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EuropeanaLocal- EuropeanaLocal- Europeana Knowledge Europeana Knowledge

Sharing Workshop Sharing Workshop

13/14 January 2009 13/14 January 2009

Rob Davies,Rob Davies,

Scientific Co-ordinator Scientific Co-ordinator

EuropeanaLocalEuropeanaLocal

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Basic facts Basic facts

Best Practice NetworkBest Practice Network Duration 36 months (2008-11)Duration 36 months (2008-11) Budget 4.3 million Euro (80% funded)Budget 4.3 million Euro (80% funded) 1031+ Person-months in total1031+ Person-months in total 32 Partners32 Partners 39 Deliverables39 Deliverables 200+ ‘collections’200+ ‘collections’

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EuropeanaLocal objectivesEuropeanaLocal objectives Provide local and regionally sourced content for Provide local and regionally sourced content for

integrated Europeana service integrated Europeana service demonstrate the value of local/regionally sourced contentdemonstrate the value of local/regionally sourced content large-scale pilot implementation: 27 countrieslarge-scale pilot implementation: 27 countries estimated 20 million items identified initially by partnersestimated 20 million items identified initially by partners

Implement Europeana specifications and toolsImplement Europeana specifications and tools OAI-PMH repositories OAI-PMH repositories ‘‘map’ existing metadata to Europeana Metadata Application map’ existing metadata to Europeana Metadata Application

Profile (ESE?)Profile (ESE?) local vocabularies ‘SKOSified’ local vocabularies ‘SKOSified’

Improve interoperability of digital content held by regional Improve interoperability of digital content held by regional and local museums, libraries and archives and local museums, libraries and archives

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Moving things on….Moving things on….

Support sensible levels of aggregation Support sensible levels of aggregation national cross-domain portals, digital libraries, cultural portals etc national cross-domain portals, digital libraries, cultural portals etc

Make content available to other service providers Make content available to other service providers TourismTourism EducationEducation Family historyFamily history Humanities researchHumanities research Publishing/media industriesPublishing/media industries … … other search engines and services on the webother search engines and services on the web

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Variable and changing starting Variable and changing starting pointspoints

Advanced practice among EuropeanaLocal partners in Advanced practice among EuropeanaLocal partners in implementing digital libraries, portals, OAI-PMH etc implementing digital libraries, portals, OAI-PMH etc France, Italy, Norway, Poland, Spain, UK France, Italy, Norway, Poland, Spain, UK

Limited progress elsewhereLimited progress elsewhere

Spectrum from somewhat centralised to very regional/local Spectrum from somewhat centralised to very regional/local Centralised initiatives seldom have full country coverageCentralised initiatives seldom have full country coverage

Europeana target for national portal aggregations is 14 Europeana target for national portal aggregations is 14 member states by 2012member states by 2012 Currently 6 or 7 underway?Currently 6 or 7 underway? Collection level or item level?Collection level or item level?

EuropeanaLocal: phased approach in the light of realityEuropeanaLocal: phased approach in the light of reality

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Some important local content Some important local content typestypes

Items and collections of high cultural value (‘treasures’) Items and collections of high cultural value (‘treasures’) held at local or regional levelheld at local or regional level

Specific local collections held by libraries, museums and Specific local collections held by libraries, museums and archives, local audio-visual archivesarchives, local audio-visual archives

Visual material high in the mixVisual material high in the mix Public domain ‘cultural’ records held by archives etc. Public domain ‘cultural’ records held by archives etc. Promote content contribution from local users/ Promote content contribution from local users/

communitiescommunities More digitisation needed for full representation of all More digitisation needed for full representation of all

localitieslocalities

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Europeana content holdersEuropeana content holders

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Regional content co-ordinators Regional content co-ordinators

1 Ministry of Culture (as aggregator of local content)1 Ministry of Culture (as aggregator of local content) 2 national libraries (“) 2 national libraries (“) 2 national museums (“)2 national museums (“) 3 national cultural agencies (“)3 national cultural agencies (“) 5 regional cultural authorities5 regional cultural authorities 7 public libraries 7 public libraries 1 local museum1 local museum 1 research foundation1 research foundation 1 regional digital library provider1 regional digital library provider 4 private sector/NGO4 private sector/NGO

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Partner tasksPartner tasks Establish Europeana-friendly infrastructureEstablish Europeana-friendly infrastructure

install OAI-PMH-compliant repositoriesinstall OAI-PMH-compliant repositories map and transform their metadatamap and transform their metadata make vocabularies availablemake vocabularies available

Work towards a sensible level of aggregation in their Work towards a sensible level of aggregation in their countrycountry Europeana standards complianceEuropeana standards compliance

Encourage more digitisation of local contentEncourage more digitisation of local content identify centres of competence on digitisationidentify centres of competence on digitisation priorities priorities

Work ‘cross domain’Work ‘cross domain’ archives, audio-visual archives, museumsarchives, audio-visual archives, museums

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Technical partnersTechnical partners Asplan Viak (Norway) and EEA (Slovakia)Asplan Viak (Norway) and EEA (Slovakia)

transfer knowledge from Europeana ‘central’ to technical transfer knowledge from Europeana ‘central’ to technical partnerspartners

involved with Europeana working groupsinvolved with Europeana working groups

Establish effective support to local regional partnersEstablish effective support to local regional partners Europe coverage split in twoEurope coverage split in two training workshops training workshops translated guidelines translated guidelines Individual partner implementation plans Individual partner implementation plans help desk and ‘flying doctor’help desk and ‘flying doctor’

Establish tools scenarioEstablish tools scenario automated metadata conversion tools etcautomated metadata conversion tools etc

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WorkpackagesWorkpackages

1 Project management and co-ordination 1 Project management and co-ordination

22 Metadata survey and content analysisMetadata survey and content analysis

33 Content harvesting and aggregationContent harvesting and aggregation

44 Implementation of Europeana standards and toolsImplementation of Europeana standards and tools

55 Dissemination and awareness raisingDissemination and awareness raising

66 Evaluation and progress monitoringEvaluation and progress monitoring

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The first six months (June to The first six months (June to November)November)

WP 1 Management, communications structures, briefing.WP 1 Management, communications structures, briefing. WP 2 Preparatory and survey workWP 2 Preparatory and survey work WP 3 and 4 Preparing for implementation, training, support WP 3 and 4 Preparing for implementation, training, support

Technical primerTechnical primer

WP 5 Website and other dissemination activities WP 5 Website and other dissemination activities harmonise with Europeana PR, dissemination, marketing harmonise with Europeana PR, dissemination, marketing raise visibility (international conferences, national events) raise visibility (international conferences, national events)

WP 6 Establishing Evaluation Working GroupWP 6 Establishing Evaluation Working Group planning around performance and impact measurementsplanning around performance and impact measurements

Discussions with other projects in the Europeana ‘family’ Discussions with other projects in the Europeana ‘family’ e.g.Athena e.g.Athena optimize complementary activities, sharing, minimising redundancyoptimize complementary activities, sharing, minimising redundancy who will be responsible for which types of content who will be responsible for which types of content

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Key objectives for Months 7-12 Key objectives for Months 7-12 (December to June)(December to June)

WP 2 Metadata survey and content analysisWP 2 Metadata survey and content analysis survey reports to be finalised and used as a basis for planning.survey reports to be finalised and used as a basis for planning. approach to ‘thematic content’ to be agreed with Europeana and approach to ‘thematic content’ to be agreed with Europeana and

taken into account in implementation planning.taken into account in implementation planning. plan and instigate work to establish metadata repositoriesplan and instigate work to establish metadata repositories

WP3 Content harvesting and aggregationWP3 Content harvesting and aggregation first implementation of central test environment for first implementation of central test environment for

EuropeanaLocal by EDLFEuropeanaLocal by EDLF initial test harvesting undertaken.initial test harvesting undertaken. guidance on repository software selection provided. guidance on repository software selection provided. ‘‘installer’ and other available tools identified and tested.installer’ and other available tools identified and tested.

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Months 7-12 continued Months 7-12 continued

WP4 Implementing Europeana standards and toolsWP4 Implementing Europeana standards and tools technical knowledge exchange between Europeana and technical knowledge exchange between Europeana and

EuropeanaLocal completed and updating procedures EuropeanaLocal completed and updating procedures establishedestablished

review of available tools completedreview of available tools completed technical guidance developed and expandedtechnical guidance developed and expanded online help desk activeonline help desk active first three regional training workshops completedfirst three regional training workshops completed implementation planning for first12 partners completedimplementation planning for first12 partners completed some repositories/aggregations available for test harvestingsome repositories/aggregations available for test harvesting

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..again..again

WP5 Dissemination and awareness raisingWP5 Dissemination and awareness raising redesign of website and dissemination plan in co-operation with redesign of website and dissemination plan in co-operation with

EuropeanaEuropeana growth of stakeholder databasegrowth of stakeholder database procedures for new content providers to join agreed with procedures for new content providers to join agreed with

Europeana and other ‘family’ projectsEuropeana and other ‘family’ projects

WP6 Evaluation and progress monitoringWP6 Evaluation and progress monitoring performance measurement schemas and data collection performance measurement schemas and data collection

instruments in placeinstruments in place e.g. how can repositories help measure e.g. how can repositories help measure

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This workshopThis workshop

EuropeanaLocal will establish simple, efficient and EuropeanaLocal will establish simple, efficient and sustainable processes through which local and regional sustainable processes through which local and regional cultural heritage institutions can easily make their content cultural heritage institutions can easily make their content available to Europeanaavailable to Europeana

W4: open, establish, maintain & sustain a two-way W4: open, establish, maintain & sustain a two-way synergetic communication channel and implement a synergetic communication channel and implement a workflow between EuropeanaLocal and Europeana with workflow between EuropeanaLocal and Europeana with mutual exchange of technical knowledge, best-practices, mutual exchange of technical knowledge, best-practices, tools, training and supporttools, training and support

These two days and the working relationships established These two days and the working relationships established are a key event in ensuring the future effectiveness of are a key event in ensuring the future effectiveness of EuropeanaLocal in supporting the goals of EuropeanaEuropeanaLocal in supporting the goals of Europeana

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www.europeanalocal.euwww.europeanalocal.eu

rob.davies@mdrpartners comrob.davies@mdrpartners com