professional services committee agenda
TRANSCRIPT
PROFESSIONAL SERVICES COMMITTEE AGENDA
DATE Tuesday December 7 2021
TIME 945 am
PLACE Conference Room Alpha-Bravo 11344 Terminal C Service Road Orlando FL 32824
The Greater Orlando Aviation Authority will adhere to any guidelines or executive orders as established by local state or the federal government in which virtual meetings are permitted during certain circumstances
Due to the COVID-19 pandemic the Centers for Disease Control (CDC) guidelines and the Greater Orlando Aviation Authorityrsquos ongoing focus on safety regarding events and meetings seating at sunshine committee meetings will be limited according to space and social distancing Attendance is on a first come first serve basis All attendees must wear a face covering
The Aviation Authority is subject to federal mask mandates Federal law requires wearing a mask at all times in and on the airport property Failure to comply may result in removal and denial of re-entry Refusing to wear a mask in or on the airport property is a violation of federal law individuals may be subject to penalties under federal law
[ITEMS IN BOLD REQUIRE APPROVAL BY THE AVIATION AUTHORITY BOARD]
ITEM 1 MEETING MINUTES
1-A REQUEST FOR APPROVAL OF THE PROFESSIONAL SERVICES COMMITTEE MINUTES FROM THE MEETING HELD ON NOVEMBER 17 2021 (W-00432 INTERVIEWSRANKING)
1-B REQUEST FOR APPROVAL OF THE PROFESSIONAL SERVICES COMMITTEE MINUTES FROM THE MEETING HELD ON NOVEMBER 23 2021 (VARIOUS ITEMS)
ITEM 2 REQUEST FOR RECOMMENDATION OF APPROVAL TO THE CHIEF EXECUTIVE OFFICER OF AN AMENDMENT TO ADDENDUM NO 24 TO THE LAND DEVELOPMENT AND LAND MANAGEMENT CONSULTING SERVICES AGREEMENT WITH DYKES EVERETT amp COMPANY LLC FOR A NO-COST REALLOCATION OF FUNDS FOR THE LAND MANAGEMENT AND LAND PLANNING SERVICES FOR AVIATION AUTHORITY PROPERTIES
For individuals who conduct lobbying activities with Aviation Authority employees or Board members registration with the Aviation Authority is required each year prior to conducting any lobbying activities Lobbying any Aviation Authority Staff who are members of any committee responsible for ranking Proposals Letters of Interest Statements of Qualifications or Bids and thereafter forwarding those recommendations to the Board andor Board Members is prohibited from the time that a Request for Proposals Request for Letters of Interests Request for Qualifications or Request for Bids is released to the time that the Board makes an award In the event a lobbyist meets with or otherwise communicates with Staff or a Board member including the Mayor of the City of Orlando or the Mayor of Orange County the lobbyist shall file a Notice of Lobbying (Form 4) detailing each instance of lobbying to the Aviation Authority within 7 calendar days of such lobbying Lobbyists will also provide a notice to the Aviation Authority when meeting with the Mayor of the City or Mayor of Orange County at their offices The policy forms and instructions are available on the Aviation Authorityrsquos web site (wwworlandoairportsnet) Please contact the Chief Administrative Officer Ms Yovannie Rodriguez with questions at (407) 825-7105
Any appeals of decisions made by the Professional Services Committee must be filed with the Chief Executive Officer within five business days (no later than 400 pm on the fifth business day) of the rendering of that decision If a bidder or proposer is aggrieved by any of the proceedings of todayrsquos meeting and wishes to appeal the results of actions made by this committee they must file an appeal stating the item they wish to appeal and the basis for which they wish to appeal and it must be received in writing by the Chief Executive Officer Mr Phillip N Brown via email pbrowngoaaorg with a copy to yovannierodriguezgoaaorg (emails will be accepted during the COVID-19 pandemic)
The next Professional Services Committee Meeting for Various Items is scheduled for Tuesday December 21 2021 at 945 am
Page 1 of 1
Meeting Minutes
On Wednesday November 17 2021 the PROFESSIONAL SERVICES COMMITTEE met at the Aviation Authority Carl T Langford Board Room One Jeff Fuqua Boulevard Orlando International Airport Orlando FL 32827 Chairman Ruohomaki called the meeting to order at 900 am Chairman Ruohomaki read the Lobbyist Disclosure the Appeals Statement and the COVID-19 Announcement The meeting was posted in accordance with Florida Statutes and a quorum was present All Professional Services Committee (PSC) members confirmed no violations regarding the Aviation Authoritys Code of Ethics and Business Conduct lobbying activities policy or the Florida Sunshine law regarding any agenda item
Committee Members present Davin Ruohomaki Chairman Gary Hunt Director of Maintenance Marie Dennis Director of Finance Scott Shedek Director of Construction
Also participating Karen Ryan Legal Counsel (Nelson Mullins Broad amp Cassel) Cheri Baxter GOAA Project Controls Tuan Nguyen GOAA Engineering Kathy Anderson GOAA Contracts and Grants Edelis Molina GOAA Small Business Adam Johnson Kimley-Horn and Associates Inc Andrea Rivero CampS Engineers Inc Andrew Kacer AECOM Technical Services Inc Arturo Martinez EXP US Services Inc Brian Clark CampS Engineers Inc Clint Martin AECOM Technical Services Inc David Schmidgall Mead amp Hunt Inc Doug Saunders CampS Engineers Inc Edwin Scott Mead amp Hunt Inc Frank Wengler AECOM Technical Services Inc Godwin Naadi NADIC Jonathan Martin Kimley-Horn and Associates Inc Marcos Souza EXP US Services Inc Mark Morley EXP US Services Inc Mohsen Mohammadi CampS Engineers Inc Paul Piro Kimley-Horn and Associates Inc Rita Watson Schenkel amp Shultz Inc Sophie Ellis Kimley-Horn and Associates Inc Todd Knuckey Mead amp Hunt Inc Tara Ciaglia Recording Secretary
CONSIDERATION OF MEETING MINUTES FROM NOVEMBER 2 2021 (W-00432 SHORTLISTING) 1 Upon motion of Mr Hunt second by Ms Dennis vote carried to approve the PSC Minutes from the meeting held on November 2 2021 as presented
CONSIDERATION OF PROPOSERS SHORTLISTED FOR W-00432 SELECTION OF DESIGN SERVICES FOR MCO TAXIWAYS G AND H REHABILITATION PHASES 1 AND 2 AT THE ORLANDO INTERNATIONAL AIRPORT 2 Pursuant to the action of the PSC at its meeting on November 2 2021 the five shortlisted firms listed below (in alphabetical order) were interviewed for further consideration and recommendation to the Aviation Authority Board for the subject services
AECOM Technical Services Inc CampS Engineers Inc EXP US Services Inc Kimley-Horn and Associates Inc Mead amp Hunt Inc
Minutes of the Professional Services Committee November 17 2021 Page 2 of 4
During the PSC Shortlisting Meeting the following issues were noted and subsequently addressed
EXP US Service Inc A revised Claims Statement was submitted disclosing all claims regardless of circumstances or
location
Kimley-Horn and Associates Inc A revised Claims Statement was submitted disclosing all claims regardless of circumstances or
location
ANNOUNCEMENT Pursuant to Florida Statute 2860113 (2)(b)1 the portion of the PSC meeting when presentations and interviews are being conducted will be exempt from public meeting requirements and will be recorded
Chairman Ruohomaki reviewed the interview schedule and closed the opening portion of the PSC meeting
[The PSC recessed at 904 am and reconvened at 905 am]
Chairman Ruohomaki read the Lobbyist Disclosure the Appeals Statement and the Interview Exemption Chairman Ruohomaki then yielded the floor thus the closed session for AECOM Technical Services Inc was conducted and recorded
AECOM Technical Services Inc (AECOM) AECOM provided a handout for its introductionpresentation a copy of which is on file with the Aviation Authority During its introductionpresentation AECOM satisfactorily addressed the ability of their team to meet or exceed the minimum requirements of the project as established in the Submission Requirements
Upon conclusion of the introductionpresentation Chairman Ruohomaki directed the PSC and staff to pose questions based upon AECOMrsquos introductionpresentation and submitted Letter of Interest (LOI) Several questions were addressed
Chairman Ruohomaki closed the AECOM Interview Session and announced that from this point forward no discussion regarding the procurement may take place between the Proposer and the Aviation Authority representatives
[The PSC recessed at 937 am and reconvened at 941 am]
Chairman Ruohomaki read the Lobbyist Disclosure the Appeals Statement and the Interview Exemption Chairman Ruohomaki then yielded the floor thus the closed session for CampS Engineers Inc was conducted and recorded
CampS Engineers Inc (CampS) CampS provided a handout for its introductionpresentation a copy of which is on file with the Aviation Authority During its introductionpresentation AECOM satisfactorily addressed the ability of their team to meet or exceed the minimum requirements of the project as established in the Submission Requirements
Upon conclusion of the introductionpresentation Chairman Ruohomaki directed the PSC and staff to pose questions based upon CampSrsquos introductionpresentation and submitted LOI Several questions were addressed
Chairman Ruohomaki closed the CampS Interview Session and announced that from this point forward no discussion regarding the procurement may take place between the Proposer and the Aviation Authority representatives
[The PSC recessed at 1011 am and reconvened at 1015 am]
Chairman Ruohomaki read the Lobbyist Disclosure the Appeals Statement and the Interview Exemption Chairman Ruohomaki then yielded the floor thus the closed session for EXP US Services Inc was conducted and recorded
Minutes of the Professional Services Committee November 17 2021 Page 3 of 4
EXP US Services Inc (EXP) EXP provided a handout for its introductionpresentation a copy of which is on file with the Aviation Authority During its introductionpresentation EXP satisfactorily addressed the ability of their team to meet or exceed the minimum requirements of the project as established in the Submission Requirements
Upon conclusion of the introductionpresentation Chairman Ruohomaki directed the PSC and staff to pose questions based upon EXPrsquos introductionpresentation and submitted LOI Several questions were addressed
Chairman Ruohomaki closed the EXP Interview Session and announced that from this point forward no discussion regarding the procurement may take place between the Proposer and the Aviation Authority representatives
[The PSC recessed at 1044 am and reconvened at 1051 am]
Chairman Ruohomaki read the Lobbyist Disclosure the Appeals Statement and the Interview Exemption Chairman Ruohomaki then yielded the floor thus the closed session for Kimley-Horn and Associates Inc was conducted and recorded
Kimley-Horn and Associates Inc (KIMLEY) KIMLEY provided a handout for its introductionpresentation a copy of which is on file with the Aviation Authority During its introductionpresentation KIMLEY satisfactorily addressed the ability of their team to meet or exceed the minimum requirements of the project as established in the Submission Requirements
Upon conclusion of the introductionpresentation Chairman Ruohomaki directed the PSC and staff to pose questions based upon KIMLEYrsquos introductionpresentation and submitted LOI Several questions were addressed
Chairman Ruohomaki closed the KIMLEY Interview Session and announced that from this point forward no discussion regarding the procurement may take place between the Proposer and the Aviation Authority representatives
[The PSC recessed at 1122 am and reconvened at 1126 am]
Chairman Ruohomaki read the Lobbyist Disclosure the Appeals Statement and the Interview Exemption Chairman Ruohomaki then yielded the floor thus the closed session for Mead amp Hunt Inc was conducted and recorded
Mead amp Hunt Inc (MEAD) MEAD provided a handout for its introductionpresentation a copy of which is on file with the Aviation Authority During its introductionpresentation MEAD satisfactorily addressed the ability of their team to meet or exceed the minimum requirements of the project as established in the Submission Requirements
Upon conclusion of the introductionpresentation Chairman Ruohomaki directed the PSC and staff to pose questions based upon MEADrsquos introductionpresentation and submitted LOI Several questions were addressed
Chairman Ruohomaki closed the MEAD Interview Session and announced that from this point forward no discussion regarding the procurement may take place between the Proposer and the Aviation Authority representatives
[The PSC recessed at 1153 pm and reconvened at 1216 pm]
Chairman Ruohomaki read the Lobbyist Disclosure and Appeals Statement All PSC members confirmed no violations regarding the Aviation Authoritys Code of Ethics and Business Conduct lobbying activities policy or the Florida Sunshine law regarding any agenda item
Chairman Ruohomaki asked the PSC if there was anything to address before proceeding forward with the deliberations As there were none deliberations ensued The PSC reviewed each firmrsquos LOI and considered each interview It was the consensus of the PSC that the first-ranked firm was the most highly qualified demonstrated the best understanding of the scope of services advertised and presented the most comprehensive detailed responses to all questions posed during the interviews
_________________________________
Minutes of the Professional Services Committee November 17 2021 Page 4 of 4
Upon motion of Mr Hunt second by Ms Dennis vote carried to recommend to the Aviation Authority Boardthe below ranking of firms and the award of a no cost Professional Services Agreement for Design Servicesfor MCO Taxiways G and H Rehabilitation Phases 1 and 2 at the Orlando International Airport with the first-ranked firm
First AECOM Technical Services Inc Second Mead amp Hunt Third Fourth Fifth
Kimley-Horn and Associates Inc CampS Engineers Inc EXP US Service Inc
Chairman Ruohomaki stated that there would be a cone-of-silence in effect until after the Aviation Authority Board meets to consider the PSCrsquos recommendation
The Aviation Authority Board is scheduled to consider the PSCrsquos recommendation on December 15 2021
ADJOURNMENT 2 No public comments were made during the meeting There being no further business for discussion the meeting adjourned at 1235 pm
Davin D Ruohomaki Chairman Professional Services Committee Senior Director of Engineering and Construction
On Tuesday November 23 2021 the Professional Services Committee met at the Aviation Authority South Terminal C Site Logistics Complex Conference Rooms AlphaBravoEcho 11344 Terminal C Service Road Orlando International Airport Orlando FL 32824 Chairman Ruohomaki called the meeting to order at 945 am Chairman Ruohomaki read the Lobbyist Disclosure the Appeals Statement and the COVID-19 Announcement The meeting was posted in accordance with Florida Statutes and a quorum was present All Professional Services Committee members confirmed no violations regarding the Aviation Authoritys Code of Ethics and Business Conduct lobbying activities policy or the Florida Sunshine law regarding any agenda item
Committee Members present Davin Ruohomaki Chairman Gary Hunt Vice Chairman Marie Dennis Director of Finance Scott Shedek Director of Construction
Also participating Kathleen Sharman Chief Financial Officer Karen Ryan Legal Counsel (Nelson Mullins Broad amp Cassel) Bob DeBaere GOAA Operations Ross Spence AECOM Technical Services Inc Tara Ciaglia Recording Secretary
MINUTES 1 The following minutes were presented for consideration
CONSIDERATION OF MEETING MINUTES OF OCTOBER 12 2021 (VARIOUS) A Upon motion of Mr Hunt second by Ms Dennis vote carried to approve the PSC Minutes from the
meeting held on October 12 2021 as presented
REQUEST FOR APPROVAL OF AN AMENDMENT TO ADDENDUM NO 2 TO THE PROFESSIONAL SERVICES AGREEMENT WITH SAAB INC FOR A NO COST REALLOCATION TO DESIGN AND IMPLEMENTATION MILESTONE SCOPE AND PAYMENTS AND NO COST MILESTONE PAYMENT CHANGES FOR THE W-00396 VIRTUAL RAMP CONTROL SYSTEM AT THE ORLANDO INTERNATIONAL AIRPORT 2 Mr DeBaere presented the memorandum dated November 23 2021 Discussion ensued
Upon motion of Ms Dennis second by Mr Hunt motion carried to approve an Amendment to Addendum No 2 to the Professional Services Agreement with Saab Inc for a No Cost Reallocation to Design and Implementation Milestone Scope and Payments and No Cost Milestone Payment Changes for the W-00396 Virtual Ramp Control System there is no fiscal impact associated with this item
REQUEST FOR APPROVAL OF PERSONNEL FOR W-S00111 SOUTH TERMINAL C PHASE 1 ndash PROGRAM AND PROJECT MANAGEMENT SERVICES (OAR) 3 [Agenda Item No 5] Mr Spence presented the memorandum dated November 23 2021 Discussion ensued
Upon motion of Mr Hunt second by Ms Dennis motion carried to approve the addition of personnel for W-S00111 South Terminal C Phase 1 ndash Program and Project Management Services (OAR) there is no fiscal impact associated with this item
REQUEST FOR APPROVAL OF PRE-QUALIFIED SUBCONSULTANT FOR SERVICES UNDER THE CONTINUING PROGRAM AND PROJECT MANAGEMENT SERVICES (OAR PRIME ENTITY) AGREEMENTS 4 [Agenda Item No 6] Mr Spence presented the memorandum dated November 23 2021 Discussion ensued
Upon motion of Mr Hunt second by Ms Dennis motion carried to approve the addition of a pre-qualified subconsultant for services under the Continuing Program and Project Management Services (OAR Prime Entity) Agreements there is no fiscal impact associated with this item
_______________________________________
Minutes of the Professional Services Committee November 23 2021 Page 2 of 6
REQUEST FOR APPROVAL OF THE 2022 PROFESSIONAL SERVICES COMMITTEE CALENDAR 5 [Agenda Item No 3] Chairman Ruohomaki presented the 2022 Professional Services Committee Calendar
Upon motion by Mr Hunt second by Ms Dennis motion carried to approve the 2022 Professional Services Committee Calendar as presented
INFORMATION ITEMS 6 [Agenda Item No 4] The following items were presented for information only
A Additional Backup Documentation for the Request for Recommendation of Approval to the Chief Executive Officer of an Addendum to the Professional Services Agreement for the Resource Management System (RMS) with Veovo Inc for the Aviation Information Data Exchange (AIDX) Pre-Cleared Flight Status interface with the Baggage Handling System (BHS) for W-00375 Resource Management System at the Orlando International Airport [From Professional Services Committee on August 31 2021 Item No 2]
B Additional Backup Documentation for the Request for Rescission of Prior Approval of Addendum No 6 and Amendment to Addendum No 6 and Request for Approval to the Chief Executive Officer of Amended and Restated Addendum No 6 to the Professional Services Agreement for the Resource Management System (RMS) (W-375) with Veovo Inc for the Aviation Information Data Exchange (AIDX) Inbound and Outbound Interface with the Virtual Ramp Control (VRC) for W-00396 Virtual Ramp Control at the Orlando International Airport [From Professional Services Committee on October 12 2021 Item No 2]
ADJOURNMENT 7 No public comments were made during the meeting There being no further business for discussion the meeting was adjourned at 958 am
Davin D Ruohomaki Chairman Professional Services Committee Senior Director of Engineering and Construction
Memorandum
To Members of the Professional Services Committee
From Bradley Friel Director of Planning (Prepared by Alex Sorondo)
Date December 7 2021
Re Request for Recommendation of Approval to the Chief Executive Officer of an Amendment to Addendum 24 to the Land Development and Land Management Consulting Services Agreement with Dykes Everett amp Company LLC for a No-Cost Reallocation of funds for the Land Management and Land Planning Services for GOAA Properties at the Orlando International Airport
On December 17 2019 the Professional Services Committee recommended approval of Addendum 24 in the amount of $51615000 to the above-referenced agreement which the Aviation Authority Board approved January 15 2020 Since that time it has been discovered that additional project oversight is necessary to complete the project It is requested that a portion of the Lump Sum Fees be transferred to Not to Exceed (NTE) Fees to complete Land Management Consulting Services as follows
ITEM ADDENDUM 24 PROPOSED REALLOCATION
REVISED AMOUNT
NTE Fees (Labor) $22805000 $5500000 $28305000 Lump Sum Fees $27510000 ($5500000) $22010000 NTE Expenses (Reimbursables) $1300000 $000 $1300000 Total $51615000 $000 $51615000
The MWBELDB participation has been reviewed by the Office of Small Business Development Their findings and recommendation are attached
There is no impact to the overall project budget Funding was from previously approved Discretionary Fund 3057113405310008000501130 and 3057113605660003000501129 Funding source verified by _______________________ of Construction Finance on _________ as 213011correct and available
It is respectfully requested that the Professional Services Committee recommend to the Chief Executive Officer approval of an Amendment to Addendum 24 to the Land Development and Land Management Consulting Services Agreement with Dykes Everett amp Company LLC for the no-cost reallocation of funds contained herein and as shown below
Greater Orlando Aviation Authority (817) Professional Services Committee Memorandum EDC-18-1b
NA
112921
Not to Exceed Fees $5500000 Lump Sum Fees ($5500000) Not to Exceed Expenses $000 TOTAL $000 AAC ndash Compliance Review Date AAC ndash Funding Eligibility Review Date (or indicate Not Applicable)
Greater Orlando Aviation Authority (817) Professional Services Committee Memorandum EDC-18-1b
GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport
5850-B Cargo Road Orlando Florida 32827-4399
MEMORANDUM
To Members of the Professional Services Committee
From Edelis Molina Sr Small Business Administrator
Date December 07 2021
Re Request for Recommendation of Approval to the Chief Executive Officer of an Amendment to Addendum 24 to the Land Development and Land Management Consulting Services Agreement with Dykes Everett amp Company LLC for a No-Cost Reallocation of funds for the Land Management and Land Planning Services for GOAA Properties at the Orlando International Airport
The proposed no-cost reallocation of funds does not have any impact on the small business participation
Dykes Everett amp Co We make the land work
Supplemental Proposal - Addendum 024 Modification
Request to Modify Addendum 024 Budget Allocation for Land Management and Land Planning Services for GOAA Properties at the Orlando International Airport
Land Management Land Planning and Land Development Consulting Services November 22 2021
This is a request to modify the budget allocation for Addendum 024 awarded and recommended for approval by committee on December 17 2019 The original proposal included the furnishing of continuing land management consulting services to GOAA on the vacant land tracts known as Mud Lake and miscellaneous GOAA properties
On January 15 2020 Dykes Everett amp Company began work under Addendum 024 for work on Mud Lake and Other Airport Properties Under that addendum Drinkwater and Drinkwater was budgeted for wildfire fuel reduction work timber thinning and mechanical invasive control on the Mud Lake tract Due to weather conditions COVID-19 delays and equipment availability Drinkwater and Drinkwater has had significant impacts on their work schedule Due to the COVID-19 related work suspensions and related delays and re-programing Dykes Everett amp Company has experienced a substantial extension of the contract timeline for Addendum 024 resulting in a work budget short fall of $55000 for the remainder of the work schedule for Addendum 024 of approximately four months
Dykes Everett amp Company requests that $55000 under Addendum 024 be reallocated from the budget for Drinkwater and Drinkwater to the Dykes Everett amp Company budget This reallocation uses existing budgeted dollars and has no fiscal impact on GOAA Exhibit A includes the billing schedule for Dykes Everett amp Company based on approved rates
We appreciate the opportunity to continue to provide these services
Dykes Everett amp Co We make the land work
Supplemental Proposal - Addendum 024 Modification
Exhibit A
Dykes Everett amp Company Billing Structure
Principal SeniorStaff Hours
Rate Month1 Month2 Month3 Month4 TotalHours Total $24000 4700 4700 4700 4450 18550 $4452000 $17500 1500 1500 1500 1489 5989 $1048000
NA 6200 6200 6200 5939 24539 $5500000
19-NOV-2021 132310 R12PROD
GOAA PO Open Purchase Order Detail Report For All Sections All Buyers Vendors From Dykes Everett LLC to Dykes Everett LLC All
Funds Excludes Rejects All POs
Page 1 of 2
SECTION 711 - Planning
VENDOR Dykes Everett LLC
PO-REL 90263
Description
Status APPROVED Freight Included
Ad 19 AG-442 Land Development and Land Management Consulting Services dated 12115
Carrier Best Way Buyer Lonsdale Olimpia
LINE ITEM
Line Created Description Unit Price UOM Need By Date
Shpmt Dist
Qty Ordered
Qty Cancelled
Qty Received
Qty Billed
Qty Due
Amount Unbilled
1
3
S0000477 04-JAN-19 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
S0000477 04-JAN-19 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
1
1
US Dollar 30-SEP-2019
US Dollar 30-SEP-2019
1-1
1-1
7614000 000 7612250 7612250 1750Dist Acct 3057113405310009000501130 Deliver To Planning
880000 000 521100 521100 358900Dist Acct 3057113405310009000501130 Deliver To Planning
1750
358900
PO-REL 92177
Description
Status APPROVED Freight Included
Ad 26 AG-442 Land Development and Land Management Consulting Services dated 12115
Carrier Best Way Buyer Lonsdale Olimpia
LINE ITEM
Line Created Description Unit Price UOM Need By Date
Shpmt Dist
Qty Ordered
Qty Cancelled
Qty Received
Qty Billed
Qty Due
Amount Unbilled
1 S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
1 US Dollar 30-SEP-2020 1-1 2925000 000 2788125 2788125 136875Dist Acct 3057111705310009000501495 Deliver To Planning
136875
PO-REL 92178
Description
Status APPROVED Freight Included
Ad 24 AG-442 Land Development and Land Management Consulting Services dated 12115
Carrier Best Way Buyer Lonsdale Olimpia
LINE ITEM
Line Created Description Unit Price UOM Need By Date
Shpmt Dist
Qty Ordered
Qty Cancelled
Qty Received
Qty Billed
Qty Due
Amount Unbilled
1
2
3
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
1
1
1
US Dollar 30-SEP-2020
US Dollar 30-SEP-2020
US Dollar 30-SEP-2020
1-1
1-1
1-1
22805000 000 21401625 21401625 1403375Dist Acct 3057111705310009000501495 Deliver To Planning
27510000 000 13820800 13820800 13689200Dist Acct 3057111705310009000501495 Deliver To Planning
1300000 000 1290400 1290400 9600Dist Acct 3057111705310009000501495 Deliver To Planning
1403375
13689200
9600
PO-REL 92179
Description
Status APPROVED Freight Included
Ad 25 AG-442 Land Development and Land Management Consulting Services dated 12115
Carrier Best Way Buyer Lonsdale Olimpia
LINE ITEM
Line Created Description Unit Price UOM Need By Date
Shpmt Dist
Qty Ordered
Qty Cancelled
Qty Received
Qty Billed
Qty Due
Amount Unbilled
1
3
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
1
1
US Dollar 30-SEP-2020
US Dollar 30-SEP-2020
1-1
1-1
17194000 000 17192500 17192500 1500Dist Acct 3057111705310009000501495 Deliver To Planning
11226510 000 9136510 9136510 2090000 Dist Acct 3087111705310009000501489 Deliver To Planning
1500
2090000
Amount Unbilled For Dykes Everett LLC in Section 711 17691200
19-NOV-2021 132310 R12PROD
GOAA PO Open Purchase Order Detail Report For All Sections All Buyers Vendors From Dykes Everett LLC to Dykes Everett LLC All
Funds Excludes Rejects All POs
Page 2 of 2
SECTION 711 - Planning
Amount Unbilled for Section 711 17691200
REPORT TOTAL 17691200
- 2021-12-07 PSC Agenda Coversheet
- 1
- 1-A
- 1-B
- 2
-
Meeting Minutes
On Wednesday November 17 2021 the PROFESSIONAL SERVICES COMMITTEE met at the Aviation Authority Carl T Langford Board Room One Jeff Fuqua Boulevard Orlando International Airport Orlando FL 32827 Chairman Ruohomaki called the meeting to order at 900 am Chairman Ruohomaki read the Lobbyist Disclosure the Appeals Statement and the COVID-19 Announcement The meeting was posted in accordance with Florida Statutes and a quorum was present All Professional Services Committee (PSC) members confirmed no violations regarding the Aviation Authoritys Code of Ethics and Business Conduct lobbying activities policy or the Florida Sunshine law regarding any agenda item
Committee Members present Davin Ruohomaki Chairman Gary Hunt Director of Maintenance Marie Dennis Director of Finance Scott Shedek Director of Construction
Also participating Karen Ryan Legal Counsel (Nelson Mullins Broad amp Cassel) Cheri Baxter GOAA Project Controls Tuan Nguyen GOAA Engineering Kathy Anderson GOAA Contracts and Grants Edelis Molina GOAA Small Business Adam Johnson Kimley-Horn and Associates Inc Andrea Rivero CampS Engineers Inc Andrew Kacer AECOM Technical Services Inc Arturo Martinez EXP US Services Inc Brian Clark CampS Engineers Inc Clint Martin AECOM Technical Services Inc David Schmidgall Mead amp Hunt Inc Doug Saunders CampS Engineers Inc Edwin Scott Mead amp Hunt Inc Frank Wengler AECOM Technical Services Inc Godwin Naadi NADIC Jonathan Martin Kimley-Horn and Associates Inc Marcos Souza EXP US Services Inc Mark Morley EXP US Services Inc Mohsen Mohammadi CampS Engineers Inc Paul Piro Kimley-Horn and Associates Inc Rita Watson Schenkel amp Shultz Inc Sophie Ellis Kimley-Horn and Associates Inc Todd Knuckey Mead amp Hunt Inc Tara Ciaglia Recording Secretary
CONSIDERATION OF MEETING MINUTES FROM NOVEMBER 2 2021 (W-00432 SHORTLISTING) 1 Upon motion of Mr Hunt second by Ms Dennis vote carried to approve the PSC Minutes from the meeting held on November 2 2021 as presented
CONSIDERATION OF PROPOSERS SHORTLISTED FOR W-00432 SELECTION OF DESIGN SERVICES FOR MCO TAXIWAYS G AND H REHABILITATION PHASES 1 AND 2 AT THE ORLANDO INTERNATIONAL AIRPORT 2 Pursuant to the action of the PSC at its meeting on November 2 2021 the five shortlisted firms listed below (in alphabetical order) were interviewed for further consideration and recommendation to the Aviation Authority Board for the subject services
AECOM Technical Services Inc CampS Engineers Inc EXP US Services Inc Kimley-Horn and Associates Inc Mead amp Hunt Inc
Minutes of the Professional Services Committee November 17 2021 Page 2 of 4
During the PSC Shortlisting Meeting the following issues were noted and subsequently addressed
EXP US Service Inc A revised Claims Statement was submitted disclosing all claims regardless of circumstances or
location
Kimley-Horn and Associates Inc A revised Claims Statement was submitted disclosing all claims regardless of circumstances or
location
ANNOUNCEMENT Pursuant to Florida Statute 2860113 (2)(b)1 the portion of the PSC meeting when presentations and interviews are being conducted will be exempt from public meeting requirements and will be recorded
Chairman Ruohomaki reviewed the interview schedule and closed the opening portion of the PSC meeting
[The PSC recessed at 904 am and reconvened at 905 am]
Chairman Ruohomaki read the Lobbyist Disclosure the Appeals Statement and the Interview Exemption Chairman Ruohomaki then yielded the floor thus the closed session for AECOM Technical Services Inc was conducted and recorded
AECOM Technical Services Inc (AECOM) AECOM provided a handout for its introductionpresentation a copy of which is on file with the Aviation Authority During its introductionpresentation AECOM satisfactorily addressed the ability of their team to meet or exceed the minimum requirements of the project as established in the Submission Requirements
Upon conclusion of the introductionpresentation Chairman Ruohomaki directed the PSC and staff to pose questions based upon AECOMrsquos introductionpresentation and submitted Letter of Interest (LOI) Several questions were addressed
Chairman Ruohomaki closed the AECOM Interview Session and announced that from this point forward no discussion regarding the procurement may take place between the Proposer and the Aviation Authority representatives
[The PSC recessed at 937 am and reconvened at 941 am]
Chairman Ruohomaki read the Lobbyist Disclosure the Appeals Statement and the Interview Exemption Chairman Ruohomaki then yielded the floor thus the closed session for CampS Engineers Inc was conducted and recorded
CampS Engineers Inc (CampS) CampS provided a handout for its introductionpresentation a copy of which is on file with the Aviation Authority During its introductionpresentation AECOM satisfactorily addressed the ability of their team to meet or exceed the minimum requirements of the project as established in the Submission Requirements
Upon conclusion of the introductionpresentation Chairman Ruohomaki directed the PSC and staff to pose questions based upon CampSrsquos introductionpresentation and submitted LOI Several questions were addressed
Chairman Ruohomaki closed the CampS Interview Session and announced that from this point forward no discussion regarding the procurement may take place between the Proposer and the Aviation Authority representatives
[The PSC recessed at 1011 am and reconvened at 1015 am]
Chairman Ruohomaki read the Lobbyist Disclosure the Appeals Statement and the Interview Exemption Chairman Ruohomaki then yielded the floor thus the closed session for EXP US Services Inc was conducted and recorded
Minutes of the Professional Services Committee November 17 2021 Page 3 of 4
EXP US Services Inc (EXP) EXP provided a handout for its introductionpresentation a copy of which is on file with the Aviation Authority During its introductionpresentation EXP satisfactorily addressed the ability of their team to meet or exceed the minimum requirements of the project as established in the Submission Requirements
Upon conclusion of the introductionpresentation Chairman Ruohomaki directed the PSC and staff to pose questions based upon EXPrsquos introductionpresentation and submitted LOI Several questions were addressed
Chairman Ruohomaki closed the EXP Interview Session and announced that from this point forward no discussion regarding the procurement may take place between the Proposer and the Aviation Authority representatives
[The PSC recessed at 1044 am and reconvened at 1051 am]
Chairman Ruohomaki read the Lobbyist Disclosure the Appeals Statement and the Interview Exemption Chairman Ruohomaki then yielded the floor thus the closed session for Kimley-Horn and Associates Inc was conducted and recorded
Kimley-Horn and Associates Inc (KIMLEY) KIMLEY provided a handout for its introductionpresentation a copy of which is on file with the Aviation Authority During its introductionpresentation KIMLEY satisfactorily addressed the ability of their team to meet or exceed the minimum requirements of the project as established in the Submission Requirements
Upon conclusion of the introductionpresentation Chairman Ruohomaki directed the PSC and staff to pose questions based upon KIMLEYrsquos introductionpresentation and submitted LOI Several questions were addressed
Chairman Ruohomaki closed the KIMLEY Interview Session and announced that from this point forward no discussion regarding the procurement may take place between the Proposer and the Aviation Authority representatives
[The PSC recessed at 1122 am and reconvened at 1126 am]
Chairman Ruohomaki read the Lobbyist Disclosure the Appeals Statement and the Interview Exemption Chairman Ruohomaki then yielded the floor thus the closed session for Mead amp Hunt Inc was conducted and recorded
Mead amp Hunt Inc (MEAD) MEAD provided a handout for its introductionpresentation a copy of which is on file with the Aviation Authority During its introductionpresentation MEAD satisfactorily addressed the ability of their team to meet or exceed the minimum requirements of the project as established in the Submission Requirements
Upon conclusion of the introductionpresentation Chairman Ruohomaki directed the PSC and staff to pose questions based upon MEADrsquos introductionpresentation and submitted LOI Several questions were addressed
Chairman Ruohomaki closed the MEAD Interview Session and announced that from this point forward no discussion regarding the procurement may take place between the Proposer and the Aviation Authority representatives
[The PSC recessed at 1153 pm and reconvened at 1216 pm]
Chairman Ruohomaki read the Lobbyist Disclosure and Appeals Statement All PSC members confirmed no violations regarding the Aviation Authoritys Code of Ethics and Business Conduct lobbying activities policy or the Florida Sunshine law regarding any agenda item
Chairman Ruohomaki asked the PSC if there was anything to address before proceeding forward with the deliberations As there were none deliberations ensued The PSC reviewed each firmrsquos LOI and considered each interview It was the consensus of the PSC that the first-ranked firm was the most highly qualified demonstrated the best understanding of the scope of services advertised and presented the most comprehensive detailed responses to all questions posed during the interviews
_________________________________
Minutes of the Professional Services Committee November 17 2021 Page 4 of 4
Upon motion of Mr Hunt second by Ms Dennis vote carried to recommend to the Aviation Authority Boardthe below ranking of firms and the award of a no cost Professional Services Agreement for Design Servicesfor MCO Taxiways G and H Rehabilitation Phases 1 and 2 at the Orlando International Airport with the first-ranked firm
First AECOM Technical Services Inc Second Mead amp Hunt Third Fourth Fifth
Kimley-Horn and Associates Inc CampS Engineers Inc EXP US Service Inc
Chairman Ruohomaki stated that there would be a cone-of-silence in effect until after the Aviation Authority Board meets to consider the PSCrsquos recommendation
The Aviation Authority Board is scheduled to consider the PSCrsquos recommendation on December 15 2021
ADJOURNMENT 2 No public comments were made during the meeting There being no further business for discussion the meeting adjourned at 1235 pm
Davin D Ruohomaki Chairman Professional Services Committee Senior Director of Engineering and Construction
On Tuesday November 23 2021 the Professional Services Committee met at the Aviation Authority South Terminal C Site Logistics Complex Conference Rooms AlphaBravoEcho 11344 Terminal C Service Road Orlando International Airport Orlando FL 32824 Chairman Ruohomaki called the meeting to order at 945 am Chairman Ruohomaki read the Lobbyist Disclosure the Appeals Statement and the COVID-19 Announcement The meeting was posted in accordance with Florida Statutes and a quorum was present All Professional Services Committee members confirmed no violations regarding the Aviation Authoritys Code of Ethics and Business Conduct lobbying activities policy or the Florida Sunshine law regarding any agenda item
Committee Members present Davin Ruohomaki Chairman Gary Hunt Vice Chairman Marie Dennis Director of Finance Scott Shedek Director of Construction
Also participating Kathleen Sharman Chief Financial Officer Karen Ryan Legal Counsel (Nelson Mullins Broad amp Cassel) Bob DeBaere GOAA Operations Ross Spence AECOM Technical Services Inc Tara Ciaglia Recording Secretary
MINUTES 1 The following minutes were presented for consideration
CONSIDERATION OF MEETING MINUTES OF OCTOBER 12 2021 (VARIOUS) A Upon motion of Mr Hunt second by Ms Dennis vote carried to approve the PSC Minutes from the
meeting held on October 12 2021 as presented
REQUEST FOR APPROVAL OF AN AMENDMENT TO ADDENDUM NO 2 TO THE PROFESSIONAL SERVICES AGREEMENT WITH SAAB INC FOR A NO COST REALLOCATION TO DESIGN AND IMPLEMENTATION MILESTONE SCOPE AND PAYMENTS AND NO COST MILESTONE PAYMENT CHANGES FOR THE W-00396 VIRTUAL RAMP CONTROL SYSTEM AT THE ORLANDO INTERNATIONAL AIRPORT 2 Mr DeBaere presented the memorandum dated November 23 2021 Discussion ensued
Upon motion of Ms Dennis second by Mr Hunt motion carried to approve an Amendment to Addendum No 2 to the Professional Services Agreement with Saab Inc for a No Cost Reallocation to Design and Implementation Milestone Scope and Payments and No Cost Milestone Payment Changes for the W-00396 Virtual Ramp Control System there is no fiscal impact associated with this item
REQUEST FOR APPROVAL OF PERSONNEL FOR W-S00111 SOUTH TERMINAL C PHASE 1 ndash PROGRAM AND PROJECT MANAGEMENT SERVICES (OAR) 3 [Agenda Item No 5] Mr Spence presented the memorandum dated November 23 2021 Discussion ensued
Upon motion of Mr Hunt second by Ms Dennis motion carried to approve the addition of personnel for W-S00111 South Terminal C Phase 1 ndash Program and Project Management Services (OAR) there is no fiscal impact associated with this item
REQUEST FOR APPROVAL OF PRE-QUALIFIED SUBCONSULTANT FOR SERVICES UNDER THE CONTINUING PROGRAM AND PROJECT MANAGEMENT SERVICES (OAR PRIME ENTITY) AGREEMENTS 4 [Agenda Item No 6] Mr Spence presented the memorandum dated November 23 2021 Discussion ensued
Upon motion of Mr Hunt second by Ms Dennis motion carried to approve the addition of a pre-qualified subconsultant for services under the Continuing Program and Project Management Services (OAR Prime Entity) Agreements there is no fiscal impact associated with this item
_______________________________________
Minutes of the Professional Services Committee November 23 2021 Page 2 of 6
REQUEST FOR APPROVAL OF THE 2022 PROFESSIONAL SERVICES COMMITTEE CALENDAR 5 [Agenda Item No 3] Chairman Ruohomaki presented the 2022 Professional Services Committee Calendar
Upon motion by Mr Hunt second by Ms Dennis motion carried to approve the 2022 Professional Services Committee Calendar as presented
INFORMATION ITEMS 6 [Agenda Item No 4] The following items were presented for information only
A Additional Backup Documentation for the Request for Recommendation of Approval to the Chief Executive Officer of an Addendum to the Professional Services Agreement for the Resource Management System (RMS) with Veovo Inc for the Aviation Information Data Exchange (AIDX) Pre-Cleared Flight Status interface with the Baggage Handling System (BHS) for W-00375 Resource Management System at the Orlando International Airport [From Professional Services Committee on August 31 2021 Item No 2]
B Additional Backup Documentation for the Request for Rescission of Prior Approval of Addendum No 6 and Amendment to Addendum No 6 and Request for Approval to the Chief Executive Officer of Amended and Restated Addendum No 6 to the Professional Services Agreement for the Resource Management System (RMS) (W-375) with Veovo Inc for the Aviation Information Data Exchange (AIDX) Inbound and Outbound Interface with the Virtual Ramp Control (VRC) for W-00396 Virtual Ramp Control at the Orlando International Airport [From Professional Services Committee on October 12 2021 Item No 2]
ADJOURNMENT 7 No public comments were made during the meeting There being no further business for discussion the meeting was adjourned at 958 am
Davin D Ruohomaki Chairman Professional Services Committee Senior Director of Engineering and Construction
Memorandum
To Members of the Professional Services Committee
From Bradley Friel Director of Planning (Prepared by Alex Sorondo)
Date December 7 2021
Re Request for Recommendation of Approval to the Chief Executive Officer of an Amendment to Addendum 24 to the Land Development and Land Management Consulting Services Agreement with Dykes Everett amp Company LLC for a No-Cost Reallocation of funds for the Land Management and Land Planning Services for GOAA Properties at the Orlando International Airport
On December 17 2019 the Professional Services Committee recommended approval of Addendum 24 in the amount of $51615000 to the above-referenced agreement which the Aviation Authority Board approved January 15 2020 Since that time it has been discovered that additional project oversight is necessary to complete the project It is requested that a portion of the Lump Sum Fees be transferred to Not to Exceed (NTE) Fees to complete Land Management Consulting Services as follows
ITEM ADDENDUM 24 PROPOSED REALLOCATION
REVISED AMOUNT
NTE Fees (Labor) $22805000 $5500000 $28305000 Lump Sum Fees $27510000 ($5500000) $22010000 NTE Expenses (Reimbursables) $1300000 $000 $1300000 Total $51615000 $000 $51615000
The MWBELDB participation has been reviewed by the Office of Small Business Development Their findings and recommendation are attached
There is no impact to the overall project budget Funding was from previously approved Discretionary Fund 3057113405310008000501130 and 3057113605660003000501129 Funding source verified by _______________________ of Construction Finance on _________ as 213011correct and available
It is respectfully requested that the Professional Services Committee recommend to the Chief Executive Officer approval of an Amendment to Addendum 24 to the Land Development and Land Management Consulting Services Agreement with Dykes Everett amp Company LLC for the no-cost reallocation of funds contained herein and as shown below
Greater Orlando Aviation Authority (817) Professional Services Committee Memorandum EDC-18-1b
NA
112921
Not to Exceed Fees $5500000 Lump Sum Fees ($5500000) Not to Exceed Expenses $000 TOTAL $000 AAC ndash Compliance Review Date AAC ndash Funding Eligibility Review Date (or indicate Not Applicable)
Greater Orlando Aviation Authority (817) Professional Services Committee Memorandum EDC-18-1b
GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport
5850-B Cargo Road Orlando Florida 32827-4399
MEMORANDUM
To Members of the Professional Services Committee
From Edelis Molina Sr Small Business Administrator
Date December 07 2021
Re Request for Recommendation of Approval to the Chief Executive Officer of an Amendment to Addendum 24 to the Land Development and Land Management Consulting Services Agreement with Dykes Everett amp Company LLC for a No-Cost Reallocation of funds for the Land Management and Land Planning Services for GOAA Properties at the Orlando International Airport
The proposed no-cost reallocation of funds does not have any impact on the small business participation
Dykes Everett amp Co We make the land work
Supplemental Proposal - Addendum 024 Modification
Request to Modify Addendum 024 Budget Allocation for Land Management and Land Planning Services for GOAA Properties at the Orlando International Airport
Land Management Land Planning and Land Development Consulting Services November 22 2021
This is a request to modify the budget allocation for Addendum 024 awarded and recommended for approval by committee on December 17 2019 The original proposal included the furnishing of continuing land management consulting services to GOAA on the vacant land tracts known as Mud Lake and miscellaneous GOAA properties
On January 15 2020 Dykes Everett amp Company began work under Addendum 024 for work on Mud Lake and Other Airport Properties Under that addendum Drinkwater and Drinkwater was budgeted for wildfire fuel reduction work timber thinning and mechanical invasive control on the Mud Lake tract Due to weather conditions COVID-19 delays and equipment availability Drinkwater and Drinkwater has had significant impacts on their work schedule Due to the COVID-19 related work suspensions and related delays and re-programing Dykes Everett amp Company has experienced a substantial extension of the contract timeline for Addendum 024 resulting in a work budget short fall of $55000 for the remainder of the work schedule for Addendum 024 of approximately four months
Dykes Everett amp Company requests that $55000 under Addendum 024 be reallocated from the budget for Drinkwater and Drinkwater to the Dykes Everett amp Company budget This reallocation uses existing budgeted dollars and has no fiscal impact on GOAA Exhibit A includes the billing schedule for Dykes Everett amp Company based on approved rates
We appreciate the opportunity to continue to provide these services
Dykes Everett amp Co We make the land work
Supplemental Proposal - Addendum 024 Modification
Exhibit A
Dykes Everett amp Company Billing Structure
Principal SeniorStaff Hours
Rate Month1 Month2 Month3 Month4 TotalHours Total $24000 4700 4700 4700 4450 18550 $4452000 $17500 1500 1500 1500 1489 5989 $1048000
NA 6200 6200 6200 5939 24539 $5500000
19-NOV-2021 132310 R12PROD
GOAA PO Open Purchase Order Detail Report For All Sections All Buyers Vendors From Dykes Everett LLC to Dykes Everett LLC All
Funds Excludes Rejects All POs
Page 1 of 2
SECTION 711 - Planning
VENDOR Dykes Everett LLC
PO-REL 90263
Description
Status APPROVED Freight Included
Ad 19 AG-442 Land Development and Land Management Consulting Services dated 12115
Carrier Best Way Buyer Lonsdale Olimpia
LINE ITEM
Line Created Description Unit Price UOM Need By Date
Shpmt Dist
Qty Ordered
Qty Cancelled
Qty Received
Qty Billed
Qty Due
Amount Unbilled
1
3
S0000477 04-JAN-19 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
S0000477 04-JAN-19 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
1
1
US Dollar 30-SEP-2019
US Dollar 30-SEP-2019
1-1
1-1
7614000 000 7612250 7612250 1750Dist Acct 3057113405310009000501130 Deliver To Planning
880000 000 521100 521100 358900Dist Acct 3057113405310009000501130 Deliver To Planning
1750
358900
PO-REL 92177
Description
Status APPROVED Freight Included
Ad 26 AG-442 Land Development and Land Management Consulting Services dated 12115
Carrier Best Way Buyer Lonsdale Olimpia
LINE ITEM
Line Created Description Unit Price UOM Need By Date
Shpmt Dist
Qty Ordered
Qty Cancelled
Qty Received
Qty Billed
Qty Due
Amount Unbilled
1 S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
1 US Dollar 30-SEP-2020 1-1 2925000 000 2788125 2788125 136875Dist Acct 3057111705310009000501495 Deliver To Planning
136875
PO-REL 92178
Description
Status APPROVED Freight Included
Ad 24 AG-442 Land Development and Land Management Consulting Services dated 12115
Carrier Best Way Buyer Lonsdale Olimpia
LINE ITEM
Line Created Description Unit Price UOM Need By Date
Shpmt Dist
Qty Ordered
Qty Cancelled
Qty Received
Qty Billed
Qty Due
Amount Unbilled
1
2
3
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
1
1
1
US Dollar 30-SEP-2020
US Dollar 30-SEP-2020
US Dollar 30-SEP-2020
1-1
1-1
1-1
22805000 000 21401625 21401625 1403375Dist Acct 3057111705310009000501495 Deliver To Planning
27510000 000 13820800 13820800 13689200Dist Acct 3057111705310009000501495 Deliver To Planning
1300000 000 1290400 1290400 9600Dist Acct 3057111705310009000501495 Deliver To Planning
1403375
13689200
9600
PO-REL 92179
Description
Status APPROVED Freight Included
Ad 25 AG-442 Land Development and Land Management Consulting Services dated 12115
Carrier Best Way Buyer Lonsdale Olimpia
LINE ITEM
Line Created Description Unit Price UOM Need By Date
Shpmt Dist
Qty Ordered
Qty Cancelled
Qty Received
Qty Billed
Qty Due
Amount Unbilled
1
3
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
1
1
US Dollar 30-SEP-2020
US Dollar 30-SEP-2020
1-1
1-1
17194000 000 17192500 17192500 1500Dist Acct 3057111705310009000501495 Deliver To Planning
11226510 000 9136510 9136510 2090000 Dist Acct 3087111705310009000501489 Deliver To Planning
1500
2090000
Amount Unbilled For Dykes Everett LLC in Section 711 17691200
19-NOV-2021 132310 R12PROD
GOAA PO Open Purchase Order Detail Report For All Sections All Buyers Vendors From Dykes Everett LLC to Dykes Everett LLC All
Funds Excludes Rejects All POs
Page 2 of 2
SECTION 711 - Planning
Amount Unbilled for Section 711 17691200
REPORT TOTAL 17691200
- 2021-12-07 PSC Agenda Coversheet
- 1
- 1-A
- 1-B
- 2
-
On Wednesday November 17 2021 the PROFESSIONAL SERVICES COMMITTEE met at the Aviation Authority Carl T Langford Board Room One Jeff Fuqua Boulevard Orlando International Airport Orlando FL 32827 Chairman Ruohomaki called the meeting to order at 900 am Chairman Ruohomaki read the Lobbyist Disclosure the Appeals Statement and the COVID-19 Announcement The meeting was posted in accordance with Florida Statutes and a quorum was present All Professional Services Committee (PSC) members confirmed no violations regarding the Aviation Authoritys Code of Ethics and Business Conduct lobbying activities policy or the Florida Sunshine law regarding any agenda item
Committee Members present Davin Ruohomaki Chairman Gary Hunt Director of Maintenance Marie Dennis Director of Finance Scott Shedek Director of Construction
Also participating Karen Ryan Legal Counsel (Nelson Mullins Broad amp Cassel) Cheri Baxter GOAA Project Controls Tuan Nguyen GOAA Engineering Kathy Anderson GOAA Contracts and Grants Edelis Molina GOAA Small Business Adam Johnson Kimley-Horn and Associates Inc Andrea Rivero CampS Engineers Inc Andrew Kacer AECOM Technical Services Inc Arturo Martinez EXP US Services Inc Brian Clark CampS Engineers Inc Clint Martin AECOM Technical Services Inc David Schmidgall Mead amp Hunt Inc Doug Saunders CampS Engineers Inc Edwin Scott Mead amp Hunt Inc Frank Wengler AECOM Technical Services Inc Godwin Naadi NADIC Jonathan Martin Kimley-Horn and Associates Inc Marcos Souza EXP US Services Inc Mark Morley EXP US Services Inc Mohsen Mohammadi CampS Engineers Inc Paul Piro Kimley-Horn and Associates Inc Rita Watson Schenkel amp Shultz Inc Sophie Ellis Kimley-Horn and Associates Inc Todd Knuckey Mead amp Hunt Inc Tara Ciaglia Recording Secretary
CONSIDERATION OF MEETING MINUTES FROM NOVEMBER 2 2021 (W-00432 SHORTLISTING) 1 Upon motion of Mr Hunt second by Ms Dennis vote carried to approve the PSC Minutes from the meeting held on November 2 2021 as presented
CONSIDERATION OF PROPOSERS SHORTLISTED FOR W-00432 SELECTION OF DESIGN SERVICES FOR MCO TAXIWAYS G AND H REHABILITATION PHASES 1 AND 2 AT THE ORLANDO INTERNATIONAL AIRPORT 2 Pursuant to the action of the PSC at its meeting on November 2 2021 the five shortlisted firms listed below (in alphabetical order) were interviewed for further consideration and recommendation to the Aviation Authority Board for the subject services
AECOM Technical Services Inc CampS Engineers Inc EXP US Services Inc Kimley-Horn and Associates Inc Mead amp Hunt Inc
Minutes of the Professional Services Committee November 17 2021 Page 2 of 4
During the PSC Shortlisting Meeting the following issues were noted and subsequently addressed
EXP US Service Inc A revised Claims Statement was submitted disclosing all claims regardless of circumstances or
location
Kimley-Horn and Associates Inc A revised Claims Statement was submitted disclosing all claims regardless of circumstances or
location
ANNOUNCEMENT Pursuant to Florida Statute 2860113 (2)(b)1 the portion of the PSC meeting when presentations and interviews are being conducted will be exempt from public meeting requirements and will be recorded
Chairman Ruohomaki reviewed the interview schedule and closed the opening portion of the PSC meeting
[The PSC recessed at 904 am and reconvened at 905 am]
Chairman Ruohomaki read the Lobbyist Disclosure the Appeals Statement and the Interview Exemption Chairman Ruohomaki then yielded the floor thus the closed session for AECOM Technical Services Inc was conducted and recorded
AECOM Technical Services Inc (AECOM) AECOM provided a handout for its introductionpresentation a copy of which is on file with the Aviation Authority During its introductionpresentation AECOM satisfactorily addressed the ability of their team to meet or exceed the minimum requirements of the project as established in the Submission Requirements
Upon conclusion of the introductionpresentation Chairman Ruohomaki directed the PSC and staff to pose questions based upon AECOMrsquos introductionpresentation and submitted Letter of Interest (LOI) Several questions were addressed
Chairman Ruohomaki closed the AECOM Interview Session and announced that from this point forward no discussion regarding the procurement may take place between the Proposer and the Aviation Authority representatives
[The PSC recessed at 937 am and reconvened at 941 am]
Chairman Ruohomaki read the Lobbyist Disclosure the Appeals Statement and the Interview Exemption Chairman Ruohomaki then yielded the floor thus the closed session for CampS Engineers Inc was conducted and recorded
CampS Engineers Inc (CampS) CampS provided a handout for its introductionpresentation a copy of which is on file with the Aviation Authority During its introductionpresentation AECOM satisfactorily addressed the ability of their team to meet or exceed the minimum requirements of the project as established in the Submission Requirements
Upon conclusion of the introductionpresentation Chairman Ruohomaki directed the PSC and staff to pose questions based upon CampSrsquos introductionpresentation and submitted LOI Several questions were addressed
Chairman Ruohomaki closed the CampS Interview Session and announced that from this point forward no discussion regarding the procurement may take place between the Proposer and the Aviation Authority representatives
[The PSC recessed at 1011 am and reconvened at 1015 am]
Chairman Ruohomaki read the Lobbyist Disclosure the Appeals Statement and the Interview Exemption Chairman Ruohomaki then yielded the floor thus the closed session for EXP US Services Inc was conducted and recorded
Minutes of the Professional Services Committee November 17 2021 Page 3 of 4
EXP US Services Inc (EXP) EXP provided a handout for its introductionpresentation a copy of which is on file with the Aviation Authority During its introductionpresentation EXP satisfactorily addressed the ability of their team to meet or exceed the minimum requirements of the project as established in the Submission Requirements
Upon conclusion of the introductionpresentation Chairman Ruohomaki directed the PSC and staff to pose questions based upon EXPrsquos introductionpresentation and submitted LOI Several questions were addressed
Chairman Ruohomaki closed the EXP Interview Session and announced that from this point forward no discussion regarding the procurement may take place between the Proposer and the Aviation Authority representatives
[The PSC recessed at 1044 am and reconvened at 1051 am]
Chairman Ruohomaki read the Lobbyist Disclosure the Appeals Statement and the Interview Exemption Chairman Ruohomaki then yielded the floor thus the closed session for Kimley-Horn and Associates Inc was conducted and recorded
Kimley-Horn and Associates Inc (KIMLEY) KIMLEY provided a handout for its introductionpresentation a copy of which is on file with the Aviation Authority During its introductionpresentation KIMLEY satisfactorily addressed the ability of their team to meet or exceed the minimum requirements of the project as established in the Submission Requirements
Upon conclusion of the introductionpresentation Chairman Ruohomaki directed the PSC and staff to pose questions based upon KIMLEYrsquos introductionpresentation and submitted LOI Several questions were addressed
Chairman Ruohomaki closed the KIMLEY Interview Session and announced that from this point forward no discussion regarding the procurement may take place between the Proposer and the Aviation Authority representatives
[The PSC recessed at 1122 am and reconvened at 1126 am]
Chairman Ruohomaki read the Lobbyist Disclosure the Appeals Statement and the Interview Exemption Chairman Ruohomaki then yielded the floor thus the closed session for Mead amp Hunt Inc was conducted and recorded
Mead amp Hunt Inc (MEAD) MEAD provided a handout for its introductionpresentation a copy of which is on file with the Aviation Authority During its introductionpresentation MEAD satisfactorily addressed the ability of their team to meet or exceed the minimum requirements of the project as established in the Submission Requirements
Upon conclusion of the introductionpresentation Chairman Ruohomaki directed the PSC and staff to pose questions based upon MEADrsquos introductionpresentation and submitted LOI Several questions were addressed
Chairman Ruohomaki closed the MEAD Interview Session and announced that from this point forward no discussion regarding the procurement may take place between the Proposer and the Aviation Authority representatives
[The PSC recessed at 1153 pm and reconvened at 1216 pm]
Chairman Ruohomaki read the Lobbyist Disclosure and Appeals Statement All PSC members confirmed no violations regarding the Aviation Authoritys Code of Ethics and Business Conduct lobbying activities policy or the Florida Sunshine law regarding any agenda item
Chairman Ruohomaki asked the PSC if there was anything to address before proceeding forward with the deliberations As there were none deliberations ensued The PSC reviewed each firmrsquos LOI and considered each interview It was the consensus of the PSC that the first-ranked firm was the most highly qualified demonstrated the best understanding of the scope of services advertised and presented the most comprehensive detailed responses to all questions posed during the interviews
_________________________________
Minutes of the Professional Services Committee November 17 2021 Page 4 of 4
Upon motion of Mr Hunt second by Ms Dennis vote carried to recommend to the Aviation Authority Boardthe below ranking of firms and the award of a no cost Professional Services Agreement for Design Servicesfor MCO Taxiways G and H Rehabilitation Phases 1 and 2 at the Orlando International Airport with the first-ranked firm
First AECOM Technical Services Inc Second Mead amp Hunt Third Fourth Fifth
Kimley-Horn and Associates Inc CampS Engineers Inc EXP US Service Inc
Chairman Ruohomaki stated that there would be a cone-of-silence in effect until after the Aviation Authority Board meets to consider the PSCrsquos recommendation
The Aviation Authority Board is scheduled to consider the PSCrsquos recommendation on December 15 2021
ADJOURNMENT 2 No public comments were made during the meeting There being no further business for discussion the meeting adjourned at 1235 pm
Davin D Ruohomaki Chairman Professional Services Committee Senior Director of Engineering and Construction
On Tuesday November 23 2021 the Professional Services Committee met at the Aviation Authority South Terminal C Site Logistics Complex Conference Rooms AlphaBravoEcho 11344 Terminal C Service Road Orlando International Airport Orlando FL 32824 Chairman Ruohomaki called the meeting to order at 945 am Chairman Ruohomaki read the Lobbyist Disclosure the Appeals Statement and the COVID-19 Announcement The meeting was posted in accordance with Florida Statutes and a quorum was present All Professional Services Committee members confirmed no violations regarding the Aviation Authoritys Code of Ethics and Business Conduct lobbying activities policy or the Florida Sunshine law regarding any agenda item
Committee Members present Davin Ruohomaki Chairman Gary Hunt Vice Chairman Marie Dennis Director of Finance Scott Shedek Director of Construction
Also participating Kathleen Sharman Chief Financial Officer Karen Ryan Legal Counsel (Nelson Mullins Broad amp Cassel) Bob DeBaere GOAA Operations Ross Spence AECOM Technical Services Inc Tara Ciaglia Recording Secretary
MINUTES 1 The following minutes were presented for consideration
CONSIDERATION OF MEETING MINUTES OF OCTOBER 12 2021 (VARIOUS) A Upon motion of Mr Hunt second by Ms Dennis vote carried to approve the PSC Minutes from the
meeting held on October 12 2021 as presented
REQUEST FOR APPROVAL OF AN AMENDMENT TO ADDENDUM NO 2 TO THE PROFESSIONAL SERVICES AGREEMENT WITH SAAB INC FOR A NO COST REALLOCATION TO DESIGN AND IMPLEMENTATION MILESTONE SCOPE AND PAYMENTS AND NO COST MILESTONE PAYMENT CHANGES FOR THE W-00396 VIRTUAL RAMP CONTROL SYSTEM AT THE ORLANDO INTERNATIONAL AIRPORT 2 Mr DeBaere presented the memorandum dated November 23 2021 Discussion ensued
Upon motion of Ms Dennis second by Mr Hunt motion carried to approve an Amendment to Addendum No 2 to the Professional Services Agreement with Saab Inc for a No Cost Reallocation to Design and Implementation Milestone Scope and Payments and No Cost Milestone Payment Changes for the W-00396 Virtual Ramp Control System there is no fiscal impact associated with this item
REQUEST FOR APPROVAL OF PERSONNEL FOR W-S00111 SOUTH TERMINAL C PHASE 1 ndash PROGRAM AND PROJECT MANAGEMENT SERVICES (OAR) 3 [Agenda Item No 5] Mr Spence presented the memorandum dated November 23 2021 Discussion ensued
Upon motion of Mr Hunt second by Ms Dennis motion carried to approve the addition of personnel for W-S00111 South Terminal C Phase 1 ndash Program and Project Management Services (OAR) there is no fiscal impact associated with this item
REQUEST FOR APPROVAL OF PRE-QUALIFIED SUBCONSULTANT FOR SERVICES UNDER THE CONTINUING PROGRAM AND PROJECT MANAGEMENT SERVICES (OAR PRIME ENTITY) AGREEMENTS 4 [Agenda Item No 6] Mr Spence presented the memorandum dated November 23 2021 Discussion ensued
Upon motion of Mr Hunt second by Ms Dennis motion carried to approve the addition of a pre-qualified subconsultant for services under the Continuing Program and Project Management Services (OAR Prime Entity) Agreements there is no fiscal impact associated with this item
_______________________________________
Minutes of the Professional Services Committee November 23 2021 Page 2 of 6
REQUEST FOR APPROVAL OF THE 2022 PROFESSIONAL SERVICES COMMITTEE CALENDAR 5 [Agenda Item No 3] Chairman Ruohomaki presented the 2022 Professional Services Committee Calendar
Upon motion by Mr Hunt second by Ms Dennis motion carried to approve the 2022 Professional Services Committee Calendar as presented
INFORMATION ITEMS 6 [Agenda Item No 4] The following items were presented for information only
A Additional Backup Documentation for the Request for Recommendation of Approval to the Chief Executive Officer of an Addendum to the Professional Services Agreement for the Resource Management System (RMS) with Veovo Inc for the Aviation Information Data Exchange (AIDX) Pre-Cleared Flight Status interface with the Baggage Handling System (BHS) for W-00375 Resource Management System at the Orlando International Airport [From Professional Services Committee on August 31 2021 Item No 2]
B Additional Backup Documentation for the Request for Rescission of Prior Approval of Addendum No 6 and Amendment to Addendum No 6 and Request for Approval to the Chief Executive Officer of Amended and Restated Addendum No 6 to the Professional Services Agreement for the Resource Management System (RMS) (W-375) with Veovo Inc for the Aviation Information Data Exchange (AIDX) Inbound and Outbound Interface with the Virtual Ramp Control (VRC) for W-00396 Virtual Ramp Control at the Orlando International Airport [From Professional Services Committee on October 12 2021 Item No 2]
ADJOURNMENT 7 No public comments were made during the meeting There being no further business for discussion the meeting was adjourned at 958 am
Davin D Ruohomaki Chairman Professional Services Committee Senior Director of Engineering and Construction
Memorandum
To Members of the Professional Services Committee
From Bradley Friel Director of Planning (Prepared by Alex Sorondo)
Date December 7 2021
Re Request for Recommendation of Approval to the Chief Executive Officer of an Amendment to Addendum 24 to the Land Development and Land Management Consulting Services Agreement with Dykes Everett amp Company LLC for a No-Cost Reallocation of funds for the Land Management and Land Planning Services for GOAA Properties at the Orlando International Airport
On December 17 2019 the Professional Services Committee recommended approval of Addendum 24 in the amount of $51615000 to the above-referenced agreement which the Aviation Authority Board approved January 15 2020 Since that time it has been discovered that additional project oversight is necessary to complete the project It is requested that a portion of the Lump Sum Fees be transferred to Not to Exceed (NTE) Fees to complete Land Management Consulting Services as follows
ITEM ADDENDUM 24 PROPOSED REALLOCATION
REVISED AMOUNT
NTE Fees (Labor) $22805000 $5500000 $28305000 Lump Sum Fees $27510000 ($5500000) $22010000 NTE Expenses (Reimbursables) $1300000 $000 $1300000 Total $51615000 $000 $51615000
The MWBELDB participation has been reviewed by the Office of Small Business Development Their findings and recommendation are attached
There is no impact to the overall project budget Funding was from previously approved Discretionary Fund 3057113405310008000501130 and 3057113605660003000501129 Funding source verified by _______________________ of Construction Finance on _________ as 213011correct and available
It is respectfully requested that the Professional Services Committee recommend to the Chief Executive Officer approval of an Amendment to Addendum 24 to the Land Development and Land Management Consulting Services Agreement with Dykes Everett amp Company LLC for the no-cost reallocation of funds contained herein and as shown below
Greater Orlando Aviation Authority (817) Professional Services Committee Memorandum EDC-18-1b
NA
112921
Not to Exceed Fees $5500000 Lump Sum Fees ($5500000) Not to Exceed Expenses $000 TOTAL $000 AAC ndash Compliance Review Date AAC ndash Funding Eligibility Review Date (or indicate Not Applicable)
Greater Orlando Aviation Authority (817) Professional Services Committee Memorandum EDC-18-1b
GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport
5850-B Cargo Road Orlando Florida 32827-4399
MEMORANDUM
To Members of the Professional Services Committee
From Edelis Molina Sr Small Business Administrator
Date December 07 2021
Re Request for Recommendation of Approval to the Chief Executive Officer of an Amendment to Addendum 24 to the Land Development and Land Management Consulting Services Agreement with Dykes Everett amp Company LLC for a No-Cost Reallocation of funds for the Land Management and Land Planning Services for GOAA Properties at the Orlando International Airport
The proposed no-cost reallocation of funds does not have any impact on the small business participation
Dykes Everett amp Co We make the land work
Supplemental Proposal - Addendum 024 Modification
Request to Modify Addendum 024 Budget Allocation for Land Management and Land Planning Services for GOAA Properties at the Orlando International Airport
Land Management Land Planning and Land Development Consulting Services November 22 2021
This is a request to modify the budget allocation for Addendum 024 awarded and recommended for approval by committee on December 17 2019 The original proposal included the furnishing of continuing land management consulting services to GOAA on the vacant land tracts known as Mud Lake and miscellaneous GOAA properties
On January 15 2020 Dykes Everett amp Company began work under Addendum 024 for work on Mud Lake and Other Airport Properties Under that addendum Drinkwater and Drinkwater was budgeted for wildfire fuel reduction work timber thinning and mechanical invasive control on the Mud Lake tract Due to weather conditions COVID-19 delays and equipment availability Drinkwater and Drinkwater has had significant impacts on their work schedule Due to the COVID-19 related work suspensions and related delays and re-programing Dykes Everett amp Company has experienced a substantial extension of the contract timeline for Addendum 024 resulting in a work budget short fall of $55000 for the remainder of the work schedule for Addendum 024 of approximately four months
Dykes Everett amp Company requests that $55000 under Addendum 024 be reallocated from the budget for Drinkwater and Drinkwater to the Dykes Everett amp Company budget This reallocation uses existing budgeted dollars and has no fiscal impact on GOAA Exhibit A includes the billing schedule for Dykes Everett amp Company based on approved rates
We appreciate the opportunity to continue to provide these services
Dykes Everett amp Co We make the land work
Supplemental Proposal - Addendum 024 Modification
Exhibit A
Dykes Everett amp Company Billing Structure
Principal SeniorStaff Hours
Rate Month1 Month2 Month3 Month4 TotalHours Total $24000 4700 4700 4700 4450 18550 $4452000 $17500 1500 1500 1500 1489 5989 $1048000
NA 6200 6200 6200 5939 24539 $5500000
19-NOV-2021 132310 R12PROD
GOAA PO Open Purchase Order Detail Report For All Sections All Buyers Vendors From Dykes Everett LLC to Dykes Everett LLC All
Funds Excludes Rejects All POs
Page 1 of 2
SECTION 711 - Planning
VENDOR Dykes Everett LLC
PO-REL 90263
Description
Status APPROVED Freight Included
Ad 19 AG-442 Land Development and Land Management Consulting Services dated 12115
Carrier Best Way Buyer Lonsdale Olimpia
LINE ITEM
Line Created Description Unit Price UOM Need By Date
Shpmt Dist
Qty Ordered
Qty Cancelled
Qty Received
Qty Billed
Qty Due
Amount Unbilled
1
3
S0000477 04-JAN-19 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
S0000477 04-JAN-19 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
1
1
US Dollar 30-SEP-2019
US Dollar 30-SEP-2019
1-1
1-1
7614000 000 7612250 7612250 1750Dist Acct 3057113405310009000501130 Deliver To Planning
880000 000 521100 521100 358900Dist Acct 3057113405310009000501130 Deliver To Planning
1750
358900
PO-REL 92177
Description
Status APPROVED Freight Included
Ad 26 AG-442 Land Development and Land Management Consulting Services dated 12115
Carrier Best Way Buyer Lonsdale Olimpia
LINE ITEM
Line Created Description Unit Price UOM Need By Date
Shpmt Dist
Qty Ordered
Qty Cancelled
Qty Received
Qty Billed
Qty Due
Amount Unbilled
1 S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
1 US Dollar 30-SEP-2020 1-1 2925000 000 2788125 2788125 136875Dist Acct 3057111705310009000501495 Deliver To Planning
136875
PO-REL 92178
Description
Status APPROVED Freight Included
Ad 24 AG-442 Land Development and Land Management Consulting Services dated 12115
Carrier Best Way Buyer Lonsdale Olimpia
LINE ITEM
Line Created Description Unit Price UOM Need By Date
Shpmt Dist
Qty Ordered
Qty Cancelled
Qty Received
Qty Billed
Qty Due
Amount Unbilled
1
2
3
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
1
1
1
US Dollar 30-SEP-2020
US Dollar 30-SEP-2020
US Dollar 30-SEP-2020
1-1
1-1
1-1
22805000 000 21401625 21401625 1403375Dist Acct 3057111705310009000501495 Deliver To Planning
27510000 000 13820800 13820800 13689200Dist Acct 3057111705310009000501495 Deliver To Planning
1300000 000 1290400 1290400 9600Dist Acct 3057111705310009000501495 Deliver To Planning
1403375
13689200
9600
PO-REL 92179
Description
Status APPROVED Freight Included
Ad 25 AG-442 Land Development and Land Management Consulting Services dated 12115
Carrier Best Way Buyer Lonsdale Olimpia
LINE ITEM
Line Created Description Unit Price UOM Need By Date
Shpmt Dist
Qty Ordered
Qty Cancelled
Qty Received
Qty Billed
Qty Due
Amount Unbilled
1
3
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
1
1
US Dollar 30-SEP-2020
US Dollar 30-SEP-2020
1-1
1-1
17194000 000 17192500 17192500 1500Dist Acct 3057111705310009000501495 Deliver To Planning
11226510 000 9136510 9136510 2090000 Dist Acct 3087111705310009000501489 Deliver To Planning
1500
2090000
Amount Unbilled For Dykes Everett LLC in Section 711 17691200
19-NOV-2021 132310 R12PROD
GOAA PO Open Purchase Order Detail Report For All Sections All Buyers Vendors From Dykes Everett LLC to Dykes Everett LLC All
Funds Excludes Rejects All POs
Page 2 of 2
SECTION 711 - Planning
Amount Unbilled for Section 711 17691200
REPORT TOTAL 17691200
- 2021-12-07 PSC Agenda Coversheet
- 1
- 1-A
- 1-B
- 2
-
Minutes of the Professional Services Committee November 17 2021 Page 2 of 4
During the PSC Shortlisting Meeting the following issues were noted and subsequently addressed
EXP US Service Inc A revised Claims Statement was submitted disclosing all claims regardless of circumstances or
location
Kimley-Horn and Associates Inc A revised Claims Statement was submitted disclosing all claims regardless of circumstances or
location
ANNOUNCEMENT Pursuant to Florida Statute 2860113 (2)(b)1 the portion of the PSC meeting when presentations and interviews are being conducted will be exempt from public meeting requirements and will be recorded
Chairman Ruohomaki reviewed the interview schedule and closed the opening portion of the PSC meeting
[The PSC recessed at 904 am and reconvened at 905 am]
Chairman Ruohomaki read the Lobbyist Disclosure the Appeals Statement and the Interview Exemption Chairman Ruohomaki then yielded the floor thus the closed session for AECOM Technical Services Inc was conducted and recorded
AECOM Technical Services Inc (AECOM) AECOM provided a handout for its introductionpresentation a copy of which is on file with the Aviation Authority During its introductionpresentation AECOM satisfactorily addressed the ability of their team to meet or exceed the minimum requirements of the project as established in the Submission Requirements
Upon conclusion of the introductionpresentation Chairman Ruohomaki directed the PSC and staff to pose questions based upon AECOMrsquos introductionpresentation and submitted Letter of Interest (LOI) Several questions were addressed
Chairman Ruohomaki closed the AECOM Interview Session and announced that from this point forward no discussion regarding the procurement may take place between the Proposer and the Aviation Authority representatives
[The PSC recessed at 937 am and reconvened at 941 am]
Chairman Ruohomaki read the Lobbyist Disclosure the Appeals Statement and the Interview Exemption Chairman Ruohomaki then yielded the floor thus the closed session for CampS Engineers Inc was conducted and recorded
CampS Engineers Inc (CampS) CampS provided a handout for its introductionpresentation a copy of which is on file with the Aviation Authority During its introductionpresentation AECOM satisfactorily addressed the ability of their team to meet or exceed the minimum requirements of the project as established in the Submission Requirements
Upon conclusion of the introductionpresentation Chairman Ruohomaki directed the PSC and staff to pose questions based upon CampSrsquos introductionpresentation and submitted LOI Several questions were addressed
Chairman Ruohomaki closed the CampS Interview Session and announced that from this point forward no discussion regarding the procurement may take place between the Proposer and the Aviation Authority representatives
[The PSC recessed at 1011 am and reconvened at 1015 am]
Chairman Ruohomaki read the Lobbyist Disclosure the Appeals Statement and the Interview Exemption Chairman Ruohomaki then yielded the floor thus the closed session for EXP US Services Inc was conducted and recorded
Minutes of the Professional Services Committee November 17 2021 Page 3 of 4
EXP US Services Inc (EXP) EXP provided a handout for its introductionpresentation a copy of which is on file with the Aviation Authority During its introductionpresentation EXP satisfactorily addressed the ability of their team to meet or exceed the minimum requirements of the project as established in the Submission Requirements
Upon conclusion of the introductionpresentation Chairman Ruohomaki directed the PSC and staff to pose questions based upon EXPrsquos introductionpresentation and submitted LOI Several questions were addressed
Chairman Ruohomaki closed the EXP Interview Session and announced that from this point forward no discussion regarding the procurement may take place between the Proposer and the Aviation Authority representatives
[The PSC recessed at 1044 am and reconvened at 1051 am]
Chairman Ruohomaki read the Lobbyist Disclosure the Appeals Statement and the Interview Exemption Chairman Ruohomaki then yielded the floor thus the closed session for Kimley-Horn and Associates Inc was conducted and recorded
Kimley-Horn and Associates Inc (KIMLEY) KIMLEY provided a handout for its introductionpresentation a copy of which is on file with the Aviation Authority During its introductionpresentation KIMLEY satisfactorily addressed the ability of their team to meet or exceed the minimum requirements of the project as established in the Submission Requirements
Upon conclusion of the introductionpresentation Chairman Ruohomaki directed the PSC and staff to pose questions based upon KIMLEYrsquos introductionpresentation and submitted LOI Several questions were addressed
Chairman Ruohomaki closed the KIMLEY Interview Session and announced that from this point forward no discussion regarding the procurement may take place between the Proposer and the Aviation Authority representatives
[The PSC recessed at 1122 am and reconvened at 1126 am]
Chairman Ruohomaki read the Lobbyist Disclosure the Appeals Statement and the Interview Exemption Chairman Ruohomaki then yielded the floor thus the closed session for Mead amp Hunt Inc was conducted and recorded
Mead amp Hunt Inc (MEAD) MEAD provided a handout for its introductionpresentation a copy of which is on file with the Aviation Authority During its introductionpresentation MEAD satisfactorily addressed the ability of their team to meet or exceed the minimum requirements of the project as established in the Submission Requirements
Upon conclusion of the introductionpresentation Chairman Ruohomaki directed the PSC and staff to pose questions based upon MEADrsquos introductionpresentation and submitted LOI Several questions were addressed
Chairman Ruohomaki closed the MEAD Interview Session and announced that from this point forward no discussion regarding the procurement may take place between the Proposer and the Aviation Authority representatives
[The PSC recessed at 1153 pm and reconvened at 1216 pm]
Chairman Ruohomaki read the Lobbyist Disclosure and Appeals Statement All PSC members confirmed no violations regarding the Aviation Authoritys Code of Ethics and Business Conduct lobbying activities policy or the Florida Sunshine law regarding any agenda item
Chairman Ruohomaki asked the PSC if there was anything to address before proceeding forward with the deliberations As there were none deliberations ensued The PSC reviewed each firmrsquos LOI and considered each interview It was the consensus of the PSC that the first-ranked firm was the most highly qualified demonstrated the best understanding of the scope of services advertised and presented the most comprehensive detailed responses to all questions posed during the interviews
_________________________________
Minutes of the Professional Services Committee November 17 2021 Page 4 of 4
Upon motion of Mr Hunt second by Ms Dennis vote carried to recommend to the Aviation Authority Boardthe below ranking of firms and the award of a no cost Professional Services Agreement for Design Servicesfor MCO Taxiways G and H Rehabilitation Phases 1 and 2 at the Orlando International Airport with the first-ranked firm
First AECOM Technical Services Inc Second Mead amp Hunt Third Fourth Fifth
Kimley-Horn and Associates Inc CampS Engineers Inc EXP US Service Inc
Chairman Ruohomaki stated that there would be a cone-of-silence in effect until after the Aviation Authority Board meets to consider the PSCrsquos recommendation
The Aviation Authority Board is scheduled to consider the PSCrsquos recommendation on December 15 2021
ADJOURNMENT 2 No public comments were made during the meeting There being no further business for discussion the meeting adjourned at 1235 pm
Davin D Ruohomaki Chairman Professional Services Committee Senior Director of Engineering and Construction
On Tuesday November 23 2021 the Professional Services Committee met at the Aviation Authority South Terminal C Site Logistics Complex Conference Rooms AlphaBravoEcho 11344 Terminal C Service Road Orlando International Airport Orlando FL 32824 Chairman Ruohomaki called the meeting to order at 945 am Chairman Ruohomaki read the Lobbyist Disclosure the Appeals Statement and the COVID-19 Announcement The meeting was posted in accordance with Florida Statutes and a quorum was present All Professional Services Committee members confirmed no violations regarding the Aviation Authoritys Code of Ethics and Business Conduct lobbying activities policy or the Florida Sunshine law regarding any agenda item
Committee Members present Davin Ruohomaki Chairman Gary Hunt Vice Chairman Marie Dennis Director of Finance Scott Shedek Director of Construction
Also participating Kathleen Sharman Chief Financial Officer Karen Ryan Legal Counsel (Nelson Mullins Broad amp Cassel) Bob DeBaere GOAA Operations Ross Spence AECOM Technical Services Inc Tara Ciaglia Recording Secretary
MINUTES 1 The following minutes were presented for consideration
CONSIDERATION OF MEETING MINUTES OF OCTOBER 12 2021 (VARIOUS) A Upon motion of Mr Hunt second by Ms Dennis vote carried to approve the PSC Minutes from the
meeting held on October 12 2021 as presented
REQUEST FOR APPROVAL OF AN AMENDMENT TO ADDENDUM NO 2 TO THE PROFESSIONAL SERVICES AGREEMENT WITH SAAB INC FOR A NO COST REALLOCATION TO DESIGN AND IMPLEMENTATION MILESTONE SCOPE AND PAYMENTS AND NO COST MILESTONE PAYMENT CHANGES FOR THE W-00396 VIRTUAL RAMP CONTROL SYSTEM AT THE ORLANDO INTERNATIONAL AIRPORT 2 Mr DeBaere presented the memorandum dated November 23 2021 Discussion ensued
Upon motion of Ms Dennis second by Mr Hunt motion carried to approve an Amendment to Addendum No 2 to the Professional Services Agreement with Saab Inc for a No Cost Reallocation to Design and Implementation Milestone Scope and Payments and No Cost Milestone Payment Changes for the W-00396 Virtual Ramp Control System there is no fiscal impact associated with this item
REQUEST FOR APPROVAL OF PERSONNEL FOR W-S00111 SOUTH TERMINAL C PHASE 1 ndash PROGRAM AND PROJECT MANAGEMENT SERVICES (OAR) 3 [Agenda Item No 5] Mr Spence presented the memorandum dated November 23 2021 Discussion ensued
Upon motion of Mr Hunt second by Ms Dennis motion carried to approve the addition of personnel for W-S00111 South Terminal C Phase 1 ndash Program and Project Management Services (OAR) there is no fiscal impact associated with this item
REQUEST FOR APPROVAL OF PRE-QUALIFIED SUBCONSULTANT FOR SERVICES UNDER THE CONTINUING PROGRAM AND PROJECT MANAGEMENT SERVICES (OAR PRIME ENTITY) AGREEMENTS 4 [Agenda Item No 6] Mr Spence presented the memorandum dated November 23 2021 Discussion ensued
Upon motion of Mr Hunt second by Ms Dennis motion carried to approve the addition of a pre-qualified subconsultant for services under the Continuing Program and Project Management Services (OAR Prime Entity) Agreements there is no fiscal impact associated with this item
_______________________________________
Minutes of the Professional Services Committee November 23 2021 Page 2 of 6
REQUEST FOR APPROVAL OF THE 2022 PROFESSIONAL SERVICES COMMITTEE CALENDAR 5 [Agenda Item No 3] Chairman Ruohomaki presented the 2022 Professional Services Committee Calendar
Upon motion by Mr Hunt second by Ms Dennis motion carried to approve the 2022 Professional Services Committee Calendar as presented
INFORMATION ITEMS 6 [Agenda Item No 4] The following items were presented for information only
A Additional Backup Documentation for the Request for Recommendation of Approval to the Chief Executive Officer of an Addendum to the Professional Services Agreement for the Resource Management System (RMS) with Veovo Inc for the Aviation Information Data Exchange (AIDX) Pre-Cleared Flight Status interface with the Baggage Handling System (BHS) for W-00375 Resource Management System at the Orlando International Airport [From Professional Services Committee on August 31 2021 Item No 2]
B Additional Backup Documentation for the Request for Rescission of Prior Approval of Addendum No 6 and Amendment to Addendum No 6 and Request for Approval to the Chief Executive Officer of Amended and Restated Addendum No 6 to the Professional Services Agreement for the Resource Management System (RMS) (W-375) with Veovo Inc for the Aviation Information Data Exchange (AIDX) Inbound and Outbound Interface with the Virtual Ramp Control (VRC) for W-00396 Virtual Ramp Control at the Orlando International Airport [From Professional Services Committee on October 12 2021 Item No 2]
ADJOURNMENT 7 No public comments were made during the meeting There being no further business for discussion the meeting was adjourned at 958 am
Davin D Ruohomaki Chairman Professional Services Committee Senior Director of Engineering and Construction
Memorandum
To Members of the Professional Services Committee
From Bradley Friel Director of Planning (Prepared by Alex Sorondo)
Date December 7 2021
Re Request for Recommendation of Approval to the Chief Executive Officer of an Amendment to Addendum 24 to the Land Development and Land Management Consulting Services Agreement with Dykes Everett amp Company LLC for a No-Cost Reallocation of funds for the Land Management and Land Planning Services for GOAA Properties at the Orlando International Airport
On December 17 2019 the Professional Services Committee recommended approval of Addendum 24 in the amount of $51615000 to the above-referenced agreement which the Aviation Authority Board approved January 15 2020 Since that time it has been discovered that additional project oversight is necessary to complete the project It is requested that a portion of the Lump Sum Fees be transferred to Not to Exceed (NTE) Fees to complete Land Management Consulting Services as follows
ITEM ADDENDUM 24 PROPOSED REALLOCATION
REVISED AMOUNT
NTE Fees (Labor) $22805000 $5500000 $28305000 Lump Sum Fees $27510000 ($5500000) $22010000 NTE Expenses (Reimbursables) $1300000 $000 $1300000 Total $51615000 $000 $51615000
The MWBELDB participation has been reviewed by the Office of Small Business Development Their findings and recommendation are attached
There is no impact to the overall project budget Funding was from previously approved Discretionary Fund 3057113405310008000501130 and 3057113605660003000501129 Funding source verified by _______________________ of Construction Finance on _________ as 213011correct and available
It is respectfully requested that the Professional Services Committee recommend to the Chief Executive Officer approval of an Amendment to Addendum 24 to the Land Development and Land Management Consulting Services Agreement with Dykes Everett amp Company LLC for the no-cost reallocation of funds contained herein and as shown below
Greater Orlando Aviation Authority (817) Professional Services Committee Memorandum EDC-18-1b
NA
112921
Not to Exceed Fees $5500000 Lump Sum Fees ($5500000) Not to Exceed Expenses $000 TOTAL $000 AAC ndash Compliance Review Date AAC ndash Funding Eligibility Review Date (or indicate Not Applicable)
Greater Orlando Aviation Authority (817) Professional Services Committee Memorandum EDC-18-1b
GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport
5850-B Cargo Road Orlando Florida 32827-4399
MEMORANDUM
To Members of the Professional Services Committee
From Edelis Molina Sr Small Business Administrator
Date December 07 2021
Re Request for Recommendation of Approval to the Chief Executive Officer of an Amendment to Addendum 24 to the Land Development and Land Management Consulting Services Agreement with Dykes Everett amp Company LLC for a No-Cost Reallocation of funds for the Land Management and Land Planning Services for GOAA Properties at the Orlando International Airport
The proposed no-cost reallocation of funds does not have any impact on the small business participation
Dykes Everett amp Co We make the land work
Supplemental Proposal - Addendum 024 Modification
Request to Modify Addendum 024 Budget Allocation for Land Management and Land Planning Services for GOAA Properties at the Orlando International Airport
Land Management Land Planning and Land Development Consulting Services November 22 2021
This is a request to modify the budget allocation for Addendum 024 awarded and recommended for approval by committee on December 17 2019 The original proposal included the furnishing of continuing land management consulting services to GOAA on the vacant land tracts known as Mud Lake and miscellaneous GOAA properties
On January 15 2020 Dykes Everett amp Company began work under Addendum 024 for work on Mud Lake and Other Airport Properties Under that addendum Drinkwater and Drinkwater was budgeted for wildfire fuel reduction work timber thinning and mechanical invasive control on the Mud Lake tract Due to weather conditions COVID-19 delays and equipment availability Drinkwater and Drinkwater has had significant impacts on their work schedule Due to the COVID-19 related work suspensions and related delays and re-programing Dykes Everett amp Company has experienced a substantial extension of the contract timeline for Addendum 024 resulting in a work budget short fall of $55000 for the remainder of the work schedule for Addendum 024 of approximately four months
Dykes Everett amp Company requests that $55000 under Addendum 024 be reallocated from the budget for Drinkwater and Drinkwater to the Dykes Everett amp Company budget This reallocation uses existing budgeted dollars and has no fiscal impact on GOAA Exhibit A includes the billing schedule for Dykes Everett amp Company based on approved rates
We appreciate the opportunity to continue to provide these services
Dykes Everett amp Co We make the land work
Supplemental Proposal - Addendum 024 Modification
Exhibit A
Dykes Everett amp Company Billing Structure
Principal SeniorStaff Hours
Rate Month1 Month2 Month3 Month4 TotalHours Total $24000 4700 4700 4700 4450 18550 $4452000 $17500 1500 1500 1500 1489 5989 $1048000
NA 6200 6200 6200 5939 24539 $5500000
19-NOV-2021 132310 R12PROD
GOAA PO Open Purchase Order Detail Report For All Sections All Buyers Vendors From Dykes Everett LLC to Dykes Everett LLC All
Funds Excludes Rejects All POs
Page 1 of 2
SECTION 711 - Planning
VENDOR Dykes Everett LLC
PO-REL 90263
Description
Status APPROVED Freight Included
Ad 19 AG-442 Land Development and Land Management Consulting Services dated 12115
Carrier Best Way Buyer Lonsdale Olimpia
LINE ITEM
Line Created Description Unit Price UOM Need By Date
Shpmt Dist
Qty Ordered
Qty Cancelled
Qty Received
Qty Billed
Qty Due
Amount Unbilled
1
3
S0000477 04-JAN-19 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
S0000477 04-JAN-19 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
1
1
US Dollar 30-SEP-2019
US Dollar 30-SEP-2019
1-1
1-1
7614000 000 7612250 7612250 1750Dist Acct 3057113405310009000501130 Deliver To Planning
880000 000 521100 521100 358900Dist Acct 3057113405310009000501130 Deliver To Planning
1750
358900
PO-REL 92177
Description
Status APPROVED Freight Included
Ad 26 AG-442 Land Development and Land Management Consulting Services dated 12115
Carrier Best Way Buyer Lonsdale Olimpia
LINE ITEM
Line Created Description Unit Price UOM Need By Date
Shpmt Dist
Qty Ordered
Qty Cancelled
Qty Received
Qty Billed
Qty Due
Amount Unbilled
1 S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
1 US Dollar 30-SEP-2020 1-1 2925000 000 2788125 2788125 136875Dist Acct 3057111705310009000501495 Deliver To Planning
136875
PO-REL 92178
Description
Status APPROVED Freight Included
Ad 24 AG-442 Land Development and Land Management Consulting Services dated 12115
Carrier Best Way Buyer Lonsdale Olimpia
LINE ITEM
Line Created Description Unit Price UOM Need By Date
Shpmt Dist
Qty Ordered
Qty Cancelled
Qty Received
Qty Billed
Qty Due
Amount Unbilled
1
2
3
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
1
1
1
US Dollar 30-SEP-2020
US Dollar 30-SEP-2020
US Dollar 30-SEP-2020
1-1
1-1
1-1
22805000 000 21401625 21401625 1403375Dist Acct 3057111705310009000501495 Deliver To Planning
27510000 000 13820800 13820800 13689200Dist Acct 3057111705310009000501495 Deliver To Planning
1300000 000 1290400 1290400 9600Dist Acct 3057111705310009000501495 Deliver To Planning
1403375
13689200
9600
PO-REL 92179
Description
Status APPROVED Freight Included
Ad 25 AG-442 Land Development and Land Management Consulting Services dated 12115
Carrier Best Way Buyer Lonsdale Olimpia
LINE ITEM
Line Created Description Unit Price UOM Need By Date
Shpmt Dist
Qty Ordered
Qty Cancelled
Qty Received
Qty Billed
Qty Due
Amount Unbilled
1
3
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
1
1
US Dollar 30-SEP-2020
US Dollar 30-SEP-2020
1-1
1-1
17194000 000 17192500 17192500 1500Dist Acct 3057111705310009000501495 Deliver To Planning
11226510 000 9136510 9136510 2090000 Dist Acct 3087111705310009000501489 Deliver To Planning
1500
2090000
Amount Unbilled For Dykes Everett LLC in Section 711 17691200
19-NOV-2021 132310 R12PROD
GOAA PO Open Purchase Order Detail Report For All Sections All Buyers Vendors From Dykes Everett LLC to Dykes Everett LLC All
Funds Excludes Rejects All POs
Page 2 of 2
SECTION 711 - Planning
Amount Unbilled for Section 711 17691200
REPORT TOTAL 17691200
- 2021-12-07 PSC Agenda Coversheet
- 1
- 1-A
- 1-B
- 2
-
Minutes of the Professional Services Committee November 17 2021 Page 3 of 4
EXP US Services Inc (EXP) EXP provided a handout for its introductionpresentation a copy of which is on file with the Aviation Authority During its introductionpresentation EXP satisfactorily addressed the ability of their team to meet or exceed the minimum requirements of the project as established in the Submission Requirements
Upon conclusion of the introductionpresentation Chairman Ruohomaki directed the PSC and staff to pose questions based upon EXPrsquos introductionpresentation and submitted LOI Several questions were addressed
Chairman Ruohomaki closed the EXP Interview Session and announced that from this point forward no discussion regarding the procurement may take place between the Proposer and the Aviation Authority representatives
[The PSC recessed at 1044 am and reconvened at 1051 am]
Chairman Ruohomaki read the Lobbyist Disclosure the Appeals Statement and the Interview Exemption Chairman Ruohomaki then yielded the floor thus the closed session for Kimley-Horn and Associates Inc was conducted and recorded
Kimley-Horn and Associates Inc (KIMLEY) KIMLEY provided a handout for its introductionpresentation a copy of which is on file with the Aviation Authority During its introductionpresentation KIMLEY satisfactorily addressed the ability of their team to meet or exceed the minimum requirements of the project as established in the Submission Requirements
Upon conclusion of the introductionpresentation Chairman Ruohomaki directed the PSC and staff to pose questions based upon KIMLEYrsquos introductionpresentation and submitted LOI Several questions were addressed
Chairman Ruohomaki closed the KIMLEY Interview Session and announced that from this point forward no discussion regarding the procurement may take place between the Proposer and the Aviation Authority representatives
[The PSC recessed at 1122 am and reconvened at 1126 am]
Chairman Ruohomaki read the Lobbyist Disclosure the Appeals Statement and the Interview Exemption Chairman Ruohomaki then yielded the floor thus the closed session for Mead amp Hunt Inc was conducted and recorded
Mead amp Hunt Inc (MEAD) MEAD provided a handout for its introductionpresentation a copy of which is on file with the Aviation Authority During its introductionpresentation MEAD satisfactorily addressed the ability of their team to meet or exceed the minimum requirements of the project as established in the Submission Requirements
Upon conclusion of the introductionpresentation Chairman Ruohomaki directed the PSC and staff to pose questions based upon MEADrsquos introductionpresentation and submitted LOI Several questions were addressed
Chairman Ruohomaki closed the MEAD Interview Session and announced that from this point forward no discussion regarding the procurement may take place between the Proposer and the Aviation Authority representatives
[The PSC recessed at 1153 pm and reconvened at 1216 pm]
Chairman Ruohomaki read the Lobbyist Disclosure and Appeals Statement All PSC members confirmed no violations regarding the Aviation Authoritys Code of Ethics and Business Conduct lobbying activities policy or the Florida Sunshine law regarding any agenda item
Chairman Ruohomaki asked the PSC if there was anything to address before proceeding forward with the deliberations As there were none deliberations ensued The PSC reviewed each firmrsquos LOI and considered each interview It was the consensus of the PSC that the first-ranked firm was the most highly qualified demonstrated the best understanding of the scope of services advertised and presented the most comprehensive detailed responses to all questions posed during the interviews
_________________________________
Minutes of the Professional Services Committee November 17 2021 Page 4 of 4
Upon motion of Mr Hunt second by Ms Dennis vote carried to recommend to the Aviation Authority Boardthe below ranking of firms and the award of a no cost Professional Services Agreement for Design Servicesfor MCO Taxiways G and H Rehabilitation Phases 1 and 2 at the Orlando International Airport with the first-ranked firm
First AECOM Technical Services Inc Second Mead amp Hunt Third Fourth Fifth
Kimley-Horn and Associates Inc CampS Engineers Inc EXP US Service Inc
Chairman Ruohomaki stated that there would be a cone-of-silence in effect until after the Aviation Authority Board meets to consider the PSCrsquos recommendation
The Aviation Authority Board is scheduled to consider the PSCrsquos recommendation on December 15 2021
ADJOURNMENT 2 No public comments were made during the meeting There being no further business for discussion the meeting adjourned at 1235 pm
Davin D Ruohomaki Chairman Professional Services Committee Senior Director of Engineering and Construction
On Tuesday November 23 2021 the Professional Services Committee met at the Aviation Authority South Terminal C Site Logistics Complex Conference Rooms AlphaBravoEcho 11344 Terminal C Service Road Orlando International Airport Orlando FL 32824 Chairman Ruohomaki called the meeting to order at 945 am Chairman Ruohomaki read the Lobbyist Disclosure the Appeals Statement and the COVID-19 Announcement The meeting was posted in accordance with Florida Statutes and a quorum was present All Professional Services Committee members confirmed no violations regarding the Aviation Authoritys Code of Ethics and Business Conduct lobbying activities policy or the Florida Sunshine law regarding any agenda item
Committee Members present Davin Ruohomaki Chairman Gary Hunt Vice Chairman Marie Dennis Director of Finance Scott Shedek Director of Construction
Also participating Kathleen Sharman Chief Financial Officer Karen Ryan Legal Counsel (Nelson Mullins Broad amp Cassel) Bob DeBaere GOAA Operations Ross Spence AECOM Technical Services Inc Tara Ciaglia Recording Secretary
MINUTES 1 The following minutes were presented for consideration
CONSIDERATION OF MEETING MINUTES OF OCTOBER 12 2021 (VARIOUS) A Upon motion of Mr Hunt second by Ms Dennis vote carried to approve the PSC Minutes from the
meeting held on October 12 2021 as presented
REQUEST FOR APPROVAL OF AN AMENDMENT TO ADDENDUM NO 2 TO THE PROFESSIONAL SERVICES AGREEMENT WITH SAAB INC FOR A NO COST REALLOCATION TO DESIGN AND IMPLEMENTATION MILESTONE SCOPE AND PAYMENTS AND NO COST MILESTONE PAYMENT CHANGES FOR THE W-00396 VIRTUAL RAMP CONTROL SYSTEM AT THE ORLANDO INTERNATIONAL AIRPORT 2 Mr DeBaere presented the memorandum dated November 23 2021 Discussion ensued
Upon motion of Ms Dennis second by Mr Hunt motion carried to approve an Amendment to Addendum No 2 to the Professional Services Agreement with Saab Inc for a No Cost Reallocation to Design and Implementation Milestone Scope and Payments and No Cost Milestone Payment Changes for the W-00396 Virtual Ramp Control System there is no fiscal impact associated with this item
REQUEST FOR APPROVAL OF PERSONNEL FOR W-S00111 SOUTH TERMINAL C PHASE 1 ndash PROGRAM AND PROJECT MANAGEMENT SERVICES (OAR) 3 [Agenda Item No 5] Mr Spence presented the memorandum dated November 23 2021 Discussion ensued
Upon motion of Mr Hunt second by Ms Dennis motion carried to approve the addition of personnel for W-S00111 South Terminal C Phase 1 ndash Program and Project Management Services (OAR) there is no fiscal impact associated with this item
REQUEST FOR APPROVAL OF PRE-QUALIFIED SUBCONSULTANT FOR SERVICES UNDER THE CONTINUING PROGRAM AND PROJECT MANAGEMENT SERVICES (OAR PRIME ENTITY) AGREEMENTS 4 [Agenda Item No 6] Mr Spence presented the memorandum dated November 23 2021 Discussion ensued
Upon motion of Mr Hunt second by Ms Dennis motion carried to approve the addition of a pre-qualified subconsultant for services under the Continuing Program and Project Management Services (OAR Prime Entity) Agreements there is no fiscal impact associated with this item
_______________________________________
Minutes of the Professional Services Committee November 23 2021 Page 2 of 6
REQUEST FOR APPROVAL OF THE 2022 PROFESSIONAL SERVICES COMMITTEE CALENDAR 5 [Agenda Item No 3] Chairman Ruohomaki presented the 2022 Professional Services Committee Calendar
Upon motion by Mr Hunt second by Ms Dennis motion carried to approve the 2022 Professional Services Committee Calendar as presented
INFORMATION ITEMS 6 [Agenda Item No 4] The following items were presented for information only
A Additional Backup Documentation for the Request for Recommendation of Approval to the Chief Executive Officer of an Addendum to the Professional Services Agreement for the Resource Management System (RMS) with Veovo Inc for the Aviation Information Data Exchange (AIDX) Pre-Cleared Flight Status interface with the Baggage Handling System (BHS) for W-00375 Resource Management System at the Orlando International Airport [From Professional Services Committee on August 31 2021 Item No 2]
B Additional Backup Documentation for the Request for Rescission of Prior Approval of Addendum No 6 and Amendment to Addendum No 6 and Request for Approval to the Chief Executive Officer of Amended and Restated Addendum No 6 to the Professional Services Agreement for the Resource Management System (RMS) (W-375) with Veovo Inc for the Aviation Information Data Exchange (AIDX) Inbound and Outbound Interface with the Virtual Ramp Control (VRC) for W-00396 Virtual Ramp Control at the Orlando International Airport [From Professional Services Committee on October 12 2021 Item No 2]
ADJOURNMENT 7 No public comments were made during the meeting There being no further business for discussion the meeting was adjourned at 958 am
Davin D Ruohomaki Chairman Professional Services Committee Senior Director of Engineering and Construction
Memorandum
To Members of the Professional Services Committee
From Bradley Friel Director of Planning (Prepared by Alex Sorondo)
Date December 7 2021
Re Request for Recommendation of Approval to the Chief Executive Officer of an Amendment to Addendum 24 to the Land Development and Land Management Consulting Services Agreement with Dykes Everett amp Company LLC for a No-Cost Reallocation of funds for the Land Management and Land Planning Services for GOAA Properties at the Orlando International Airport
On December 17 2019 the Professional Services Committee recommended approval of Addendum 24 in the amount of $51615000 to the above-referenced agreement which the Aviation Authority Board approved January 15 2020 Since that time it has been discovered that additional project oversight is necessary to complete the project It is requested that a portion of the Lump Sum Fees be transferred to Not to Exceed (NTE) Fees to complete Land Management Consulting Services as follows
ITEM ADDENDUM 24 PROPOSED REALLOCATION
REVISED AMOUNT
NTE Fees (Labor) $22805000 $5500000 $28305000 Lump Sum Fees $27510000 ($5500000) $22010000 NTE Expenses (Reimbursables) $1300000 $000 $1300000 Total $51615000 $000 $51615000
The MWBELDB participation has been reviewed by the Office of Small Business Development Their findings and recommendation are attached
There is no impact to the overall project budget Funding was from previously approved Discretionary Fund 3057113405310008000501130 and 3057113605660003000501129 Funding source verified by _______________________ of Construction Finance on _________ as 213011correct and available
It is respectfully requested that the Professional Services Committee recommend to the Chief Executive Officer approval of an Amendment to Addendum 24 to the Land Development and Land Management Consulting Services Agreement with Dykes Everett amp Company LLC for the no-cost reallocation of funds contained herein and as shown below
Greater Orlando Aviation Authority (817) Professional Services Committee Memorandum EDC-18-1b
NA
112921
Not to Exceed Fees $5500000 Lump Sum Fees ($5500000) Not to Exceed Expenses $000 TOTAL $000 AAC ndash Compliance Review Date AAC ndash Funding Eligibility Review Date (or indicate Not Applicable)
Greater Orlando Aviation Authority (817) Professional Services Committee Memorandum EDC-18-1b
GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport
5850-B Cargo Road Orlando Florida 32827-4399
MEMORANDUM
To Members of the Professional Services Committee
From Edelis Molina Sr Small Business Administrator
Date December 07 2021
Re Request for Recommendation of Approval to the Chief Executive Officer of an Amendment to Addendum 24 to the Land Development and Land Management Consulting Services Agreement with Dykes Everett amp Company LLC for a No-Cost Reallocation of funds for the Land Management and Land Planning Services for GOAA Properties at the Orlando International Airport
The proposed no-cost reallocation of funds does not have any impact on the small business participation
Dykes Everett amp Co We make the land work
Supplemental Proposal - Addendum 024 Modification
Request to Modify Addendum 024 Budget Allocation for Land Management and Land Planning Services for GOAA Properties at the Orlando International Airport
Land Management Land Planning and Land Development Consulting Services November 22 2021
This is a request to modify the budget allocation for Addendum 024 awarded and recommended for approval by committee on December 17 2019 The original proposal included the furnishing of continuing land management consulting services to GOAA on the vacant land tracts known as Mud Lake and miscellaneous GOAA properties
On January 15 2020 Dykes Everett amp Company began work under Addendum 024 for work on Mud Lake and Other Airport Properties Under that addendum Drinkwater and Drinkwater was budgeted for wildfire fuel reduction work timber thinning and mechanical invasive control on the Mud Lake tract Due to weather conditions COVID-19 delays and equipment availability Drinkwater and Drinkwater has had significant impacts on their work schedule Due to the COVID-19 related work suspensions and related delays and re-programing Dykes Everett amp Company has experienced a substantial extension of the contract timeline for Addendum 024 resulting in a work budget short fall of $55000 for the remainder of the work schedule for Addendum 024 of approximately four months
Dykes Everett amp Company requests that $55000 under Addendum 024 be reallocated from the budget for Drinkwater and Drinkwater to the Dykes Everett amp Company budget This reallocation uses existing budgeted dollars and has no fiscal impact on GOAA Exhibit A includes the billing schedule for Dykes Everett amp Company based on approved rates
We appreciate the opportunity to continue to provide these services
Dykes Everett amp Co We make the land work
Supplemental Proposal - Addendum 024 Modification
Exhibit A
Dykes Everett amp Company Billing Structure
Principal SeniorStaff Hours
Rate Month1 Month2 Month3 Month4 TotalHours Total $24000 4700 4700 4700 4450 18550 $4452000 $17500 1500 1500 1500 1489 5989 $1048000
NA 6200 6200 6200 5939 24539 $5500000
19-NOV-2021 132310 R12PROD
GOAA PO Open Purchase Order Detail Report For All Sections All Buyers Vendors From Dykes Everett LLC to Dykes Everett LLC All
Funds Excludes Rejects All POs
Page 1 of 2
SECTION 711 - Planning
VENDOR Dykes Everett LLC
PO-REL 90263
Description
Status APPROVED Freight Included
Ad 19 AG-442 Land Development and Land Management Consulting Services dated 12115
Carrier Best Way Buyer Lonsdale Olimpia
LINE ITEM
Line Created Description Unit Price UOM Need By Date
Shpmt Dist
Qty Ordered
Qty Cancelled
Qty Received
Qty Billed
Qty Due
Amount Unbilled
1
3
S0000477 04-JAN-19 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
S0000477 04-JAN-19 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
1
1
US Dollar 30-SEP-2019
US Dollar 30-SEP-2019
1-1
1-1
7614000 000 7612250 7612250 1750Dist Acct 3057113405310009000501130 Deliver To Planning
880000 000 521100 521100 358900Dist Acct 3057113405310009000501130 Deliver To Planning
1750
358900
PO-REL 92177
Description
Status APPROVED Freight Included
Ad 26 AG-442 Land Development and Land Management Consulting Services dated 12115
Carrier Best Way Buyer Lonsdale Olimpia
LINE ITEM
Line Created Description Unit Price UOM Need By Date
Shpmt Dist
Qty Ordered
Qty Cancelled
Qty Received
Qty Billed
Qty Due
Amount Unbilled
1 S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
1 US Dollar 30-SEP-2020 1-1 2925000 000 2788125 2788125 136875Dist Acct 3057111705310009000501495 Deliver To Planning
136875
PO-REL 92178
Description
Status APPROVED Freight Included
Ad 24 AG-442 Land Development and Land Management Consulting Services dated 12115
Carrier Best Way Buyer Lonsdale Olimpia
LINE ITEM
Line Created Description Unit Price UOM Need By Date
Shpmt Dist
Qty Ordered
Qty Cancelled
Qty Received
Qty Billed
Qty Due
Amount Unbilled
1
2
3
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
1
1
1
US Dollar 30-SEP-2020
US Dollar 30-SEP-2020
US Dollar 30-SEP-2020
1-1
1-1
1-1
22805000 000 21401625 21401625 1403375Dist Acct 3057111705310009000501495 Deliver To Planning
27510000 000 13820800 13820800 13689200Dist Acct 3057111705310009000501495 Deliver To Planning
1300000 000 1290400 1290400 9600Dist Acct 3057111705310009000501495 Deliver To Planning
1403375
13689200
9600
PO-REL 92179
Description
Status APPROVED Freight Included
Ad 25 AG-442 Land Development and Land Management Consulting Services dated 12115
Carrier Best Way Buyer Lonsdale Olimpia
LINE ITEM
Line Created Description Unit Price UOM Need By Date
Shpmt Dist
Qty Ordered
Qty Cancelled
Qty Received
Qty Billed
Qty Due
Amount Unbilled
1
3
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
1
1
US Dollar 30-SEP-2020
US Dollar 30-SEP-2020
1-1
1-1
17194000 000 17192500 17192500 1500Dist Acct 3057111705310009000501495 Deliver To Planning
11226510 000 9136510 9136510 2090000 Dist Acct 3087111705310009000501489 Deliver To Planning
1500
2090000
Amount Unbilled For Dykes Everett LLC in Section 711 17691200
19-NOV-2021 132310 R12PROD
GOAA PO Open Purchase Order Detail Report For All Sections All Buyers Vendors From Dykes Everett LLC to Dykes Everett LLC All
Funds Excludes Rejects All POs
Page 2 of 2
SECTION 711 - Planning
Amount Unbilled for Section 711 17691200
REPORT TOTAL 17691200
- 2021-12-07 PSC Agenda Coversheet
- 1
- 1-A
- 1-B
- 2
-
_________________________________
Minutes of the Professional Services Committee November 17 2021 Page 4 of 4
Upon motion of Mr Hunt second by Ms Dennis vote carried to recommend to the Aviation Authority Boardthe below ranking of firms and the award of a no cost Professional Services Agreement for Design Servicesfor MCO Taxiways G and H Rehabilitation Phases 1 and 2 at the Orlando International Airport with the first-ranked firm
First AECOM Technical Services Inc Second Mead amp Hunt Third Fourth Fifth
Kimley-Horn and Associates Inc CampS Engineers Inc EXP US Service Inc
Chairman Ruohomaki stated that there would be a cone-of-silence in effect until after the Aviation Authority Board meets to consider the PSCrsquos recommendation
The Aviation Authority Board is scheduled to consider the PSCrsquos recommendation on December 15 2021
ADJOURNMENT 2 No public comments were made during the meeting There being no further business for discussion the meeting adjourned at 1235 pm
Davin D Ruohomaki Chairman Professional Services Committee Senior Director of Engineering and Construction
On Tuesday November 23 2021 the Professional Services Committee met at the Aviation Authority South Terminal C Site Logistics Complex Conference Rooms AlphaBravoEcho 11344 Terminal C Service Road Orlando International Airport Orlando FL 32824 Chairman Ruohomaki called the meeting to order at 945 am Chairman Ruohomaki read the Lobbyist Disclosure the Appeals Statement and the COVID-19 Announcement The meeting was posted in accordance with Florida Statutes and a quorum was present All Professional Services Committee members confirmed no violations regarding the Aviation Authoritys Code of Ethics and Business Conduct lobbying activities policy or the Florida Sunshine law regarding any agenda item
Committee Members present Davin Ruohomaki Chairman Gary Hunt Vice Chairman Marie Dennis Director of Finance Scott Shedek Director of Construction
Also participating Kathleen Sharman Chief Financial Officer Karen Ryan Legal Counsel (Nelson Mullins Broad amp Cassel) Bob DeBaere GOAA Operations Ross Spence AECOM Technical Services Inc Tara Ciaglia Recording Secretary
MINUTES 1 The following minutes were presented for consideration
CONSIDERATION OF MEETING MINUTES OF OCTOBER 12 2021 (VARIOUS) A Upon motion of Mr Hunt second by Ms Dennis vote carried to approve the PSC Minutes from the
meeting held on October 12 2021 as presented
REQUEST FOR APPROVAL OF AN AMENDMENT TO ADDENDUM NO 2 TO THE PROFESSIONAL SERVICES AGREEMENT WITH SAAB INC FOR A NO COST REALLOCATION TO DESIGN AND IMPLEMENTATION MILESTONE SCOPE AND PAYMENTS AND NO COST MILESTONE PAYMENT CHANGES FOR THE W-00396 VIRTUAL RAMP CONTROL SYSTEM AT THE ORLANDO INTERNATIONAL AIRPORT 2 Mr DeBaere presented the memorandum dated November 23 2021 Discussion ensued
Upon motion of Ms Dennis second by Mr Hunt motion carried to approve an Amendment to Addendum No 2 to the Professional Services Agreement with Saab Inc for a No Cost Reallocation to Design and Implementation Milestone Scope and Payments and No Cost Milestone Payment Changes for the W-00396 Virtual Ramp Control System there is no fiscal impact associated with this item
REQUEST FOR APPROVAL OF PERSONNEL FOR W-S00111 SOUTH TERMINAL C PHASE 1 ndash PROGRAM AND PROJECT MANAGEMENT SERVICES (OAR) 3 [Agenda Item No 5] Mr Spence presented the memorandum dated November 23 2021 Discussion ensued
Upon motion of Mr Hunt second by Ms Dennis motion carried to approve the addition of personnel for W-S00111 South Terminal C Phase 1 ndash Program and Project Management Services (OAR) there is no fiscal impact associated with this item
REQUEST FOR APPROVAL OF PRE-QUALIFIED SUBCONSULTANT FOR SERVICES UNDER THE CONTINUING PROGRAM AND PROJECT MANAGEMENT SERVICES (OAR PRIME ENTITY) AGREEMENTS 4 [Agenda Item No 6] Mr Spence presented the memorandum dated November 23 2021 Discussion ensued
Upon motion of Mr Hunt second by Ms Dennis motion carried to approve the addition of a pre-qualified subconsultant for services under the Continuing Program and Project Management Services (OAR Prime Entity) Agreements there is no fiscal impact associated with this item
_______________________________________
Minutes of the Professional Services Committee November 23 2021 Page 2 of 6
REQUEST FOR APPROVAL OF THE 2022 PROFESSIONAL SERVICES COMMITTEE CALENDAR 5 [Agenda Item No 3] Chairman Ruohomaki presented the 2022 Professional Services Committee Calendar
Upon motion by Mr Hunt second by Ms Dennis motion carried to approve the 2022 Professional Services Committee Calendar as presented
INFORMATION ITEMS 6 [Agenda Item No 4] The following items were presented for information only
A Additional Backup Documentation for the Request for Recommendation of Approval to the Chief Executive Officer of an Addendum to the Professional Services Agreement for the Resource Management System (RMS) with Veovo Inc for the Aviation Information Data Exchange (AIDX) Pre-Cleared Flight Status interface with the Baggage Handling System (BHS) for W-00375 Resource Management System at the Orlando International Airport [From Professional Services Committee on August 31 2021 Item No 2]
B Additional Backup Documentation for the Request for Rescission of Prior Approval of Addendum No 6 and Amendment to Addendum No 6 and Request for Approval to the Chief Executive Officer of Amended and Restated Addendum No 6 to the Professional Services Agreement for the Resource Management System (RMS) (W-375) with Veovo Inc for the Aviation Information Data Exchange (AIDX) Inbound and Outbound Interface with the Virtual Ramp Control (VRC) for W-00396 Virtual Ramp Control at the Orlando International Airport [From Professional Services Committee on October 12 2021 Item No 2]
ADJOURNMENT 7 No public comments were made during the meeting There being no further business for discussion the meeting was adjourned at 958 am
Davin D Ruohomaki Chairman Professional Services Committee Senior Director of Engineering and Construction
Memorandum
To Members of the Professional Services Committee
From Bradley Friel Director of Planning (Prepared by Alex Sorondo)
Date December 7 2021
Re Request for Recommendation of Approval to the Chief Executive Officer of an Amendment to Addendum 24 to the Land Development and Land Management Consulting Services Agreement with Dykes Everett amp Company LLC for a No-Cost Reallocation of funds for the Land Management and Land Planning Services for GOAA Properties at the Orlando International Airport
On December 17 2019 the Professional Services Committee recommended approval of Addendum 24 in the amount of $51615000 to the above-referenced agreement which the Aviation Authority Board approved January 15 2020 Since that time it has been discovered that additional project oversight is necessary to complete the project It is requested that a portion of the Lump Sum Fees be transferred to Not to Exceed (NTE) Fees to complete Land Management Consulting Services as follows
ITEM ADDENDUM 24 PROPOSED REALLOCATION
REVISED AMOUNT
NTE Fees (Labor) $22805000 $5500000 $28305000 Lump Sum Fees $27510000 ($5500000) $22010000 NTE Expenses (Reimbursables) $1300000 $000 $1300000 Total $51615000 $000 $51615000
The MWBELDB participation has been reviewed by the Office of Small Business Development Their findings and recommendation are attached
There is no impact to the overall project budget Funding was from previously approved Discretionary Fund 3057113405310008000501130 and 3057113605660003000501129 Funding source verified by _______________________ of Construction Finance on _________ as 213011correct and available
It is respectfully requested that the Professional Services Committee recommend to the Chief Executive Officer approval of an Amendment to Addendum 24 to the Land Development and Land Management Consulting Services Agreement with Dykes Everett amp Company LLC for the no-cost reallocation of funds contained herein and as shown below
Greater Orlando Aviation Authority (817) Professional Services Committee Memorandum EDC-18-1b
NA
112921
Not to Exceed Fees $5500000 Lump Sum Fees ($5500000) Not to Exceed Expenses $000 TOTAL $000 AAC ndash Compliance Review Date AAC ndash Funding Eligibility Review Date (or indicate Not Applicable)
Greater Orlando Aviation Authority (817) Professional Services Committee Memorandum EDC-18-1b
GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport
5850-B Cargo Road Orlando Florida 32827-4399
MEMORANDUM
To Members of the Professional Services Committee
From Edelis Molina Sr Small Business Administrator
Date December 07 2021
Re Request for Recommendation of Approval to the Chief Executive Officer of an Amendment to Addendum 24 to the Land Development and Land Management Consulting Services Agreement with Dykes Everett amp Company LLC for a No-Cost Reallocation of funds for the Land Management and Land Planning Services for GOAA Properties at the Orlando International Airport
The proposed no-cost reallocation of funds does not have any impact on the small business participation
Dykes Everett amp Co We make the land work
Supplemental Proposal - Addendum 024 Modification
Request to Modify Addendum 024 Budget Allocation for Land Management and Land Planning Services for GOAA Properties at the Orlando International Airport
Land Management Land Planning and Land Development Consulting Services November 22 2021
This is a request to modify the budget allocation for Addendum 024 awarded and recommended for approval by committee on December 17 2019 The original proposal included the furnishing of continuing land management consulting services to GOAA on the vacant land tracts known as Mud Lake and miscellaneous GOAA properties
On January 15 2020 Dykes Everett amp Company began work under Addendum 024 for work on Mud Lake and Other Airport Properties Under that addendum Drinkwater and Drinkwater was budgeted for wildfire fuel reduction work timber thinning and mechanical invasive control on the Mud Lake tract Due to weather conditions COVID-19 delays and equipment availability Drinkwater and Drinkwater has had significant impacts on their work schedule Due to the COVID-19 related work suspensions and related delays and re-programing Dykes Everett amp Company has experienced a substantial extension of the contract timeline for Addendum 024 resulting in a work budget short fall of $55000 for the remainder of the work schedule for Addendum 024 of approximately four months
Dykes Everett amp Company requests that $55000 under Addendum 024 be reallocated from the budget for Drinkwater and Drinkwater to the Dykes Everett amp Company budget This reallocation uses existing budgeted dollars and has no fiscal impact on GOAA Exhibit A includes the billing schedule for Dykes Everett amp Company based on approved rates
We appreciate the opportunity to continue to provide these services
Dykes Everett amp Co We make the land work
Supplemental Proposal - Addendum 024 Modification
Exhibit A
Dykes Everett amp Company Billing Structure
Principal SeniorStaff Hours
Rate Month1 Month2 Month3 Month4 TotalHours Total $24000 4700 4700 4700 4450 18550 $4452000 $17500 1500 1500 1500 1489 5989 $1048000
NA 6200 6200 6200 5939 24539 $5500000
19-NOV-2021 132310 R12PROD
GOAA PO Open Purchase Order Detail Report For All Sections All Buyers Vendors From Dykes Everett LLC to Dykes Everett LLC All
Funds Excludes Rejects All POs
Page 1 of 2
SECTION 711 - Planning
VENDOR Dykes Everett LLC
PO-REL 90263
Description
Status APPROVED Freight Included
Ad 19 AG-442 Land Development and Land Management Consulting Services dated 12115
Carrier Best Way Buyer Lonsdale Olimpia
LINE ITEM
Line Created Description Unit Price UOM Need By Date
Shpmt Dist
Qty Ordered
Qty Cancelled
Qty Received
Qty Billed
Qty Due
Amount Unbilled
1
3
S0000477 04-JAN-19 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
S0000477 04-JAN-19 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
1
1
US Dollar 30-SEP-2019
US Dollar 30-SEP-2019
1-1
1-1
7614000 000 7612250 7612250 1750Dist Acct 3057113405310009000501130 Deliver To Planning
880000 000 521100 521100 358900Dist Acct 3057113405310009000501130 Deliver To Planning
1750
358900
PO-REL 92177
Description
Status APPROVED Freight Included
Ad 26 AG-442 Land Development and Land Management Consulting Services dated 12115
Carrier Best Way Buyer Lonsdale Olimpia
LINE ITEM
Line Created Description Unit Price UOM Need By Date
Shpmt Dist
Qty Ordered
Qty Cancelled
Qty Received
Qty Billed
Qty Due
Amount Unbilled
1 S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
1 US Dollar 30-SEP-2020 1-1 2925000 000 2788125 2788125 136875Dist Acct 3057111705310009000501495 Deliver To Planning
136875
PO-REL 92178
Description
Status APPROVED Freight Included
Ad 24 AG-442 Land Development and Land Management Consulting Services dated 12115
Carrier Best Way Buyer Lonsdale Olimpia
LINE ITEM
Line Created Description Unit Price UOM Need By Date
Shpmt Dist
Qty Ordered
Qty Cancelled
Qty Received
Qty Billed
Qty Due
Amount Unbilled
1
2
3
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
1
1
1
US Dollar 30-SEP-2020
US Dollar 30-SEP-2020
US Dollar 30-SEP-2020
1-1
1-1
1-1
22805000 000 21401625 21401625 1403375Dist Acct 3057111705310009000501495 Deliver To Planning
27510000 000 13820800 13820800 13689200Dist Acct 3057111705310009000501495 Deliver To Planning
1300000 000 1290400 1290400 9600Dist Acct 3057111705310009000501495 Deliver To Planning
1403375
13689200
9600
PO-REL 92179
Description
Status APPROVED Freight Included
Ad 25 AG-442 Land Development and Land Management Consulting Services dated 12115
Carrier Best Way Buyer Lonsdale Olimpia
LINE ITEM
Line Created Description Unit Price UOM Need By Date
Shpmt Dist
Qty Ordered
Qty Cancelled
Qty Received
Qty Billed
Qty Due
Amount Unbilled
1
3
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
1
1
US Dollar 30-SEP-2020
US Dollar 30-SEP-2020
1-1
1-1
17194000 000 17192500 17192500 1500Dist Acct 3057111705310009000501495 Deliver To Planning
11226510 000 9136510 9136510 2090000 Dist Acct 3087111705310009000501489 Deliver To Planning
1500
2090000
Amount Unbilled For Dykes Everett LLC in Section 711 17691200
19-NOV-2021 132310 R12PROD
GOAA PO Open Purchase Order Detail Report For All Sections All Buyers Vendors From Dykes Everett LLC to Dykes Everett LLC All
Funds Excludes Rejects All POs
Page 2 of 2
SECTION 711 - Planning
Amount Unbilled for Section 711 17691200
REPORT TOTAL 17691200
- 2021-12-07 PSC Agenda Coversheet
- 1
- 1-A
- 1-B
- 2
-
On Tuesday November 23 2021 the Professional Services Committee met at the Aviation Authority South Terminal C Site Logistics Complex Conference Rooms AlphaBravoEcho 11344 Terminal C Service Road Orlando International Airport Orlando FL 32824 Chairman Ruohomaki called the meeting to order at 945 am Chairman Ruohomaki read the Lobbyist Disclosure the Appeals Statement and the COVID-19 Announcement The meeting was posted in accordance with Florida Statutes and a quorum was present All Professional Services Committee members confirmed no violations regarding the Aviation Authoritys Code of Ethics and Business Conduct lobbying activities policy or the Florida Sunshine law regarding any agenda item
Committee Members present Davin Ruohomaki Chairman Gary Hunt Vice Chairman Marie Dennis Director of Finance Scott Shedek Director of Construction
Also participating Kathleen Sharman Chief Financial Officer Karen Ryan Legal Counsel (Nelson Mullins Broad amp Cassel) Bob DeBaere GOAA Operations Ross Spence AECOM Technical Services Inc Tara Ciaglia Recording Secretary
MINUTES 1 The following minutes were presented for consideration
CONSIDERATION OF MEETING MINUTES OF OCTOBER 12 2021 (VARIOUS) A Upon motion of Mr Hunt second by Ms Dennis vote carried to approve the PSC Minutes from the
meeting held on October 12 2021 as presented
REQUEST FOR APPROVAL OF AN AMENDMENT TO ADDENDUM NO 2 TO THE PROFESSIONAL SERVICES AGREEMENT WITH SAAB INC FOR A NO COST REALLOCATION TO DESIGN AND IMPLEMENTATION MILESTONE SCOPE AND PAYMENTS AND NO COST MILESTONE PAYMENT CHANGES FOR THE W-00396 VIRTUAL RAMP CONTROL SYSTEM AT THE ORLANDO INTERNATIONAL AIRPORT 2 Mr DeBaere presented the memorandum dated November 23 2021 Discussion ensued
Upon motion of Ms Dennis second by Mr Hunt motion carried to approve an Amendment to Addendum No 2 to the Professional Services Agreement with Saab Inc for a No Cost Reallocation to Design and Implementation Milestone Scope and Payments and No Cost Milestone Payment Changes for the W-00396 Virtual Ramp Control System there is no fiscal impact associated with this item
REQUEST FOR APPROVAL OF PERSONNEL FOR W-S00111 SOUTH TERMINAL C PHASE 1 ndash PROGRAM AND PROJECT MANAGEMENT SERVICES (OAR) 3 [Agenda Item No 5] Mr Spence presented the memorandum dated November 23 2021 Discussion ensued
Upon motion of Mr Hunt second by Ms Dennis motion carried to approve the addition of personnel for W-S00111 South Terminal C Phase 1 ndash Program and Project Management Services (OAR) there is no fiscal impact associated with this item
REQUEST FOR APPROVAL OF PRE-QUALIFIED SUBCONSULTANT FOR SERVICES UNDER THE CONTINUING PROGRAM AND PROJECT MANAGEMENT SERVICES (OAR PRIME ENTITY) AGREEMENTS 4 [Agenda Item No 6] Mr Spence presented the memorandum dated November 23 2021 Discussion ensued
Upon motion of Mr Hunt second by Ms Dennis motion carried to approve the addition of a pre-qualified subconsultant for services under the Continuing Program and Project Management Services (OAR Prime Entity) Agreements there is no fiscal impact associated with this item
_______________________________________
Minutes of the Professional Services Committee November 23 2021 Page 2 of 6
REQUEST FOR APPROVAL OF THE 2022 PROFESSIONAL SERVICES COMMITTEE CALENDAR 5 [Agenda Item No 3] Chairman Ruohomaki presented the 2022 Professional Services Committee Calendar
Upon motion by Mr Hunt second by Ms Dennis motion carried to approve the 2022 Professional Services Committee Calendar as presented
INFORMATION ITEMS 6 [Agenda Item No 4] The following items were presented for information only
A Additional Backup Documentation for the Request for Recommendation of Approval to the Chief Executive Officer of an Addendum to the Professional Services Agreement for the Resource Management System (RMS) with Veovo Inc for the Aviation Information Data Exchange (AIDX) Pre-Cleared Flight Status interface with the Baggage Handling System (BHS) for W-00375 Resource Management System at the Orlando International Airport [From Professional Services Committee on August 31 2021 Item No 2]
B Additional Backup Documentation for the Request for Rescission of Prior Approval of Addendum No 6 and Amendment to Addendum No 6 and Request for Approval to the Chief Executive Officer of Amended and Restated Addendum No 6 to the Professional Services Agreement for the Resource Management System (RMS) (W-375) with Veovo Inc for the Aviation Information Data Exchange (AIDX) Inbound and Outbound Interface with the Virtual Ramp Control (VRC) for W-00396 Virtual Ramp Control at the Orlando International Airport [From Professional Services Committee on October 12 2021 Item No 2]
ADJOURNMENT 7 No public comments were made during the meeting There being no further business for discussion the meeting was adjourned at 958 am
Davin D Ruohomaki Chairman Professional Services Committee Senior Director of Engineering and Construction
Memorandum
To Members of the Professional Services Committee
From Bradley Friel Director of Planning (Prepared by Alex Sorondo)
Date December 7 2021
Re Request for Recommendation of Approval to the Chief Executive Officer of an Amendment to Addendum 24 to the Land Development and Land Management Consulting Services Agreement with Dykes Everett amp Company LLC for a No-Cost Reallocation of funds for the Land Management and Land Planning Services for GOAA Properties at the Orlando International Airport
On December 17 2019 the Professional Services Committee recommended approval of Addendum 24 in the amount of $51615000 to the above-referenced agreement which the Aviation Authority Board approved January 15 2020 Since that time it has been discovered that additional project oversight is necessary to complete the project It is requested that a portion of the Lump Sum Fees be transferred to Not to Exceed (NTE) Fees to complete Land Management Consulting Services as follows
ITEM ADDENDUM 24 PROPOSED REALLOCATION
REVISED AMOUNT
NTE Fees (Labor) $22805000 $5500000 $28305000 Lump Sum Fees $27510000 ($5500000) $22010000 NTE Expenses (Reimbursables) $1300000 $000 $1300000 Total $51615000 $000 $51615000
The MWBELDB participation has been reviewed by the Office of Small Business Development Their findings and recommendation are attached
There is no impact to the overall project budget Funding was from previously approved Discretionary Fund 3057113405310008000501130 and 3057113605660003000501129 Funding source verified by _______________________ of Construction Finance on _________ as 213011correct and available
It is respectfully requested that the Professional Services Committee recommend to the Chief Executive Officer approval of an Amendment to Addendum 24 to the Land Development and Land Management Consulting Services Agreement with Dykes Everett amp Company LLC for the no-cost reallocation of funds contained herein and as shown below
Greater Orlando Aviation Authority (817) Professional Services Committee Memorandum EDC-18-1b
NA
112921
Not to Exceed Fees $5500000 Lump Sum Fees ($5500000) Not to Exceed Expenses $000 TOTAL $000 AAC ndash Compliance Review Date AAC ndash Funding Eligibility Review Date (or indicate Not Applicable)
Greater Orlando Aviation Authority (817) Professional Services Committee Memorandum EDC-18-1b
GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport
5850-B Cargo Road Orlando Florida 32827-4399
MEMORANDUM
To Members of the Professional Services Committee
From Edelis Molina Sr Small Business Administrator
Date December 07 2021
Re Request for Recommendation of Approval to the Chief Executive Officer of an Amendment to Addendum 24 to the Land Development and Land Management Consulting Services Agreement with Dykes Everett amp Company LLC for a No-Cost Reallocation of funds for the Land Management and Land Planning Services for GOAA Properties at the Orlando International Airport
The proposed no-cost reallocation of funds does not have any impact on the small business participation
Dykes Everett amp Co We make the land work
Supplemental Proposal - Addendum 024 Modification
Request to Modify Addendum 024 Budget Allocation for Land Management and Land Planning Services for GOAA Properties at the Orlando International Airport
Land Management Land Planning and Land Development Consulting Services November 22 2021
This is a request to modify the budget allocation for Addendum 024 awarded and recommended for approval by committee on December 17 2019 The original proposal included the furnishing of continuing land management consulting services to GOAA on the vacant land tracts known as Mud Lake and miscellaneous GOAA properties
On January 15 2020 Dykes Everett amp Company began work under Addendum 024 for work on Mud Lake and Other Airport Properties Under that addendum Drinkwater and Drinkwater was budgeted for wildfire fuel reduction work timber thinning and mechanical invasive control on the Mud Lake tract Due to weather conditions COVID-19 delays and equipment availability Drinkwater and Drinkwater has had significant impacts on their work schedule Due to the COVID-19 related work suspensions and related delays and re-programing Dykes Everett amp Company has experienced a substantial extension of the contract timeline for Addendum 024 resulting in a work budget short fall of $55000 for the remainder of the work schedule for Addendum 024 of approximately four months
Dykes Everett amp Company requests that $55000 under Addendum 024 be reallocated from the budget for Drinkwater and Drinkwater to the Dykes Everett amp Company budget This reallocation uses existing budgeted dollars and has no fiscal impact on GOAA Exhibit A includes the billing schedule for Dykes Everett amp Company based on approved rates
We appreciate the opportunity to continue to provide these services
Dykes Everett amp Co We make the land work
Supplemental Proposal - Addendum 024 Modification
Exhibit A
Dykes Everett amp Company Billing Structure
Principal SeniorStaff Hours
Rate Month1 Month2 Month3 Month4 TotalHours Total $24000 4700 4700 4700 4450 18550 $4452000 $17500 1500 1500 1500 1489 5989 $1048000
NA 6200 6200 6200 5939 24539 $5500000
19-NOV-2021 132310 R12PROD
GOAA PO Open Purchase Order Detail Report For All Sections All Buyers Vendors From Dykes Everett LLC to Dykes Everett LLC All
Funds Excludes Rejects All POs
Page 1 of 2
SECTION 711 - Planning
VENDOR Dykes Everett LLC
PO-REL 90263
Description
Status APPROVED Freight Included
Ad 19 AG-442 Land Development and Land Management Consulting Services dated 12115
Carrier Best Way Buyer Lonsdale Olimpia
LINE ITEM
Line Created Description Unit Price UOM Need By Date
Shpmt Dist
Qty Ordered
Qty Cancelled
Qty Received
Qty Billed
Qty Due
Amount Unbilled
1
3
S0000477 04-JAN-19 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
S0000477 04-JAN-19 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
1
1
US Dollar 30-SEP-2019
US Dollar 30-SEP-2019
1-1
1-1
7614000 000 7612250 7612250 1750Dist Acct 3057113405310009000501130 Deliver To Planning
880000 000 521100 521100 358900Dist Acct 3057113405310009000501130 Deliver To Planning
1750
358900
PO-REL 92177
Description
Status APPROVED Freight Included
Ad 26 AG-442 Land Development and Land Management Consulting Services dated 12115
Carrier Best Way Buyer Lonsdale Olimpia
LINE ITEM
Line Created Description Unit Price UOM Need By Date
Shpmt Dist
Qty Ordered
Qty Cancelled
Qty Received
Qty Billed
Qty Due
Amount Unbilled
1 S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
1 US Dollar 30-SEP-2020 1-1 2925000 000 2788125 2788125 136875Dist Acct 3057111705310009000501495 Deliver To Planning
136875
PO-REL 92178
Description
Status APPROVED Freight Included
Ad 24 AG-442 Land Development and Land Management Consulting Services dated 12115
Carrier Best Way Buyer Lonsdale Olimpia
LINE ITEM
Line Created Description Unit Price UOM Need By Date
Shpmt Dist
Qty Ordered
Qty Cancelled
Qty Received
Qty Billed
Qty Due
Amount Unbilled
1
2
3
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
1
1
1
US Dollar 30-SEP-2020
US Dollar 30-SEP-2020
US Dollar 30-SEP-2020
1-1
1-1
1-1
22805000 000 21401625 21401625 1403375Dist Acct 3057111705310009000501495 Deliver To Planning
27510000 000 13820800 13820800 13689200Dist Acct 3057111705310009000501495 Deliver To Planning
1300000 000 1290400 1290400 9600Dist Acct 3057111705310009000501495 Deliver To Planning
1403375
13689200
9600
PO-REL 92179
Description
Status APPROVED Freight Included
Ad 25 AG-442 Land Development and Land Management Consulting Services dated 12115
Carrier Best Way Buyer Lonsdale Olimpia
LINE ITEM
Line Created Description Unit Price UOM Need By Date
Shpmt Dist
Qty Ordered
Qty Cancelled
Qty Received
Qty Billed
Qty Due
Amount Unbilled
1
3
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
1
1
US Dollar 30-SEP-2020
US Dollar 30-SEP-2020
1-1
1-1
17194000 000 17192500 17192500 1500Dist Acct 3057111705310009000501495 Deliver To Planning
11226510 000 9136510 9136510 2090000 Dist Acct 3087111705310009000501489 Deliver To Planning
1500
2090000
Amount Unbilled For Dykes Everett LLC in Section 711 17691200
19-NOV-2021 132310 R12PROD
GOAA PO Open Purchase Order Detail Report For All Sections All Buyers Vendors From Dykes Everett LLC to Dykes Everett LLC All
Funds Excludes Rejects All POs
Page 2 of 2
SECTION 711 - Planning
Amount Unbilled for Section 711 17691200
REPORT TOTAL 17691200
- 2021-12-07 PSC Agenda Coversheet
- 1
- 1-A
- 1-B
- 2
-
_______________________________________
Minutes of the Professional Services Committee November 23 2021 Page 2 of 6
REQUEST FOR APPROVAL OF THE 2022 PROFESSIONAL SERVICES COMMITTEE CALENDAR 5 [Agenda Item No 3] Chairman Ruohomaki presented the 2022 Professional Services Committee Calendar
Upon motion by Mr Hunt second by Ms Dennis motion carried to approve the 2022 Professional Services Committee Calendar as presented
INFORMATION ITEMS 6 [Agenda Item No 4] The following items were presented for information only
A Additional Backup Documentation for the Request for Recommendation of Approval to the Chief Executive Officer of an Addendum to the Professional Services Agreement for the Resource Management System (RMS) with Veovo Inc for the Aviation Information Data Exchange (AIDX) Pre-Cleared Flight Status interface with the Baggage Handling System (BHS) for W-00375 Resource Management System at the Orlando International Airport [From Professional Services Committee on August 31 2021 Item No 2]
B Additional Backup Documentation for the Request for Rescission of Prior Approval of Addendum No 6 and Amendment to Addendum No 6 and Request for Approval to the Chief Executive Officer of Amended and Restated Addendum No 6 to the Professional Services Agreement for the Resource Management System (RMS) (W-375) with Veovo Inc for the Aviation Information Data Exchange (AIDX) Inbound and Outbound Interface with the Virtual Ramp Control (VRC) for W-00396 Virtual Ramp Control at the Orlando International Airport [From Professional Services Committee on October 12 2021 Item No 2]
ADJOURNMENT 7 No public comments were made during the meeting There being no further business for discussion the meeting was adjourned at 958 am
Davin D Ruohomaki Chairman Professional Services Committee Senior Director of Engineering and Construction
Memorandum
To Members of the Professional Services Committee
From Bradley Friel Director of Planning (Prepared by Alex Sorondo)
Date December 7 2021
Re Request for Recommendation of Approval to the Chief Executive Officer of an Amendment to Addendum 24 to the Land Development and Land Management Consulting Services Agreement with Dykes Everett amp Company LLC for a No-Cost Reallocation of funds for the Land Management and Land Planning Services for GOAA Properties at the Orlando International Airport
On December 17 2019 the Professional Services Committee recommended approval of Addendum 24 in the amount of $51615000 to the above-referenced agreement which the Aviation Authority Board approved January 15 2020 Since that time it has been discovered that additional project oversight is necessary to complete the project It is requested that a portion of the Lump Sum Fees be transferred to Not to Exceed (NTE) Fees to complete Land Management Consulting Services as follows
ITEM ADDENDUM 24 PROPOSED REALLOCATION
REVISED AMOUNT
NTE Fees (Labor) $22805000 $5500000 $28305000 Lump Sum Fees $27510000 ($5500000) $22010000 NTE Expenses (Reimbursables) $1300000 $000 $1300000 Total $51615000 $000 $51615000
The MWBELDB participation has been reviewed by the Office of Small Business Development Their findings and recommendation are attached
There is no impact to the overall project budget Funding was from previously approved Discretionary Fund 3057113405310008000501130 and 3057113605660003000501129 Funding source verified by _______________________ of Construction Finance on _________ as 213011correct and available
It is respectfully requested that the Professional Services Committee recommend to the Chief Executive Officer approval of an Amendment to Addendum 24 to the Land Development and Land Management Consulting Services Agreement with Dykes Everett amp Company LLC for the no-cost reallocation of funds contained herein and as shown below
Greater Orlando Aviation Authority (817) Professional Services Committee Memorandum EDC-18-1b
NA
112921
Not to Exceed Fees $5500000 Lump Sum Fees ($5500000) Not to Exceed Expenses $000 TOTAL $000 AAC ndash Compliance Review Date AAC ndash Funding Eligibility Review Date (or indicate Not Applicable)
Greater Orlando Aviation Authority (817) Professional Services Committee Memorandum EDC-18-1b
GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport
5850-B Cargo Road Orlando Florida 32827-4399
MEMORANDUM
To Members of the Professional Services Committee
From Edelis Molina Sr Small Business Administrator
Date December 07 2021
Re Request for Recommendation of Approval to the Chief Executive Officer of an Amendment to Addendum 24 to the Land Development and Land Management Consulting Services Agreement with Dykes Everett amp Company LLC for a No-Cost Reallocation of funds for the Land Management and Land Planning Services for GOAA Properties at the Orlando International Airport
The proposed no-cost reallocation of funds does not have any impact on the small business participation
Dykes Everett amp Co We make the land work
Supplemental Proposal - Addendum 024 Modification
Request to Modify Addendum 024 Budget Allocation for Land Management and Land Planning Services for GOAA Properties at the Orlando International Airport
Land Management Land Planning and Land Development Consulting Services November 22 2021
This is a request to modify the budget allocation for Addendum 024 awarded and recommended for approval by committee on December 17 2019 The original proposal included the furnishing of continuing land management consulting services to GOAA on the vacant land tracts known as Mud Lake and miscellaneous GOAA properties
On January 15 2020 Dykes Everett amp Company began work under Addendum 024 for work on Mud Lake and Other Airport Properties Under that addendum Drinkwater and Drinkwater was budgeted for wildfire fuel reduction work timber thinning and mechanical invasive control on the Mud Lake tract Due to weather conditions COVID-19 delays and equipment availability Drinkwater and Drinkwater has had significant impacts on their work schedule Due to the COVID-19 related work suspensions and related delays and re-programing Dykes Everett amp Company has experienced a substantial extension of the contract timeline for Addendum 024 resulting in a work budget short fall of $55000 for the remainder of the work schedule for Addendum 024 of approximately four months
Dykes Everett amp Company requests that $55000 under Addendum 024 be reallocated from the budget for Drinkwater and Drinkwater to the Dykes Everett amp Company budget This reallocation uses existing budgeted dollars and has no fiscal impact on GOAA Exhibit A includes the billing schedule for Dykes Everett amp Company based on approved rates
We appreciate the opportunity to continue to provide these services
Dykes Everett amp Co We make the land work
Supplemental Proposal - Addendum 024 Modification
Exhibit A
Dykes Everett amp Company Billing Structure
Principal SeniorStaff Hours
Rate Month1 Month2 Month3 Month4 TotalHours Total $24000 4700 4700 4700 4450 18550 $4452000 $17500 1500 1500 1500 1489 5989 $1048000
NA 6200 6200 6200 5939 24539 $5500000
19-NOV-2021 132310 R12PROD
GOAA PO Open Purchase Order Detail Report For All Sections All Buyers Vendors From Dykes Everett LLC to Dykes Everett LLC All
Funds Excludes Rejects All POs
Page 1 of 2
SECTION 711 - Planning
VENDOR Dykes Everett LLC
PO-REL 90263
Description
Status APPROVED Freight Included
Ad 19 AG-442 Land Development and Land Management Consulting Services dated 12115
Carrier Best Way Buyer Lonsdale Olimpia
LINE ITEM
Line Created Description Unit Price UOM Need By Date
Shpmt Dist
Qty Ordered
Qty Cancelled
Qty Received
Qty Billed
Qty Due
Amount Unbilled
1
3
S0000477 04-JAN-19 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
S0000477 04-JAN-19 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
1
1
US Dollar 30-SEP-2019
US Dollar 30-SEP-2019
1-1
1-1
7614000 000 7612250 7612250 1750Dist Acct 3057113405310009000501130 Deliver To Planning
880000 000 521100 521100 358900Dist Acct 3057113405310009000501130 Deliver To Planning
1750
358900
PO-REL 92177
Description
Status APPROVED Freight Included
Ad 26 AG-442 Land Development and Land Management Consulting Services dated 12115
Carrier Best Way Buyer Lonsdale Olimpia
LINE ITEM
Line Created Description Unit Price UOM Need By Date
Shpmt Dist
Qty Ordered
Qty Cancelled
Qty Received
Qty Billed
Qty Due
Amount Unbilled
1 S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
1 US Dollar 30-SEP-2020 1-1 2925000 000 2788125 2788125 136875Dist Acct 3057111705310009000501495 Deliver To Planning
136875
PO-REL 92178
Description
Status APPROVED Freight Included
Ad 24 AG-442 Land Development and Land Management Consulting Services dated 12115
Carrier Best Way Buyer Lonsdale Olimpia
LINE ITEM
Line Created Description Unit Price UOM Need By Date
Shpmt Dist
Qty Ordered
Qty Cancelled
Qty Received
Qty Billed
Qty Due
Amount Unbilled
1
2
3
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
1
1
1
US Dollar 30-SEP-2020
US Dollar 30-SEP-2020
US Dollar 30-SEP-2020
1-1
1-1
1-1
22805000 000 21401625 21401625 1403375Dist Acct 3057111705310009000501495 Deliver To Planning
27510000 000 13820800 13820800 13689200Dist Acct 3057111705310009000501495 Deliver To Planning
1300000 000 1290400 1290400 9600Dist Acct 3057111705310009000501495 Deliver To Planning
1403375
13689200
9600
PO-REL 92179
Description
Status APPROVED Freight Included
Ad 25 AG-442 Land Development and Land Management Consulting Services dated 12115
Carrier Best Way Buyer Lonsdale Olimpia
LINE ITEM
Line Created Description Unit Price UOM Need By Date
Shpmt Dist
Qty Ordered
Qty Cancelled
Qty Received
Qty Billed
Qty Due
Amount Unbilled
1
3
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
1
1
US Dollar 30-SEP-2020
US Dollar 30-SEP-2020
1-1
1-1
17194000 000 17192500 17192500 1500Dist Acct 3057111705310009000501495 Deliver To Planning
11226510 000 9136510 9136510 2090000 Dist Acct 3087111705310009000501489 Deliver To Planning
1500
2090000
Amount Unbilled For Dykes Everett LLC in Section 711 17691200
19-NOV-2021 132310 R12PROD
GOAA PO Open Purchase Order Detail Report For All Sections All Buyers Vendors From Dykes Everett LLC to Dykes Everett LLC All
Funds Excludes Rejects All POs
Page 2 of 2
SECTION 711 - Planning
Amount Unbilled for Section 711 17691200
REPORT TOTAL 17691200
- 2021-12-07 PSC Agenda Coversheet
- 1
- 1-A
- 1-B
- 2
-
Memorandum
To Members of the Professional Services Committee
From Bradley Friel Director of Planning (Prepared by Alex Sorondo)
Date December 7 2021
Re Request for Recommendation of Approval to the Chief Executive Officer of an Amendment to Addendum 24 to the Land Development and Land Management Consulting Services Agreement with Dykes Everett amp Company LLC for a No-Cost Reallocation of funds for the Land Management and Land Planning Services for GOAA Properties at the Orlando International Airport
On December 17 2019 the Professional Services Committee recommended approval of Addendum 24 in the amount of $51615000 to the above-referenced agreement which the Aviation Authority Board approved January 15 2020 Since that time it has been discovered that additional project oversight is necessary to complete the project It is requested that a portion of the Lump Sum Fees be transferred to Not to Exceed (NTE) Fees to complete Land Management Consulting Services as follows
ITEM ADDENDUM 24 PROPOSED REALLOCATION
REVISED AMOUNT
NTE Fees (Labor) $22805000 $5500000 $28305000 Lump Sum Fees $27510000 ($5500000) $22010000 NTE Expenses (Reimbursables) $1300000 $000 $1300000 Total $51615000 $000 $51615000
The MWBELDB participation has been reviewed by the Office of Small Business Development Their findings and recommendation are attached
There is no impact to the overall project budget Funding was from previously approved Discretionary Fund 3057113405310008000501130 and 3057113605660003000501129 Funding source verified by _______________________ of Construction Finance on _________ as 213011correct and available
It is respectfully requested that the Professional Services Committee recommend to the Chief Executive Officer approval of an Amendment to Addendum 24 to the Land Development and Land Management Consulting Services Agreement with Dykes Everett amp Company LLC for the no-cost reallocation of funds contained herein and as shown below
Greater Orlando Aviation Authority (817) Professional Services Committee Memorandum EDC-18-1b
NA
112921
Not to Exceed Fees $5500000 Lump Sum Fees ($5500000) Not to Exceed Expenses $000 TOTAL $000 AAC ndash Compliance Review Date AAC ndash Funding Eligibility Review Date (or indicate Not Applicable)
Greater Orlando Aviation Authority (817) Professional Services Committee Memorandum EDC-18-1b
GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport
5850-B Cargo Road Orlando Florida 32827-4399
MEMORANDUM
To Members of the Professional Services Committee
From Edelis Molina Sr Small Business Administrator
Date December 07 2021
Re Request for Recommendation of Approval to the Chief Executive Officer of an Amendment to Addendum 24 to the Land Development and Land Management Consulting Services Agreement with Dykes Everett amp Company LLC for a No-Cost Reallocation of funds for the Land Management and Land Planning Services for GOAA Properties at the Orlando International Airport
The proposed no-cost reallocation of funds does not have any impact on the small business participation
Dykes Everett amp Co We make the land work
Supplemental Proposal - Addendum 024 Modification
Request to Modify Addendum 024 Budget Allocation for Land Management and Land Planning Services for GOAA Properties at the Orlando International Airport
Land Management Land Planning and Land Development Consulting Services November 22 2021
This is a request to modify the budget allocation for Addendum 024 awarded and recommended for approval by committee on December 17 2019 The original proposal included the furnishing of continuing land management consulting services to GOAA on the vacant land tracts known as Mud Lake and miscellaneous GOAA properties
On January 15 2020 Dykes Everett amp Company began work under Addendum 024 for work on Mud Lake and Other Airport Properties Under that addendum Drinkwater and Drinkwater was budgeted for wildfire fuel reduction work timber thinning and mechanical invasive control on the Mud Lake tract Due to weather conditions COVID-19 delays and equipment availability Drinkwater and Drinkwater has had significant impacts on their work schedule Due to the COVID-19 related work suspensions and related delays and re-programing Dykes Everett amp Company has experienced a substantial extension of the contract timeline for Addendum 024 resulting in a work budget short fall of $55000 for the remainder of the work schedule for Addendum 024 of approximately four months
Dykes Everett amp Company requests that $55000 under Addendum 024 be reallocated from the budget for Drinkwater and Drinkwater to the Dykes Everett amp Company budget This reallocation uses existing budgeted dollars and has no fiscal impact on GOAA Exhibit A includes the billing schedule for Dykes Everett amp Company based on approved rates
We appreciate the opportunity to continue to provide these services
Dykes Everett amp Co We make the land work
Supplemental Proposal - Addendum 024 Modification
Exhibit A
Dykes Everett amp Company Billing Structure
Principal SeniorStaff Hours
Rate Month1 Month2 Month3 Month4 TotalHours Total $24000 4700 4700 4700 4450 18550 $4452000 $17500 1500 1500 1500 1489 5989 $1048000
NA 6200 6200 6200 5939 24539 $5500000
19-NOV-2021 132310 R12PROD
GOAA PO Open Purchase Order Detail Report For All Sections All Buyers Vendors From Dykes Everett LLC to Dykes Everett LLC All
Funds Excludes Rejects All POs
Page 1 of 2
SECTION 711 - Planning
VENDOR Dykes Everett LLC
PO-REL 90263
Description
Status APPROVED Freight Included
Ad 19 AG-442 Land Development and Land Management Consulting Services dated 12115
Carrier Best Way Buyer Lonsdale Olimpia
LINE ITEM
Line Created Description Unit Price UOM Need By Date
Shpmt Dist
Qty Ordered
Qty Cancelled
Qty Received
Qty Billed
Qty Due
Amount Unbilled
1
3
S0000477 04-JAN-19 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
S0000477 04-JAN-19 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
1
1
US Dollar 30-SEP-2019
US Dollar 30-SEP-2019
1-1
1-1
7614000 000 7612250 7612250 1750Dist Acct 3057113405310009000501130 Deliver To Planning
880000 000 521100 521100 358900Dist Acct 3057113405310009000501130 Deliver To Planning
1750
358900
PO-REL 92177
Description
Status APPROVED Freight Included
Ad 26 AG-442 Land Development and Land Management Consulting Services dated 12115
Carrier Best Way Buyer Lonsdale Olimpia
LINE ITEM
Line Created Description Unit Price UOM Need By Date
Shpmt Dist
Qty Ordered
Qty Cancelled
Qty Received
Qty Billed
Qty Due
Amount Unbilled
1 S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
1 US Dollar 30-SEP-2020 1-1 2925000 000 2788125 2788125 136875Dist Acct 3057111705310009000501495 Deliver To Planning
136875
PO-REL 92178
Description
Status APPROVED Freight Included
Ad 24 AG-442 Land Development and Land Management Consulting Services dated 12115
Carrier Best Way Buyer Lonsdale Olimpia
LINE ITEM
Line Created Description Unit Price UOM Need By Date
Shpmt Dist
Qty Ordered
Qty Cancelled
Qty Received
Qty Billed
Qty Due
Amount Unbilled
1
2
3
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
1
1
1
US Dollar 30-SEP-2020
US Dollar 30-SEP-2020
US Dollar 30-SEP-2020
1-1
1-1
1-1
22805000 000 21401625 21401625 1403375Dist Acct 3057111705310009000501495 Deliver To Planning
27510000 000 13820800 13820800 13689200Dist Acct 3057111705310009000501495 Deliver To Planning
1300000 000 1290400 1290400 9600Dist Acct 3057111705310009000501495 Deliver To Planning
1403375
13689200
9600
PO-REL 92179
Description
Status APPROVED Freight Included
Ad 25 AG-442 Land Development and Land Management Consulting Services dated 12115
Carrier Best Way Buyer Lonsdale Olimpia
LINE ITEM
Line Created Description Unit Price UOM Need By Date
Shpmt Dist
Qty Ordered
Qty Cancelled
Qty Received
Qty Billed
Qty Due
Amount Unbilled
1
3
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
1
1
US Dollar 30-SEP-2020
US Dollar 30-SEP-2020
1-1
1-1
17194000 000 17192500 17192500 1500Dist Acct 3057111705310009000501495 Deliver To Planning
11226510 000 9136510 9136510 2090000 Dist Acct 3087111705310009000501489 Deliver To Planning
1500
2090000
Amount Unbilled For Dykes Everett LLC in Section 711 17691200
19-NOV-2021 132310 R12PROD
GOAA PO Open Purchase Order Detail Report For All Sections All Buyers Vendors From Dykes Everett LLC to Dykes Everett LLC All
Funds Excludes Rejects All POs
Page 2 of 2
SECTION 711 - Planning
Amount Unbilled for Section 711 17691200
REPORT TOTAL 17691200
- 2021-12-07 PSC Agenda Coversheet
- 1
- 1-A
- 1-B
- 2
-
NA
112921
Not to Exceed Fees $5500000 Lump Sum Fees ($5500000) Not to Exceed Expenses $000 TOTAL $000 AAC ndash Compliance Review Date AAC ndash Funding Eligibility Review Date (or indicate Not Applicable)
Greater Orlando Aviation Authority (817) Professional Services Committee Memorandum EDC-18-1b
GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport
5850-B Cargo Road Orlando Florida 32827-4399
MEMORANDUM
To Members of the Professional Services Committee
From Edelis Molina Sr Small Business Administrator
Date December 07 2021
Re Request for Recommendation of Approval to the Chief Executive Officer of an Amendment to Addendum 24 to the Land Development and Land Management Consulting Services Agreement with Dykes Everett amp Company LLC for a No-Cost Reallocation of funds for the Land Management and Land Planning Services for GOAA Properties at the Orlando International Airport
The proposed no-cost reallocation of funds does not have any impact on the small business participation
Dykes Everett amp Co We make the land work
Supplemental Proposal - Addendum 024 Modification
Request to Modify Addendum 024 Budget Allocation for Land Management and Land Planning Services for GOAA Properties at the Orlando International Airport
Land Management Land Planning and Land Development Consulting Services November 22 2021
This is a request to modify the budget allocation for Addendum 024 awarded and recommended for approval by committee on December 17 2019 The original proposal included the furnishing of continuing land management consulting services to GOAA on the vacant land tracts known as Mud Lake and miscellaneous GOAA properties
On January 15 2020 Dykes Everett amp Company began work under Addendum 024 for work on Mud Lake and Other Airport Properties Under that addendum Drinkwater and Drinkwater was budgeted for wildfire fuel reduction work timber thinning and mechanical invasive control on the Mud Lake tract Due to weather conditions COVID-19 delays and equipment availability Drinkwater and Drinkwater has had significant impacts on their work schedule Due to the COVID-19 related work suspensions and related delays and re-programing Dykes Everett amp Company has experienced a substantial extension of the contract timeline for Addendum 024 resulting in a work budget short fall of $55000 for the remainder of the work schedule for Addendum 024 of approximately four months
Dykes Everett amp Company requests that $55000 under Addendum 024 be reallocated from the budget for Drinkwater and Drinkwater to the Dykes Everett amp Company budget This reallocation uses existing budgeted dollars and has no fiscal impact on GOAA Exhibit A includes the billing schedule for Dykes Everett amp Company based on approved rates
We appreciate the opportunity to continue to provide these services
Dykes Everett amp Co We make the land work
Supplemental Proposal - Addendum 024 Modification
Exhibit A
Dykes Everett amp Company Billing Structure
Principal SeniorStaff Hours
Rate Month1 Month2 Month3 Month4 TotalHours Total $24000 4700 4700 4700 4450 18550 $4452000 $17500 1500 1500 1500 1489 5989 $1048000
NA 6200 6200 6200 5939 24539 $5500000
19-NOV-2021 132310 R12PROD
GOAA PO Open Purchase Order Detail Report For All Sections All Buyers Vendors From Dykes Everett LLC to Dykes Everett LLC All
Funds Excludes Rejects All POs
Page 1 of 2
SECTION 711 - Planning
VENDOR Dykes Everett LLC
PO-REL 90263
Description
Status APPROVED Freight Included
Ad 19 AG-442 Land Development and Land Management Consulting Services dated 12115
Carrier Best Way Buyer Lonsdale Olimpia
LINE ITEM
Line Created Description Unit Price UOM Need By Date
Shpmt Dist
Qty Ordered
Qty Cancelled
Qty Received
Qty Billed
Qty Due
Amount Unbilled
1
3
S0000477 04-JAN-19 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
S0000477 04-JAN-19 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
1
1
US Dollar 30-SEP-2019
US Dollar 30-SEP-2019
1-1
1-1
7614000 000 7612250 7612250 1750Dist Acct 3057113405310009000501130 Deliver To Planning
880000 000 521100 521100 358900Dist Acct 3057113405310009000501130 Deliver To Planning
1750
358900
PO-REL 92177
Description
Status APPROVED Freight Included
Ad 26 AG-442 Land Development and Land Management Consulting Services dated 12115
Carrier Best Way Buyer Lonsdale Olimpia
LINE ITEM
Line Created Description Unit Price UOM Need By Date
Shpmt Dist
Qty Ordered
Qty Cancelled
Qty Received
Qty Billed
Qty Due
Amount Unbilled
1 S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
1 US Dollar 30-SEP-2020 1-1 2925000 000 2788125 2788125 136875Dist Acct 3057111705310009000501495 Deliver To Planning
136875
PO-REL 92178
Description
Status APPROVED Freight Included
Ad 24 AG-442 Land Development and Land Management Consulting Services dated 12115
Carrier Best Way Buyer Lonsdale Olimpia
LINE ITEM
Line Created Description Unit Price UOM Need By Date
Shpmt Dist
Qty Ordered
Qty Cancelled
Qty Received
Qty Billed
Qty Due
Amount Unbilled
1
2
3
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
1
1
1
US Dollar 30-SEP-2020
US Dollar 30-SEP-2020
US Dollar 30-SEP-2020
1-1
1-1
1-1
22805000 000 21401625 21401625 1403375Dist Acct 3057111705310009000501495 Deliver To Planning
27510000 000 13820800 13820800 13689200Dist Acct 3057111705310009000501495 Deliver To Planning
1300000 000 1290400 1290400 9600Dist Acct 3057111705310009000501495 Deliver To Planning
1403375
13689200
9600
PO-REL 92179
Description
Status APPROVED Freight Included
Ad 25 AG-442 Land Development and Land Management Consulting Services dated 12115
Carrier Best Way Buyer Lonsdale Olimpia
LINE ITEM
Line Created Description Unit Price UOM Need By Date
Shpmt Dist
Qty Ordered
Qty Cancelled
Qty Received
Qty Billed
Qty Due
Amount Unbilled
1
3
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
1
1
US Dollar 30-SEP-2020
US Dollar 30-SEP-2020
1-1
1-1
17194000 000 17192500 17192500 1500Dist Acct 3057111705310009000501495 Deliver To Planning
11226510 000 9136510 9136510 2090000 Dist Acct 3087111705310009000501489 Deliver To Planning
1500
2090000
Amount Unbilled For Dykes Everett LLC in Section 711 17691200
19-NOV-2021 132310 R12PROD
GOAA PO Open Purchase Order Detail Report For All Sections All Buyers Vendors From Dykes Everett LLC to Dykes Everett LLC All
Funds Excludes Rejects All POs
Page 2 of 2
SECTION 711 - Planning
Amount Unbilled for Section 711 17691200
REPORT TOTAL 17691200
- 2021-12-07 PSC Agenda Coversheet
- 1
- 1-A
- 1-B
- 2
-
GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport
5850-B Cargo Road Orlando Florida 32827-4399
MEMORANDUM
To Members of the Professional Services Committee
From Edelis Molina Sr Small Business Administrator
Date December 07 2021
Re Request for Recommendation of Approval to the Chief Executive Officer of an Amendment to Addendum 24 to the Land Development and Land Management Consulting Services Agreement with Dykes Everett amp Company LLC for a No-Cost Reallocation of funds for the Land Management and Land Planning Services for GOAA Properties at the Orlando International Airport
The proposed no-cost reallocation of funds does not have any impact on the small business participation
Dykes Everett amp Co We make the land work
Supplemental Proposal - Addendum 024 Modification
Request to Modify Addendum 024 Budget Allocation for Land Management and Land Planning Services for GOAA Properties at the Orlando International Airport
Land Management Land Planning and Land Development Consulting Services November 22 2021
This is a request to modify the budget allocation for Addendum 024 awarded and recommended for approval by committee on December 17 2019 The original proposal included the furnishing of continuing land management consulting services to GOAA on the vacant land tracts known as Mud Lake and miscellaneous GOAA properties
On January 15 2020 Dykes Everett amp Company began work under Addendum 024 for work on Mud Lake and Other Airport Properties Under that addendum Drinkwater and Drinkwater was budgeted for wildfire fuel reduction work timber thinning and mechanical invasive control on the Mud Lake tract Due to weather conditions COVID-19 delays and equipment availability Drinkwater and Drinkwater has had significant impacts on their work schedule Due to the COVID-19 related work suspensions and related delays and re-programing Dykes Everett amp Company has experienced a substantial extension of the contract timeline for Addendum 024 resulting in a work budget short fall of $55000 for the remainder of the work schedule for Addendum 024 of approximately four months
Dykes Everett amp Company requests that $55000 under Addendum 024 be reallocated from the budget for Drinkwater and Drinkwater to the Dykes Everett amp Company budget This reallocation uses existing budgeted dollars and has no fiscal impact on GOAA Exhibit A includes the billing schedule for Dykes Everett amp Company based on approved rates
We appreciate the opportunity to continue to provide these services
Dykes Everett amp Co We make the land work
Supplemental Proposal - Addendum 024 Modification
Exhibit A
Dykes Everett amp Company Billing Structure
Principal SeniorStaff Hours
Rate Month1 Month2 Month3 Month4 TotalHours Total $24000 4700 4700 4700 4450 18550 $4452000 $17500 1500 1500 1500 1489 5989 $1048000
NA 6200 6200 6200 5939 24539 $5500000
19-NOV-2021 132310 R12PROD
GOAA PO Open Purchase Order Detail Report For All Sections All Buyers Vendors From Dykes Everett LLC to Dykes Everett LLC All
Funds Excludes Rejects All POs
Page 1 of 2
SECTION 711 - Planning
VENDOR Dykes Everett LLC
PO-REL 90263
Description
Status APPROVED Freight Included
Ad 19 AG-442 Land Development and Land Management Consulting Services dated 12115
Carrier Best Way Buyer Lonsdale Olimpia
LINE ITEM
Line Created Description Unit Price UOM Need By Date
Shpmt Dist
Qty Ordered
Qty Cancelled
Qty Received
Qty Billed
Qty Due
Amount Unbilled
1
3
S0000477 04-JAN-19 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
S0000477 04-JAN-19 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
1
1
US Dollar 30-SEP-2019
US Dollar 30-SEP-2019
1-1
1-1
7614000 000 7612250 7612250 1750Dist Acct 3057113405310009000501130 Deliver To Planning
880000 000 521100 521100 358900Dist Acct 3057113405310009000501130 Deliver To Planning
1750
358900
PO-REL 92177
Description
Status APPROVED Freight Included
Ad 26 AG-442 Land Development and Land Management Consulting Services dated 12115
Carrier Best Way Buyer Lonsdale Olimpia
LINE ITEM
Line Created Description Unit Price UOM Need By Date
Shpmt Dist
Qty Ordered
Qty Cancelled
Qty Received
Qty Billed
Qty Due
Amount Unbilled
1 S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
1 US Dollar 30-SEP-2020 1-1 2925000 000 2788125 2788125 136875Dist Acct 3057111705310009000501495 Deliver To Planning
136875
PO-REL 92178
Description
Status APPROVED Freight Included
Ad 24 AG-442 Land Development and Land Management Consulting Services dated 12115
Carrier Best Way Buyer Lonsdale Olimpia
LINE ITEM
Line Created Description Unit Price UOM Need By Date
Shpmt Dist
Qty Ordered
Qty Cancelled
Qty Received
Qty Billed
Qty Due
Amount Unbilled
1
2
3
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
1
1
1
US Dollar 30-SEP-2020
US Dollar 30-SEP-2020
US Dollar 30-SEP-2020
1-1
1-1
1-1
22805000 000 21401625 21401625 1403375Dist Acct 3057111705310009000501495 Deliver To Planning
27510000 000 13820800 13820800 13689200Dist Acct 3057111705310009000501495 Deliver To Planning
1300000 000 1290400 1290400 9600Dist Acct 3057111705310009000501495 Deliver To Planning
1403375
13689200
9600
PO-REL 92179
Description
Status APPROVED Freight Included
Ad 25 AG-442 Land Development and Land Management Consulting Services dated 12115
Carrier Best Way Buyer Lonsdale Olimpia
LINE ITEM
Line Created Description Unit Price UOM Need By Date
Shpmt Dist
Qty Ordered
Qty Cancelled
Qty Received
Qty Billed
Qty Due
Amount Unbilled
1
3
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
1
1
US Dollar 30-SEP-2020
US Dollar 30-SEP-2020
1-1
1-1
17194000 000 17192500 17192500 1500Dist Acct 3057111705310009000501495 Deliver To Planning
11226510 000 9136510 9136510 2090000 Dist Acct 3087111705310009000501489 Deliver To Planning
1500
2090000
Amount Unbilled For Dykes Everett LLC in Section 711 17691200
19-NOV-2021 132310 R12PROD
GOAA PO Open Purchase Order Detail Report For All Sections All Buyers Vendors From Dykes Everett LLC to Dykes Everett LLC All
Funds Excludes Rejects All POs
Page 2 of 2
SECTION 711 - Planning
Amount Unbilled for Section 711 17691200
REPORT TOTAL 17691200
- 2021-12-07 PSC Agenda Coversheet
- 1
- 1-A
- 1-B
- 2
-
Dykes Everett amp Co We make the land work
Supplemental Proposal - Addendum 024 Modification
Request to Modify Addendum 024 Budget Allocation for Land Management and Land Planning Services for GOAA Properties at the Orlando International Airport
Land Management Land Planning and Land Development Consulting Services November 22 2021
This is a request to modify the budget allocation for Addendum 024 awarded and recommended for approval by committee on December 17 2019 The original proposal included the furnishing of continuing land management consulting services to GOAA on the vacant land tracts known as Mud Lake and miscellaneous GOAA properties
On January 15 2020 Dykes Everett amp Company began work under Addendum 024 for work on Mud Lake and Other Airport Properties Under that addendum Drinkwater and Drinkwater was budgeted for wildfire fuel reduction work timber thinning and mechanical invasive control on the Mud Lake tract Due to weather conditions COVID-19 delays and equipment availability Drinkwater and Drinkwater has had significant impacts on their work schedule Due to the COVID-19 related work suspensions and related delays and re-programing Dykes Everett amp Company has experienced a substantial extension of the contract timeline for Addendum 024 resulting in a work budget short fall of $55000 for the remainder of the work schedule for Addendum 024 of approximately four months
Dykes Everett amp Company requests that $55000 under Addendum 024 be reallocated from the budget for Drinkwater and Drinkwater to the Dykes Everett amp Company budget This reallocation uses existing budgeted dollars and has no fiscal impact on GOAA Exhibit A includes the billing schedule for Dykes Everett amp Company based on approved rates
We appreciate the opportunity to continue to provide these services
Dykes Everett amp Co We make the land work
Supplemental Proposal - Addendum 024 Modification
Exhibit A
Dykes Everett amp Company Billing Structure
Principal SeniorStaff Hours
Rate Month1 Month2 Month3 Month4 TotalHours Total $24000 4700 4700 4700 4450 18550 $4452000 $17500 1500 1500 1500 1489 5989 $1048000
NA 6200 6200 6200 5939 24539 $5500000
19-NOV-2021 132310 R12PROD
GOAA PO Open Purchase Order Detail Report For All Sections All Buyers Vendors From Dykes Everett LLC to Dykes Everett LLC All
Funds Excludes Rejects All POs
Page 1 of 2
SECTION 711 - Planning
VENDOR Dykes Everett LLC
PO-REL 90263
Description
Status APPROVED Freight Included
Ad 19 AG-442 Land Development and Land Management Consulting Services dated 12115
Carrier Best Way Buyer Lonsdale Olimpia
LINE ITEM
Line Created Description Unit Price UOM Need By Date
Shpmt Dist
Qty Ordered
Qty Cancelled
Qty Received
Qty Billed
Qty Due
Amount Unbilled
1
3
S0000477 04-JAN-19 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
S0000477 04-JAN-19 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
1
1
US Dollar 30-SEP-2019
US Dollar 30-SEP-2019
1-1
1-1
7614000 000 7612250 7612250 1750Dist Acct 3057113405310009000501130 Deliver To Planning
880000 000 521100 521100 358900Dist Acct 3057113405310009000501130 Deliver To Planning
1750
358900
PO-REL 92177
Description
Status APPROVED Freight Included
Ad 26 AG-442 Land Development and Land Management Consulting Services dated 12115
Carrier Best Way Buyer Lonsdale Olimpia
LINE ITEM
Line Created Description Unit Price UOM Need By Date
Shpmt Dist
Qty Ordered
Qty Cancelled
Qty Received
Qty Billed
Qty Due
Amount Unbilled
1 S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
1 US Dollar 30-SEP-2020 1-1 2925000 000 2788125 2788125 136875Dist Acct 3057111705310009000501495 Deliver To Planning
136875
PO-REL 92178
Description
Status APPROVED Freight Included
Ad 24 AG-442 Land Development and Land Management Consulting Services dated 12115
Carrier Best Way Buyer Lonsdale Olimpia
LINE ITEM
Line Created Description Unit Price UOM Need By Date
Shpmt Dist
Qty Ordered
Qty Cancelled
Qty Received
Qty Billed
Qty Due
Amount Unbilled
1
2
3
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
1
1
1
US Dollar 30-SEP-2020
US Dollar 30-SEP-2020
US Dollar 30-SEP-2020
1-1
1-1
1-1
22805000 000 21401625 21401625 1403375Dist Acct 3057111705310009000501495 Deliver To Planning
27510000 000 13820800 13820800 13689200Dist Acct 3057111705310009000501495 Deliver To Planning
1300000 000 1290400 1290400 9600Dist Acct 3057111705310009000501495 Deliver To Planning
1403375
13689200
9600
PO-REL 92179
Description
Status APPROVED Freight Included
Ad 25 AG-442 Land Development and Land Management Consulting Services dated 12115
Carrier Best Way Buyer Lonsdale Olimpia
LINE ITEM
Line Created Description Unit Price UOM Need By Date
Shpmt Dist
Qty Ordered
Qty Cancelled
Qty Received
Qty Billed
Qty Due
Amount Unbilled
1
3
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
1
1
US Dollar 30-SEP-2020
US Dollar 30-SEP-2020
1-1
1-1
17194000 000 17192500 17192500 1500Dist Acct 3057111705310009000501495 Deliver To Planning
11226510 000 9136510 9136510 2090000 Dist Acct 3087111705310009000501489 Deliver To Planning
1500
2090000
Amount Unbilled For Dykes Everett LLC in Section 711 17691200
19-NOV-2021 132310 R12PROD
GOAA PO Open Purchase Order Detail Report For All Sections All Buyers Vendors From Dykes Everett LLC to Dykes Everett LLC All
Funds Excludes Rejects All POs
Page 2 of 2
SECTION 711 - Planning
Amount Unbilled for Section 711 17691200
REPORT TOTAL 17691200
- 2021-12-07 PSC Agenda Coversheet
- 1
- 1-A
- 1-B
- 2
-
Dykes Everett amp Co We make the land work
Supplemental Proposal - Addendum 024 Modification
Exhibit A
Dykes Everett amp Company Billing Structure
Principal SeniorStaff Hours
Rate Month1 Month2 Month3 Month4 TotalHours Total $24000 4700 4700 4700 4450 18550 $4452000 $17500 1500 1500 1500 1489 5989 $1048000
NA 6200 6200 6200 5939 24539 $5500000
19-NOV-2021 132310 R12PROD
GOAA PO Open Purchase Order Detail Report For All Sections All Buyers Vendors From Dykes Everett LLC to Dykes Everett LLC All
Funds Excludes Rejects All POs
Page 1 of 2
SECTION 711 - Planning
VENDOR Dykes Everett LLC
PO-REL 90263
Description
Status APPROVED Freight Included
Ad 19 AG-442 Land Development and Land Management Consulting Services dated 12115
Carrier Best Way Buyer Lonsdale Olimpia
LINE ITEM
Line Created Description Unit Price UOM Need By Date
Shpmt Dist
Qty Ordered
Qty Cancelled
Qty Received
Qty Billed
Qty Due
Amount Unbilled
1
3
S0000477 04-JAN-19 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
S0000477 04-JAN-19 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
1
1
US Dollar 30-SEP-2019
US Dollar 30-SEP-2019
1-1
1-1
7614000 000 7612250 7612250 1750Dist Acct 3057113405310009000501130 Deliver To Planning
880000 000 521100 521100 358900Dist Acct 3057113405310009000501130 Deliver To Planning
1750
358900
PO-REL 92177
Description
Status APPROVED Freight Included
Ad 26 AG-442 Land Development and Land Management Consulting Services dated 12115
Carrier Best Way Buyer Lonsdale Olimpia
LINE ITEM
Line Created Description Unit Price UOM Need By Date
Shpmt Dist
Qty Ordered
Qty Cancelled
Qty Received
Qty Billed
Qty Due
Amount Unbilled
1 S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
1 US Dollar 30-SEP-2020 1-1 2925000 000 2788125 2788125 136875Dist Acct 3057111705310009000501495 Deliver To Planning
136875
PO-REL 92178
Description
Status APPROVED Freight Included
Ad 24 AG-442 Land Development and Land Management Consulting Services dated 12115
Carrier Best Way Buyer Lonsdale Olimpia
LINE ITEM
Line Created Description Unit Price UOM Need By Date
Shpmt Dist
Qty Ordered
Qty Cancelled
Qty Received
Qty Billed
Qty Due
Amount Unbilled
1
2
3
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
1
1
1
US Dollar 30-SEP-2020
US Dollar 30-SEP-2020
US Dollar 30-SEP-2020
1-1
1-1
1-1
22805000 000 21401625 21401625 1403375Dist Acct 3057111705310009000501495 Deliver To Planning
27510000 000 13820800 13820800 13689200Dist Acct 3057111705310009000501495 Deliver To Planning
1300000 000 1290400 1290400 9600Dist Acct 3057111705310009000501495 Deliver To Planning
1403375
13689200
9600
PO-REL 92179
Description
Status APPROVED Freight Included
Ad 25 AG-442 Land Development and Land Management Consulting Services dated 12115
Carrier Best Way Buyer Lonsdale Olimpia
LINE ITEM
Line Created Description Unit Price UOM Need By Date
Shpmt Dist
Qty Ordered
Qty Cancelled
Qty Received
Qty Billed
Qty Due
Amount Unbilled
1
3
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
1
1
US Dollar 30-SEP-2020
US Dollar 30-SEP-2020
1-1
1-1
17194000 000 17192500 17192500 1500Dist Acct 3057111705310009000501495 Deliver To Planning
11226510 000 9136510 9136510 2090000 Dist Acct 3087111705310009000501489 Deliver To Planning
1500
2090000
Amount Unbilled For Dykes Everett LLC in Section 711 17691200
19-NOV-2021 132310 R12PROD
GOAA PO Open Purchase Order Detail Report For All Sections All Buyers Vendors From Dykes Everett LLC to Dykes Everett LLC All
Funds Excludes Rejects All POs
Page 2 of 2
SECTION 711 - Planning
Amount Unbilled for Section 711 17691200
REPORT TOTAL 17691200
- 2021-12-07 PSC Agenda Coversheet
- 1
- 1-A
- 1-B
- 2
-
19-NOV-2021 132310 R12PROD
GOAA PO Open Purchase Order Detail Report For All Sections All Buyers Vendors From Dykes Everett LLC to Dykes Everett LLC All
Funds Excludes Rejects All POs
Page 1 of 2
SECTION 711 - Planning
VENDOR Dykes Everett LLC
PO-REL 90263
Description
Status APPROVED Freight Included
Ad 19 AG-442 Land Development and Land Management Consulting Services dated 12115
Carrier Best Way Buyer Lonsdale Olimpia
LINE ITEM
Line Created Description Unit Price UOM Need By Date
Shpmt Dist
Qty Ordered
Qty Cancelled
Qty Received
Qty Billed
Qty Due
Amount Unbilled
1
3
S0000477 04-JAN-19 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
S0000477 04-JAN-19 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
1
1
US Dollar 30-SEP-2019
US Dollar 30-SEP-2019
1-1
1-1
7614000 000 7612250 7612250 1750Dist Acct 3057113405310009000501130 Deliver To Planning
880000 000 521100 521100 358900Dist Acct 3057113405310009000501130 Deliver To Planning
1750
358900
PO-REL 92177
Description
Status APPROVED Freight Included
Ad 26 AG-442 Land Development and Land Management Consulting Services dated 12115
Carrier Best Way Buyer Lonsdale Olimpia
LINE ITEM
Line Created Description Unit Price UOM Need By Date
Shpmt Dist
Qty Ordered
Qty Cancelled
Qty Received
Qty Billed
Qty Due
Amount Unbilled
1 S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
1 US Dollar 30-SEP-2020 1-1 2925000 000 2788125 2788125 136875Dist Acct 3057111705310009000501495 Deliver To Planning
136875
PO-REL 92178
Description
Status APPROVED Freight Included
Ad 24 AG-442 Land Development and Land Management Consulting Services dated 12115
Carrier Best Way Buyer Lonsdale Olimpia
LINE ITEM
Line Created Description Unit Price UOM Need By Date
Shpmt Dist
Qty Ordered
Qty Cancelled
Qty Received
Qty Billed
Qty Due
Amount Unbilled
1
2
3
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
1
1
1
US Dollar 30-SEP-2020
US Dollar 30-SEP-2020
US Dollar 30-SEP-2020
1-1
1-1
1-1
22805000 000 21401625 21401625 1403375Dist Acct 3057111705310009000501495 Deliver To Planning
27510000 000 13820800 13820800 13689200Dist Acct 3057111705310009000501495 Deliver To Planning
1300000 000 1290400 1290400 9600Dist Acct 3057111705310009000501495 Deliver To Planning
1403375
13689200
9600
PO-REL 92179
Description
Status APPROVED Freight Included
Ad 25 AG-442 Land Development and Land Management Consulting Services dated 12115
Carrier Best Way Buyer Lonsdale Olimpia
LINE ITEM
Line Created Description Unit Price UOM Need By Date
Shpmt Dist
Qty Ordered
Qty Cancelled
Qty Received
Qty Billed
Qty Due
Amount Unbilled
1
3
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
S0000477 28-FEB-20 Consulting Engineering Services MATCH REC - 3-Way LINE STATUS OPEN
1
1
US Dollar 30-SEP-2020
US Dollar 30-SEP-2020
1-1
1-1
17194000 000 17192500 17192500 1500Dist Acct 3057111705310009000501495 Deliver To Planning
11226510 000 9136510 9136510 2090000 Dist Acct 3087111705310009000501489 Deliver To Planning
1500
2090000
Amount Unbilled For Dykes Everett LLC in Section 711 17691200
19-NOV-2021 132310 R12PROD
GOAA PO Open Purchase Order Detail Report For All Sections All Buyers Vendors From Dykes Everett LLC to Dykes Everett LLC All
Funds Excludes Rejects All POs
Page 2 of 2
SECTION 711 - Planning
Amount Unbilled for Section 711 17691200
REPORT TOTAL 17691200
- 2021-12-07 PSC Agenda Coversheet
- 1
- 1-A
- 1-B
- 2
-
19-NOV-2021 132310 R12PROD
GOAA PO Open Purchase Order Detail Report For All Sections All Buyers Vendors From Dykes Everett LLC to Dykes Everett LLC All
Funds Excludes Rejects All POs
Page 2 of 2
SECTION 711 - Planning
Amount Unbilled for Section 711 17691200
REPORT TOTAL 17691200
- 2021-12-07 PSC Agenda Coversheet
- 1
- 1-A
- 1-B
- 2
-