program basics ppt2010

Welcome!

Program Basics Workshop

The goal of this workshop is to expand and strengthen your ability to plan a Boys & Girls Clubs program

Goal

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Describe Boys and Girls Clubs Mission and Core Characteristics

Recognize BGCA’s formula for impact Identify the five Key Elements of Impact Recognize the three approaches to program delivery Create recommendations for gender, diversity,

socioeconomic and inclusion considerations Explain developmental characteristics of youth

By the end of this workshop you will be able to:

Outcomes

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Define the five core program areas and develop a list of possible programs that could be implemented in your club

Apply common characteristics of planning a specific program

Practice promoting a Club program Create an overall Club program utilizing program

considerations Recognize the three basic levels of program

evaluation and assessment

continued:

Outcomes

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Topic One: What is a Boys and Girls Club?

Topic Two: Five Key Elements for Positive Youth Development

Topic Three: Program Delivery Methods

Topic Four: Understanding Children and Adolescents

Topic Five: Core Program Areas

Topic Six: Planning and Promoting Program

Topic Seven: How to Evaluate and Assess a Program

This Workshop includes the following topics:

Topic Titles

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Introduction

Why Program Basics is Important

Program Basics is the primary planning resource for all professionals and volunteers in the Boys and Girls Movement.

Program Basics introduces the program fundamentals upon which the Movement is based, and explains how these fundamentals are applied to planning the annual and daily program.

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Interactive Exercise

Each team will select a team name

Design a team poster on flip chart paper

Include your team name, the names of the individuals that make up the team and something that represents each individual. Examples are: the logo of their favorite sport team, a picture that represents a hobby, etc.

Introductions

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Individually, think about what you would like to learn as a result of this workshop

Discuss your expectations/ outcomes in small groups at your tables

Select a group leader that will give the expectation report

Program Basics

Participant Expectations of this Workshop

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Topic Titles

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Describe Boys & Girls Clubs Mission, BGC Impact Model and Core Characteristics

Recognize BGCA’s formula for impact


By the end of this topic, you will be able to:

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Lesson One: Boys & Girls Club Mission

Lesson Two: Characteristics of a Boys & Girls Club

Lesson Three: BGCA’s Formula for Impact


Overview of Lessons

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The audience targeted for services

Their purpose - the reason it exists

Boys & Girls Club Mission

The Mission Statement of an organization identifies:

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To enable all young people, especially those who need us most, to reach their full potential as productive, caring and responsible citizens


Mission Statement

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The mission provides a broad statement of the organization’s purpose

The Boys & Girls Club is a youth development organization

The mission is the driving force behind program and your role as a youth development professional


Mission Statement

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Overview of Lessons

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What do you think makes Boys and Girls Clubs unique?

What sets us apart from other youth-serving organizations?

Characteristics of a Boys & Girls Club

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Are for boys and girls Have full time professional leadership Require no proof of good character Make sure that all boys and girls can afford to belong Are for girls and boys of all races, religions, and

cultures Are building centered Have an open-door policy Have a varied and diversified program Are guidance-oriented

Characteristics of a Boys & Girls Club

Core Characteristics

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Overview of Lessons

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the contribution the club makes to the attitudes skills, values, and behavior of Club members that enables them to succeed in adulthood recognizing that every young person has the capacity and potential to succeed, to achieve greatness and to soar.

BGCA’s Formula for Impact

Impact is:

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Safe, positive environment

Fun

Supportive relationships

Opportunities and expectations

Recognition


Elements for Positive Youth Development

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Individual member attendance to a minimum of 52 times per year

Youth who attend 52 times per year are more likely to demonstrate positive outcomes in the three key impact areas

Youth who attend 104 times or more per year are likely to demonstrate an even larger number of positive outcomes


Regular Attendance and Increased Participation

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Academic success

Good character and citizenship

Healthy lifestyles


Positive Youth Outcomes

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Summary

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Topic Titles

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Identify the five key elements of impact

Topic Two: Five Key Elements to Positive Youth Development


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Lesson One: Understanding the Five Key Elements

Topic Two: Five Key Elements to Positive Youth Development

Overview of Lesson

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Safe, positive environment

Fun

Supportive relationships

Opportunities and expectations

Recognition

Five Key Elements for Positive Youth Development

Key Elements of Impact

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Draw on flip chart paper the best bowling alley you have ever been to. What made it that way?

Draw the worst bowling alley they have been to. What made it the worst?

Be sure to name the bowling alleys. Be prepared to present your bowling alley to the group

Safe Positive Environment


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Attitudes should be positive, relaxed and happy

The décor should be bright, fresh and appropriate to audience

Members’ pictures, accomplishments, and creations are displayed throughout the Club


Safe Positive Environment

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Members vote with their feet. If the club is not fun, they won’t come!

FUN

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How do staff make the Club fun? How do members respond? What characteristics do these staff possess? Describe an ideal staff person and discuss how this

staff would make the Club fun in small groups. List their attributes and characteristics on post-its and

‘dress’ a person in your group by putting the post-its on him or her

Be sure to give this ideal staff person a name Be prepared to introduce your staff person to the entire

group


FUN!

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Staff are enthusiastic

Staff are actively engaged in programs and activities

Staff always have a funny story or joke to tell to prompt discussions or improve the atmosphere

Staff understand what is fun or funny to 6 year-olds, 10-year-olds, 13-year-olds and 18-year-olds

Staff make safety fun

Staff capitalize on a fun atmosphere by encouraging kids to push their limits


FUN – Key Points

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Every youth is connected to an adult and has friendships with peers.

Staff should play a hands-on role in helping members adjust to the Club and make new friends.

Club youth develop meaningful relationships with peers and adults.

Staff members actively cultivate such relationships to ensure that every member feels connected to one or more adults and peers.

Staff members demonstrate warmth, caring, appreciation, acceptance and proper guidance in their interactions with members.


Supportive Relationships

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Club youth acquire physical, social, technological, artistic, and life skills

Clubs encourage members to develop moral character and behave ethically

Staff members establish and reinforce high expectations and help young people do well in school and pursue a post-secondary education


Opportunities and Expectations

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There are three types of recognition:

Acknowledgement

Informal praise

Formal recognition


Recognition

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In your small groups, brainstorm every conceivable way to implement the assigned Key Element in the club Executives of Environment Forerunners of Fun Superintendents of Supportive Relationships Ambassadors of Opportunities and Expectations Ringleaders of Recognition

Post your answers on flipchart paper

Key Elements

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Lesson One: Understand the Five Key Elements


Summary

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Topic One: What is a Boys & Girls Club?





Topic Six : Planning and Promoting Program

Topic Seven: Evaluation and Assessment


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Recognize the three approaches to program delivery

By the end of this topic you will be able to:

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Lesson One: Individual, Small and Large Groups

Lesson Two: How to Lead an Activity

Overview of Lessons

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Individual, Small and Large Groups

Individual

Small group

Large group

There are three approaches to program delivery:

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Situational or planned guidance sessions

Lessons or skill instruction conducted one-on-one

Individual programs are purposeful, one-to-one contacts

Examples of individual programs are:

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Examples are:

Classes in which a group leader follows a curriculum or provides skill instruction

Teams in which members learn and practice a skill or sport

Group Clubs in which members meet to pursue a common interest

Cooperative learning projects

Small groups - eight to 15 members who meet regularly.

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Examples are:

Free play activities in the gym, pool, or games room

Dances and special events

Movies and presentations

Low-organized games, contests or stunts

Large groups provide informal and individual involvement to help members improve social or physical skills.

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have simple rules

require little or no materials and can be played with many or a few participants

make excellent on-the-spot or last-minute activities to conduct with Club members in need of some fun.

Low-organized games:

BGCA’s pocket-sized Back Pocket Program Hints is chock-full of excellent ideas for such activities

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Overview of Lessons

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How to Lead an Activity

Describe it

Demonstrate it

Ask for questions

Do it

Adapt it

DDADA

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Describe the Game or Basic Activity

Demonstrate the Game or Basic Activity

Ask for Questions about the Game or Basic

Activity

Do it

Adapt the Game or Basic Activity

DDADA

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Select an activity from the Back Pocket Program Hints book.

Select one-two people from your group that will conduct the activity for the table to their left.

Use your newly acquired skills to explain the activity.


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Summary

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<Insert Session Name>

Topic Four: Understanding Children & Adolescents

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Create recommendations for Gender, Diversity, Socioeconomic and Inclusion Considerations

Explain Developmental Characteristics of Youth



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Lesson One: Overview of Gender, Diversity, Socioeconomic and Inclusion Considerations

Lesson Two: Developmental Characteristics

Overview of Lessons


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Overview of Gender, Diversity, Socioeconomic and inclusion Considerations

Create an environment that promotes equality and mutual respect among girls and boys

Treat all girls and boys with equal amounts of attention, equally high expectations, and the same respect and dignity

Gender Considerations

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Help young people recognize the potential in themselves and others and value the diversity of our nation’s people. For this reason, effective program planning must take into account the diverse backgrounds of Club members.

Cultural, Diversity and Socioeconomic Considerations

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Inclusion: Children with disabilities:


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like their typically-developing peers, have all kinds of interests

have abilities, along with their disabilities.

are already Club members, and many more would benefit from the sense of belonging that is the Boys & Girls Club experience


Research considerations for your groups’ assigned topic

Be prepare to report your findings

Recommendations for Gender, Diversity, Socioeconomic and inclusion Considerations

Gender Socioeconomic

Diversity Inclusion Considerations

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Lesson One: Overview of Gender, Diversity, Socioeconomic and inclusion Considerations


Overview of Lessons


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Developmental Characteristics

Why is it important to consider members ages?

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6-9

10-12

13-15

16-18

Age Groupings

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Physical

Cognitive

Emotional

Social

Developmental Areas

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Identify developmental needs and characteristics of your assigned age group

Record your group’s responses on flip chart paper

In turn, each group will present their identified needs and characteristics for their assigned age group

Exploring the Development of Children and Youth

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How would you relate these considerations to planning program?

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Lesson One: Overview of Gender, Diversity, Socioeconomic and inclusion Considerations


Summary


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Define the five core program areas

Develop a list of possible programs that could be implemented in your Club


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Lesson One: The Five Core Program Areas

Lesson Two: Fixed or Choice?

Overview of Lessons

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The Five Core Program Areas

Overall Club Program

Core Program

A Specific Program

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Overall Club program encompasses the entire range of activities and services available

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A Core Program Area is a grouping of activities and services along common disciplines deemed important to the growth and development of children

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Character and Leadership Development

Education and Career Development

Health and Life Skills

The Arts

Sports, Fitness and Recreation

There are five Core Program Areas:

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A specific program is part of a Core Program Area, such as a basketball program (Sports, Fitness and Recreation) or the Keystone Club program (Character and Leadership Development).

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A Program: is planned; is designed to achieve stated goals and

objectives; is conducted for a specific audience; is conducted over a specific period of time; uses specific delivery methods; and measures and evaluates achievement of goals

and objectives

All programs have common characteristics.

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Select a volunteer to lead the group at your table

Brainstorm as many programs as you can think of in their assigned area. Think about existing programs as well as new creative programs. Think “out of the box”

Post the programs on flip chart paper Be prepared to present your list

Core Program

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Character and Leadership Development

Education and Career Development

Health and Life Skills

The Arts

Sports, Fitness and Recreation

Specialized Initiatives

National Program Fact Sheet

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The Five Core Program Areas provide an overall framework for programming in a Boys & Girls Club

Every Club should provide a diverse program that will attract and retain boys and girls with a wide variety of interests and needs

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Overview of Lessons

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Fixed or Choice?

Should Club members be allowed complete freedom of choice in selecting Core Programs or should they occasionally be “fixed” into areas to get exposure?

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Place yourself against the wall at a spot consistent with your belief.

You do not have to choose one end or the other, you may fall between the two choices.

Human Continuum

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Fixed or Choice?

help young people cultivate their interests

grow their talents and;

meet the developmental tasks needed to grow

A Matter of Choice

Effective Club operations provide the types of opportunities that:

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Summary

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Topic Six: Planning & Promoting Program

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Apply common characteristics of planning a specific program.

Practice promoting a Club Program

Create an overall Club Program utilizing program considerations



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Lesson One: How to Plan a Specific Program

Lesson Two: How to Promote your Program

Lesson Three: Planning an Overall Club Program

Overview of Lessons


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How to Plan a Specific Program

is planned

is designed for a specific audience

is conducted over a specific period of time

utilizes specific delivery methods

measures and evaluates achievements of goals and outcomes

A Specific Program:

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Program Name

Core Program Area

How often will the program meet?

Age group

Program Description

Program Outcomes

Implementation of the Five Key Elements

Program Planning Form

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By the end of the Cooking Club program members will:

identify what foods should be included in a healthy diet; and

demonstrate food preparation basics to increase self-sufficiency.

A Program Outcome is something you can measure

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Individually, think of a NEW program you would like to implement in your Club The program cannot be a National Program or a

program you have already implemented

Be creative!

Complete the Program Planning form

Once you have completed, share your programs with others in your small groups

Planning a Specific Program

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attract young people to Boys & Girls Clubs and to specific programs by presenting them in a way that motivates young people to participate

develop programs that provide valuable learning and impart important skills

attract young people and if young people do not find them enjoyable, they will be of little value

It is your job as professionals to:

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Overview of Lessons


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How to Promote your Program

Fun and engaging

Stimulating

Exciting to all members

Motivating

Impart important skills

Provide valuable learning

Program:

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Flyers

Newsletters

bulletin boards

Posters

word of mouth

local newspapers

Events

Social networking/ web sites

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A Great Title - Momma Mia, The Phantom of the Opera

Hype and Advertisement – Generates excitement, makes you want to go, teases, something magnificent

A Grand Opening Number – something spectacular happens in the beginning

A Big Finale – Everyone ends up on stage, taking bows, getting flowers and receiving bravos

Every successful play on Broadway has a four-component winning strategy:

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In small groups, select one program at each table that was created in the last activity

Work together utilizing the “Broadway Approach” to promote the program

Post on flip chart paper

The Broadway Approach

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PROMOTE!

PROMOTE!

PROMOTE!

PROMOTE!

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Overview of Lessons


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Planning an Overall Club Program

Developmentally appropriate program opportunities for all age groups

Diversified programs in all five Core Program Areas

Varied methods of program delivery, including small group, large group and individual opportunities

Integrating the Five Key Elements for Positive Youth Development into all aspects of the overall program

Putting it together!!

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The best way for you to remember all the tasks involved with planning program is to practice incorporating them into a Club situation

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Games Room Gym Arts Room Learning Center/Technology Lab Outdoor Play Ground Area

Your Club has a:

Your hours are 3 p.m. - 8 p.m. You have five staff (two full- time and three part- time) and 150 Club members. You also have two volunteers

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What did you find most difficult?

What was simple?

What was confusing?

Did you follow the steps of the checklist?

What did you consider?

Scheduling

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Summary


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Topic Seven: Evaluation & Assessment

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Recognize the three basic levels of program evaluation and assessment



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Lesson One: Program Evaluation and Assessment

Overview of Lessons


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Program Evaluation and Assessment

Level 1: Membership, Attendance and Participation

Level 2: Club and Organizational Assessment

Level 3: Outcomes and Strategic Measurement

Measurement strategies should address three levels of measurement:

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How many young people attend the Club and participate in programs?

How often and over what length of time?

Level 1: Membership, Attendance and Participation

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Reach - the percentage of Club members who participate

Average attendance

Frequency - How often do members participate?

Duration - How long do members participate?

Attendance can be measured by:

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Research suggests that youth that attend:

52 times per year are more likely to demonstrate positive outcomes in the three key impact areas;

104 or more per year are likely to demonstrate an even larger number of positive outcomes

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How well is the Club performing as indicated on regular assessments? How can it improve the quality of its program?

Level 2: Club and Organizational Assessment:

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How well is the Club performing on regular assessments?

How can you improve the quality of the program?

Level 2: Club and Organizational Assessment:

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Impact Assessment

Youth Development Outcome Measurement Tool Kit

Two methods:

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Transitions Safe, Positive Environment Fun Supportive Relationships Opportunities & Expectations Recognition Teens Overall Club Operations

Topic Areas

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Excelling (4) – Demonstrates innovation and creativity in delivery of services.

Advancing (3) – Is above average in the delivery of services.

Operating (2) – Satisfactorily meets criteria outlined in the quality statement.

Developing (1) – Basic level of implementation; needs additional work and training.

Impact Assessment Safe Positive Environment

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help create a vision of quality program and motivating staff to work as a team

be used in conjunction with participation data to develop plans for increasing the number of youth served and the frequency of their participation

The Impact Assessment can:

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Assesses the degree to which members have acquired skills, competencies and attitudes in specific areas, while assessing the impact that the Boys & Girls Club has on young people


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The online tool can be accessed from the Youth Development section, under Planning and Evaluation, on www.bgca.net


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Academic Success

Good Character & Citizenship

Healthy Lifestyles

Level 3: Outcomes and Strategic Measurement-Targeted Programs

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STEP 1 – Planning Your Measurement Strategy

STEP 2 – Tracking Attendance and Program Participation

STEP 3 – Locating and Collecting Data

STEP 4 – Understanding and Using Your Data

STEP 5 – Communicating Your Results

Five key steps to developing a measurement strategy

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More information is also available online at www.bgca.net/demonstratingimpact.

Demonstrating Impact: A Step-by-Step Guide to Outcome Measurement

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Lesson One: Program Evaluation and Assessment

Summary


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Conclusion

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Outcomes

Describe Boys & Girls Clubs Mission, and core characteristics Recognize BGCA’s formula for impact

Identify the five Key Elements of Impact.

Recognize the three approaches to program delivery

Create recommendations for gender, diversity, socioeconomic and inclusion consideration

Explain developmental characteristics of youth

At the end of the workshop, you will be able to:

123

Outcomes

Define the five core program areas and develop a list of possible programs that could be implemented in your Club

Apply common characteristics of planning a specific program

Practice promoting a Club Program

Create an overall Club program utilizing program considerations. Recognize the three basic levels of program evaluation and assessment

Continued:

124

Conclusion

JEOPARDY!

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Program Basics

KIDS VOTE WITH THEIR FEET!

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Program Basics

Workshop

Thank you!

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program basics ppt2010

Education

flip chart

career development

core program

core program

leadership

inclusion

large groups

large groups