professional placement module - acicis · professional placement module international relations...

Professional Placement Module International Relations Program (IRP)

Faculty of Social and Political Sciences

Parahyangan Catholic University

Hosted by :

Department of Management

Faculty of Economics

Parahyangan Catholic University Building 9, Jl. Ciumbuleuit No. 94, Bandung

PROFESSIONAL PLACEMENT MODULE – DEPARTMENT OF MANAGEMENT, PARAHYANGAN CATHOLIC UNIVERSITY

2

Guidelines

GENERAL INFO ............................................................................................................................................................ 3

ASSESSMENT ITEMS .................................................................................................................................................. 4

SCORING RUBRIC ....................................................................................................................................................... 5

REPORT AND ASSIGNMENT ...................................................................................................................................... 7

REPORT FORMATTING GUIDELINES ...................................................................................................................... 13

LIST OF PARTNERSHIP ORGANISATION ................................................................................................................ 15


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GENERAL INFO

Subject Name Management Internship

Subject Code ESM416

Credit Points 3 Credits, 4th Year Subject

Availability Every semester and during short-course (over June-July)

Prerequisite None for ACICIS students

Description This subject gives a chance for student to experience various managerial tasks in low level (supervisor). The scope of this field work includes marketing, operational, finance, organization, and human resources. The provision and implementation would be set separately. The duration, day, and time could be flexible and the tasks could be vary depending on host organisatons. Students will be accompanied by workplace mentor and Management Department supervisor throughout the process. Objectives of this unit are :

Students are given chance to prepare themselves entering workplace before graduate;

Gives students more opportunities to apply their educational and soft-skills into career world;

As a unit to facilitate students gain more relevant understanding of “what has been learned is what will be needed in career world”, both as a professional or as an entrepreneur in the future.

Contact Hours and Period Total 200 hours, which could be finished within 5 weeks, for 8 working hours/day as a full-time worker per week. However, the working hours could be flexible depends on the host organisation. There is no in-class activity. Period options :

January-June Semester, students are going to complete the placement alongside UNPAR classes or a five week ‘block’ placement in the end of semester;

June-July (short-course), students are able to take five weeks full time internship;

August-December Semester, internship most likely could be completed alongside UNPAR classes.

Placement Requirements The internship placement could be from one of organisation partner of Management Department or students’ selection independently, with a note that the host institution :

Is a medium – large scale organisation profile;

Gives chance for students to work as an executive officer under supervision of workplace mentor;

Is a reasonable organisation for Management Department to host the internship. Department Management has rights to disapprove student selection if it is found irrelevant with the Management Department requirements.

If the student preference is approved, Management Department will contact the host organisation with the help of ACICIS staff.

Terms and Procedures

Preliminary This includes enrolment process, curriculum vitae and cover letter submission, propose or inform placement preferences to supervisor, follow the selection process, and attend the general meeting.

Implementation Preface meeting with host organisation and complete internship tasks within the contracted period. Students have to complete all tasks both from host organisation and Department of Management.

Evaluation All student performance will be evaluated by academic supervisor and workplace mentor. As a completion step, on the end of semester students must perform final presentation and report assessed by mentors.


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Important Notes

1. To apply, please provide curriculum vitae and cover letter and submit to Management Department, detailing

educational background and related experiences (ACICIS students could submit them to ACICIS staff);

2. For short-course internship, registration could be done in the early (around January) or end of semester two

(around May).

ASSESSMENT ITEMS

Final mark consists of two main components :

Points Weighting

Internship Performance 60% Mentor’s Evaluation 50 % Final Report 30 % Final Presentation 20 % Assignments 40% Assignment 1 25 % Assignment 2 25 % Assignment 3 25 % Progress Report 25 %

TOTAL 100%


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SCORING RUBRIC

MANAGEMENT INTERNSHIP (ESM 416)

1.a. Performance : Mentor’s Evaluation (50%)

NO.

INDICATOR

PERCENTAGE

SCORING

Excellent (90-85)

Good (80-75)

Fair (70-60)

Fail (<60)

1 Discipline 25%

Participant never skips work and always asks for permission to leave.

Participant skips work (once/twice) without confirmation.

Participant often skips work for more than twice without confirmation.

Participant performs badly.

2 Integrity 25%

Participant is never being late in completing all tasks, moreover is able to finish those earlier than the time target.

For once/twice, participant is not able to finish the task in expected time.

Participant is not able to complete the task in expected time for more than twice.


3 Teamwork 25%

Participant is able to speak his/her thoughts constructively, appreciate co-partners and is able to help co-partners at anytime when he/she is needed.

Participant is able to give appreciation to co-partners, but lack of responsibility in helping co-partners when he/she is needed.

Participant is not able to speak up the thoughts constructively and lack of responsibility in helping co-partners.


4 Working Creativity 25%

Participant is able to complete the tasks as standard, while at several times can be brave enough to give any inputs and implement it under the workplace mentor’s permission.

Participant is able to complete tasks as standard and sometimes gives inputs.

Participant can complete the tasks standardly.



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1.b. Performance : Final Report (30%)

NO.

INDICATOR

PERCENTAGE

SCORING

Excellent (90-85)

Good (80-75)

Fair (70-60)

Fail (<60)

1 Systematic and Well-Formed Writing

25%

Participant systematically follows report writing guidelines, no misspelling nor misstyping

Participant’s writing is systematically follows report guidelines, with a few of writing mistakes.

Participant’s writing has an inconsistency compared to the report guideline and/or many misspelling and misstyping are found.


2 Presentation Creativity

25%

Informative presentation using effective pictures, tables, charts.

Informative presentation, but using pictures/tables/charts ineffectively.

Unattractive presentation with pictures/tables/charts used ineffectively.


3 Problem Identification Skills

25%

Report shows a proper objective data to give reader a complete understanding of problems at workplace; information gathered from many references in organisation.

Report shows a proper objective data which give an understanding to readers about the problems at workplace, however this information is gotten from limited sources.

Report shows less objective data from limited references.


4 Mastering Concepts

25%

Report proves concepts mastery and management principle in giving solution to identified problem. Thus, this report makes sense in organisation context over all.

Report shows the concepts mastery and management principle on finding solution to identified problem, but lack in considering the organisation context over all.

Report shows less concepts mastery and management principle on giving solution to every identified problem, then lack in considering organisation context over all.



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REPORT AND ASSIGNMENT

1. Internship Report

There are three internship reports. There are : a. Daily Report

It contains daily activities. This report will be compiled in the end of internship period. Below is the daily report format :

Date Activity Target Achievement Score Problem Identification

Corrective Action

Mentor’s Comment

Sign

Score guide : [E] Excellent. [G] Good. [F] Fair. [P] Pass. [0] Fail.

b. Weekly Report Weekly report contains a summary of daily activities for one week in a narration. This summary consists of Activity, Achievement, Problem Identification, and Corrective Action sections. This report is compulsory to be sent to Management Department’s supervisor via email and carbon copy (cc)-ing Management Study Program email, every Monday by 1.00 PM at the latest with details as follows : Subject Name MAGANG2016 – SUPERVISOR CODE – NPM – WEEKLY REPORT – START DATE OF WEEKLY REPORT PERIOD E.g : MAGANG2016 – FER – 20011200024 – WEEKLY REPORT – 21 MARET 2016 File Name MAGANG2016_NPM_WR_ START DATE OF WEEKLY REPORT PERIOD E.g : MAGANG2016_20011200024_WR_21MARET2016.docx Important Note: A mistake in writing the Subject Name will affect your final mark.

c. Final Report

Final report process will be done independently by student with supervisor’s assistance. The consultation can be conducted through email or in person meeting. Final report progress is mandatory to be sent to supervisor and cc-ing Management Study Program email at least every two weeks, with details as follows : Subject Name MAGANG2016 – SUPERVISOR CODE – NPM – FINAL REPORT E. g. : MAGANG2016 – FER – 20011200024 – FINAL REPORT File Name MAGANG2016_NPM_FR E. g. : MAGANG2016_20011200024_FR.docx


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2. Other Assignment

On a certain week, there will be specific assignment required out of regular reports. The assignment should be sent through email to Management Study Program, with details as follows :

Subject Name MAGANG2016 – SUPERVISOR CODE – NPM – TUGAS – TUGAS CODE E. g. : MAGANG2016 – FER – 20011200024 – TUGAS – 001 File Name MAGANG2016_NPM_TUGAS_TUGAS CODE E. g. : MAGANG2016_20011200024_TUGAS_001.docx Please send all documents above or cc-ing Management Study Program email : [email protected]

Supervisor code is filled with different supervisor name code assigned for each student.

SUPERVISOR NAME CODE EMAIL

Felisca Oriana Surjoko, SE., MSM. FOS [email protected]

Fernando, SE., M.Kom. FER [email protected]

Muliadi Palesangi, SE., MBA. ADI [email protected]

Rizka Nugraha Pratikna, SE., MM. RZK [email protected]

Vera Intanie Dewi, SE., MM. VID [email protected]

Vita, ST., MM. VIT [email protected]


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WEEKLY REPORT FORMAT

MANAGEMENT INTERNSHIP WEEKLY REPORT

NAME NPM (UNPAR STUDENT ID)

INSTITUTION NAME BRANCH

DEPARTMENT/UNIT

[WEEKLY REPORT PERIOD]

ACTIVITY Please write your activities in details within the weekly report period. If there is any department/unit change, please describe what activities has been done in each units. ACHIEVEMENT Describe in details what achievement has been reached over the weekly report period. PROBLEM IDENTIFICATION Explain in details what are the problems faced over the weekly report period. CORRECTIVE ACTION Describe in details what are the actions taken to resolve the identified problems over the weekly report period. Please describe if there are any unsolved problems within the weekly report period. OTHER Please write in details any important things that should be reported during the weekly report period, including problem faced outside of host organisation (if any).


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FINAL REPORT FORMAT

The final report consists of 6 (six) main parts, as follows :

A. Preface

o Title Page

o Approval Sheet (only be added in hard cover)

o Executive Summary

A general summary about Management Internship activities have been done.

o Acknowledgements

o Table of Contents

o Figures and Tables (optional)

o Table of Appendices

B. Chapter I : Introduction

o Internship Background

o Educational Principles

o Learning Outcomes for Institution

C. Chapter II : Internship Activities

o Host Institution Profile

o Internship Period and Location

o Flowchart of Unit Placement Function

o Detailed Activities

D. Chapter III : Activities Assessment

o Placement Evaluation

Analysis results during internship, related to process, department, or unit.

o Inputs

E. Chapter IV : Conclusion and Recommendation

o Conclusion

o Recommendation

F. Appendices

o Internship Documentation

o Supported data

o Internship recommendation letter

o Internship attendance

o Daily report

o Weekly report

o Assignments


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COVER PAGE FORMAT

MANAGEMENT INTERNSHIP REPORT

[INSTITUTION NAME]

Internship period

Written by :

FULL NAME

NPM (UNPAR Student ID)

DEPARTMENT OF MANAGEMENT

FACULTY OF ECONOMICS

PARAHYANGAN CATHOLIC UNIVERSITY

INSTITUTION NAME

INSTITUTION BRANCH

DEPARTMENT/UNIT

ACADEMIC YEAR

INSTITUTION

LOGO


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APPROVAL SHEET FORMAT

APPROVAL SHEET

MANAGEMENT INTERNSHIP REPORT

MANAGEMENT STUDY PROGRAM FACULTY OF ECONOMICS

PARAHYANGAN CATHOLIC UNIVERSITY

[INSTITUTION NAME] Internship period

Written by :

FULL NAME NPM (UNPAR Student ID)

INTERNSHIP REPORT APPROVAL

BANDUNG, DATE OF FINAL PRESENTATION

Approved by

Academic Supervisor Workplace Mentor

FULL NAME WITH CREDENTIALS TITLE FULL NAME WITH CREDENTIALS TITLE

Acknowledged by

ACICIS Resident Director Head of Management Study Program

FULL NAME WITH CREDENTIALS TITLE FULL NAME WITH CREDENTIALS TITLE


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REPORT FORMATTING GUIDELINES

Section Description

Paper, Space, and Paragraph

A4 paper size, use 1.5 space without space before paragraph and space after paragraph. All paragraphs, but title has to use justified formatting.

Margins Left : 4 cm

Right : 3 cm

Top : 3 cm

Bottom : 3 cm

Page Number Page number is located at the bottom right of the page;

Page number in the beginning section uses format i, ii, iii, iv, cont.;

Page number from Chapter I to Chapter IV uses format 1, 2, 3, 4, cont., and has to start over from Page 1 every chapter changes.

Font Type and Size Font used throughout should be Century Gothic;

Content font size should be 11 pt;

Secondary titles are 12 pt bold;

Title page and chapter titles should be 14 pt bold.

Other All final reports should be written in English with correct grammar, spelling, and no punctuation errors found;

Before final reports to be presented, please have the report bounded in ring. After presentation and be revised based on inputs from final presentation, final report should be done in hard cover with yellow cover indicates Faculty of Economics and should be made in two copies (for Management Study Program and for host organisation).


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LIST OF PARTNERSHIP ORGANISATION

No. Organisation

Name Location/ Website

*Duties Short-Profile

1.

AKATIGA Bandung Scope : Social research

Bandung Based Jl. Tubagus Ismail No. 2, Bandung 40134 Website : www.akatiga.org

As a program officer and researcher that will be involved in :

Joining the field research from on-going projects;

Collect the data from related sources;

Analyzing and interpreting data from the current reports.

Presenting the research report.

AKATIGA is a non-profit organization, actively doing various research since 1991. AKATIGA devoted to become a leading research institution for marginal community in Indonesia, through research activities, advocacy, and sharing knowledges. Through various programs, AKATIGA helps marginals in expanding their access toward sources and policy making process, agriculture, development based on community, budgeting policy, and public services. Today, AKATIGA is one of research institutions in Indonesia who joins in a program called Knowledge Sector Initiative (KSI) initiated by AusAID, whose purpose is to encourage policy making based on research.

2.

Yayasan Sahabat Lingkungan Hidup (EcoCamp) Scope : Environment and Education

Bandung Based Jl. Pakar Barat (Dago) No.3 Bandung 40198 Website : www.ecolearningcamp.org

As an executive officer to create promotional materials;

As an event organizer (EO) to manage champagne activity;

Human resources officer, to build and maintain the partnership, involved in capacity training and give training afterwards.

In management unit to develop management system.

Eco Learning Camp (ELC) program is a non formal living values education through environment and nature, integrated with science and culture that can raise awareness and bring out willingness to be an active participant in caring and restoring the environment and nature. Sahabat Lingkungan Hidup's history begins in 2002 and was established to develop educational activities, conservation, research, community development, and a variety of other creativity-based activities.

http://www.akatiga.org/

mailto:[email protected]%20/

mailto:[email protected]%20/


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No. Organisation



3.

Center for Risk Management Studies (CRMS) Indonesia Scope : Research and capacity building

Bandung Based Jl. Batununggal Abadi II No. 72 Bandung 40267 Website : http://www2.crmsindonesia.org

Researcher involved in some projects;

Program officer;

Event organizer, in charge to handle events, get in contact with the main speakers, build a partnership.

Media promotioning, participate for company’s bulletin, collecting information, and involved in interviewing to editing process.

CRMS Indonesia (Center for Risk Management Studies) is a globally recognized organization that is leading the Risk Management professional capacity building in Indonesia. Established in 2010, CRMS Indonesia has collaborated with countless Indonesian organizations in training more than 5,000 Indonesian Risk professionals, providing them with an opportunity to sharpen their professional capabilities. CRMS emphasizes practical principles and processes by designing innovative programs that offer Risk professionals with the right Risk Management knowledge, skills and practices they need to add value to their organizations. CRMS programs are also effectively integrating and connecting conceptual Risk Management framework with case studies and simulations, ensuring a real-world applicability.

4.

BEDO (Business and Export Development Organization) Scope : Business

**Bali Based Rumah Sanur Creative Hub Jl. Danau Poso No 51A Semawang Sanur, South Denpasar, Bali 80228 Website: http://www.be-do.org/

As an officer to develop curriculum outline to UKM (small medium entreprises), gives training and assistance.

A not-for-profit Business Support Organization (BSO) dedicated to the support of Indonesian SMEs (social medium entreprises) in their national & international strategies. BEDO facilitates and organize SMEs capacity building programs supported by various national and international organizations such as DGNED, APINDO, CBI, PUM & ILO. It also helps SMEs to set up and implement Corporate Social Responsibility programs. Through its partnership with Ministry of Trade, Ministry of Industry, and Ministry of Cooperation and SME, this organisation provides information on government supported trade shows & trade missions.

http://www2.crmsindonesia.org/

http://www2.crmsindonesia.org/

http://www.be-do.org/


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No. Organisation



5.

Skytree Solutions Scope : Digital research

Bandung Based Dago Office Square, 2nd Level Jl. Ir. H. Juanda 48a Bandung, 40115 Indonesia Website: https://skytreesolutions.com/

As an officer who can develop program, build a software for digital marketing, do data entry, and other research activity.

Skytree Solutions is a young and dynamic company based in South East Asia, specifically in strategic business management and information technology. This organisation creates technology-based business solutions with a healthy dose of innovation and creativity. Its business solutions are specifically created to deliver significant business value with a combination of user-oriented technology.

6.

Astra International Scope : Business – Automotive

**Jakarta/Bandung Based Jl. Gaya Motor Raya No. 8 Sunter II - Jakarta Utara Jakarta 14330 Website: https://www.astra.co.id/

As a program officer, involves in some projects, elaborate the data, execute the program, and participate in evaluation process.

Human Resources Development (HRD), measure and evaluate staff performance and project progress.

Marketing : Conduct branding activity for new products or renew old products promotions.

Astra jointly-controlled entities spanning over six business segments, namely Automotive, Financial Services, Heavy Equipment and Mining, Agribusiness, Infrastructure, Logistics and Others, and Information Technology. Astra offers a wide range of excellent products and services as well as providing extensive non-business contributions through its corporate social responsibility programs in education, environment, small and medium enterprises (SME) development and health.

https://skytreesolutions.com/

https://skytreesolutions.com/

https://www.astra.co.id/


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No. Organisation



7.

PT Indomobil Sukses International Tbk Scope : Business - Automotive

**Jakarta/Bandung Based Wisma Indomobil 1 Jl. MT Haryono Kav. 8 Jakarta 13330 Indonesia Website : http://indomobil.com/

Marketing : Conduct branding activity for new products or renew old products promotions.

An Indonesia-based company primarily engaged in automotive industry. Its business activities include assembling and distributing automobiles, buses, trucks and heavy equipment as well as its components. The Company, through its subsidiaries, holds trademark licenses of several brands, such as Audi, Datsun, Foton, Great Wall, Hino, Infiniti, Kalmar, Mack Trucks, Manitou, Nissan, Renault, Renault Trucks, Saonon, SsangYong, SDLG, Sunward, Suzuki, Volkswagen, Volvo, Volvo Construction Equipment, Volvo Trucks and Zoomlion. It is also engaged in provisioning automotive maintenance and financing services as well as car rental. Its subsidiaries include PT Indomobil Multi Jasa Tbk, PT Multicentral Aryaguna, PT Indomobil Wahana Trada, PT Central Sole Agency, PT IMG Sejahtera Langgeng, PT National Assemblers, PT Unicor Prima Motor, PT Rodamas Makmur Motor, PT Indomatsumoto Press & Dies Industries.

Nb : *Duties may change and vary based on host institution needs. Some institutions have project-based duties. **Jakarta and Bali based placement is less possible to be undertaken on regular semester. Best period is over the short course (June-July), taken as a five-week ‘block’ professional placement.

http://indomobil.com/

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