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PROJECT DOCUMENT

A. Project InformationName & Location: Construction of Jirga Hall in Tehsil Office

District: Jamrud, Khyber Agency

Contact Peron: Assistant Political Agent Jamrud

Project Start Date: 1-2-2014 End Date: 30-10-2014

Sponsor: USAID

Execution: GSDP IOM Pakistan

Implementing Partner: FATA Secretariat

Operation & Maintenance: Political Administration Jamrud Khyber Agency

B. Organizational BackgroundInternational Office for Migration IOM has started its relief activities during the earth quick in 2005

in northern of Pakistan before this period the organization was involved and immigration and

Asylum activities worldwide.

The successful operation in the earth proven area in 2005 in Pakistan has give the courage to the

organization to expand its development activities to rest part of the country. In 1997 IOM was

among the two implementing partner selected by USAID for its development project in FATA. After

the formal signatory with MOU with FATA secretariat, IOM starts its operations in FATA and the

initial activities were started in Khyber Agency since then. NOW IOM under the umbrella of

Governor Special development Program (GSDP) fully functional in most parts of Khyber Agency in

infrastructural development in the prioritized area and need assessment is carried out by the local

communities, political administration and a dedicated team of GSDP comprises of social and

technical staff. IOM is also involved in the infrastructure development in other agencies of FATA and

carried out civil work through approved contractor prequalified and selected under open bidding

system.

C. Project DescriptionI. Goal & Objective

a. To provide a safe, secure and convent place for the local elders and Maliks to gather and sharetheir views with the political administration and other Govt official, matters of mutual interest

or any local and regional issue for social and economic development.

b. To provide a platform for local communities to organization local and national events for socialdevelopment


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II. Project Rationale, Description & JustificationAs, there is no safe, secure and convenient place for the local resident to celebrate or discuss

issue of mutual interest at Tehsil level. Therefore due to security situation in the region and to

avoid the interference of the general public, this was a great need particularly in hot summer as

well as in rainy season when there was no proper place for local gathering on key issues andthere were no system for provision of amenities in case of the high level official visit at Tehsil

office. After the completion of this project it will facilitate more than 200 people at a time under

one roof to participate in any event or function. The project include the following deliverables

Construction of 61 x 30 feet Jirga hall with stage Two side rooms, measuring 14 X 14 Two toilets One kitchen Provision of 230 chairs for the participants 8 VIP chairs 1 podium dice Installation of sound system Provision of six split air conditioners (one for stage, four for hall and one for side room) Provision of one electric water cooler Multimedia system Stabilizer Provision of one sofa set, 7 chairs and table for guest room

GSDP team in support of their M&E team will supervise and monitor the physical work.

Meanwhile the political administration will also look after the day to day activities because

GSDP team will not be able to supervise the daily activities due to manpower limitation but

periodically visit the site for progress of work. In case of any delay or any other issue the

administration will inform the GSDP assigned team member through phone to visit the site

other then the regular weekly visit and rectify the problem. Contractor shall not proceed for any

activity without the instruction of the site engineer and design layout. In case of any problem

contractor will intimate the site engineer for assistance. All work will be achieved in the defined

period of time and within the scope of the civil contract between the GSDP and contractor.

Contractor will be selected through pre qualification and open tendering process.


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D. Project Strategic RelevanceSecurity is one of the main concerns of the area and due to lack of safe and security place; public

gathering with the political administration and other high official is not possible. The construction of

this project will facilitate both the local communities and Govt official to share common issues and

other social and development activities in a peaceful situation and promote communication among

the local people on issue related to security, development, economic opportunities and other

activities.

E. Project Budget & Monthly Phasing1. Capital Cost EstimatesCapital cost Estimates will be done with the help of CSR 2013 and for supplies market prices will be

the bench mark for procurement. Physical work will be done by contractor and supplies will be

provided by GSDP through supplier and will be selected on the basis of quotation and warranty

requirement if applicable.

2. Physical PhasingS.No Items/description Unit Quarter1 Quarter 2 Quarter3 Total

A Land Kanal 100%

B Building Sqf 10% 50% 30% 100%

C Equipment/Supplies Nos 100% 100%

D

3. Financial PhasingS.No Items/description Quarter1 Quarter 2 Quarter3 Total

Total Local FEC Total Local FEC Total Local FEC (Rs.in

Million)

A Land

B Building 1 4 3 8

C Equipment/Supplies 2 2

Total 1 4 5 10

4. Quarter Wise Operating Cost5. Demand Supply Analysis6. Financial Plan

i. Equity: No equity involvedii. Debt: No debt involved

iii. Grants: USD 93500 or Pak Rs. 10,000,000 @ 107


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7. Project Benefit/Cost AnalysisFinancial:

Help to save money of hundreds of people travelling to Landikotal to attend meetingsSocial:

Easy access of the local people within short period Provide opportunity to social gathering to strengthen the social institution structure

Environmental:

No visible environmental threats except cutting of few trees on the designated land andafter construction new tress/plants will be planted.

Quantifiable Output of the Project

Facilitate at least 200 people under one roof with all possible amenitiesUnit Cost Analysis

Contractor will be paid according to work done through (as per approved BOQ/workorder)

Supplier of equipment/supplies will be paid according to the unit price including supplyand installation and testing (as per approved quotation)

Employment Generation (Direct/Indirect):

Contractor, supplier, meson, labour, security guard and program staff are among thedirect beneficiaries where as indirect beneficiaries

Impact of delays on project cost and viability

The delay may increase the cost of project because market prices changes particularlythe non schedule items and prices of supplies etc.


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8. Implementation of the Projecti. Implementation Schedule

S.No Activities Quarter1 Quarter 2 Quarter3

M1 M2 M3 M4 M5 M6 M7 M8 M9

1 Site layout2 BB Work on Jirga Hall

3 RCC as in Wall Column etc

4 Verandah roof slab

5 Jirga hall roof slab

6 Supply and installation of

Gates, Doors, Windows

etc.

7 Plaster, Rockwall and

painting floor tiles.

8 Fixing of Fall Ceiling

9 Water Supply &electrification

ii. Results Based Management (RBM) Indicator

Inputs Output

Outcomes

Target ImpactBaseline

indicator

Targets at

CompletionLand 1860 sqf

Building

0 200 people 100% increase in public

interaction

Human

Finance

9. Management Structure & manpower

10.Certificate


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