1. Publishing cycle 2. Know your audience 3. Choose the right journal 4. Tools to help you select a journal 5. Writing for your chosen journal 6. Preparing your manuscript 7. A word on etiquette 8. The peer review process 9. What to expect from the process 10. Top 10 reasons why journal articles are rejected 11. What to do if your paper is rejected 12. Published? Promote your paper! 13. Overview of Open Access Publishing 14. Help for prospective authors 15. Questions

Twitter: #authorworkshop

Founded in 1798 First journal was Philosophical

Magazine Publish over 2,200 journals

across all subject areas One of the world’s biggest

scholarly publishers Continually innovating,

launching new products and services

At the centre of everything we do is dissemination of research and overall excellence of service to our authors

1. Idea

2. Choose Journal

3. Read back

issues

4. Write first draft

5. Use critical friend

6. Refine further drafts

7. Check notes for

authors on journal website

8. Proof-read and submit

Tip 1:

A journal article is not a magazine article, a book manuscript or your PhD thesis (but you could write a Book Review…)!

Q. Do you:

a) Write an article for a specific journal? b) Find any journal for your article

A. Be in the minority:

30% of authors write for a specific journal, 70% write the

article and panic.

Tip 2: You are joining a conversation with other authors

Research the journals in your field:

Visit your university library Look at publishers and journal websites Talk to your colleagues Pick your type: Generalist, or niche? Read the Aims and Scope Check http://www.sherpa.ac.uk/romeo/ Ask the right questions and know the right answers:

• Editor? • Editorial Board? • Publisher? • Authors? • Readership?

• Online/Print? • Impact Factor? • Peer Review? • Submission process? • Open Access policy?

Citation metrics (rightly or wrongly) are widely used as measures of quality by: Librarians Tenure & promotion committees Grant awarding bodies Authors Publishers

In the simplest terms, they calculate the average number of citations over a specified time period.

Impact Factor/Sciences Citation Index SNIP/ Scopus Eigenfactor Score® Article Influence Score®

These are often perceived as just a social media tool

More powerful than this – ◦ Look at broader measures that can

relate back to research output

Useful as a filter: ◦ More than 1.7 million articles in

Scopus from 2012 ◦ Impossible to read everything! ◦ Provide a post-publication filter ◦ Helps us know what we need to read ◦ Speed – very current

Various services available

Tip 3:

Think like an Editor

“...I think authors need to be a little bit empathetic, they need to think ‘what is it like to be an editor of a journal? How many papers is the Editor receiving per day, per week? What is going to actually make

the journal pay attention to my paper?”

Monica Taylor, Former Editor of Journal of Moral Education

Definitely Do the following:

Look at accepted papers Quote from articles in the journal Fit the Aims & Scope Format your article to the journal’s standard

style Know where or who to submit to Check spelling and grammar Consider English ‘Polishing’ Ask a colleague to read it

Definitely Do NOT:

× Overlook the title

× Rush the abstract

× Ignore the submission guidelines

× Ignore the bibliography

× Leave acronyms unexplained

× Forget to clear any Copyright

× Miss out attachments (figures, tables, photos)

× Send the incorrect version of your paper

Tip 4:

The title and abstract are the most visible parts of your article.

"We would typically expect a strong title, a good title that really expressed what the article was

about and made it clear to the reader exactly what the topic was, and it's amazing how often writers

neglect to do that.”

Professor Mark Brundrett, Editor of Education 3-13

“A good abstract will tell you what the key issue that’s addressed is, it’ll give you an idea of the

methods that have been used and the conclusions that have been arrived at. So that abstract ought to

tell someone whether it’s worth them spending part of their life reading this paper. If the abstract doesn’t do that the chances are the paper will have

further weaknesses.”

Professor David Gillborn, Editor, Race, Ethnicity and Education

New website providing support to “polish” author manuscripts and help prepare them for publication

http://www.tandfeditingservices.com/en/

English Language Editing

Manuscript Formatting

Figure Preparation

Plagiarism: is it on the increase or are we just better at detecting it? It doesn’t matter, just don’t do it!

Be wary of self-plagiarism Don’t submit a manuscript to more than one

journal at a time Don’t send an incomplete paper just to get

feedback Always acknowledge your co-authors and/or

fellow researchers Always mention any source of funding for your

paper.

1. Editor receives manuscript

2. Reviewers

3. Accept Minor amendments Major amendments

Reject

4. Feedback to author

5. Amend 6. Publisher proof

stage

7. Article Published!

Single-blind review Also known as masked review, where the reviewer's name is hidden from the author.

Double-blind review Also known as double-masked review, where the reviewer's name is hidden from the author and the author's name is hidden from the reviewer.

Open review Where no identities are concealed.

Post-publication review Where comments can be made by readers and reviewers after the article has been published.

Desk Reject

Reject and Resubmit

Revise and resubmit ◦ with major revisions

◦ with minor revisions

Accept

The process should not take too long You should be kept informed of the progress of

your paper. Feedback that you receive from referees should

always be constructive, justified and polite. The process should be transparent. Referees should not keep copies of your paper or

use any part of it without prior permission. There should be a policy in place to deal with

conflicts of interest. Confidentiality and impartiality should be

guaranteed. The reviewing process should be open to audit.

1 Out of scope

2 Not a true academic article

3 Too long/too short

4 Disregard for writing conventions

5 Poor style, grammar, punctuation or English

6 No contribution to the subject

7 Not contextualised/parochial interest

8 Poor theoretical framework/lacks references

9 Poorly presented or proofread

10 Libellous, unethical, rude

Do nothing for a few days: calm down! It’s not usually worth getting into a discussion with

the Editor about the reviewers, it won’t alter the decision and could do you harm.

Use the reviewers’ comments, alter the paper and submit to another journal.

If you do submit elsewhere, take care to alter your paper to the new style of that journal. Editors can easily detect a paper that was submitted to a rival publication.

If asked to make heavy amendments and resubmit, you must decide if it is worthwhile. Remember, you may get rejected again! It may be better to go elsewhere.

Reading Lists

Departmental website or personal webpage

Social and Academic Networking: ◦ e.g. Twitter, Facebook, Linked-In, MyNetResearch,

Academici, CiteULike

Discussion Lists

Blogs

Library Recommendation

Free Sample Copy

Email signature

Send e-prints to your colleagues

Much confusion! Lots of terms are used to define Open Access, often

contradictory! Two main types - Gold and Green, but what do they mean? In essence, Open Access means: making content freely available online to read making content reusable by third parties with little or no

restrictions Gold Open Access publication of the final article (“Version of Record”) article is made freely available online (typically after payment

of an Article Publishing Charge (APC)). Green Open Access *Usually* refers to archiving or deposit of an earlier version

of your article in a repository

T&F offer the following Open Access licence options:

Creative Commons Attribution (CC BY):

◦ others may distribute, remix, tweak, and build upon your work, even commercially, as long as they credit you for the original creation.

Creative Commons Attribution-NonCommercial (CC BY-NC):

◦ others may remix, tweak, and build upon your work non-commercially, and although their new works must also acknowledge you and be non-commercial, they don’t have to license their derivative works on the same terms. This license is offered to authors publishing in a Taylor & Francis Open or Routledge Open journal.

A T&F OA License to Publish, similar to the Attribution-NonCommercial-NoDerivs (CC BY-NC-ND) license.

◦ Under this license others may download your works and share them with others as long as they credit you, but they can’t change them in any way or use them commercially. The License also allows for text- and data-mining of your works. This license is offered to authors publishing on an open-access basis in an Open Select journal.

Full Open Access – Gold OA option: ◦ APC charges vary

Hybrid Open Access: ◦ Gold OA option: APC is (typically) US$2,950 /

€2,150 / £1,788 Note the Journal of Modern Optics $700 APC pilot

◦ Green OA option: Accepted MS can be posted on your personal or

departmental website on publication of final article (Version of Record). 12-18 month embargo before final article can be placed in repository: 12 months (Science/Technology/Behavioural Science) 18 months (Social Science/Arts/Humanities)

Regional waiver programme Author choice emphasised, as well as

funder compliance facilitated

Taylor & Francis Author Services website provides a wealth of information for authors:

http://journalauthors.tandf.co.uk/ Has sections on: ◦ Preparation ◦ Submission ◦ Review ◦ Production ◦ Copyright ◦ Publication ◦ Post-Publication

http://journalauthors.tandf.co.uk/

Featuring audio interviews with academic editors providing advice on how to get published and how to write a research paper.

Comprehensive guidance is available on: writing an article, editing or language polishing, translating,

checking references, artwork, providing supplementary data, how to choose a journal;

systems and interfaces (ScholarOne Manuscripts, Rightslink etc.); the review process and what to expect; the production process and checking proofs; post-publication, errata, reprints, optimising citations; article versions and institutional repositories: what authors can

and can’t do with their articles.