A: SPONSORS’ ASSESSMENT REPORT


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ANNEXURE B: HEAD-WISE EXPENDITURES AGAINST MAJOR ACTIVITIES OF THE PROJECT

a) IN LAND TRAININGS


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b) CONFERENCE & SEMINAR


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c) MEDICINES/CHEMICALS


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d) POL CHARGES


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d-1) DETAIL LIST POL ESTIMATES UNDER NON DEVELOPMENT BUDGET PRI, RAWALPINDI

Sr No Year Allocation (Rs.Mill) Expenditure(Rs.Mill)

1 2009-10 1.295 1.270

2 2010-11 1.261 1.260

3 2011-12 2.000 1.999

e) TRANSPORT

Sr No. Particulars QtyAmount

(Million)

1 Toyota Hiace Van (3000-CC) 1 6.207

2 Toyota Hilux single cabin (2500-CC) 1


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f) PLANT & MACHINERY


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g) FURNITURE & FIXTURE

Sr No. Particulars QuantityAmount

(Millions)

1

Office Chairs cane with

Arms 465*465mm100 00.294

2Visitors Chairs 20 00.059

3Computer Chairs 10 00.039

4Office Table

1600*800*760mm08 00.102

5Office Table

1200*600*760mm20 00.129

6Computer Tables 20 00.133

7Single Bed with Mattress 40 00.512

8Lecture Room Chairs 50 00.130

9Easy Chairs 02 00.013

10Sofa Set 5 Seater 01 00.053

11Side Tables 02 00.010

12Centre Table 01 00.009

13Rostrum 01 00.003

Total 275 01.489


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h) BUILDING & STRUCTURE


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ANNEXURE C: LAB. ACTIVITIES PERFORMED DURING THE PROJECT PERIOD


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ANNEXURE D: VARIETIES OF BIRDS INTRODUCED BY PRI

Sr. No. Birds Names

1 PRI Black

2 PRI Silver Black

3 PRI Black Brown

4 PRI Light Brown

5 PRI Medium Brown

6 PRI Dark Brown

7 PRI Silky


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ANNEXURE E: PROJECT EVALUATION RATING INDEX (PERI)

PROJECT EVALUATION RATING INDEX (PERI)

Sr. No Criteria

Maximum

Points

Points

Obtained

1 PC-IV Submission

1.1 Before Project Completion 5 5

1.2 Within One Month of Project Closure 4

1.3 Within Two Months of Project Closure 3

1.4 After Three Month of Project Closure 2

1.5 After Six Month of Project Closure 1

1.6 After Nine Month of Project Closure 0

Sub-Total-1 5 5

2Data Availability & Response of ConcernedAgency

2.1 Excellent 5

2.2 Very Good 4 4

2.3 Good 3

2.4 Satisfactory 2

2.5 Average 1

2.6 Poor 0

Sub-Total-2 5 4

3 Financial Progress

3.1 Excellent 10

3.2 Very Good 8

3.3 Good 6

3.4 Satisfactory 4 4

3.5 Average 2

3.6 Poor 0

Sub-Total-3 10 4

4 Total Physical Progress4.1 Excellent (100%) 10

4.2 Very Good (>90 %) 8

4.3 Good (80-90 %) 6 6

4.4 Satisfactory (70-80 %) 5

4.5 Average (60-70%) 4

4.6 Poor (


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5.2 90% Achieved 9

5.3 80% Achieved 6 6

5.4 70% Achieved 4

5.5 60% Achieved 2

5.6 < 50% Achieved 0Sub-Total-5 10 6

6 Project Justification

6.1 Excellent 5

6.2 Very Good 4 4

6.3 Good 3

6.4 Satisfactory 2

6.5 Average 1

6.6 Poor 0

Sub-Total-6 5 4

7

Statistical Analysis Findings (find year-wise

average)

7.1 Excellent 5

7.2 Very Good 4

7.3 Good 3

7.4 Satisfactory 2

7.5 Average 1 1

7.6 Poor 0

Sub-Total-7 5 1

8 Sponsor's Assessment

8.1 Excellent 5

8.2 Very Good 4

8.3 Good 3 3

8.4 Satisfactory 2

8.5 Average 1

8.6 Poor 0

Sub-Total-8 5 39 Formulation of Project Team and Organization

9.1 Excellent 5

9.2 Very Good 4

9.3 Good 3 3

9.4 Satisfactory 2

9.5 Average 1

9.6 Unsatisfactory 0

Sub-Total-9 5 3

10 Revisions


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10.1 No Revision 5

10.2 One Revision 3

10.3 Two Revisions 2 2

10.4 Three or more Revisions 1

Sub-Total-10 5 2

11 Schedule and Cost Analysis

11.1Within Schedule and Within Budget

Completion 10 10

11.2 6 Months Delay and 5% cost variation 7

11.3 9 Months Delay and 10% cost variation 5

11.412 Months Delay and 20% cost

variation 3

11.518 Months or Greater Delay and 30%

cost variation 0

Sub-Total-11 10 10

12 Civil Works

12.1 Completed in all respect 10 10

12.2 95% completed 8



12.5 70-75% completed 4

12.6 Not Applicable (sub-total 12 will be 0) 0

Sub-Total-12 10 1013 Quality of Civil Works

13.1 Excellent 5

13.2 Good 4

13.3 Satisfactory 3 3

13.4 Average 2

13.5 Poor 1

13.6 Not Applicable (sub-total 13 will be 0) 0

Sub-Total-13 5 3

14 Quality of Operational Procedures

14.1 Excellent 5

14.2 Good 4 4

14.3 Satisfactory 3

14.3 Average 2

14.4 Poor 1

14.5 Not Acceptable 0

Sub-Total-14 5 4

15 DGM&E's Assessment

15.1 Excellent 5


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15.2 Very Good 4

15.3 Good 3 3

15.4 Satisfactory 2

15.5 Average 1

15.6 Poor 0

Sub-Total-15 5 3

TOTAL (With No Civil Works) 100 68

PERI 68

PROJECT

EVALUATION

RESULT

-

-

Satisfactory

-

-

-


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ANNEXURE F: RECOMMENDED STAFF

SR # POSTAS PER

PC-I

BPSCLEARED BY

FD

RECOMMENDED

POSTS

1 Deputy Director (P&D) 01 18 01 NIL

2 Senior Research Officer 01 18 01 Conditional

3 Senior Research Officer 01 18 01 -do-

4 Database Administrator 01 17 01 01

5 Data Manager 01 16 01 01

6 Laboratory Technician 02 11 02 02

7 Laboratory Attendant 02 2 02 02

8 Naib Qasid 01 2 01 01

9 Sanitary Worker 01 2 01 01

Total 11 11 08


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ANNEXURE G: RECURRING COST


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ANNEXURE H: PICTORIAL EVIDENCE OF PRI WEBSITE


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project id141 eval reprt on poultry research ins rawalpindi

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