Process Maker System Access Request Form

Rev: 1.0 2016

General Form Usage Use buttons on blue ribbon located top-right of form window to save the form for later or submit for processing

Use the click here link next to entered data to remove(clear data) and enter again

Use the + New link to add rows to form

Click on the Trashcan icon to remove rows from form

Use the + Show and – Hide to show or hide additional information listed on the form

Use the Clear link to remove Hidden info boxes from form

Use the link called Lync which will be located next to user information to open TCC’s Skype 4 Buisness for instant messaging of selected user

Using System Accesss Request Form 1.) Navigate to Tulsa Community College website and select the MyTCC link

2.) Sign in to MyTCC using your TCCNET credentials (example: User/T12345678)

3.) Once logged into MyTCC navigate to the Employee Tab

4.) Locate the Form Finder portlet under the Employee tab and select the ProcessMaker link

5.) Sign in to ProcessMaker using your TCCNET credentials

6.) Once logged in to ProcessMaker use the navigation bar on your left to select the New Case link

7.) Highlight System Access Request from the process pane and either select start case or double-click highlighted process

8.) Once the case has been opened select request type from drop down menu

9.) Type in the email address of the employee receiving requested access within the Employee Section and press either tab on your keyboard or using your mouse select the next available field on the form, confirm the queried information is correct, and change if necessary.

10.) Fill in the employees supervisor email address and again press tab or next available field to confirm data

11.) Select any file shares employee needs access to, add a new line for multiple shares

12.) Within the Banner Section contact information for the different Banner module owners are available. Please contact them if you have any access questions, like what student classes are required for your position.

13.) Select advisor role if you require access to run student audits and SSB student management.

14.) Select the required module and class from the drop down menu.

15.) Add a new line for any additional classes you need access to.

16.) When a class is added a blue bar appears below the request, select the show link to see which Banner objects the class gives you access to. Use the trashcan icon next to the corresponding row if you want to remove the class from your selection.

17.) If you need access to a finance org in order to manage funds and/or make purchases please populate the code field within the Account Orgs section and press tab or with your mouse select the next available box to confirm the org description.

18.) Within the Sciquest section please select the access levels needed. If you selected Shopper please fill in the email address of the user the cart will be assigned to for cart purchase (user who has Org purchase access).

19.) Select which document repositories you need access to within the Xtender section.

20.) In the Cognos section select the check box if you need access to run/write reports.

21.) The last section is called Request, please fill in any notes or additional request within the provided field.

Once everything has been populated within the form you can select the submit button located on the blue

bar, top right cornor of form window.

Once submitted your request has been completed successfully. The following instructions are the steps

required to check on the status of your submitted request.

1.) Using the navigation bar on the left of the Proccessmaker window select the Participated link.

2.) From the list of participated cases doubleclick on the case you want to open and check the status of.

3.) Once the case has been opened select Process Map from the Information drop down menu top left of case

window.

4.) Once the process map has been opened you can see any pending steps highlighted in red.