productive knowledge work workshop
Post on 19-Oct-2014
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TRANSCRIPT
Productive Knowledge Work
Samuel Driessen
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Introduction
myself you
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How do you get things done?
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Or is this more like you?
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Discussion
Where do you stand? And why? Are you productive there? Example of (non-)productive behavior?
Where do you want to stand? And why? Experience with other productivity methods?
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Overview & Goal of Workshop
introduction to GTD demo GTD apply GTD share productivity tips & tricks
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Situation
Have you learned to be a knowledge worker (2.0)? “… works primarily with information or … develops and
uses knowledge in the workplace” (Drucker) Getting (the right) Things Done
Productivity = Effectiveness (Doing the Right Things)
Performance = Efficiency (Doing Things Right)
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Productivity methods
usually vague not practical not easy not work-private life integrated
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Basics
Get things out of your head… … put them in a trusted system … … so you have them when you need them.
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Step 1 - A bucket
Get everything out of your head books tasks ideas
Collect it in a bucket
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Step 2 - Process Bucket
Top down One at a time Don’t put it back First time: Do it in 1 day. Then: Do it daily
Is it actionable? Yes?
What is the next outcome? What is the successful outcome? Do (< 2min.) - Delegate - Defer
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Step 3 - Organize
No? Trash Archive (reference) Someday/Maybe
Yes! Defer! relate to project waiting for calendar task list
one list for work and private!
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Step 4 - Review
browse your trusted system Daily
calendar task list waiting for
Weekly bucket someday/maybe download mind
Every now and then higher altitudes
10.000 feet: current projects 20.000 feet: areas of responsibility 30.000 feet: 1-2 year goals 40.000 feet: 3-6 year goals 50.000 feet: life
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Step 5 - Do
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GTD flow
In-basket
What is it?
Is it actionable?
Do it Delegate it Defer it
Waiting Calendar Next actions
Projects
Projects plans
Trash
Someday/Maybe
Reference
No
Yes
Yes No<2min.?
multistep actions?
Stuff
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Also… 2.0
Think outside traditional tools Email is closed New tools are open, transparent, support network
effects, sharing, etc.
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Why focus on email?
The primary workplace of a knowledge worker! “Email as a habitat”
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Tickler system (43 folders)
a folder for every day of the month (31) a folder for every month (12)
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Assignment
Apply GTD steps to your work/life step by step, not all at once write plan on one paper
Which step do you find the biggest improvement? Which step is the hardest to implement?
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How I use it?
My Bucket Inbox zero
touch an email once 2 minute rule drag to calendar make task in Task list (print it) cc in pink internal feeds in Outlook Xobni in Outlook search Waiting for Turn off notification
Scan articles I want to keep to pdf (small paper archive) Use an external feedreader Google Reader
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Share Productivity Tips
Write down your own Or: Ask for one Present them to each other
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Feedback & Follow-up
Pass your action plan to a buddy & make appointment
GTD Océ community? Profiency training?
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Giveaways
Handout: the GTD workflow the GTD summary Folder Novay productive Outlook use
Internet: Business 2.0 article about GTD Wired article about productivity and GTD Video: How does David Allen work? Video: Inbox Zero at Google by Merlin Mann Video: GTD at Google by David Allen
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