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Previous Version V2.30.11.16

Current Version V3.30.12.17

Previous Version Date 30th November 2016

Date Changed 30th December 2017

Chairman’s Signature

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Woongarrah Wildcats Football Club. (ABN: 53 914 101 021) Revision: 1

W:\Admin\Club Policies & Code of Conducts\Policy Content Page.docx Date: 20/11/16

WOONGARRAH WILDCATS FOOTBALL CLUB

Policy Content Page

CONTENTS 1. Policy – Player Registration Information………………………………………………….. 3

2. Policy – Cadet Referee ………………………………………………………………… 11

3. Policy – Coaches Code of Conduct ………………………………………………….. 12

4. Policy – Coaching & Training …………………………………………………………. 13

5. Policy – Code of Conduct ……………………………………………………………… 15

6. Policy – Communication & Social Media ……………………………………………. 16

7. Policy – Confidentiality Agreement ………………………………………………….. 17

8. Policy – FFA Concussion Guidelines……………………………………………..….. 19

9. Policy – FFA National Member Protection ………………………………………….. 22

10. Policy – FNSW Canteen & BBQ ……………………………………………………… 70

11. Policy – FNSW Hot Weather …………………………………………………………. 71

12. Policy – FNSW Lightning Safety ……………………………………………………… 72

13. Policy – FNSW Pregnancy ……………………………………………………………. 75

14. Policy – FNSW Sun Safety ……………………………………………………………. 77

15. Policy – Grading Process & Procedure ……………………………………………… 78

16. Policy – Parent Code of Conduct …………………………………………………….. 80

17. Policy – Registration Refund Fee …………………………………………………….. 81

18. Policy – Senior Referee Payment ……………………………………………………. 82

19. Policy – Uniform & Logo ……………………………………………………………….. 83

20. Policy – Working With Children ……………………………………………………….. 84

21. Policy – Image of Children (Gov) .…………………………………………………….. 85

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W:\Admin\Club Policies & Code of Conducts\Policy - 2018 Player Registration.docx Date: 6/01/2018


2018 Player Registration Policy

COMP

2018 PLAYER REGISTRATION INFORMATION

Woongarrah “Wildcats” Football Club look forward to welcoming you back for the 2018 football season, commencing in April.

ROLES OF EACH MEMBER BODY

Below is a quick guide to the services that each level of the Football Family is responsible for:

Football Federation Australia (FFA): o Provide MyFootballClub registration system o All coaching resources from technical department o Referee education material

Football New South Wales (FNSW): o FNSW Capitation (Accident Support scheme) o Champion of Champions Tournament o Disability programs

Central Coast Football: o Administration of all local football on the Central Coast o Competition, Gala Days, Club Days at Pluim Park along with registration campaign. o Draws, Results, Grading and Judiciary o Finals series, trophies & presentations o Referee appointments, training and education o Liaise with council for sportsground usage and upgrades to facilities o Maintenance and access to Pluim Park o Competition Management (Systems, Website, Applications etc.) o Invests additional funds in programs (Drainage works, Defibrillators, Club Resources)

Local Clubs: o Provide Playing strips, training gear and internal communication o Organise team rosters and grading days o Appoint coaches and managers o First point of call for players and parents o Set up fields (nets, corner posts, line marking etc.) o Canteen and Match day Operations o Presentation days and club culture

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ABOUT OUR 2018 FEES

Running the 11th largest club on the Central Coast is an inordinate undertaking. The Managing Committee continue to work tirelessly throughout the off-season to find ways to reduce the costs of player registration. Unlike many other sporting codes, participation in football in NSW receives NO subsidisation of any description – from the state or national bodies. Clubs must ensure that the running costs are covered through registration fees, sponsorship, canteen revenue and fund-raising. Woongarrah FC has a dedicated hard-working voluntary committee who put in many hours each week to keep your club operating well. Here are some of the areas that we need to spend money in order to keep the club operating smoothly:

Ground Hire o Council Fees for Hamlyn Terrace Sporting Complex / Flood Lights

Training and Playing o Grading Venues o Trial Game Venues

CCF registration fees & team nomination fees, which includes insurance for every registered player

Referee Fees – (Excluding Seniors)

Cadet Referee Fees

Ground Maintenance / Line-Marking

Ground Equipment

Training Equipment

Goals, nets, flags, poles, cones, bibs

Footballs o Match Balls o Training Balls (the club purchases approximately 500 new footballs each year, and

yes, we do reuse those from the prior year that are not worn out)

Uniforms

Apparel Samples

Trophies & Presentations – (Excluding Seniors)

Coach & Manager Gifts

Canteen & BBQ Helpers

Accounting Fees & Bank Fees

Stationery Supplies

Printer Rental & Printing Costs

Phone & Internet

Website & Club App

Venue Hire

Advertising & Signage

Senior Meet & Greet

Season Launch

Postage

And the list goes on

Additionally, Central Coast Football have advised that their portion of registration fees (player registration & team nomination) has increased for the 2018 season by approx. 2.5%.

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KIDS ACTIVE GOVERNMENT REBATE

NSW Government initiative to contribute to the cost of Children’s sport and active recreation. Program objectives:

1. Increase participation of school-enrolled children in sport and active recreation 2. Support the delivery of the Premier’s Priority to reduce childhood overweight and obesity by

increasing physical activity levels in children ages 4.5 to 18 years living in NSW 3. Help change the physical activity behaviours of children and young people in NSW

Links to how to claim and information on the program: About Program: https://goo.gl/mvnWVo How to Claim: https://goo.gl/NFfPrg Active Kids Program (Recipients Guide): https://goo.gl/xWbAxZ RMS Website: https://goo.gl/Jm2oUA How to apply for and redeem vouchers. There are four simple steps: 1. Visit https://sport.nsw.gov.au/sectordevelopment/activekids Read the Guidelines and Fact Sheets to learn about the program. 2. Visit service.nsw.gov.au and create or login to your https://www.service.nsw.gov.au Account. 3. Complete an Active Kids application through your https://www.service.nsw.gov.au Account. You will receive a voucher with a unique ID number for each child you register (available to download, print and email). 4. Redeem your voucher: log onto www.myfootballclub.com.au The NSW Government $100 Active Kids Rebate will be available for eligible activities from 31 January 2018 for children aged 4.5 years – 18 years.

https://goo.gl/mvnWVo

https://goo.gl/NFfPrg

https://goo.gl/xWbAxZ

https://goo.gl/Jm2oUA

https://sport.nsw.gov.au/sectordevelopment/activekids

https://www.service.nsw.gov.au/

https://www.service.nsw.gov.au/

http://www.myfootballclub.com.au/

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NON-COMP 5-11’S FEE INCLUSIONS

To make life easy for all concerned, Woongarrah FC will be continuing our ‘All-Inclusive Fee’ – nothing more to pay. Team Managers will NOT collect and pay the ‘Team Fees’ on a weekly basis and everyone can turn up to play football without any worries on game day. The 2018 Non-Comp Registration Fees for all players will include:

CCF Fee (includes FFA NRF + Football NSW Levy + CCF Levy + Ground Hire Fees)

CCF Team Nomination Fee (required to nominate the team into the competition)

WWFC Fee – covers: o All Cadet Referee Fees o All Ground Hire Fees o Ground Equipment o Training Equipment o Game Day Equipment o Trophy o Presentation o 1 x pair of playing socks (Newly Registered under 5’s & under 6’s only) o 1 x pair of playing shorts (Newly Registered under 5’s & under 6’s only) o Woongarrah FC running costs o A ‘Fund-Raising Levy’ (FRL) - to ensure fairness within the club, due to lack of

support NO MORE SELLING CHOCOLATES, RAFFLE TICKETS, ETC Over the years, we have tried many great ideas for fund-raising and all have failed to reach the expected mark accounted for in the budget, only putting additional pressure on the committee to make ends meet.

o ‘Paid Role Levy’ (PRL) The lack of volunteers is always an ongoing concern, and it has been especially obvious that a change is required. For 2018, the committee have decided to continue with a ‘Paid Position Levy’ to assist with payment of some essential paid roles in the club. These roles are NOT committee roles.

JUNIOR 12-18’S FEE INCLUSIONS

To make life easy for all concerned, Woongarrah FC will be continuing our ‘All-Inclusive Fee’ – nothing more to pay. Team Managers will NOT collect and pay the ‘Team Fees’ on a weekly basis and everyone can turn up to play football without any worries on game day. The 2018 Junior Registration Fees for all players will include:

CCF Fee (includes FFA NRF + Football NSW Levy + CCF Levy + Ground Fees)


WWFC Fee – covers: o All Referee Fees o All Ground Hire Fees o Ground Equipment o Training Equipment o Game Day Equipment o Trophy o Presentation o 1 x pair of playing socks o Woongarrah FC running costs o A ‘Fund-Raising Levy’ (FRL) - to ensure fairness within the club, due to lack of


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SENIOR FEE INCLUSIONS / EXCLUSIONS

The 2018 Senior Registration Fees for all players will include:

CCF Fee (includes FFA NRF + Football NSW Levy + CCF Levy + Ground Fees)


WWFC Fee – covers: o All Ground Hire Fees o Ground Equipment o Training Equipment o Game Day Equipment o Woongarrah FC running costs o A ‘Fund-Raising Levy’ (FRL) - to ensure fairness within the club, due to lack of



o The 2018 Senior Registration Fees for all players will NOT include:

Referee Fees o The team manager will receive monthly invoices on officials appointed for that month,

this invoice will need to be paid as outlined in this document and as per our document “Policy – Referee Payment”

End of Season Participation Award o Will be only purchased if attending senior presentation as outlined below in ‘End of

Season Presentation

End of Season Presentation o 2018 will see presentation excluded from senior registration fees, WWFC will at the

end of the season release presentation dates and the fee amount applicable to attend which will include participation award.

Socks

Shorts

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CCF BREAKDOWN EXPENDITURE

Central Coast Football is aiming to provide transparency to our members regarding how the registration fees we collect are utilised. The player registration fee numbers put forward in this document are based on averages across the entire Central Coast, however each club is different in their method of collecting registrations from players. All expenditure figures are an accurate reflection of the amounts payable by CCF and are excluding GST. Based on 2017 approx. player registration numbers of 9232 Junior Players and 4589 senior players, the payment from 24 members clubs to CCF is $2.15 million p.a. The below breakdown shows CCF’s expenditure for each year:

Affiliation fees of $640,000 are further broken down as follows:

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FEE STRUCTURE:

Registration Fees for the 2018 season are as follows: SENIORS – All Ages, M35’s, M45’s (Excludes Men & Women’s Squad Players) For 2017 as an all-inclusive fee it will cost $340.00 (Foundation Members $330.00) For 2018 fee will be $350.00 (Active Foundation Members $340.00) STUDENTS – 19 Years + (Full Time Student) For 2017 as an all-inclusive fee it will cost $325.00 (Foundation Members $310.00) For 2018 fee will be $335.00 (Active Foundation Members $325.00) JUNIORS – Under 12’s to 18’s – Mixed & Girls For 2017 as an all-inclusive fee will cost $295.00 (Foundation Members $290.00) For 2018 fee will be $305.00 (Active Foundation Members $295.00) MINIROOS – Under 5’s to 11’s For 2017 as an all-inclusive fee it will cost $254.00 (Foundation Members $249.00) For 2018 fee will be $265.00 (Active Foundation Members $255.00) PLAYER REGISTRATIONS INCLUDES PLAYING SHORTS FOR ALL NEWLY REGISTERED UNDER 5’s & UNDER 6’s ONLY As an hourly rate or weekly rate, your fees for 2018 look like this: Seniors: $4.29/hr or $15.00/week of football activities Juniors: $4.47/hr or $13.41/week of football activities MiniRoos: $5.77/hr or $11.55/week of football activities We took a look at some other sports: Soccer 5’s - $13.57/hr (play at own risk) Dancing - $12.50/hr + costumes Swimming - $15.50/hr Tennis - $15.00/hr

‘MyFootballClub’ registrations will open on 7th January 2018 for all seniors, and 31st January

2018 for all juniors aged 5 to 18 years old, the delay of opening registration is due to the

“Active Kids Program” implemented by the NSW Government for all kids to receive a $100.00

rebate off kid’s registration.

All registered players & parents will be required to attend one (1) of our scheduled registration

days.

All NEW players will be required to show identification by way of a Birth Certificate, Student

Card, Drivers Licence or Passport.

Links:

How to Register online: https://goo.gl/2NQa5P

https://goo.gl/2NQa5P

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AGE DESIGNATION

The age groups and years of birth for the 2018 season are as follows: AGE GROUP YEAR OF BIRTH MiniRoos – Non-Comp: Under 5’s 2013 Under 6’s 2012 Under 7’s 2011 Under 8’s 2010 Under 9’s 2009 Under 10’s 2008 Under 11’s 2007 Junior Comp – Mixed & Girls: Under 12’s 2006 Under 13’s 2005 Under 14’s 2004 Under 15’s 2003 Under 16’s 2002 Under 18’s 2001 / 2000 Seniors 1999+

Please Note:

From Friday 2nd March 2018 we will only take player registrations if players are needed to fill teams. Some age groups fill fast and others not so fast. Only fully registered players that have been accepted and made active by the Treasurer will be permitted to participate in our ‘Grading Process’, ‘Team Allocations’, ‘Training’, ‘Trial Games’ and scheduled matches according to the 2018 draw. To avoid disappointment, please register and pay early.

REFUND OF REGISTRATION FEE POLICY

Once registration monies have been received:

A player withdraws for any reason that the committee determines to be fair and reasonable, and an

“Application for Refund” form is submitted prior to the Friday 2nd March 2018 @ 5pm then the

following deductions will be made before any monies are refunded:

a) Cost of items supplied at registration, e.g. socks, shorts, ball, etc.

b) Administration Fee of $50.00

c) The “Active Kids” portion ($100.00) is not refundable or transferable to any other sport or club

Refunds will NOT be considered after Friday 2nd March 2018 @ 5pm

Refunds for ‘change of mind’ or injury sustained outside of the game, will also not be considered.

An “Application for Refund” form is to be completed and submitted online no later than the Friday 2nd

March 2018 @ 5pm to be tabled at the next Executive Meeting.

Once a decision has been made, the player / parent will be notified within five (5) days of said

meeting. No further discussion will be entered into.

Refunds are given as per policy.

Refund Form Link: https://goo.gl/upT7Ds

https://goo.gl/upT7Ds

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SENIOR TEAM REFEREE PAYMENT POLICY

Senior Team referee payments will be invoiced to the team manager or a nominated person on the

first Monday of each month.

The invoice fee is determined by the fee received from CCF for officials that have officiated the team’s

game within the given month played.

The manager or nominated person has 7 days to make payment in full in to Woongarrah Wildcats

Football Club bank account.

If invoice is not paid as above the following action will take place:

a) A further 5% will be added to the invoice and a new invoice resent on day 8.

b) If payment is not received by day 14, a further 5% will be added to the day 8 invoice and

resent out on day 15, further more Woongarrah Wildcats Football Club will notify CCF’s

competition department that the team’s next game will be forfeited due to non-payment of

referees.

c) Every 7th day that the invoice is outstanding a further 5% will be added.

d) Woongarrah Wildcats Football Club, will forfeit the team’s game each and every week until

the fee is paid in full.

e) If invoice is not paid after 30 days Woongarrah Football Club will notify CCF and have the

team removed from the competition, players will not have any recourse for refunds under any

circumstances.

f) Woongarrah Football Club, will make all players, registered in that given team, un-financial

with CCF. Woongarrah Football Club will also request that all un-financial players’ names be

forwarded to Football NSW our governing Body, and request NO further registration be

permitted for any player until fee is paid in full including any interest owing.

Under no circumstance will part payments be accepted otherwise clause a) to f) will be adhered to.

Woongarrah Wildcats Football Club will not accept payments from individual players, 1 x full payment

will be accepted only.

TEAM ALLOCATION

At Woongarrah FC, we do our best to accommodate all registered players, however as team numbers are limited and some teams are competitive your child may miss out on a place even when fully registered, we appreciate your patience and understanding on this difficult task. If a player can't be placed in a team, a full refund will be issued, upon return of any unused items.

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W:\Admin\Club Policies & Code of Conducts\Policy - Coaches Code of Conduct.docx Date:

20/11/2015


Policy – Coaches Code of Conduct

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WWFC COACHES CODE OF CONDUCT &

BEHAVIOUR

“For the good of the game” A coach’s primary responsibility is to make sure that his/her players have fun, develop as footballers and to instil in them a passion for the game. The performance of coaches is not measured in wins and losses, but rather in what players learn in terms of technique, sportsmanship and fair play. Coaches have the responsibility to control their players at all times during a match. Coaches must lead and teach by example; players will be a reflection upon their coach. WWFC Coaches will: • Use positive reinforcement when dealing with players • Never use foul or abusive language and never abuse a player mentally, verbally or physically • Have respect for the authority of referees, our opponents on match days as well as the

committee and officials of their club • Teach the kids the rules of the game, fair play and proper playing & training behaviour • Develop their technique and their decision-making ability In addition: • Coaches will not allow a player to take part in a training session or a match if he/she is injured or

has been injured for a period of time where the player requires an amount of time to recover and where the player needs to be excused from training or match days. It is a requirement from this Club that a player is cleared by a doctor to resume training or playing, especially if the player has been hospitalised.

• I will never try to move or encourage anyone to move any player who is injured, if a player cannot move on his own accord, an ambulance should be called immediately.

• I will always be enthusiastic • I will try my best do make the game enjoyable for everyone who takes part – players, opponents,

parents/carers and spectators

I, _____________________________ (Full Name) of ________ (Team) agree to follow this Code of

Conduct for the good of the game.

____________________________ (Signature)

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W:\Admin\Club Policies & Code of Conducts\Policy - Coaching & Training.docx Date: 27/02/2018


Policy – Coaching & Training

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WWFC COACHING & TRAINING POLICY

The coaches of Woongarrah Wildcats Football Club understand that children participate in the game of football to have FUN. If children don’t have FUN playing football, they will soon pack it in. We never forget that the game of football is just that – a game. It’s not about how many wins and losses are accumulated. And, it is surely not about how many trophies are collected. It’s not about how many goals we score or concede. It’s all about enjoying the game and, at the same time, learning and developing football and life skills. Proper football development requires that children play age appropriate activities so they are able to experience, comprehend and execute the game as it relates to where they are at their own stage of physical and mental development. It is about playing in different positions so the player learns ALL the skills necessary to develop in the game. It’s about ALL players receiving equal playing time, so the players are ALL given an equal opportunity to learn, e.g. it is NOT acceptable that ANY player receives a half a game on the side-line, unless they are injured, unwell or totally uninterested. It’s about learning the techniques of the game through a variety of fun games where players have as much contact with the ball as possible and learn at their own rate. Coaches are appointed by the Football Committee of the Woongarrah Wildcats Football Club and will report to their respective “Football Manager” should they need assistance or guidance, however will remain answerable to the WWFC Executive Committee. Coaches are expected to hold a minimum requirement of at least their “Grass-Root Coaching Certificate, however it is preferred that, coaches who are appointed to coach a team from Under 10’s upwards, hold a “Junior Coaching Licence” or greater. (See Policy – Coaching Education) Coaches MUST hold a current working with children check, with a current WWC certificate, http://www.kidsguardian.nsw.gov.au/working-with-children/working-with-children-check/apply/apply Coaches MUST hold a current play be the rules certificate. http://www.playbytherules.net.au/interactive-scenarios/free-online-training Coaches must always adhere to the rules & regulations set down by Central Coast Football (CCF) and MUST attend ALL coaching updates whenever possible. Coaches must ask players for a “Doctor’s Clearance” to train or play if a player has sustained a serious injury before they are permitted to take part in any training or playing. If the injury has happened at training or on game day, ensure an online “Injury Report” is submitted. Injury Form Link: https://goo.gl/QGbrkk ALL coaches are encouraged to become a Financial Member of the club, if they aren’t already, and attend ALL General Meetings so to express their opinions & show an interest in the direction of the Club. Coaches should represent the Club at all times and keep in mind that they are on public display while performing their role.

http://www.kidsguardian.nsw.gov.au/working-with-children/working-with-children-check/apply/apply

http://www.playbytherules.net.au/interactive-scenarios/free-online-training

https://goo.gl/QGbrkk

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All coaches should: Have a great self-esteem Be a good leader and lead by example Have energy, vibrancy and passion Show poise under pressure Believe in themselves Represent principles of honesty, commitment and discipline Accept that winning at the expense of enjoyment is NOT acceptable Earn respect for themselves Display a knowledge of the game and how it is played at such age Create a fun & safe environment of learning and development for the kids that keeps

them interested and coming back for more Display a level of patience – being slow to criticise & quick to praise Allow players to develop at their own rate Communicate with the players, providing clear instructions Never try to move or encourage anyone to move any player who is injured, if a player

cannot move on his own accord, an ambulance should be called immediately. Be a good listener, encourage players to speak with confidence Attend ALL “Coach & Managers Meetings” Attend all FREE Coaching Updates put on by the club from time to time Hold sufficient training sessions each week to maximise the development of their

players and their enjoyment of the game Conduct training and fitness based on the programs initiated & developed by the

“Junior Development & Coaching Director” In conjunction with the Team Manager, liaise with the parents and players,

communicate decisions effectively and aim to ensure that all players and their parents appreciate their time with the Woongarrah Wildcats Football Club.

Be available and prepare thoroughly for Match Days Accept responsibility & accountability for the coaching & playing equipment Be contactable via a mobile phone number and current email address Enjoy themselves

This policy is written and effective for ALL junior coaching and training at Woongarrah Wildcats Football Club. If coaches, managers or any person disagree with any aspect of this policy then this matter should be raised, in writing, addressed to the Secretary of this Club where the matter will be heard by the Executives so that the matter can be determined in a fair and reasonable manner.

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W:\Admin\Club Policies & Code of Conducts\Policy - Code of Conduct.docx Date:

20/11/2015


Policy - Code of Conduct

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WWFC CODE OF CONDUCT & BEHAVIOUR

Any Player / Spectator / Coach / Parent / Guardian or Official present at a match or otherwise involved in any activity staged or sanctioned by CCF or its member clubs must at all times:

Conduct yourself in a manner that enhances the reputation and goodwill of this club, the committee members, volunteers, and football on the Central Coast.

Threats and abuse of any kind will not be accepted or tolerated.

Respect the decisions of match officials & teach children to do the same.

Respect the rights, dignity and worth of every person regardless of their gender, ability, race, colour, religion, language, politics, national, or ethnic origin.

Not engage in discrimination, harassment, or abuse in any form, including the use of obscene or offensive language or gestures, the incitement of hatred or violence or partaking in indecent or racist chanting.

Not use violence in any form, whether it is against other spectators, Team Officials (including coaches) Match Officials, Committee, Volunteers or Players.

Never ridicule or unduly scold a child for making a mistake - positive comments are motivational, negative comments are harmful.

Any Person who does not comply with this Code of Behaviour or who otherwise causes a disturbance may be evicted from a venue and/or banned from attending future events and/or matches. Should anyone have any concerns about the above, or believe someone is in breach of the Code of Behaviour, please bring this to the attention of our Official Table, a Committee Member or the Vested Ground Official. Woongarrah FC will not hesitate to commence their ‘Disciplinary Process’ with offenders or participants which may result in suspension or expulsion from the club and may also affect your child’s current and future registration with the club.

PLEASE BE KIND AND SUPPORTIVE AT ALL TIMES.

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Earn respect for themselves Display a knowledge of the game and how it is played at such age Create a fun & safe environment of learning and development for the kids that keeps them

interested and coming back for more Display a level of patience – being slow to criticise & quick to praise Allow players to develop at their own rate Communicate with the players, providing clear instructions Never try to move or encourage anyone to move any player who is injured, if a player cannot

move on his own accord, an ambulance should be called immediately. Be a good listener, encourage players to speak with confidence Attend ALL “Coach & Managers Meetings” Attend all FREE Coaching Updates put on by the club from time to time Hold sufficient training sessions each week to maximise the development of their players and

their enjoyment of the game Conduct training and fitness based on the programs initiated & developed by the “Junior

Development & Coaching Director” In conjunction with the Team Manager, liaise with the parents and players, communicate

decisions effectively and aim to ensure that all players and their parents appreciate their time with the Woongarrah Wildcats Football Club.

Be available and prepare thoroughly for Match Days Accept responsibility & accountability for the coaching & playing equipment Be contactable via a mobile phone number and current email address Enjoy themselves

This policy is written and effective for ALL junior coaching and training at Woongarrah Wildcats Football Club. If coaches, managers or any person disagree with any aspect of this policy then this matter should be raised, in writing, addressed to the Secretary of this Club where the matter will be heard by the Executives so that the matter can be determined in a fair and reasonable manner.

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W:\Admin\Club Policies & Code of Conducts\Website Policies\Policy - Communication & Social

Media Policy.docx

Date:

20/11/2015


Policy – Communication & Social Media

COMP

WWFC COMMUNICATION & SOCIAL MEDIA

POLICY

About Social Media Every minute of the day hundreds of thousands of pieces of content are posted to Facebook, tens of thousands of tweets are exchanged on Twitter; thousands of photos are shared on Instagram, and countless hours of YouTube videos are uploaded. You'd better believe it - social media is here to stay. Woongarrah FC has taken the leap into this online world and why wouldn't it; social media and social networking sites such as Facebook, YouTube, Twitter, LinkedIn, Flickr and online forums and blogs are accessible, instantaneous, cost-effective and user-friendly. They offer a fantastic opportunity to communicate more effectively with members and supporters. Social media when used most effectively is a conversation between users and is therefore open to comments both good and bad. Unfortunately, our sport is now dealing with an ever increasing number of incidents where online discussions and posting of online content have caused distress to individuals or groups of members in this club. There have been examples in the media of a team using a club's Facebook page to attack a coach or another player. This is not acceptable. This policy promotes guidelines for responsible social media use and outlines our process for dealing with offensive or discriminatory comments. Our commitment Electronic communication is essential for sharing club news and information with our members. Our communication will be timely, appropriate and related to club, the game or sponsors business. What we will do We use a range of electronic tools to communicate with our members. Our communication will protect members’ privacy, maintain clear boundaries and ensure that bullying and harassment does not occur. A webmaster will be appointed to provide accountability and control over material published on our club’s website and any related discussion groups or social media websites, such as Facebook, YouTube or Twitter. Website Our website will include current information on competitions, social events, committees, policies, constitution and club rules. No offensive content or photos will be published. Photos of children will not be published if the club has been notified not to do so. We will seek feedback from members to improve the information available on the site. SMS and Email Committee members, coaches and team managers may use SMS and email to provide information about competition, training, club-sanctioned social events and other club business, however: SMS messages should be about club/team matters Email communication will be used when more information is required Communication involving children under the age of 18 will be directed through their parents.

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W:\Admin\Club Policies & Code of Conducts\Website Policies\Policy - Communication & Social

Media Policy.docx

Date:

20/11/2015


Policy – Communication & Social Media

COMP

Social media websites We treat all social media postings, blogs, status updates and tweets as public ‘comment’. Postings (written, photos or videos) will be family-friendly and feature positive club news and events. No personal information about our members will be disclosed. No statements will be made that are misleading, false or likely to injure a person’s reputation. No statements will be made that might bring our club into disrepute. Abusive, discriminatory, intimidating or offensive statements will not be tolerated. Offending posts will be removed and those responsible will be blocked from the site and will be dealt with through our ‘Disciplinary Process’ that may lead to suspension or expulsion from the club. What we ask you to do We expect our members to conduct themselves appropriately when using electronic communication to share information with other members or posting material on public websites connected to the club. Electronic communication: Should be restricted to club matters Must not offend, intimidate, humiliate or bully another person Must not be misleading, false or injure the reputation of another person Should respect and maintain the privacy of members Must not bring the club or its members into disrepute. Coaches and others who work with children and young people must direct electronic communication through the child’s parents. Non-compliance Members will face disciplinary action for sending inappropriate electronic communication or posting online content or comments that harass, offend, intimidate or humiliate another member, as outlined in our ‘Code of Conduct’. Under certain circumstances, cyber bullying (e.g. bullying that is carried out through an internet service such as email, a chat room, discussion group, instant messaging or website) is a criminal offence that can be reported to the police. In addition, members who publish false or misleading comments about another person in the public domain (e.g., Facebook, YouTube or Twitter) may be liable for defamation. I, ____________________________________ have read and understood this policy and will abide

by it as a member of Woongarrah “Wildcats” Football Club

Print Full Name: _______________________________

Signature: ___________________________

Date: ___________________

If under 18 years of age, parent/guardian:

Signature: ___________________________

Date: ___________________


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W:\Admin\Club Policies & Code of Conducts\WWFC - Confidentiality Agreement.docx Date:

21/11/2015


Confidentiality Agreement

COMP

BY: ______________________________________________

IN FAVOR OF: Woongarrah Wildcats Football Club - A.B.N 53 914 101 021("WWFC")

By signing this agreement, you agree;

1) That 'club' for the purpose of this agreement means any person, firm, corporation, entity which was or is a member of

WWFC and with whom WWFC has had direct dealings with in the period of 12 months prior signing of this agreement.

2) That 'confidential information' for the purpose of this agreement means;

a. All of the locations, designs, concepts, principles, details, plans, proposals, ideas, offers, names of potential or

actual parties involved and all other information of a confidential nature regarding the past, current or future

business interests, methodology or affairs of any person or entity with which it may deal or be concerned, including (but not limited to) matters of a technical nature, trade secrets, marketing procedures, financial information, and any other information which is notified by WWFC to you during the period of a committee

member or any information which is described as confidential in its contents.

b. All intellectual property owned by WWFC.

3) That you acknowledge that each of the separate prohibitions and restrictions contained in this agreement is reasonable

and necessary to protect the goodwill and interests of WWFC.

4) That each of the prohibitions and restrictions in this agreement shall be read and construed and shall have effect as a

separate severable and independent prohibition or restriction and shall be enforceable accordingly.

5) That during the course of this agreement with WWFC, you may be given or come across confidential information, which as a

condition of this agreement, shall remain absolutely confidential for a period of 3 years from the date of this agreement.

6) You represent and warrant that you will not either during your engagement with WWFC or at any time thereafter, except in

the proper course of your duties under this agreement or as required by law or WWFC, use or disclose to any person any of WWFC’s confidential information or intellectual property and will use your best endeavours to reasonably protect and prevent the unauthorized use or disclosure of any confidential information by third parties.

7) That you will not;

a. Discuss any of the Confidential Information with any person outside the committee.

b. Use any of the confidential information for your own benefit without the written consent of WWFC.

c. Ensure that any person to whom any of the confidential information is disclosed keeps the confidential information

absolutely confidential.

8) That a breach of this policy may result in rescission of your committee position and or litigation

9) That you acknowledge that if you breach this agreement, WWFC may suffer substantial financial loss and or damage.

10) That you acknowledge that a breach of this agreement may result in you compensating WWFC for any loss or damage that WWFC

suffers as a result of you, or any other person to whom you have disclosed any confidential information without WWFC's consent.

DATED the ___________day of ______________________ 20_____

BETWEEN: Woongarrah Wildcats Football Club (WWFC) A.B.N.: 53 914 101 021 Signed: x____________________ Date: ____________________

AND: Signed: x____________________ Date: ____________________

June 2013 1

FFA Concussion Guidelines

1. BACKGROUND

This document sets out the guiding principles and provides general advice regarding the management of concussion in football in Australia. These Guidelines have been produced by Football Federation Australia (FFA). FFA has adopted the Consensus Statement on Concussion in Sport: The 4

th International

Conference on Concussion in Sport held in Zurich, November 2012 (see ‘Resources’ below). This statement was produced in conjunction with Fédération Internationale de Football Association (FIFA), and has also been adopted by FIFA. These Guidelines are of a general nature only. Individual treatment will depend on the facts and circumstances specific to each individual case. These Guidelines are not intended as a standard of care and should not be interpreted as such. These Guidelines will be reviewed regularly by FFA and will be modified according to the development of new knowledge. The latest version of these Guidelines can be found here: http://www.footballaustralia.com.au/insideffa/statutes

2. DEFINITION

Concussion is a brain injury and is defined as a complex pathophysiological process affecting the brain, induced by biomechanical forces (See page 1 of the Consensus Statement on Concussion in Sport: The 4

th International Conference on Concussion in

Sport for a more detailed definition).

3. RECOVERY

The majority (80-90%) of concussions resolve in a short (7-10 day) period, although the recovery frame may be longer in children and adolescents.

4. SIGNS OF CONCUSSION

Immediate visual indicators of concussion include: (a) Loss of consciousness or responsiveness; (b) Lying motionless on the ground/slow to get up; (c) A dazed, blank or vacant expression; (d) Appearing unsteady on feet, balance problems or falling over; (e) Grabbing or clutching of the head (f) Impact seizure or convulsion Concussion can include one or more of the following symptoms: (a) Symptoms: Headache, dizziness, “feeling in a fog”. (b) Behavioural changes: Inappropriate emotions, irritability, feeling nervous or

anxious. (c) Cognitive impairment: Slowed reaction times, confusion/disorientation- not aware

of location or score, poor attention and concentration, loss of memory for events up to and/or after the concussion.

http://www.footballaustralia.com.au/insideffa/statutes


June 2013 2

The Pocket Concussion Recognition Tool may be used to help identify a suspected concussion (see ‘Resources’ below).

5. REMOVE FROM PLAY

Any athlete with a suspected concussion should be immediately removed from play, and should not be returned to activity until they are assessed by a qualified medical practitioner.

Players with a suspected concussion should not be left alone and should not drive a motor vehicle. Only qualified medical practitioners should diagnose whether a concussion has occurred, or provide advice as to whether the player can return to play. There should be no return to play on the day of a concussive injury.

6. MEDICIAL ASSESSMENT

A qualified Medical Practitioner should: (a) Diagnose whether a concussion has occurred – based on clinical judgement; (b) Evaluate the injured player for concussion using SCAT 3 (or Child – SCAT 3) or

similar tool (see ‘Resources’ below); (c) Advise the player as to medical management; (d) Advise the player as to when it is appropriate to begin a Graduated Return to Play

Program (Annexure 1 to these Guidelines). (e) Clear the player to return to play following the graduated RTP program

7. RETURN TO PLAY

Following clearance from a qualified Medical Practitioner for the player to return to play, the player should progress through a Graduated Return To Play Program (see Annexure 1 to these Guidelines).

In all cases, the Graduated Return To Play Program provides for a minimum of 6 days before the player can play a competitive game.

8. RESOURCES

(a) Consensus Statement on Concussion in Sport: The 4

th International Conference on

Concussion in Sport held in Zurich, November 2012 (McCrory et al), found here: http://bjsm.bmj.com/content/47/5/250.full

(b) Pocket Concussion Recognition Tool, found here: http://bjsm.bmj.com/content/47/5/267.full.pdf

(c) SCAT 3 – Sport Concussion Assessment Tool – 3rd

Edition, found here: http://bjsm.bmj.com/content/47/5/259.full.pdf

(d) Child-SCAT3- Sport Concussion Assessment Tool (for children ages 5-12 years),

found here: http://bjsm.bmj.com/content/47/5/263.full.pdf (e) Graduated Return to Play Protocol (Annexure 1 to these Guidelines)

http://bjsm.bmj.com/content/47/5/250.full

http://bjsm.bmj.com/content/47/5/267.full.pdf




June 2013 3

Annexure 1 – Graduated Return to Play Program

Rehabilitation Level Functional exercise at each stage of rehabilitation

Objective of each stage

Level 1

No activity, minimum 24 hours following the injury where managed by a medical practitioner, otherwise minimum 14 days following the injury

Complete physical and cognitive rest without symptoms. Only proceed to level 2 once ALL symptoms have resolved.

Recovery

Level 2 Light aerobic exercise during 24-hour period

Walking, swimming or stationary cycling keeping intensity, <70% maximum predicted heart rate. No resistance training. Symptom free during full 24-hour period.

Increase heart rate

Level 3 Sport-specific exercise during 24-hour period

Running drills. No head impact activities. Symptom free during full 24-hour period.

Add movement

Level 4 Non-contact training drills during 24-hour period

Progression to more complex training drills, e.g. passing drills. May start progressive resistance training. Symptom free during full 24-hour period.

Exercise, coordination, and cognitive load

Level 5 Full Contact Practice

Following medical clearance participate in normal training activities

Restore confidence and assess functional skills by coaching staff

Level 6

After 24 hours return to play

Player rehabilitated Recovered

Football Federation Australia – National Member Protection Policy

20 August 2015 1

FOOTBALL FEDERATION AUSTRALIA

NATIONAL MEMBER PROTECTION POLICY

Effective from 20 August 2015


20 August 2015 2

CONTENTS PAGE

PART A – FOOTBALL FEDERATION AUSTRALIA MEMBER PROTECTION POLICY ...................... 4

1. Purpose of Policy .................................................................................................................... 4

2. Who this Policy Applies To .................................................................................................... 4

3. Responsibilities of the Organisation .................................................................................... 4

4. Individual Responsibilities ..................................................................................................... 5

5. Position Statements................................................................................................................ 5

6. Complaints Procedures ........................................................................................................ 13

7. What is a Breach of this Policy ............................................................................................ 15

8. Disciplinary Measures .......................................................................................................... 16

9. Dictionary ............................................................................................................................... 17

PART B – ATTACHMENT: FFA CODES OF BEHAVIOUR ................................................................. 23

PART C – ATTACHMENT: SCREENING/WORKING WITH CHILDREN CHECK REQUIREMENTS 27

C1. Member Protection Declaration ........................................................................................... 28

C2. Working With Children Check Requirements .................................................................... 29

PART D – ATTACHMENT: COMPLAINT HANDLING PROCEDURES ............................................... 31

D1. Complaints Procedure .......................................................................................................... 31

D2. Mediation ............................................................................................................................... 34

D3. Investigation Process ........................................................................................................... 35

D4. Procedure for Allegations of Child Abuse ......................................................................... 36

PART E – ATTACHMENT: REPORTING REQUIREMENT AND DOCUMENTS................................. 40

E1. Record of Informal Complaint ............................................................................................. 43

E2. Record of Formal Complaint ................................................................................................ 44

E3. Record of Child Abuse Allegation ....................................................................................... 46

PART F – ROLE SPECIFIC CODES OF CONDUCT ............................................................................ 48


20 August 2015 3

Message from the Chief Executive Officer This Member Protection Policy aims to ensure Football Federation Australia Limited’s (FFA) core values, good reputation and positive behaviours and attitudes are maintained. It assists us in ensuring that every person involved in our sport is treated with respect and dignity, and is safe and protected from abuse. Through this Policy, we aim to ensure that everyone involved in Football is aware of his or her legal and ethical rights and responsibilities. This Policy also provides the procedures that support our commitment to eliminating discrimination, harassment, child abuse and other forms of inappropriate behaviour from Football. As part of this commitment, FFA will take disciplinary action against any person or organisation bound by this Policy if they breach it. FFA is committed to providing an environment safe for children, which is free from harassment and abuse for everyone, and promotes respectful and positive behaviour and values. This Policy provides codes of conduct and behaviour that form the basis of appropriate and ethical conduct by which everyone must abide. This Policy is an essential part of our organisation’s proactive and preventative approach to tackling inappropriate behaviour. As Chief Executive Officer, I endorse this Policy and am personally committed to ensuring that everyone associated with FFA complies with it.

…………………………………. David Gallop Chief Executive Officer 20 August 2015


20 August 2015 4

PART A: Football Federation Australia Member Protection Policy

1. Purpose of Policy

(a) This FFA Member Protection Policy (Policy) will work towards maintaining ethical and

informed decision-making and responsible behaviours within our sport. It outlines our

commitment to ensure every person covered by this Policy is treated with respect and

dignity and is protected from discrimination, harassment and abuse. This Policy seeks to

ensure that everyone involved in our sport at the national, state and local levels is aware of

his or her key legal and ethical rights and responsibilities and the standards of behaviour

that are expected of them.

(b) The attachments to this Policy outline the procedures that support our commitment to

eliminating discrimination, harassment, child abuse and other forms of inappropriate

behaviour from our sport. As part of this commitment, this Policy allows FFA to take

disciplinary action against any person or organisation bound by this Policy if they breach it.

(c) The adoption of the Policy as an annexure to the FFA Statutes and as updated from time to

time to reflect amendments to legislation and prevailing Australian Sports Commission

standards has been approved by the Board of Directors of FFA. This current version of the

Policy is effective from 20 August 2015 and will operate until replaced. Copies of the

current Policy and its attachments can be obtained from FFA’s website at

www.footballaustralia.com.au.

2. Who this Policy Applies To

This Policy applies to FFA, Member Federations, District Associations, Competition

Administrators, Clubs, Officials, Intermediaries and Players (whether they are in a paid or unpaid

capacity). To the fullest extent possible, it also applies to parents and guardians of Players and to

Spectators at Matches. This Policy will continue to apply to a person, even after they have

stopped their association or employment with FFA, if disciplinary action against that person has

commenced.

3. Responsibilities of the Organisation

FFA and the Member Federations of FFA (collectively, the Governing Bodies) must:

(a) Adopt, implement and comply with this Policy;

(b) In the case of the Member Federations make such amendments to their Constitutions, rules

or policies necessary for this Policy to be enforceable;

(c) Publish, distribute and promote this Policy and the consequences of breaches of this

Policy;

(d) Promote and model appropriate standards of behaviour at all times;

(e) Promptly deal with any complaints made under this Policy in an appropriate manner;

(f) Deal with any breaches of this Policy in an appropriate manner;

(g) Recognise and enforce any penalty imposed under this Policy;

http://www.footballaustralia.com.au/


20 August 2015 5

(h) Ensure that a copy of this Policy is available or accessible to the persons and associations

to whom this Policy applies;

(i) Appoint appropriately trained people to the positions of Member Protection Information

Officer (MPIO) and State Member Protection Information Officers, respectively, to receive

and manage complaints and allegations; and

(j) Monitor and review this Policy on a regular basis.

4. Individual Responsibilities

Individuals bound by this Policy must:

(a) Make themselves aware of the contents of this Policy;

(b) Comply with all relevant provisions of this Policy, including any codes of conduct and steps

for making a complaint or reporting possible child abuse set out in this Policy;

(c) Consent to the screening requirements set out in this Policy and any state/territory Working

With Children Checks if the person holds or applies for a role that involves regular

unsupervised contact with a child or young person under the age of 18 or where otherwise

required by law;

(d) Place the safety and welfare of children above other considerations;

(e) be accountable for their behaviour; and

(f) Comply with any decisions and/or disciplinary measures imposed under this Policy.

5. Position Statements

Child Protection 5.1

The Governing Bodies are committed to the safety and wellbeing of all children and young people

accessing our service. We support the rights of the child and will act without hesitation to ensure

that a child safe environment is maintained at all times. We also support the rights and wellbeing

of our staff and volunteers and encourage their active participation in building and maintaining a

secure environment for all participants.

The Governing Bodies acknowledge that our staff, members and volunteers provide a valuable

contribution to the positive experiences of children involved in football. The Governing Bodies aim

to continue this and to take measures to protect the safety and wellbeing of children participating

in football by:

5.1.1 Identifying and Analysing Risk of Harm

The Governing Bodies will develop and implement risk management strategies, which includes a

review of existing child protection practices, to determine how child-safe and child-friendly the

organisation is and to determine what additional strategies are required to minimise and prevent

risk of harm to children because of the action of an employee, volunteer or another child.

5.1.2 Developing Codes of Conduct for Adults and Children

The Governing Bodies will ensure that there is a FFA Working With Children Code of Conduct

that specifies standards of conduct and care when dealing and interacting with children,

particularly those in the care of one of the Governing Bodies.


20 August 2015 6

The Working With Children Code of Conduct will set out professional boundaries, ethical

behaviour and unacceptable behaviour and will address appropriate behaviour between children

(see Part B of this Policy).

5.1.3 Choosing Suitable Employees and Volunteers

The Governing Bodies will ensure that all reasonable steps are taken to ensure that the most

suitable and appropriate people to work with children (in prescribed positions) are engaged.

This may be achieved using a range of screening measures. Such measures will aim to minimise

the likelihood of engaging (or retaining) people who are unsuitable to work with children.

The Governing Bodies will ensure that Working With Children Checks/criminal history

assessments are conducted for employees and volunteers working with children, where an

assessment is required by law.

If a criminal history report is obtained as part of their screening process, the Governing Bodies will

ensure that the criminal history information is dealt with in accordance with relevant state

requirements (see Part C of this Policy).

5.1.4 Supporting, Training, Supervising and Enhancing Performance

The Governing Bodies will ensure that their volunteers and employees who work with children or

children’s records have ongoing supervision, support and training such that their performance is

developed and enhanced to promote the establishment and maintenance of a child-safe

environment.

5.1.5 Empowering and Promoting the Participation of Children in Decision-Making and

Service Development

The Governing Bodies will promote the involvement and participation of children and young

people in developing and maintaining child-safe environments.

5.1.6 Report and Respond Appropriately to Suspected Abuse and Neglect

The Governing Bodies will ensure that volunteers and employees are able to identify and respond

to children at risk of harm.

The Governing Bodies will make all volunteers and employees aware of their responsibilities

under respective state laws if they have a suspicion on reasonable grounds that a child has been

or is being abused or neglected (see Part E of this Policy).

In addition to any legal obligation, if any person feels another person or organisation bound by

this Policy is acting inappropriately towards a child or is breaching the Working With Children

Code of Conduct they may make an internal complaint. Please refer to our complaints procedure

outlined in Part D of this Policy. This will explain what to do about the behaviour and how the

Governing Bodies will deal with the problem.

Taking Images of Children 5.2

There is a risk that images of children may be used inappropriately or illegally. The Governing

Bodies require that individuals and associations, wherever possible, obtain permission from a

child’s parent/guardian before taking an image of a child who is not their own and ensure that the

parent knows how the image will be used. We also require the privacy of others to be respected

and disallow the use of camera phones, videos and cameras inside changing areas, showers and

toilets which we control or are used in connection with our sport.


20 August 2015 7

If any of the Governing Bodies use an image of a child it will avoid naming or identifying the child

or it will, wherever possible, avoid using both the first name and surname. The Governing Bodies

will not display personal information such as residential address, email address or telephone

numbers without gaining consent from the child’s parent/guardian. The Governing Bodies will not

display information about hobbies, likes/dislikes, school, etc as this information can be used as

grooming tools by pedophiles or other persons. The Governing Bodies will only use appropriate

images of a child, relevant to our sport and ensure that the child is suitably clothed in a manner

that promotes the sport, displays its successes, etc. Where possible the Governing Bodies will

seek permission to use these images.

The Governing Bodies require Members, including Associations and Clubs, to do likewise.

Anti-Discrimination and Harassment 5.3

The Governing Bodies oppose all forms of harassment, discrimination and bullying. The

Governing Bodies are committed to providing an environment in which people are treated fairly

and equitably and that is, as far as practicable, free from all forms of discrimination and

harassment. This includes treating or proposing to treat someone less favourably because of a

particular characteristic; imposing or intending to impose an unreasonable requirement, condition

or practice which has an unequal or disproportionate effect on people with a particular

characteristic; or any behaviour that is offensive, abusive, belittling, intimidating or threatening –

whether this is face-to-face, indirectly or via communication technologies such as mobile phone

and computers. Some forms of harassment, discrimination and bullying, based on personal

characteristics such as those listed in the Dictionary at section 9 of this Policy, are against the

law.

5.3.1 Discrimination

Unlawful discrimination involves the less favourable treatment of a person on the basis of one or

more of the personal characteristics protected by State, Territory or Federal anti-discrimination

laws.

The personal characteristics protected by anti-discrimination laws include those listed in the

definition of Discrimination in this Policy.

Discrimination can be either direct or indirect.

Direct discrimination occurs if a person treats, or proposes to treat, a person with a protected personal characteristic unfavourably because of that personal characteristic.

Indirect discrimination occurs if a person imposes, or proposes to impose, a requirement, condition or practice that will disadvantage a person with a protected personal characteristic and that requirement, condition or practice is not reasonable.

For the purposes of determining Discrimination, the offender’s awareness and motive are

irrelevant.

5.3.2 Harassment

Harassment is any unwelcome conduct, verbal or physical, that intimidates, offends or humiliates

another person and which happens because a person has a certain personal characteristic

protected by State, Territory or Federal anti-discrimination laws.

The offensive behaviour does not have to take place a number of times, a single incident can

constitute harassment.


20 August 2015 8

Sexual harassment is one type of harassment. Sexual harassment is unwelcome conduct,

remarks or innuendo of a sexual nature. It covers a wide range of behaviours and can be verbal,

written, visual or physical. Sexual harassment is not limited to members of the opposite sex.

5.3.3 Prohibition against Discrimination and Harassment

We prohibit all forms of Harassment and Discrimination.

Any person who believes they are being, or have been, harassed or discriminated against by

another person or organisation bound by this Policy is encouraged to raise their concerns with the

relevant Governing Body. Please refer to the FFA Complaints Procedure outlined in Attachment

D1 of this Policy. This will explain what to do about the behaviour and how the Governing Bodies

will deal with the problem. In addition to making an internal complaint, in some circumstances a

person may be able to make a complaint to an external organisation.

Intimate Relationships 5.4

The Governing Bodies understand that consensual intimate relationships (including, but not

limited to sexual relationships) between coaches or officials and adult athletes may take place

legally. However, this Policy will help ensure that the expectations of coaches or officials are

clear and, to ensure that if an intimate relationship does exist or develop between a coach or

official and an adult athlete, that relationship will be managed in an appropriate manner.

Coaches and officials are required to conduct themselves in a professional and appropriate

manner in all interactions with athletes. In particular, they must ensure that they treat athletes in a

respectful and fair manner, and that they do not engage in sexual harassment, bullying,

favouritism or exploitation.

The Governing Bodies take the position that consensual intimate relationships between coaches

or officials and the adult athletes that they coach should be avoided as these relationships can

have harmful effects on the individual athlete involved, on other athletes and coaches, and on

football’s public image. Such relationships may be intentionally or unintentionally, or perceived to

be, exploitative due to a disparity between coaches or officials and athletes in terms of authority,

power, maturity, status, influence and dependence.

If a consensual intimate relationship does exist or develop between an adult athlete and a coach

or official, the coach or official is expected to ensure that the relationship is appropriate and that it

does not compromise impartiality, professional standards or the relationship of trust the coach or

official has with the athlete and/or other athletes.

In assessing the appropriateness of an intimate relationship between an athlete and a coach or

official, relevant factors include, but are not limited to:

the relative age and maturity of the athlete;

any potential vulnerability of the athlete;

the financial and/or emotional dependence of the athlete on the coach or official;

the ability of the coach or official to influence the progress, outcomes or progression of the athlete’s performance and/or career;

the extent of the power imbalance between the athlete and the coach or official; and

the likelihood of the relationship having any adverse impact on the athlete and/or other athletes.


20 August 2015 9

It will often be difficult for a coach or official involved in an intimate relationship with an adult

athlete to make an objective assessment of its appropriateness and accordingly they are

encouraged to seek guidance from the Member Protection Information Officer, State Member

Protection Information Officer or other official to ensure that they have not involved themselves in

inappropriate or unprofessional conduct.

If it is determined that an intimate relationship between an athlete and coach or official is

inappropriate or unprofessional, disciplinary action may be taken against the coach or official,

including dismissal. Further, action may be taken to stop the coaching relationship with the

athlete. Action may include transfer, a request for resignation or dismissal from coaching duties.

In the event that an athlete attempts to initiate an intimate sexual relationship, the coach must

take personal responsibility for discouraging such approaches, explaining the ethical basis for

such action. If a coach, official or athlete believes they are, or have been harassed, they are

encouraged to seek information and support from the MPIO or the relevant State Member

Protection Information Officer if they feel harassed. The Complaints Procedure is outlined in Part

D of this Policy.

Pregnancy 5.5

The Governing Bodies are committed to treating pregnant women fairly and to removing any

unreasonable barriers to participation by them in our sport. FFA will not tolerate any

discrimination or harassment against pregnant women.

While many sporting activities are safe for pregnant women, there may be particular risks that

apply to some women during pregnancy. Those risks will depend on the nature of the sporting

activity and the particular pregnant woman’s circumstances. Pregnant women should be aware

that their own health and wellbeing, and that of their unborn children, should be of utmost

importance in their decision making about the way they participate in football.

The Governing Bodies recommend that pregnant women wanting to participate in our sport

consult with their medical advisers, make themselves aware of the facts about pregnancy in sport,

and ensure that they make informed decisions about participation. FFA will only require pregnant

women to sign a disclaimer in relation to their participation in our sport whilst they are pregnant if

we require other participants to sign one in similar circumstances. FFA will not require women to

undertake a pregnancy test.

If a pregnant woman believes she is being, or has been harassed or discriminated against by

another person or organisation bound by this Policy, she may make a complaint. Please refer to

our complaints procedure outlined in Part D of this Policy.

Gender Identity 5.6

Gender identity means the gender-related identity, appearance or mannerisms or other gender-

related characteristics of a person. This includes the way people express or present their gender

and recognises that a person’s gender identity may be an identity other than male or female.

Some terms used to describe a person’s gender identity include trans, transgender and gender

diverse.

5.6.1 Gender identity Discrimination and Harassment

Federal, State and Territory anti-discrimination laws provide protection from discrimination against

people on the basis of their Gender identity


20 August 2015 10

The Governing Bodies are committed to providing a safe, fair and inclusive sporting environment

where all people can contribute and participate. All persons, regardless of gender identity, are

entitled to be treated fairly and with dignity and respect at all times.

FFA will not tolerate any unlawful discrimination or harassment of a person because of their

Gender identity. This includes Discrimination or Harassment of a person who is transgender or

transsexual or who is assumed to be transgender or transsexual or has an association with

someone who has or is assumed to be transgender or transsexual.

FFA expects all people bound by this Policy to act with sensitivity when a person is undergoing

gender transition /affirmation.

If a person believes that they are being, or have been harassed or discriminated against by

another person or organisation bound by this Policy because of their Gender identity, he or she

may make a complaint. Please refer to our complaints procedure outlined in Part D of this Policy.

5.6.2 Participation in Sport

The Governing Bodies recognise that excluding people from participation in sporting events and

activities because of their gender identify may have significant implications for their health, well-

being and involvement in community life. FFA is committed to facilitating participation in football

on the basis of the gender with which the person identifies.

If issues of performance advantage arise, the relevant Governing Body will consider whether the

established discrimination exceptions for participation in sport are relevant in the particular

circumstances.

FFA is aware that the International Olympic Committee (IOC) has established criteria for selection

and participation in the Olympic Games. Where a Transgender person intends competing at an

elite level, we will encourage them to obtain advice about the IOC’s criteria which may differ from

the position taken by FFA.

Drug testing procedures and prohibitions also apply to people who identify as Transgender. A

person receiving treatment involving a Prohibited Substance or Method, as described on the

World Anti-Doping Agency’s (WADA) Prohibited List, should apply for a standard Therapeutic

Use Exemption.

5.6.3 Intersex Status

Federal anti-discrimination law, and some State and Territory anti-discrimination laws, provide

protection from Discrimination against a person on the basis of their Intersex status.

The Governing Bodies are committed to providing a fair, safe and inclusive sporting environment

where all people can contribute and participate. The Governing Bodies will not tolerate any

unlawful Discrimination or Harassment of a person because of their Intersex status.

Alcohol Policy 5.7

The Governing Bodies recommend that District Associations and their member Clubs adhere to

strict guidelines regarding the responsible consumption of alcohol. Responsible service and

consumption of alcohol should apply to any alcohol to be consumed during or after the

competition has concluded. Responsible service of alcohol will entail:

(a) Making sure light alcohol and soft drinks are always available as alternatives to full strength

alcohol;

(b) Wherever possible, food being available to be consumed when alcohol is available;


20 August 2015 11

(c) Transport policies, and Board/Committee Members being in attendance to ensure

appropriate practices are followed.

Further, guidance on developing an Alcohol Policy available at

www.playbytherules.net.au/resources/club-toolkit.

Smoking Policy 5.8

The following policies should be applied to all football-related events (including matches and

social functions):

(a) No smoking shall occur at or near any sporting event or competition involving persons

under the age of 18, and this Policy applies to all coaches, players, trainers, officials and

volunteers;

(b) Social functions shall be smoke free, with smoking permitted at designated outdoor

smoking areas;

(c) Coaches, officials, trainers, volunteers and players will refrain from smoking and remain

smoke free while involved in an official capacity for any of the Governing Bodies, Club or

representative team, on and off the field.

Bullying 5.9

The Governing Bodies are committed to providing an environment that is free from bullying. We

understand that bullying has the potential to result in serious negative consequences for an

individual’s health and wellbeing, and all forms of bullying is regarded by the Governing Bodies as

unacceptable in this sport.

Bullying is characterised by repeated, unreasonable behaviour directed at a person or group of

persons that creates a risk to health and safety. Bullying behaviour is that which a reasonable

person in the circumstances would expect to victimise, humiliate, threaten, degrade, offend or

intimidate a person. Bullying behaviour can include actions of an individual or a group.

Whilst characterised by repeated behaviours, one-off instances can amount to bullying.

The following types of behaviour, where repeated or occupying as part of a pattern of behaviour,

would be considered bullying:

verbal abuse including shouting, swearing, teasing, making belittling remarks or persistent

unjustified criticism;

excluding or isolating a group or person;

spreading malicious rumours; or

psychological harassment such as intimidation.

http://www.playbytherules.net.au/resources/club-toolkit


20 August 2015 12

Bullying includes cyber-bullying which occurs through the use of technology. Given the

emergence of new telephone and internet social networks, the opportunity for unwanted and

improper comments and statements has dramatically increased. Messages or statements made

in these ways using these means of communication are largely instantaneous, and can easily be

abused. Others may also manipulate a person by encouraging a statement to be made on

Twitter, Facebook, My Space or LinkedIn, for example, when the writer may be upset or

vulnerable. Bullying has the potential to cause great anxiety and distress to the person who has

been the target of any comments or statements. In some cases, bullying is regarded as a

criminal offence punishable by imprisonment, amongst other things. Frustration at a referee,

team-mate, coach, or sporting body should never be communicated on social network channels,

but rather by way of reasoned and logical verbal and written statements and where appropriate,

complaints, to the relevant controlling Competition Administrator, Club, District Association or

Member Federation.

If a person believes they are being, or have been, bullied by another person or organization

bound by this Policy, he or she may make a complaint. Please refer to our complaints procedure

outlined in Part D of this Policy.

Social Media Policy 5.10

The Governing Bodies acknowledge the emergence of new technology and communication

mediums (Social Media), and wish to enable such Social Media to be used to benefit football and

its participants, and to applaud achievements. However, participants within football need to be

mindful of the possibility of Social Media being used inappropriately. Inappropriate use may occur

unintentionally or when participants do not realise that their comments, once published are in a

public forum, and are difficult to retract.

Social Media platforms include:

(a) social networking sites, including Facebook, MySpace, and LinkedIn;

(b) video and photo sharing websites, including Flickr and YouTube;

(c) micro-blogging sites, such as Twitter;

(d) weblogs, including personal blogs or blogs hosted by traditional media publications;

(e) forums and discussion boards, including those operated by Fox Sports, Four Four Two or

The World Game;

(f) online encyclopaedias, such as Wikipedia; and

(g) any other web site that allow individual users or companies to use simple publishing tools.

Cautions the Governing Bodies recommend include:

(a) do not include personal information of yourself or others in Social Media channels;

(b) do not use offensive, aggressive, defamatory, threatening, discriminatory, obscene,

profane, harassing, intimidating, sexually explicit, bullying, sexist, racist, provocative,

hateful or otherwise provocative language in Social Media channels;

(c) use your best judgment – do not publish something that makes you the slightest bit

uncomfortable, and never write/ publish if you are feeling emotional or upset (or are

intoxicated);

(d) always ask for a person’s permission before posting their picture on Social Media platform;


20 August 2015 13

(e) never comment on rumours, do not deny or affirm them or speculate about rumours in

Social Media channels;

(f) do not include information which is in breach of laws, court orders, undertakings or

contracts; and

(g) always use Social Media/ network forums to add value and promote football in a positive

way.

In addition to this Policy, FFA may from time to time issue Social Media policies and/ or guidelines

that apply to specific individuals.

6. Complaints Procedures

6.1 Complaints

Any person may report a complaint about a Member bound by this Policy if they reasonably think

that a Member has breached this Policy or has otherwise engaged in unethical or inappropriate

conduct or behaviour.

FFA aims to provide a simple procedure for complaints based on the principles of Procedural

Fairness. Any person (Complainant) may report a complaint about a person/s or organisation

bound by this Policy (Respondent) if they feel they have been discriminated against, harassed,

bullied, or there has been any other breach of this Policy. Such complaints should be reported to

the MPIO or the relevant State Member Protection Information Officer.

The Complaints Procedure outlined at Part D of this Policy applies exclusively to the reporting,

investigation and resolution of complaints reported under this Policy.

FFA and the Member Federations:

(a) must deal with any complaints about breaches of this Policy promptly, seriously, sensitively

and confidentially and in accordance with the Complaints Procedure;

(b) must keep complaints confidential and will not disclose to another person without the

complainant’s consent, except if required by law or if disclosure is necessary to effectively

deal with the complaint; and

(c) recognise that Procedural Fairness is the minimum standard of fairness to be applied in the

investigation and adjudication of a complaint.

The lowest level at which a matter can be dealt with shall always be preferred. Therefore, if a

Complaint relates to behaviour or an incident that occurred at the:

(a) Club level or involves people operating at the club level, then the complaint should be

reported to and handled by the relevant Club in the first instance;

(b) State level or involves people operating at the state level, then the complaint should be

reported to and handled by the relevant Member Federation in the first instance; or

(c) National level, then the complaint should be reported to and handled by the FFA.

Only matters that relate to or occur at the national level and the most serious cases from state

level should be referred to FFA.

A Complainant:

(a) must initially attempt to resolve the complaint with the person involved; and


20 August 2015 14

(b) if this is not possible or reasonable given the sensitivity of the complaint, or that attempt

does not provide a satisfactory outcome, the Complainant may notify the MPIO or the

relevant State Member Protection Information Officer and make an informal or formal

complaint.

FFA aims for our Complaints Procedure to have integrity and be free of unfair repercussions or

victimisation. If at any point in the complaints process the MPIO considers that a Complainant has

knowingly made an untrue complaint or the complaint is vexatious or malicious, the matter may

be referred to the Disciplinary Committee for appropriate action which may include disciplinary

action against the Complainant.

FFA will take all necessary steps to make sure that people involved in a complaint are not

victimised. Disciplinary measures can be imposed on anyone who harasses or victimises another

person for making a complaint.

A complaint may be dealt with informally or formally, depending on whether an informal or formal

complaint was lodged in accordance with this Policy (see attachments E1 and E2). The

Complainant may indicate his or her preferred option and the MPIO or relevant State Member

Protection Information Officer will consider whether that is an appropriate way to handle the

Complaint. Further, the MPIO or relevant State Member Protection Information Officer may

consider that the Complaint falls outside this Policy and would be better dealt with another way

and/or the law requires the complaint/allegation to be reported to an appropriate authority.

Individuals and organisations may also pursue their complaint externally under anti-discrimination,

child protection, criminal or other relevant legislation.

6.2 Improper Complaints & Victimisation

The Governing Bodies aim for the Complaints Procedure to have integrity and be free of unfair

repercussions or victimisation against any person making a Complaint.

If at any point in the complaints process the MPIO or relevant State Member Protection

Information Officer considers that a complainant has knowingly made an untrue complaint or the

complaint is malicious or inappropriately intended to cause distress to the person complained of,

the matter may be referred in writing to the relevant Governing Body for appropriate action which

may include disciplinary action against the complainant.

The applicable Governing Body will take all necessary steps to make sure that people involved in

a complaint are not victimised. Disciplinary measures can be imposed on anyone who harasses

or victimises another person for making a Complaint or supporting another person’s Complaint.

6.3 Mediation

The Governing Bodies should aim to resolve complaints with a minimum of fuss. Complaints may

be resolved by agreement between the people involved with no need for disciplinary action.

Mediation allows those involved to be heard and to come up with mutually agreed solutions.

Mediation may occur before or after the investigation of a complaint. If a complainant wishes to

resolve the complaint with the help of a mediator, the MPIO or applicable State Member

Protection Information Officer will, in consultation with the complainant, arrange for a neutral third

party mediator where possible. Lawyers are able to participate in the mediation process. More

information on the mediation process is outlined at Part D2 of this Policy.


20 August 2015 15

6.4 Tribunals – Hearings and Appeal

A Tribunal may be convened by FFA in its discretion to hear a formal complaint in the following

circumstances:

(a) for an alleged breach of this Policy, as described in section 7 of this Policy; and

(b) when referred to it by:

(i) the CEO or Chairman/President of the relevant Member Federation because of the serious nature of the event or the inability to resolve the matter at the Member Federation level;

(ii) the FFA MPIO.

The FFA Tribunal Procedure is set out in the FFA Grievance Resolution Regulations (as defined).

A Tribunal may be convened by a Member Federation to hear a formal complaint:

(a) Referred to it by an Association because of the serious nature of the event or the inability to

resolve the matter at the Association level;

(b) Referred to it by the State Member Protection Information Officer; and/or

(c) For an alleged breach of this Policy, as described in section 7.

The Member Federation Tribunal procedure can be obtained from the relevant Member

Federation and information is supplied on the Member Federation’s website.

A respondent may lodge an appeal only to the Appeal Tribunal in respect of a Tribunal decision in

accordance with the Grievance Resolution Regulations. The decision of the Appeal Tribunal is

final and binding.

Every organisation bound by this Policy will recognise and enforce any decision of a Tribunal or

Appeal Tribunal under this Policy.

7. What is a Breach of this Policy

It is a breach of this Policy for any person or organisation to which this Policy applies, to do

anything contrary to this Policy, including but not limited to:

(a) Breaching the Working With Children Code of Conduct;

(b) Bringing football and/or any of the Governing Bodies into disrepute, or acting in a manner

likely to bring football and/or any of the Governing Bodies into disrepute;

(c) Failing to follow FFA Statutes, Regulations and policies (including this Policy) and

procedures for the protection, safety and wellbeing of children;

(d) Discriminating against, harassing or bullying (including cyber-bullying) any person;

(e) Victimising another person for reporting a complaint;

(f) Engaging in a sexually inappropriate relationship with a person that they supervise, or have

influence, authority or power over;

(g) Verbally or physically assaulting another person, intimidating another person or creating a

hostile environment within the sport;

(h) Disclosing to any unauthorised person or organisation any information of a Governing Body

that is of a private, confidential or privileged nature;


20 August 2015 16

(i) Making a complaint they knew to be untrue, vexatious, malicious or improper;

(j) Failing to comply with a penalty imposed after a finding that the individual or organisation

has breached this Policy; or

(k) Failing to comply with a direction given to the individual or organisation during the discipline

process.

8. Disciplinary Measures

If an individual or organisation to which this Policy applies breaches this Policy, one or more

forms of discipline may be imposed. Any disciplinary measure imposed under this Policy must:

(a) Be applied consistent with any contractual and employment rules and requirements;

(b) Be fair and reasonable;

(c) Be based on the evidence and information presented and the seriousness of the breach;

and

(d) Be determined in accordance with Part V of the FFA Statutes.

8.1 Individual

Subject to contractual and employment requirements, if a finding is made by a Tribunal that an

individual has breached this Policy, one or more of the following forms of discipline may be

imposed:

(a) A direction that the individual make a verbal and/or written apology;

(b) A written warning;

(c) A direction that the individual attend counselling to address their behaviour;

(d) A withdrawal of any awards, scholarships, placings, records, achievements bestowed in

any tournaments, activities or events held or sanctioned by the applicable Member

Federation and/or FFA;

(e) A demotion or transfer of the individual to another location, role or activity;

(f) A suspension of the individual’s membership or participation or engagement in a role or

activity;

(g) Termination of the individual’s membership, appointment or engagement;

(h) A recommendation that the applicable Governing Body terminate the individual’s

membership, registration, appointment or engagement;

(i) In the case of a coach or official, a direction that the relevant organisation de-register the

accreditation of the coach or official for a period of time or permanently;

(j) A fine; or

(k) Any other form of discipline that Tribunal considers appropriate within the limitations

described in Part V of the FFA Statutes.

8.2 Organisation

If a finding is made that any Governing Body has breached this Policy, one or more of the

following forms of discipline may be imposed by the Tribunal:

(a) A written warning;


20 August 2015 17

(b) A fine;

(c) A direction that any rights, privileges and benefits provided to that organisation by FFA or

other peak association be suspended for a specified period;

(d) A direction that any funding granted or given to it by the relevant Governing Body cease

from a specified date;

(e) A direction that the relevant Governing Body cease to sanction events held by or under the

auspices of that organisation;

(f) A recommendation to the relevant Member Federation that its membership of the FFA be

suspended or terminated in accordance with the relevant constitution or rules; and/or

(g) Any other form of discipline that the Tribunal considers to be reasonable and appropriate.

8.3 Factors to consider

The form of discipline to be imposed on an individual or organisation will depend on factors such

as:

(a) The nature and seriousness of the breach;

(b) If the person(s) knew or should have known that the behaviour was a breach;

(c) The level of contrition;

(d) The effect of the proposed disciplinary measures on the person(s) including any personal,

professional or financial consequences;

(e) If there have been relevant prior warnings or disciplinary action;

(f) The ability to enforce discipline if the person(s) is a parent or spectator (even if they are

bound by the Policy); and/or

(g) Any other mitigating circumstances.

9. Dictionary

This Dictionary sets out the meaning of words used in this Policy and its attachments without

limiting the ordinary and natural meaning of the words. State/Territory specific definitions and

more detail on some of the words in this dictionary can be sourced from the relevant

State/Territory child protection commissions or equal opportunity and anti-discrimination

commissions.

In the event that a capitalised term within this Policy is not defined within this Dictionary, its

definition is as contained within the FFA Statutes.

Abuse is the violation of an individual’s human or civil rights through the action or actions of

another person or persons. Types of abuse include physical abuse, psychological or emotional

abuse, sexual abuse, constraints and restrictive practices, financial abuse, legal and civil abuse

and systematic abuse.

ASADA is the Australian Sports Anti-Doping Authority.

Child means a person who is under the age of 18 years.


20 August 2015 18

Child abuse involves conduct which puts children at risk of harm (usually by adults, sometimes

by other children) and often by those they know and trust. It can take many forms, including

verbal and physical actions and by people failing to provide them with basic care. Child abuse

may include:

a) Physical abuse, which occurs when a child has suffered or is at risk of suffering non-

accidental physical trauma or injury. This may include, but is not limited to, hitting, shaking

or other physical harm; giving a child alcohol or drugs; or training that exceeds the child’s

development or maturity.

b) Sexual abuse, which occurs when an adult, other child or adolescent uses their power or

authority to involve a child in a sexual activity or any other inappropriate conduct of a

sexual nature (e.g. sexual intercourse, masturbation, oral sex, pornography including child

pornography or inappropriate touching or conversations).

c) Emotional abuse, which occurs when a child’s social, emotional, cognitive or intellectual

development is impaired or threatened. Emotional abuse can include, but is not limited to,

emotional deprivation due to persistent rejection or criticism, hostility, teasing/bullying,

humiliation, taunting, sarcasm, yelling, negative criticism, name calling, or placing

unrealistic expectations on a child.

d) Neglect, which occurs when, a child’s basic necessities of life are not met and their health

and development are affected. Basic needs include food, water, shelter, adequate clothing,

personal hygiene, timely provision of medical treatment and adequate supervision.

Complaint means a complaint made under section 6 of this Policy.

Complainant means a person making a complaint under section 6 of this Policy.

Discrimination means treating or proposing to treat someone less favourably than another

person in the same or similar circumstances because of one of the personal characteristics

covered by anti-discrimination laws. This is known as direct discrimination. Indirect

discrimination occurs when there is (or is proposed)an unreasonable requirement, condition or

practice that is the same for everyone, but which has an unequal or disproportionate effect on

individuals or groups with particular characteristics. The characteristics covered by discrimination

law across Australia include, but are not limited to:

a) Age;

b) Disability, mental and physical impairment;

c) Family/carer responsibilities;

d) Sex or gender;

e) Gender identity;

f) Intersex status;

g) ;

h) Irrelevant medical record;

i) Irrelevant criminal record;

j) Lawful sexual orientation;

k) Marital status;

l) Member of association or organisation of employees or employers industrial activity or trade union activity;

m) Physical features

n) Political belief/activity;


20 August 2015 19

o) Pregnancy, potential pregnancy and breastfeeding;

p) Profession, trade, occupation, or calling;

q) Race;

r) Religion, religious belief/activity;

s) Sexual orientation;

t) Social origin or natural extraction;

u) Association with a person who has, or is assumed to have, one or more of the characteristics listed above.

Examples of Discrimination include:

a) Age: A club refuses to allow an older person to coach a team simply because of age.

b) Breastfeeding: A member of the club who is breastfeeding a baby in the club rooms is asked to leave.

c) Disability: A player is overlooked for team selection because of mild epilepsy.

d) Family responsibilities: A club decides not to promote an employee because she has a child with a disability even though the employee is the best person for the job.

e) Gender Identity: A Transgender player is harassed when other players refuse to call her by her female name.

f) Homosexuality: An athlete is ostracised from his team after it becomes known that he is a homosexual.

g) Marital Status: A player is deliberately excluded from team activities and social functions because she is single

h) Pregnancy: A woman is dropped from a squad when she becomes pregnant.

i) Race: An Italian referee is not permitted to referee games with a high proportion of Italian players on one team because of his race.

j) Sex: Specialist coaching is only offered to male players in a mixed team.

Some exceptions to State, Territory and Federal anti-discrimination law apply, including

exceptions for sporting activities, such as:

a) holding a competitive sporting activity for a specific age or age group (e.g. only those who

are under the age of 15 years);

b) excluding people on the basis of their sex and/or gender identity status from participation

in a competitive sporting activity where the strength, stamina or physique of competitors is

relevant to the specific activity (note that this does not apply to activity by children who are

under the age of 12 years); and

c) not selecting a participant if the person’s disability means he or she is not reasonably

capable of performing the actions reasonably required for that particular sporting activity.


20 August 2015 20

FFA Statutes means FFA’s statutes as promulgated by FFA from time to time, including its

constitution and by-laws and rules and regulations and policies and procedures (including the

Grievance Resolution Regulations).

Gender identity refers to a person’s deeply held internal and individual sense of gender.

Gender expression refers to the way in which a person externally expresses their gender or how

they are perceived by others.

Governing Bodies means FFA and the Member Federations of FFA.

Grievance Resolution Regulations means the FFA Grievance Resolution Regulations

promulgated by FFA or such document that supersedes or replaces the FFA Grievance

Resolution Regulations which is available on FFA’s website at


Harassment is any type of unwelcome behaviour which has the effect of offending, humiliating or

intimidating the person. The behaviour is unwelcome and a reasonable person would recognise it

as being unwelcome and likely to cause the recipient to feel offended, humiliated or intimidated.

Unlawful harassment can be based on any of the personal characteristics covered by anti-

discrimination law such as a person’s race, sex, pregnancy, marital status or sexual orientation

(see characteristic list under Discrimination). Unlawful harassment includes Sexual Harassment.

It does not matter whether the harassment was intended: the focus is on the impact of the

behaviour. The basic rule is if someone else finds it harassing then it could be harassment.

Harassment may be a single incident but is usually repeated. It may be explicit or implicit, verbal

or non-verbal, and includes electronic cyber communication.

Public acts of racial hatred which are reasonably likely to offend, insult, humiliate or intimidate are

also prohibited. This applies to spectators, participants or any other person who engages in such

an act in public. Some states and territories also prohibit public acts that vilify on other grounds

such as homosexuality, gender identity, HIV/AIDS, religion and disability – see definition of

Vilification.

Intersex refers to people who have genetic, hormonal or physical characteristics that are not

exclusively ‘male’ or ‘female’. A person who is intersex may identify as male, female, intersex or

as being of indeterminate sex.

Investigator means the person appointed pursuant to Step 4 of the Complaint Handling

Procedures as outlined at Part D.

Member Federation has the same meaning as in the FFA Statutes, being a State, Territory or

regional federation or association that is a member or interim member of FFA from time to time

and includes:

a) Football Federation South Australia www.ffsa.com.au/;

b) Football Federation Victoria www.footballfedvic.com.au/;

c) Football New South Wales www.footballnsw.com.au/;

d) Northern New South Wales Football www.northernnswfootball.com.au/;

e) Football Queensland www.footballqueensland.com.au/;

f) Football Federation Northern Territory www.footballnt.com.au/;

g) Football West www.footballwest.com.au/;

h) Football Federation Tasmania www.footballfedtas.com.au/;


http://www.ffsa.com.au/

http://www.footballfedvic.com.au/

http://www.footballnsw.com.au/

http://www.northernnswfootball.com.au/

http://www.footballqueensland.com.au/

http://www.footballnt.com.au/

http://www.footballwest.com.au/

http://www.footballfedtas.com.au/


20 August 2015 21

i) Capital Football www.capitalfootball.com.au/.

Member Protection Declaration means the declaration contained at Attachment C1 of this

Policy.

Member Protection Information Officer (MPIO) means a person trained to be the first point of

contact for a person reporting a complaint under, or a breach of, this Policy at the FFA level. The

MPIO provides impartial and confidential support to the person making the complaint.

Procedural Fairness incorporates the following principles:

a) both the Complainant and the Respondent must know the full details of what is being said

against them and have the opportunity to respond;

b) no person may judge their own case; and

c) the decision maker/s must be unbiased, fair and just.

Police Check means a national criminal history record check conducted as a pre-employment,

pre-engagement or current employment background check on a person.

Policy means this FFA National Member Protection Policy.

Respondent means the person who is being complained about.

Sexual Harassment means unwelcome behaviour of a sexual nature which could reasonably be

expected to make a person feel humiliated, intimidated or offended. Sexual harassment can take

many different forms and may include unwelcome physical contact, verbal comments, jokes,

propositions, display of pornographic or offensive material or other behaviour that creates a

sexually hostile environment. Sexual Harassment does not have to be intentional.

Sexual Offence means a criminal offence involving sexual activity or acts of indecency including

but not limited to (due to differences under state/territory legislation):

a) Rape;

b) Indecent assault;

c) Sexual assault;

d) Assault with intent to have sexual intercourse;

e) Incest;

f) Sexual penetration of child under the age of 16 years;

g) Indecent act with child under the age of 16 years;

h) Sexual relationship with child under the age of 16 years;

i) Sexual offences against people with impaired mental functioning;

j) Abduction and detention;

k) Procuring sexual penetration by threats or fraud;

l) Procuring sexual penetration of child under the age of 16 years;

m) Bestiality;

n) Soliciting a child under the age of 16 years to take part in an act of sexual penetration or an

indecent act;

o) Promoting or engaging in acts of child prostitution;

p) Obtaining benefits from child prostitution;

http://www.capitalfootball.com.au/


20 August 2015 22

q) Possession of child pornography; and

r) Publishing child pornography and indecent articles.

Sexual orientation refers to a person’s emotional or sexual attraction to another person,

including, amongst others, the following identities: heterosexual, gay, lesbian, bisexual,

pansexual, asexual or same-sex attracted.

State Member Protection Information Officers means a person trained to be the first point of

contact for a person reporting a complaint under, or a breach of, this Policy at the Member

Federation level. The State Member Protection Officer provides impartial and confidential support

to the person making the complaint. The contact details of the State Member Protection

Information Officers are available on the relevant Member Federation’s website.

Transgender is an umbrella term that refers to a person whose gender identity is different to their

physical sex as recorded at birth. Transitioning refers to the process where a transgender person

commences living as a member of another sex. This is sometimes referred to as the person

‘affirming’ their gender because transitioning means they start living in what they identify as their

true gender. For people who are transitioning/affirming their gender, having their identity fully

recognised in all areas of life is a crucial part of the experience of living as their affirmed gender.

Tribunal means the Tribunal granted jurisdiction to hear complaints made under this Policy

pursuant to the FFA Statutes.

Victimisation means treating someone unfairly or unfavourably, or threatening to do so, because

that person has or intends to pursue their rights to make any complaint including a complaint

under government legislation (e.g. anti-discrimination legislation) or under this Policy, or for

supporting such a person.

Vilification means behaviour that occurs in public which incites hatred towards, serious contempt

for, or revulsion or severe ridicule of a person or group of persons because that person or

persons have particular personal characteristics within the meaning of discrimination. Public acts

that may amount to vilification include any form of communication to the public and any conduct

observable by the public.

Working With Children Check or WWCC means the relevant process for assessing or re-

assessing whether a person is suitable to work in child-related work in that state or territory.

Working With Children Code of Conduct means FFA Working With Children Code of Conduct

in Part B of this Policy.

World Anti-Doping Agency’s Prohibited List means the list published by the World Anti-Doping

Agency. It identifies substances and methods prohibited in-competition, out-of-competition and in

particular sports.


20 August 2015 23

PART B: WORKING WITH CHILDREN CODE OF CONDUCT

This Code of Behaviour aims to set out the minimum standards for anyone involved in football. It should apply when playing, training or taking part in club-sanctioned activities.

1. Coaches Code of Conduct In addition to the FFA Code of Conduct, you must meet the following requirements during any activity held or sanctioned by FFA or a Member Federation and in your role as a coach of FFA or a Member Federation: (a) Operate within FFA rules and promote integrity and good character amongst participants. (b) Encourage and support opportunities for participants to learn appropriate behaviours and skills in all

aspects of the sport. (c) Treat each participant as an individual. (d) Help each participant reach their potential - respect the talent, developmental stage and goals of

each individual and encourage with positive and supportive feedback. (e) Wherever practical, avoid unaccompanied and unobserved one-on-one activity (when in a

supervisory capacity or where a power imbalance will exist) with participants under the age of 18 years.

(f) Place the safety and welfare of the participants above all else. (g) Adopt appropriate and responsible behaviour and ensure that your decisions and actions contribute

toward creating an environment which minimises participant behaviour likely to bring the game of football into disrepute. Such behaviour is not to be tolerated and includes:

i. Discriminatory behaviour, including public disparagement of, discrimination against, or

vilification of, a person on account of their gender, ability, cultural background or religion; ii. Offensive behaviour, including abusive, obscene, harmful, provocative or insulting gestures,

language or chanting; iii. Intimidation of match officials, coaches or administrators or the use of actions to pressure a

match official, coach or administrator to take or omit to take certain action regardless of where such action is taken;

iv. Unwelcome physical contact or harassment which makes a person feel offended, humiliated and/or intimidated where that reaction is reasonable in the circumstances;

v. Abuse of position to obtain personal benefit; vi. Commission or charge of a criminal offence; or vii. Any other conduct, behaviour or statement that materially injures the reputation and goodwill of

FFA or football generally. 2. Participants Code of Conduct In addition to the General Code of Behaviour, you must meet the following requirements in regard to your conduct during any activity held or sanctioned by FFA or a Member Federation and in your role as participants of FFA or a Member Federation: (a) Respect the rights, dignity and worth of fellow participants, coaches, officials and spectators.


20 August 2015 24

(b) Respect the talent, potential and development of fellow team members and competitors. (c) Care and respect the equipment provided to you as part of your program. (d) Be frank and honest with your coach concerning illness and injury and your ability to train fully within

the program requirements. (e) Maintain honesty in your attitude and preparation to training. Work equally hard for yourself and your

team. (f) Cooperate with coaches and staff in development of programs to adequately prepare you for

competition at the highest level. (g) Ensure that you do not exhibit behaviour that is likely to be construed as bringing the FFA or the

game of football into disrepute, as outlined by Article 1(g). 3. Officials Code of Conduct In addition to the General Code of Behaviour, you must meet the following requirements in regard to your conduct during any activity held or sanctioned by FFA or a Member Federation and in your role as an official appointed by FFA or a Member Federation: (a) Operate within FFA rules and promote integrity and good character amongst participants. (b) Encourage and support opportunities for participants to learn appropriate behaviours and skills in all

aspects of the sport. (c) Treat each participant as an individual. (d) Help each participant reach their potential - respect the talent, developmental stage and goals of

each individual and encourage with positive and supportive feedback. (e) Wherever practical, avoid unaccompanied and unobserved one-on-one activity (when in a

supervisory capacity or where a power imbalance will exist) with participants under the age of 18 years.

(f) Place the safety and welfare of the participants above all else. (g) Maintain consistency and impartiality when making decisions (h) Address unsporting behaviour and promote respect for all participants (i) Adopt appropriate and responsible behaviour and ensure that your decisions and actions contribute

toward creating an environment which minimises participant behaviour likely to bring the game of football into disrepute. Such behaviour is not to be tolerated and includes:

i. Discriminatory behaviour, including public disparagement of, discrimination against, or

vilification of, a person on account of their gender, ability, cultural background or religion; ii. Offensive behaviour, including abusive, obscene, harmful, provocative or insulting gestures,

language or chanting; iii. Intimidation of match officials, coaches or administrators or the use of actions to pressure a

match official, coach or administrator to take or omit to take certain action regardless of where such action is taken;

iv. Unwelcome physical contact or harassment which makes a person feel offended, humiliated and/or intimidated where that reaction is reasonable in the circumstances;

v. Abuse of position to obtain personal benefit; vi. Commission or charge of a criminal offence; or


20 August 2015 25

vii. Any other conduct, behaviour or statement that materially injures the reputation and goodwill of

FFA or football generally.

4. Parent/Guardian Code of Conduct In addition to the General Code of Behaviour, you must meet the following requirements in regard to your conduct during any activity held or sanctioned by FFA or a Member Federation and in your role as a parent/guardian of a participant of FFA or a Member Federation: (a) Treat your child the same irrespective of them winning or losing. (b) Remember that your child participates in the sport of football for their enjoyment and not yours. (c) Try to have fun when you are around your children at competitions. Well-directed humour can be a

great de-stressor. (d) Look relaxed, calm and positive on the sidelines. (e) Make friends with other parents at competitions. (f) Get involved in appropriate ways if your child or the coach behaves in unacceptable ways during

competitions. (g) Let the coach do the coaching (h) Understand that children will benefit from a break sometimes and that involvement in other sports is

acceptable. (i) Be there when your child performs poorly. Be an understanding listener rather than a critic, judge

and/or fixer. (j) Be prepared to give your child some space so that he/she can grow and develop as an independent

person. (k) Let your child know that your love for them is not associated with their sporting performances. (l) Communicate with your child and ask them how they are really feeling about their sport and about

competing in particular. (m) Occasionally let your child compete without you being there and hovering over them. (n) Emphasise the good things your child did in preparing for and during the competition. (o) Try to avoid:

i. Saying “we’re competing today” and instead say “you’re competing today”; give your child credit for accepting the responsibility of performing;

ii. Getting too pushy or believing that you are indispensable, let the coach do the coaching; iii. Living through your child’s performances; iv. Turning away when your child performs; v. Turning away when your child’s behaviour is unsportsmanlike;

vi. Telling your child what he/she did wrong after a tough competition; vii. Making enemies with your child’s opponents or family during a competition;


20 August 2015 26

viii. Making your child feel guilty by reminding them about all the time, money and sacrifices you are making for his or her sport;

ix. Thinking of your child’s sporting performances as an investment for which you expect a return; x. Badgering, harassing or use sarcasm to motivate your child; xi. Comparing your child’s performances with those of other children; or xii. Forcing your child to go to training, if they are sick of training find out why and discuss it with

them.


20 August 2015 27

PART C: SCREENING / WORKING WITH CHILDREN CHECK REQUIREMENTS Background Child protection is about keeping children safe from harm/abuse. Child abuse is illegal, and all states and territories have their own systems and laws that cover screening and/or the reporting and investigation of cases of child abuse. Working With Children Check (WWCC) laws aim to prevent people who pose a risk from working with children as paid employees or volunteers. In all States and Territories, there are state-specific or territory-specific laws requiring individuals involved in areas such as sport and recreation to undertake a check to determine their suitability to work (in a paid or volunteer capacity) with children. This is done by checking certain criminal history and other matters. In some states this also involves reviewing relevant findings from disciplinary proceedings. There are also requirements placed on organisations.

Please be aware that State and Territory WWCC requirements may also apply to individuals who visit states with screening laws. For example, if a state association or club takes players under 18 into New South Wales for training camps, competition or other activities, those travelling with the teams must comply with NSW law.

The State and Territory WWCC requirements apply regardless of any provisions within this Policy.

The following attachments provide: a) Where to obtain information and relevant forms in relation to state and territory WWCC

requirements; b) Our Member Protection Declaration. 10. Please note: Working With Children Check exemptions

There are national exemptions to Working With Children Checks for paid employees and volunteers who are required to cross state or territory borders for work related purposes. These exemptions may be for up to 30 days in any 12 month period and may enable workers to participate in national and inter-jurisdictional activities on a short- term basis. This means that volunteers and workers with a valid WWCC in their home state or territory may be able to participate in short-term activities across state and territory borders without the need for additional checks.

Accordingly, FFA suggests that personnel who have a WWCC in their state or territory and who intend to participate in activities across state and territory borders, check whether there is an exemption which may apply to them.


20 August 2015 28

Attachment C1: MEMBER PROTECTION DECLARATION

FFA has a duty of care to all those associated with the sport and to the individuals and organisations to whom our Member Protection Policy applies. As a requirement of our Member Protection Policy, FFA must enquire into the background of those who undertake any work, coaching or regular unsupervised contact with people under the age of 18 years. I ……………………………………………………….. (name) of ……………………………………. .……………………………………………………………….. (address) born ……/……/…………… sincerely declare:

1. I do not have any criminal charge pending before the courts.

2. I do not have any criminal convictions or findings of guilt for sexual offences, offences related to children or acts of violence.

3. I have not had any disciplinary proceedings brought against me by an employer, sporting organisation or similar body involving child abuse, sexual misconduct or harassment, other forms of harassment or acts of violence.

4. I am not currently serving a sanction for an anti-doping rule violation under an ASADA approved anti-doping Policy applicable to me.

5. I will not participate in, facilitate or encourage any practice prohibited by the World Anti-Doping Agency Code or any other ASADA approved anti-doping Policy applicable to me.

6. To my knowledge there is no other matter that FFA may consider to constitute a risk to its members, employees, volunteers, athletes or reputation by engaging me.

7. I will notify the CEO of the organisation(s) engaging me immediately upon becoming aware that any of the matters set out in clauses 1 to 6 above has changed.

Declared in the State/Territory of ……………………………………….………………………….

on …….../……./……….(date) Signature ………………………………………………………….

Parent/Guardian Consent (in respect of a person under the age of 18 years)

I have read and understood the declaration provided by my child. I confirm and warrant that the contents of the declaration provided by my child are true and correct in every particular.

Name:……………………………………………….…….

Signature:…………………………………………………

Date: ………………………………………. …………….


20 August 2015 29

Attachment C2: WORKING WITH CHILDREN CHILD PROTECTION REQUIREMENTS

Working With Children Checks aim to create a child-safe environment and to protect children and young people involved in our sport from physical and sexual harm. They assess the suitability of people to work with children and young people and can involve:

criminal history checks;

signed declarations;

referee checks; and

other relevant background checks to assess a person’s suitability to work with children and young people.

Working With Children Check requirements vary across Australia. There is no national legislation or national child protection scheme. However, each state and territory has child protection laws which specify the responsibilities of organisations and individuals who work with children in those states and territories. Employees, volunteers, independent contractors and other workers in contact with children must ensure they meet the requirements of the applicable state or territory legislation and hold a current Working With Children Check clearance. Detailed information, including the forms required to complete a Working With Children Check, are available from the relevant agencies in each state and territory. Australian Capital Territory – Working with Vulnerable People Contact the Office of Regulatory Services Website: www.ors.act.gov.au/community/working_with_vulnerable_people_wwvp Phone: 02 6207 3000 New South Wales – Working with Children Check Contact the Office of the Children’s Guardian Website: www.kidsguardian.nsw.gov.au/ Phone: 02 9286 7219 Northern Territory – Working with Children Clearance Notice Contact the Northern Territory Screening Authority Website: www.workingwithchildren.nt.gov.au Phone: 1800 SAFE NT (1800 723 368) Queensland – Blue Card System Contact the Queensland Government Blue Card Services Website: http://www.bluecard.qld.gov.au/ Phone: 1800 113 611 South Australia – Child Related Employment Screening Contact the Department for Communities and Social Inclusion Website: www.dcsi.sa.gov.au/services/screening Phone: 1300 321 592 Tasmania – Working with Children Registration Contact the Department of Justice Website: www.justice.tas.gov.au/working_with_children Phone: 1300 13 55 13 Victoria – Working with Children Check Contact the Department of Justice and Regulation Website: www.workingwithchildren.vic.gov.au Phone: 1300 652 879

http://www.ors.act.gov.au/community/working_with_vulnerable_people_wwvp

http://www.workingwithchildren.nt.gov.au/

http://www.justice.tas.gov.au/working_with_children


20 August 2015 30

Western Australia – Working with Children Check Contact the Department of Child Protection Website: www.checkwwc.wa.gov.au Phone: 1800 883 979 Travelling to other states or territories It is important to remember that when travelling to other states or territories, representatives of sporting organisations must comply with the legislative requirements of that particular state or territory.

http://www.checkwwc.wa.gov.au/


20 August 2015 31

PART D: COMPLAINT HANDLING PROCEDURES

Attachment D1: COMPLAINTS PROCEDURE

All complaints will be kept confidential where possible and will not be disclosed to another person without the complainant’s consent except if law requires disclosure or if disclosure is necessary to effectively deal with the complaint. Depending on the nature of the complaint, individuals and organisations may also pursue their complaint externally under anti-discrimination, child protection or other relevant legislation. If you wish to remain anonymous, FFA may have difficulty assisting you to resolve your complaint. Procedural Fairness means that FFA is required to provide the person/people you have complained about with full details of the complaint so they have an opportunity to be heard and/ or to respond. INFORMAL COMPLAINTS Step 1: Talk with the other person (where this is reasonable, safe and appropriate) In the first instance, you (Complainant) should try to sort out the problem with the person or people involved (Respondent) if you feel able to do so. Step 2: Contact a Member Protection Information Officer Talk with the MPIO or relevant State MPIO if:

The first step is not appropriate;

You are not sure how to handle the problem by yourself;

You want to talk confidentially about the problem with someone and obtain more information about what you can do; or

The concern continues after you tried to approach the person or people involved. The contact information for the State Member Protection Information Officers can be found on the websites of the relevant Member Federations. The MPIO can be contacted by emailing [email protected]. The MPIO or relevant State Member Protection Information Officer will:

Take confidential notes about your complaint;

Try to find out the facts of the problem;

Ask what outcome/how you want your concern to be resolved and if you need support;

Seek to provide possible options for you to address your concern;

Explain how the Complaints Procedure works;

Act as a support person if you so wish;

Refer the complainant back to attempt to resolve the complaint directly with the other person involved, if necessary;

Keep a written record in Attachment E1 (Record of Informal Complaint);

Refer you to an appropriate person (e.g. mediator) to help you address your concern, if appropriate;

Inform the relevant government authorities and/or police if required by law to do so;

Where possible and appropriate, maintain confidentiality. Step 3: Outcomes from initial contact After talking with the MPIO or relevant State Member Protection Information Officer, you may decide:

There is no problem;

The problem is minor and you do not wish to take the matter forward;

To try and work out your own resolution (with or without a support person such as the MPIO or relevant State Member Protection Information Officer);

To seek a mediated resolution with the help of a third person (such as a mediator); or

To make a formal complaint to the MPIO on a completed and signed Attachment E2 (Record of Formal Complaint).

mailto:[email protected]


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FORMAL COMPLAINTS Step 4: Making a Formal complaint If your informal complaint is not resolved or informal approaches have not resolved the complaint to the complainant’s satisfaction or are not appropriate or possible, you may:

Make a formal complaint in writing to the MPIO or relevant State Member Protection Information Officer; or

Approach a relevant external agency such as an anti-discrimination commission, for advice and assistance.

On receiving a formal complaint and based on the material you have provided, the MPIO or relevant State Member Protection Information Officer will decide whether:

They are the most appropriate person to receive and handle the complaint;

The nature and seriousness of the complaint warrants a formal resolution procedure;

To refer the complaint to mediation;

To appoint a person to investigate (gather more information on) the complaint;

To refer the complaint to a hearings tribunal;

To refer the matter to the police or other appropriate authority; and/or

To implement any interim arrangements that will apply until the complaint process set out in these Procedures is completed.

In dealing with your formal complaint, the MPIO or relevant State Member Protection Information Officer will take into account:

Whether they have had any personal involvement in the circumstances and if so, whether it is appropriate someone else should handle the complaint;

Your wishes, and the wishes of the respondent, regarding the manner in which the complaint should be handled;

The relationship between you and the respondent (for example an actual or perceived power imbalance between you and the respondent);

Whether the facts of the complaint are in dispute; and

The urgency of the complaint, including the possibility that you will be subject to further unacceptable behaviour while the complaint process is underway.

If the MPIO or relevant State Member Protection Information Officer is the appropriate person to handle the complaint they will, where appropriate and/or necessary:

Put the information they’ve received from you to the person/people you’re complaining about and ask them for a response;

Decide if they have enough information to determine whether the matter alleged in your complaint did or did not occur; and/or

Determine what, if any, further action to take. This action may include referring the matter to a Tribunal from which disciplinary action may result in accordance with this Policy.

In the event that the matter is to be dealt with by FFA and further investigation is required, FFA will appoint its general counsel, other senior manager or, if it considers it appropriate in the circumstances, an independent expert (Investigator) to investigate the complaint. In the event that the matter is to be dealt with by the Member Federation and further investigation is required, the CEO of that Member Federation will appoint an appropriate person, whether a Member Federation employee or otherwise, (Investigator) to investigate the complaint.


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Step 5: Investigation of the complaint In accordance with Attachment D2 of this Policy, on completion of his or her investigation, the Investigator appointed under Step 4 above must provide written report to the MPIO or relevant State Member Protection Information Officer for a determination by FFA or the relevant Member Federation as to what further action should be taken. If the complaint is referred to:

a) mediation, it will be conducted in accordance with Part D2 or as otherwise agreed by you and the respondent and the mediation provider;

b) a hearings Tribunal, the hearing will be conducted in accordance with the Grievance Resolution Regulations; or

c) the police or other appropriate authority, FFA will use its best endeavours to provide all reasonable assistance required by the police or other authority.

It must be made clear to all parties that the Investigator is not seeking to resolve the matter, or to decide whether any breach of this Policy has occurred, or to impose any penalty. Any decision about Policy breach must be referred to an independent Tribunal, and wherever possible, mediations should be conducted by an independent mediator. Any costs relating to the complaint process set out in this Policy (e.g. investigation and/or mediation and/or hearings tribunal) are to be met by the relevant Governing Body unless otherwise stated. Step 6: Documenting the resolution The MPIO or relevant State Member Protection Information Officer will document the complaint, the process and the outcome. This document will be stored in a confidential and secure place. If the complaint was dealt with at a Member Federation level, the information will be stored in the state association office. If the matter is of a serious nature, or if the matter was escalated to and/or dealt with at the FFA level, the documents will be stored at the FFA office with a copy stored at the relevant Member Federation office. EXTERNAL APPROACHES or COMPLAINTS There are a range of other options available depending on the nature of your complaint. If you feel that you have been harassed or discriminated against, you can seek advice from your state or territory anti-discrimination commission without being obliged to make a formal complaint. If the commission advises you that the problem appears to be harassment within its jurisdiction, you may lodge a formal complaint with the commission. Once a complaint is received by an anti-discrimination commission, it will investigate. If it appears that unlawful harassment or discrimination has occurred, the commission will conciliate the complaint confidentially. If this fails, or is inappropriate, the complaint may go to a formal hearing where a finding will be made. The Tribunal will decide upon what action, if any, will be taken. This could include financial compensation for such things as distress, lost earnings or medical and counselling expenses incurred. If you do lodge a complaint under anti-discrimination law, you may use an appropriate person as a support person throughout the process. It is also common to have a legal representative, particularly at the hearing stage of a complaint. You could also approach another external agency such as the police.


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Attachment D2: MEDIATION

Mediation is a process during which people in conflict are helped to communicate with each other to identify the areas of dispute and to make decisions about resolving it. The mediator does not decide who is right or wrong and does not tell either side what they must do. Instead, he or she helps those involved to discuss the issues and seeks to facilitate a mutually agreed outcome. This attachment outlines the general procedure of mediation that will be followed by the relevant Governing Body.

1. If mediation is chosen, the MPIO or relevant State Member Protection Officer will, in consultation with the Complainant and the Respondent(s), arrange for a mediator.

2. The mediator’s role is to assist the Complainant and Respondent(s) reach an agreement on how to resolve the problem. The mediator, in consultation with the Complainant and Respondent(s), will choose the procedures to be followed during the mediation. At a minimum, an agenda of issues for discussion will be prepared by the mediator.

3. The mediation will be conducted confidentially and without prejudice to the rights of the Complainant and the Respondent(s) to pursue an alternative process if the complaint is not resolved.

4. At the end of a successful mediation, where appropriate the mediator may seek to ensure that the parties execute a document that sets out the agreement reached, which will be signed by them as their agreement to the resolution.

5. If the complaint is not resolved by mediation, the Complainant may:

a) Write to the MPIO or relevant State Member Protection Officer to make a formal complaint in accordance with Step 4; or

b) Approach any relevant external agency such as an anti-discrimination commission, to resolve the matter.

6. Mediation will not be recommended if:

a) The persons involved have a completely different version of the events and will not deviate from these;

b) The Complainant or Respondent are unwilling to attempt mediation;

c) Due to the nature of the complaint, the relationship between the Complainant and the Respondent(s) or any other relevant factors, the complaint is not suitable for mediation; or

d) The matter involves proven serious allegations, regardless of the wishes of the Complainant.


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Attachment D3: INVESTIGATION PROCESS

If an investigation needs to be conducted to gather more information, an unbiased person will undertake the investigation and the following steps will be followed:

1. The relevant Governing Body will provide a written brief to the investigator clarifying terms of

engagement and roles and responsibilities. The Investigator will:

a) Interview the Complainant and record the interview in writing.

b) Convey full details of the complaint to the Respondent(s) so that they can respond.

c) Interview the Respondent to allow them to answer the complaint, and record the interview in writing.

d) Obtain statements from witnesses and other relevant evidence to assist in a determination, if there is a dispute over the facts

e) deliver a report to the relevant Governing Body as to whether in their view the complaint is:

Substantiated (there is sufficient evidence to support the complaint);

Inconclusive (there is insufficient evidence either way);

Unsubstantiated (there is sufficient evidence to show that the complaint is unfounded); and/or

Mischievous, vexatious or knowingly untrue; and

if requested, recommend whether the matter should be referred to a Tribunal for determination as to whether there has been a breach of this Policy and any appropriate sanctions.

2. We will provide a report to the Complainant and the Respondent(s) documenting the complaint, the investigation process and summarising key points concerning the investigation.

3. The Complainant and the Respondent(s) will be entitled to support throughout this process from their chosen support person/adviser (e.g. MPIO or other person).


20 August 2015 36

Attachment D4: PROCEDURE FOR HANDLING ALLEGATIONS OF CHILD ABUSE

If you believe a child is in immediate danger or a life-threatening situation, contact the Police immediately on 000. Fact sheets on reporting allegations of child abuse in different states and territories are available at www.playbytherules.net.au.

An allegation of child abuse is a very serious matter and must be handled with a high degree of sensitivity. It is not the responsibility of anyone working in FFA in a paid or unpaid capacity to decide whether or not child abuse has taken place. However, there is a responsibility to act on any concerns by reporting these to the appropriate authorities. The following outlines the key steps to follow. More information can be obtained from state or territory government agencies.

Step 1 – Initial Receipt of an Allegation

If a child or young person discloses an allegation involving harm or abuse to them or another child, then it is crucial that you:

Stay calm; Listen, be supportive and do not challenge or undermine what the child says; Reassure the child that what has occurred is not the fault of the child;

Be honest with the child and explain that other people may need to be told in order to stop what is happening;

Ensure you are clear about what the child has said but do not elicit detailed information, ask leading questions or offer an opinion;

Act promptly to accurately record the discussion in writing;

Do not discuss the details with any person other than those detailed in these procedures; and

Do not contact the alleged offender.

Step 2 – Report allegations

Immediately report any allegation or disclosure of child abuse or situation involving a child at risk of harm, to the police and/or government child protection agency. You may need to report to both.

Contact the relevant child protection agency or police for advice if there is any doubt about whether the complaint should be reported (for example, the allegation may relate to poor/inappropriate practice).

If the child’s parent/s is suspected of committing the abuse, you should report the allegation to the relevant government agency.

If the allegation involves anyone to whom our Policy applies, then also report the allegation to the MPIO or relevant State Member Protection Officer so that they can manage the situation (e.g. contact the parents following advice from the authorities, deal with any media enquiries and manage steps 3 and 4).

Step 3 – Protect the child and manage the situation

The MPIO or relevant State Member Protection Officer will assess the risks and take interim action to ensure the child’s/children’s safety. Action the relevant Governing Body may implement includes redeployment of the alleged offender to a non-child related position, supervision of the alleged offender or removal/suspension from their duties until the allegations are finally determined, however it is not the MPIO’s role to undertake such actions. The relevant Governing Body should seek legal advice if person an employee.

The MPIO or relevant State Member Protection Officer will consider the kind of support that the children and parents may need (e.g. counselling, help lines, support groups).

The MPIO or relevant State Member Protection Officer will address the support needs of the alleged offender.

The MPIO or relevant State Member Protection Officer will seek to put in place measures to protect the child and the person against whom the complaint is made from victimisation and gossip. If the

http://www.playbytherules.net.au/


20 August 2015 37

person is stood down, it should be made clear to any persons aware of the incident that this does not mean the respondent is guilty and a proper investigation will be undertaken.

Step 4 – Internal action

Where there is an allegation made against a person to whom this Policy applies, at least three types of investigations could be undertaken:

o Criminal (conducted by police);

o Child protection (conducted by child protection authority);

o Disciplinary or misconduct (conducted by the relevant Governing Body).

The relevant Governing Body will assess the allegations and determine what action should be taken in the circumstances. Depending on the situation, action may include considering whether the alleged offender should be reinstated, banned, suspended, have their employment or position terminated or any other action having regard for all the information, including the findings of the police, government agency and/or court.

If disciplinary action is to be taken, the procedures outlined in section 8 of the Policy will be followed.

If disciplinary action is taken, FFA will advise and provide a report to the relevant government authority should this be required (e.g. the NSW Commission for Children and Young People requires notification of relevant employment proceedings).

Contact details for advice or to report an allegation of child abuse

Australian Capital Territory

ACT Police Non-urgent police assistance Ph: 131 444 www.afp.gov.au

Office for Children, Youth and Family Support www.communityservices.act.gov.au/ocyfs Ph: 1300 556 729

New South Wales

New South Wales Police Non-urgent police assistance Ph: 131 444 www.police.nsw.gov.au

Department of Family and Community Services www.community.nsw.gov.au/docs_menu/preventing_child_abuse_and_neglect.html Ph: 13 21 11

Northern Territory

Northern Territory Police Non-urgent police assistance Ph: 131 444 www.pfes.nt.gov.au

Department of Children and Families

www.childrenandfamilies.nt.gov.au/Child_Protection/index.aspx

Ph: 1800 700 250

Queensland

Queensland Police Non-urgent police assistance Ph: 131 444 www.police.qld.gov.au

Department of Communities, Child Safety and Disability Services www.communities.qld.gov.au/childsafety Ph: 1800 177 135

South Australia

South Australia Police Non-urgent police assistance Ph: 131 444

Department for Education and Child Development /www.families.sa.gov.au Ph: 131 478

http://www.afp.gov.au/

http://www.police.nsw.gov.au/

http://www.police.nsw.gov.au/

http://www.pfes.nt.gov.au/

http://www.police.qld.gov.au/

http://www.communities.qld.gov.au/childsafety


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www.sapolice.sa.gov.au

Tasmania

Tasmania Police Non-urgent police assistance Ph: 131 444 www.police.tas.gov.au

Department of Health and Human Services www.dhhs.tas.gov.au/children Ph: 1300 737 639

http://www.sapolice.sa.gov.au/

http://www.sapolice.sa.gov.au/

http://www.police.tas.gov.au/

http://www.dhhs.tas.gov.au/children


20 August 2015 39

Victoria

Victoria Police Non-urgent police assistance Ph: (03) 9247 6666 www.police.vic.gov.au

Department of Human Services www.dhs.vic.gov.au/for-individuals/children,-families-and-young-people/child-protection Ph: 131 278

Western Australia

Western Australia Police Non-urgent police assistance Ph: 131 444 www.police.wa.gov.au

Department for Child Protection and Family Support www.dcp.wa.gov.au/ChildProtection Ph: (08) 9222 2555 or 1800 622 258

http://www.police.vic.gov.au/

http://www.dhs.vic.gov.au/

http://www.police.wa.gov.au/

http://www.dcp.wa.gov.au/


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PART E: REPORTING REQUIREMENT AND DOCUMENTS The following information was updated in August 2015. It is subject to change at any time.

1. QUEENSLAND If you have a reason to suspect a child in Queensland is experiencing harm, or is at risk of experiencing harm, you need to contact Child Safety Services:

During normal business hours - contact the Regional Intake Service.

After hours and on weekends - contact the Child Safety After Hours Service Centre on 1800 177 135 or (07) 3235 9999. The service operates 24 hours a day, seven days a week.

If you believe a child is in immediate danger or in a life-threatening situation, contact the Queensland Police Service immediately by dialing 000. Queensland Police Service has a number of child protection and investigation units across Queensland. To contact the Queensland Police Service, contact the Police District Communication Centre nearest you. If you aren't sure who to call, or for assistance to locate your nearest child safety service centre, contact Child Safety Services' Enquiries Unit on 1800 811 810. Child safety service centres have professionally trained child protection staff who are skilled in dealing with information about harm or risk of harm to children.

2. NEW SOUTH WALES Anyone who suspects, on reasonable grounds, that a child or young person is at risk of being neglected or physically, sexually or emotionally abused, should report it to Community Services. Reasonable grounds is the standard that reporters must use in deciding whether or not to report to Community Services. It does not mean that reporters are required to confirm their suspicions or provide solid proof before making a report. A useful rule of thumb is to consider whether another person, when faced with similar information, would also draw the same conclusion. You can make a report by phoning the Child Protection Helpline on 132 111 (TTY 1800 212 936) for the cost of a local call, 24 hours a day, 7 days a week.

3. WESTERN AUSTRALIA If you are concerned about a child’s wellbeing, contact the Department for Child Protection’s district office closest to where the child lives or the Crisis Care Unit after hours. If you believe a child is in immediate danger or in a life-threatening situation, contact the Western Australia Police immediately by dialing 000. If you make a report or disclose relevant information to the Department for Child Protection, there is legislative protection for the notifier. These are:

Protection of identity - with some exceptions, your identity must not be disclosed without your consent. For further information, refer to section 240 of the Children and Community Services Act 2004.

Legal protection – you are not subject to legal liability under state law providing the information is provided in good faith.

Professional protection – authorised disclosure of information cannot be held to constitute unprofessional conduct or a breach of professional ethics. As a result you cannot be disciplined by your professional body or incur any formal professional negative consequences at your workplace.

http://www.communities.qld.gov.au/childsafety/about-us/contact-us

http://www.communities.qld.gov.au/childsafety/about-us/contact-us/child-safety-service-centres/regional-intake-services

http://www.police.qld.gov.au/forms/contact.asp#districtComms

http://www.dcp.wa.gov.au/Organisation/ContactUs/Pages/ContactUs.aspx

http://www.dcp.wa.gov.au/Organisation/ContactUs/Pages/ContactUs.aspx


20 August 2015 41

When you contact the Department, the Duty Officer will gather and record information that you provide and decide how best to respond. The type of information that the officer will gather includes:

Details about the child/young person and family;

The reasons you are concerned;

The immediate risk to the child;

Whether or not the child or family has support;

What may need to happen to make the child safe;

Your contact details, so that the officer can call you to obtain further information if required or to provide feedback.

You do not need to have all the details about the child or family when you contact the Department for Child Protection. For more information: visit http://www.dcp.wa.gov.au/ChildProtection/ or call 1800 622 258.

4. VICTORIA Some professionals such as doctors, nurses, police and school teachers are legally obliged to report suspected child abuse. In addition, any person who believes on reasonable grounds that a child needs protection can make a report to the Victorian Child Protection Service. It is the Child Protection worker’s job to assess and, where necessary, further investigate if a child or young person is at risk of harm. For more information: visit http://www.dhs.vic.gov.au/ or call 131 278 toll free (24 hours a day, 7 days a week). For concerns that are life threatening, call Victoria Police on 000.

5. SOUTH AUSTRALIA Staff and volunteers who work with children are mandated notifiers and have a legal obligation to report any suspicion of child abuse and/or neglect that they may form in the course of their employment or volunteer activity based on reasonable grounds. This obligation extends to persons holding a management position whose duties include direct responsibility for, or direct supervision of the provision of services to children. Reports are made to the CHILD ABUSE HELP LINE 13 14 78 A reasonable suspicion must be based on facts, for example:

A disclosure of abuse by a child;

Professional judgement, based on the notifier’s experience and observations. The organisation has an obligation to make each affected person aware of this legal obligation. There is no obligation that recreation or sporting organisations require mandated reporters to undertake formal external training in the recognition of child abuse. The law also stipulates that no person shall threaten or intimidate, or cause damage, loss or disadvantage to another person because that person has made a notification or proposes to make a notification pursuant to the Children’s Protection Act 1993. For more information: http://www.families.sa.gov.au/pages/protectingchildren/HowToNotify/

http://www.dcp.wa.gov.au/ChildProtection/

http://www.dhs.vic.gov.au/


20 August 2015 42

6. NORTHERN TERRITORY In the Northern Territory any person who believes that a child is being, or has been, abused or neglected is required by law to report their concerns. Reports should be made to the 24 hour Centralised Intake Service by using the free-call phone number 1800 700 250. Remember, you do not need to prove abuse or neglect, you need only report your concerns. The Care and Protection of Children Act provides legal protection against civil or criminal liability for people who make reports in good faith. The Act also makes it clear that making a report does not breach any requirements of confidentiality or professional ethics. For more information: http://www.childrenandfamilies.nt.gov.au/Child_Protection/ 7. AUSTRALIAN CAPITAL TERRITORY Care and Protection Services is responsible for facilitating coordination across government for the care and protection of children and young people. Care and Protection Services and an After Hours service, provide a continuum of service delivery to children and young people considered ‘at risk’ of serious harm. Care and Protection Services is authorised to collect personal information under the Children and Young People Act 2008 to ensure the safety and wellbeing of children and young people in the ACT. The information collected may be disclosed to government and non-government agencies (including but not limited to the Australian Federal Police, ACT Children’s Court, the Family Court, Health and Education Directorates and community organisations) to assist in ensuring the safety and wellbeing of children and young people. Information identifying a person making a child protection report is treated with the highest confidentiality and will not be disclosed except where a Court orders the disclosure. For more information: visit http://www.dhcs.act.gov.au/ocyfs/services/care_and_protection or call 1300 556 729.

8. TASMANIA Most professionals who provide services to children and families in Tasmania are ‘mandatory reporters’ of child abuse, under the Children, Young Persons and their Families Act 1997. This includes, but is not limited to, the following groups:

DHHS employees;

Child Care providers;

Dentists, dental therapists or dental hygienists;

Police officers and probation officers;

Psychologists;

Registered medical practitioners and nurses;

School principals and teachers;

Volunteers and employees of any organisation that provides health, welfare, education, care or residential services and which receive government funding.

To make an urgent notification about abuse or neglect to Child Protection Services, please ring 1300 737 639 at any time. Child Protection Services prefer to talk to a notifier in order to aid them in gathering information. However, if it is after hours and you are a mandatory reporter, an online notification can also be made. For more information: http://www.dhhs.tas.gov.au/children/child_protection_services or call 1300 556 729

http://www.childrenandfamilies.nt.gov.au/Child_Protection/

http://www.dhcs.act.gov.au/ocyfs/services/care_and_protection

http://www.dhhs.tas.gov.au/children/child_protection_services


20 August 2015 43

Attachment E1: RECORD OF INFORMAL COMPLAINT

Name of person receiving complaint

Date: / /

Complainant’s Name

Over 18 Under 18

Role/status Administrator (volunteer) Parent

Athlete/player Spectator

Coach/Assistant Coach Support Personnel

Employee (paid) Other

Official ………………………………….

Location/event of alleged issue

Facts as stated by complainant

Nature of complaint (category/basis/grounds)

Can tick more than one box

Harassment or Discrimination

Sexual/sexist Selection dispute Coaching methods

Sexuality Personality clash Verbal abuse

Race Bullying Physical abuse

Religion Disability Victimisation

Pregnancy Child Abuse Unfair decision

Other …………………………………………………………………

What they want to happen to fix issue

What information provided

What they are going to do now

This record and any notes must be kept in a confidential and secure place. If the issue becomes a formal complaint, this record is to be sent to the relevant MPIO.


20 August 2015 44

Attachment E2: RECORD OF FORMAL COMPLAINT

Complainant’s Name

Over 18 Under 18

Date Formal Complaint Received: / /

Complainant’s contact details

Phone:

Email:

Complainant’s Role/status

Administrator (volunteer) Parent




Official ………………………………….

Name of person complained about (respondent)

Over 18 Under 18

Respondent’s Role/status

Administrator (volunteer) Parent




Official ………………………………….

Location/event of alleged issue

Description of alleged issue

Nature of complaint (category/basis/grounds)

Can tick more than one box

Harassment or Discrimination

Sexual/sexist Selection dispute Coaching methods

Sexuality Personality clash Verbal abuse

Race Bullying Physical abuse

Religion Disability Victimisation

Pregnancy Child Abuse Unfair decision

Other …………………………………………………………………

Methods (if any) of attempted informal resolution


20 August 2015 45

Formal resolution procedures followed

(outline)

If investigated: Finding -

If went to hearing tribunal:

Decision -

Action recommended -

If mediated:

Date of mediation -

Were both parties present -

Terms of Agreement -

Any other action taken -

If went to appeals tribunal:

Decision

Action recommended

Resolution Less than 3 months to resolve

Between 3 – 8 months to resolve

More than 8 months to resolve

Completed by

Name: Position: Signature: / /

Signed by:

Complainant:

Respondent:

This record and any notes must be kept in a confidential and secure place. If the complaint is of a serious nature, or is escalated to and/or dealt with at the national level, the original must be forwarded to the national body and a copy kept at the club/state/district level (whatever level the complaint was made).


20 August 2015 46

Attachment E3: RECORD OF CHILD ABUSE ALLEGATION Before completing, ensure the procedures outlined in attachment D4 have been followed and advice has been sought from the relevant government agency and/or police.

Complainant’s Name (if other than the child)

Date Formal Complaint Received: / /

Role/status in sport

Child’s name Age:

Child’s address

Person’s reason for suspecting abuse

(e.g. observation, injury, disclosure)

Name of person complained about

Role/status in sport Administrator (volunteer) Parent




Official ………………………………….

Witnesses

(if more than 3 witnesses, attach details to this form)

Name (1):

Contact details:

Name (2):

Contact details:

Name (3):

Contact details:

Interim action (if any) taken (to ensure child’s safety and/or to support needs of person complained about)

Police contacted Who:

When:

Advice provided:

Government agency contacted

Who:

When:

Advice provided:


20 August 2015 47

CEO contacted Who:

When:

Police and/or government agency investigation

Finding:

Internal investigation (if any)

Finding:

Action taken

Completed by

Name: Position: Signature: / /

Signed by Complainant (if not a child)

This record and any notes must be kept in a confidential and secure place and provided to the relevant authorities (police and government) should they require them.


20 August 2015 48

PART F: ROLE SPECIFIC CODES OF CONDUCT

A. FOOTBALL CODE OF CONDUCT

The National Code of Conduct applies to all Members and governs:

a) bringing FFA or football into Disrepute, including through discriminatory behaviour, offensive

behaviour and incitement of hatred or violence;

b) liability for spectator and supporter conduct;

c) betting, match-fixing and corruption; and

d) disparaging public or media statements.

B. SPECTATOR CODE OF BEHAVIOUR

A spectator at a Match or otherwise involved in any activity sanctioned or staged by, or held under

the auspices of FFA, a Member Federation, a District Association or a Club must:

a) respect the decisions of Match Officials and teach children to do the same;

b) never ridicule or unduly scold a child for making a mistake;

c) respect the rights, dignity and worth of every person regardless of their gender, ability, race,

colour, religion, language, politics, national or ethnic origin;

d) not use violence in any form, whether it is against other spectators, Team Officials (including

coaches), Match Officials or Players;

e) not engage in discrimination, harassment or abuse in any form, including the use of obscene or

offensive language or gestures, the incitement of hatred or violence or partaking in indecent or

racist chanting;

f) comply with any terms of entry of a venue, including bag inspections, prohibited and restricted

items such as flares, missiles, dangerous articles and items that have the potential to cause

injury or public nuisance;

g) not, and must not attempt to, bring into a venue national or political flags or emblems (except

for the recognised national flags of any of the competing teams) or offensive or inappropriate

banners, whether written in English or a foreign language;

h) not throw missiles (including on to the field of play or at other spectators) and must not enter

the field of play or its surrounds without lawful authority; and

i) conduct themselves in a manner that enhances, rather than injures, the reputation and goodwill

of FFA and football generally.

Any person who does not comply with the Spectator Code of Behaviour or who otherwise causes a

disturbance may be evicted from a venue and banned from attending future Matches.

Original Date of Issue: 11 June 2002 Last Updated 11 November 2009. Last Issued: 18 March 2010.

CANTEEN & BBQ SAFETY REGULATIONS These regulations are issued in the interests of safety and risk management in the operation of canteens, canteen work areas and BBQ’s and the safety and duty of care of staff and volunteers who work in club and association canteens and BBQ’s. The following regulations apply to all Football NSW clubs and associations:

Should you have any queries regarding this policy please contact Michelle Hanley, Football NSW Risk Manager and State Member Protection Information Officer. Football NSW Chief Executive Officer

FOOTBALL NSW

CANTEEN & BBQ SAFETY REGULATIONS

1. PERSONS WORKING AT A BBQ OR IN A CANTEEN MUST BE 16

YEARS OF AGE OR OVER. 2. ENTRY TO CANTEEN WORK AREAS IS RESTRICTED TO PERSONS

AGED 16 YEARS AND OVER.

3. CHILDREN UNDER 16 YEARS OF AGE ARE NOT PERMITTED TO WORK OR ASSIST IN CANTEENS OR BBQ’S OR BE PRESENT IN A CANTEEN WORK AREA UNDER ANY CIRCUMSTANCES.

FOOTBALL NSW LIMITED. A.B.N. 25 003 215 923

Date: 1 February 2011

HOT WEATHER POLICY

APPLICABLE TO ALL COMPETITIONS AND EVENTS, ASSOCIATION FOOTBALL AND FUTSAL

(but excluding the Football NSW premier league competition where a separate policy applies)

With higher temperatures now occurring more frequently consideration must be given to the effects of heat and humidity on elite and amateur athletes and particularly children involved in football activities.

Football NSW has considered several factors in the development of this policy including the ongoing popularity of summer football and an increase in the temperatures leading into the winter season. The following is provided in accordance with information provided by Sports Medicine Australia.

RECOMMENDED TEMPERATURES FOR CANCELLATION OF GAMES & TRAINING and other events including trial games, selection trials, clinics or any physical activities

ADULTS Cancel or postpone events involving Adults at a temperature of 37°

CHILDREN Cancel or postpone events involving Children at a temperature of 32°

CAUTION: These are the maximum cancellation temperatures. Cancellation of games, training or events at lower temperatures may be necessary depending on local conditions and player wellbeing and acclimatization.

For the purpose of this policy a child is a person aged up to and including 16 years of age.

During summer and warmer months clubs and competition organizers are required to regularly:

Refer to the SMA Hot Weather Guidelines

Provide a copy of the Beat the Heat Fact Sheet to players, parents and team officials.

Provide information in relation to sun safety

Schedule games and training for cooler parts of the day or evening.

Closely monitor weather forecasts and local weather conditions.

Use a weather gauge, WBGT or Heat Stress Meter to monitor player conditions.

Ensure regular hydration (water/fluid intake) by players, officials and other participants.

Monitor the wellbeing of players, officials, volunteers and staff.

Increase breaks during games and training to allow rest in shade and fluid intake.

The following is also provided for information and reference:

www.bom.gov.au - Bureau of Meteorology website for all weather forecasts & information

Hot Weather Guidelines , Beat the Heat fact sheet, Heat Stress Index

SMA UV Exposure & Heat Illness Guide

Sun Smart Resources

For more information visit www.footballnsw.com.au or contact your club, association or Football NSW.

Date of issue: 1/2/11 To be reviewed: 1/9/13

11/01

http://www.bom.gov.au/

http://sma.org.au/wp-content/uploads/2009/05/hot-weather-guidelines-web-download-doc-2007.pdf

http://sma.org.au/wp-content/uploads/2009/05/beat-the-heat.pdf

http://www.footballnsw.com.au/fileadmin/user_upload/Policy/Hot_Weather_-_Heat_Stress_Index.pdf

http://sma.org.au/wp-content/uploads/2010/02/UV-Exposure-and-Heat-Illness-Guide.pdf

http://www.cancercouncil.com.au/reduce-risks/sun-protection/sports-groups-sun-protection/

http://www.footballnsw.com.au/

Released 15/4/2004. Last updated 11 May 2015 1

POLICY

Lightning Safety

The weather conditions experienced in Australia, together with events on the South Coast of NSW when a cricketer was killed, led to the development of this Policy based on information primarily supplied by the Centre of Sports Medicine Research and Education and the Commonwealth Bureau of Meteorology. Whilst lightning may be fascinating to watch, it is also extremely dangerous and underrated. During the past 30 years, based on documented cases, lightning has killed an average of 73 people per year in the United States. In Australia, there has been an increase in the number of casualties resulting from outdoor sport and recreational activities. On average, in Australia, 10 people a year die from lightning strikes. Statistics show that around 25% of people killed by lightning are playing sports such as golf, cricket or hockey. Several years ago in a park at Merrylands, five children were struck by lightning while playing football. An average lightning bolt carries 10,000 to 30,000 amps – an average radiator draws 10 amps! Thunderstorms are most likely to develop on warm summer days and will go through various stages of growth, development and dissipation. During the thunderstorm, each flash of ‘cloud to ground’ lightning is potentially lethal. Lightning can travel 80km before it strikes something. If a person is in the path of that lightning discharge, it could prove deadly as the current associated with the visible flash travels along the ground. Although some victims are directly struck by the main lightning stroke, many victims are hit as the current moves in, and along the ground. The ground emits charges that shoot up to meet the leading strikes and the high voltage gradients cause currents to flow in concentrated channels on the surface or within the soil. It is therefore evident that the potential exists for a large number of people to be struck by lightning as they leave themselves vulnerable due to inadequate protective action. Contrary to popular belief, lightning does not always strike tall objects – it can strike anywhere and can strike repeatedly. Metal objects do not attract lightning, although they may channel it if the strike is already a few metres away. There is clearly a need for all clubs and associations to implement an action plan, and adopt all precautionary methods available, to prevent any casualties. A designated person should be responsible for monitoring the weather conditions in the area at which the ground is located, to provide awareness at individual club level. Where possible, the person should attempt to ensure that all players, officials and spectators are moved to safe areas. The monitoring should begin the day before a scheduled match to confirm whether or not thunderstorm warnings have been given by the weather forecasters. If so, increased awareness of possible lightning strikes should continue on the day of the match until the game is over and any crowds have dispersed.

04/01


30 – 30 Lightning Rule Should thunderstorms be prevalent on match day, the ‘30-30’ rule is to be used in order to determine whether a game should be suspended (to include delaying the commencement of the game) and when it is safe to resume play (to be determined by the Referee). When lightning is sighted, count the time until thunder is heard. If that time is 30 seconds or less, the thunderstorm is within 10km and is dangerous. As most experts believe that the ‘safe’ distance is no less than 10km, all people at risk should be seeking, or already inside safe shelters. This is the time at which matches should be suspended. This rule is one of the most practical techniques for estimating the distance to lightning activity and is based on the fact that light travels faster than sound. As sound travels at a speed of around 1km every 3 seconds, the time that elapses between the flash of lightning and clap of thunder can be divided by 3 to give a measure, in kilometres, of how far away the storm is. The threat of lightning continues for a much longer period than most people realise. It is imperative to point out that sunshine or blue sky should not fool anybody into thinking that it is safe, and you should remain alert to the possible return of the storm. Using the ‘30-30’ rule, the distance of the storm should be estimated before allowing play to continue. There is not a place absolutely safe from the lightning threat, however some places are safer than others and, where practicable, people should be moved to a safe structure as soon as possible. The best option is a large building with electric and telephone wiring and plumbing to provide a safe pathway for the current to the ground. Once inside, stay away from corded telephones, electrical appliances, lighting fixtures, radios or microphones and electric sockets and plumbing. Mobile or cordless telephones are a safe option if the person and antenna are located within a safe structure. Do not watch lightning from open windows or doorways. Inner rooms are preferable. A solid building or a hard top (metal bodied) vehicle (including buses) that guides the lightning current around the passengers, is an alternative. Shelter should NEVER be sought under a small group (or single) of trees, in an open field or in small open structures such as rain/picnic shelters. People should stay away from metal poles, fences, clothes lines etc and should not use umbrellas or mobile telephones. Metal is not to be touched. If located at a ground far removed from a safe shelter, preventative measures can still be taken. If lightning is about to strike, it may provide a very few seconds of warning. If hair stands on end, the skin tingles and a ‘buzzing’ is heard from nearby rocks or light metal objects, lightning may be about to strike and a crouching position should be assumed (alone, feet together, squat down with head tucked and ears covered). When the immediate threat of lightning has passed, safe shelter should be sought. If the worst case scenario occurs and a person is struck by lightning, there are key first aid guidelines to follow. Medical care may be needed immediately to save a persons life. If at all possible, call ‘000’ at once. As all deaths from lightning arise from cardiac arrest and/or stopping of breathing, it is imperative that treatment is commenced as soon as possible. CPR or mouth-to-mouth resuscitation is the respective recommended first aid. If proper treatment is administered, most victims survive a lightning strike.


Another myth is that strike victims retain electricity – they do not! However, lightning victims do often suffer severe, long-term debilitation. The most common symptoms are memory deficit, sleep disturbance, chronic pain, dizziness and chronic fatigue which may not be evident until some time after the injury, perhaps months later. It is therefore preferable that a qualified first-aider be present at games. Where possible, everybody present on a match day should be warned of the potential dangers of lightning so that all can be made aware of the safety procedures in operation. It is recommended that, where feasible, notices and safety instructions be placed in programs and on walls where clearly visible and obvious. It is recognised that a majority of grounds being used in NSW may be local government owned and that the individual council policies may assist, or preclude, such actions. Clubs and associations are encouraged to discuss this policy with ground owners in an attempt to gain signage approval. No lightning safety plan or policy will provide 100% guaranteed total safety, but every effort can be made to ensure that all preventative steps are taken. Summary of Procedures

Nominate a person to be responsible for monitoring the weather conditions in your area. This may be the association secretary, club secretary or other nominated person;

Monitor the weather both the day before, and the day of, the match;

If thunderstorms occur, use the ‘30-30’ rule to determine the distance of the storm and take appropriate action to suspend play if less than 10km away;

Play can resume when the ‘30-30’ rule has been satisfied;

Where practicable, ensure that all present are relocated, if necessary, to a safe shelter;

It is preferable that a qualified first-aider is present at matches;

Should a person be struck by lightning, ensure that immediate action is taken; and

Provide warnings to all of potential dangers caused by lightning and indicate safety guidelines clearly.

Bibliography: 1. Makdissi, Michael & Brukner, Peter. Centre for Sports Medicine Research and Education, School of Physiology, Faculty

of Medicine, Dentistry and Health Sciences – University of Melbourne, Victoria. (2002). Recommendations for Lightning Protection in Sport. The Medical Journal of Australia.

2. American Meteorological Society.(2002) Recommendations for Lightning Safety. The National Weather Service. 3. Commonwealth Bureau of Meteorology. Severe Storms – Facts, Warnings and Protection.. 4. National Weather Service. (2003). Lightning –The Underrated Killer. 5. Benson, Simon. (2003). Playing it Safe When the Skies Flash Danger. The Daily Telegraph.

1

POLICY FOOTBALL NSW DATE - 27th April 2004 SUBJECT - Pregnancy

As a result of developments in sport involving women who are pregnant, Football NSW has recognized the need to develop a consistent policy concerning females wishing to continue playing football or football related activities whilst pregnant. All sporting organisations owe a duty of care to pregnant players participating in their sport. A document formulated by the Australian Sports Commission (ASC) entitled ‘Pregnancy in Sport – Guidelines for the Australian Sporting Industry’, together with independent legal advice, has been adopted by Football NSW. The ASC guidelines support the position that any pregnant player should be given the opportunity to decide for herself, in consultation with her medical advisers, whether or not to participate whilst pregnant. Football NSW supports the ASC guidelines in relation to football or football related activities. The ASC guidelines state that “Sporting organisations may owe a duty of care to pregnant players to advise them that there are theoretical risks involved in participating while pregnant, and to advise them that they should obtain medical advice about whether to participate and for how long.” “Sports administrators’ duty of care to pregnant players does not require them to place a blanket ban on the player’s participation in a particular sport from a specific stage of pregnancy (emphasis added).” The ASC advocate this position on the basis of current medical evidence and legal advice as to the risks and potential liability surrounding the issue. In this regard, please find attached a pregnancy checklist, which has been developed to assist all clubs and associations in dealing with the issue prior to, and post notification of player pregnancy. The checklist advises that:

Continued participation in football during pregnancy poses theoretical risks to them and to their unborn child. Under no circumstances should you advise, issue guidelines or discuss those theoretical health risks of continued participation in football, but rather direct the player to the general concept. Providing advice or issuing guidelines of this type is potentially dangerous, as you then become potentially liable for their correctness.

04/02 - P

2

Pregnant players should always seek advice from an appropriately qualified medical practitioner as to the risks involved in participating in football and related activities while pregnant and whether it is safe for them to continue participating in football while pregnant and, if so, for how long should they continue to participate. This advice should be given by the player’s own doctor to avoid further liability.

Obtaining this advice will allow the player to make an informed decision on medical grounds whether or not she continues to participate in the sport and related activities and, if so, for how long. Whilst you are able to enquire as to whether or not the player has sought appropriate medical advice, you cannot request details. The player is not obliged to provide a medical certificate however, if one is presented it is beneficial.

It is essential that the steps within the checklist are followed and that the document is appropriately distributed to all your members. If you are aware that the player either has not obtained appropriate medical advice or is ignoring such medical advice, there is a duty of care to take positive steps to protect both the mother and the unborn child. These steps may include arranging for the player to see an appropriately qualified medical practitioner (not associated to the club or association) or to provide counselling to cease competing of her own accord, or out of regard to the unborn child. Please ensure that your players are directed to the relevant insurance policy (located on the Football NSW website) and that they pay particular attention to the exclusions contained therein. Should you have any queries regarding this policy, please contact Michelle Hanley, Risk Manager and State Member Protection Information Officer at Football NSW. Bibliography: 1. Australian Sports Commission, Pregnancy in Sport – Guidelines for the Australian Sporting Industry.

FOOTBALL NSW LIMITED. A.B.N. 25 003 215 923

Dated: 4 December 2009

SUN SAFETY POLICY

The health and safety of officials and participants is of primary concern for Football NSW. Excessive sun exposure can have an immediate negative impact on performance and hydration, and can cause painful sunburn. Exposure to the sun’s ultraviolet (UV) radiation also increases the risk of skin damage and skin cancer. About 1600 Australians die every year from skin cancer yet it is a preventable disease. The actions explained in this policy can help to reduce the harmful effects of exposure to UV radiation. Football NSW and its Associations and clubs have a duty of care to provide a safe environment for everyone involved in football activities. Providing a safe sporting environment includes protecting people from the harmful effects of UV radiation. As part of our commitment to the health and safety of officials and participants in football Football NSW will:

1. Where possible schedule outdoor summer events and/or training times outside of the peak UV times of 10am-2pm (11am-3pm daylight saving time).

2. Actively promote sun safety and the importance of sun safety when the UV Index is 3 and above. Daily UV

Index forecasts for towns and cities throughout NSW can be found at: www.cancercouncil.com.au/sunsmart and in newspaper weather forecasts.

3. Encourage officials and participants to use the shade of trees, buildings and other structures when available.

4. Provide shade for officials, participants and spectators where possible, and encourage people to bring their

own hats, umbrellas and shade tents. 5. Promote the use of the following sun protection items by officials and participants where possible:

- Clothing that covers as much skin as possible, including shirts/tops with a longer sleeve and a collar, and long shorts.

- hats that shade the face, head, neck and ears, such as wide-brimmed, bucket or legionnaire-style hats (baseball caps do not provide adequate sun protection)

- wrap-around sunglasses that are close fitting and meet the Australian Standard 1067 (2003) - sunscreen that is SPF30+, broad spectrum and water-resistant which is reapplied at least every two

hours.

6. Increase awareness of sun safety and skin cancer by: - providing information and resources about sun safety and skin cancer - promoting sun safety through newsletters and advertising, and where possible through announcements at

events and competitions - Including sun safety in briefing sessions - encourage awareness among family members and spectators

7. Encourage officials to act as role models by practicing sun safety themselves.

8. Regularly review the sun safety policy to ensure it remains relevant and current.

For more information about sun safety and being SunSmart visit www.cancercouncil.com.au

09/26

http://www.cancercouncil.com.au/sunsmart

http://www.cancercouncil.com.au/

1


W:\Admin\Club Policies & Code of Conducts\Policy - Grading Process & Procedure.docx Date: 22/01/2017


Policy – Grading Process & Procedure

COMP

WWFC GRADING POLICY PROCESS &

PROCEDURE

Method To enable the players to be graded appropriately, players from age groups of U8’s to U12’s shall be a two stage process consisting of a Warm up session and Game Play and will focus mainly on player actions. Players from Age group U13’s to U18’s grading will also be only Game Play and will focus on player actions, Player Tasks and Team tasks. Note: U8’s will be strict grading as per CCF Rules, hence parents cannot make up a list of players and ask for them to be put on one team. Exceptional request for a single player can be made, but will have to be considered and approved by the football committee. The Idea is to place players into teams (Beginners, Intermediate, and Advanced) with other players of similar ability. Teams from age group U9’s to U18’s will be graded into “A”, “B”,”C” and so on based on the number of players available in each age group. It is not certain that all the grading age groups will have an “A” and or “B” teams as some age group teams might not be strong enough to play in higher grades. The skill and Game Play sessions will assist grading assessors to make an informed decision on player’s ability and or potentials based or the four football core skills (Running with the ball, First touch, Striking the ball and 1 V 1) plus communication and positioning in addition to other quality traits such as but not limited to (not in any particular order). Personality traits such as

Competitiveness

Resilience

Agility, coordination and Balance

Decision-Making Grading Process Basic Skills Assessment/ Warm up

Each group will have an assessor

Each group will be directed to an activity(s) (skill /warmup) where each group is instructed on what the activity involves and what is required of them individually or as a team.

Game Play Assessment

The same group of players from the skill assessment will be broken into teams to play a small sided games. Small sided games have the following benefits for grading,

Assessors have more time for each player

Players have more touches to justify their potentials

No hiding place, players don’t get lost in these games, and

More opportunities for players to solve football problems NB. The assessors will be involved in both skills/warm-up and game play sessions so consistency can be maintained.

Goal Keepers

2


W:\Admin\Club Policies & Code of Conducts\Policy - Grading Process & Procedure.docx Date: 22/01/2017


Policy – Grading Process & Procedure

COMP

A player who wants to be a dedicated goal keeper should inform the grading Manager in advance so they are not graded based on outfield playing qualities. Players who make a grade as a dedicated goal keeper will have to prepare to be in goals for every game, and if he or she decides not to be a dedicated goal keeper will be re-graded as a player and placed in the appropriate grade. Absent Players Players should give advance notice if they are unable to attend allocated grading session time and or day. Arrangement will be made by the grading manager on a different day and or time to have your child graded (Grading could be individual or with a higher, lower or mixed age groups). Trial Games Players will be grouped into preliminary graded teams to play a couple of either intra club or inter clubs trial games. One or two spots may be left in all “A” grade teams and the lowest grade team will carry the extra players until final player movements. After the trial games all player will be formally be graded into respective teams with the possibility of minimal player movement until CCF deadline for player movements. Extra Grading Extra grading outside the scheduled grading sessions may be carried out in a form of friendly games and or training session to assist the Football Committee to finalise teams.

FOR AGE GROUPS U8 AND OVER, UNDER NO

CIRCUMSTANCE WILL PLAYERS BE PLACED IN A GRADE

HIGHER THAN WHAT THEY HAVE BEEN GRADED IN JUST

SO THEY CAN PLAY WITH FRIENDS, SIBLING(S) OR FOR

ANY OTHER REASON.

1


W:\Admin\Club Policies & Code of Conducts\Policy - Parent Code of Conduct.docx Date:

20/11/2015


Policy – Parents & Guardians Code of Conduct & Behaviour

COMP

WWFC PARENTS & GUARDIANS CODE OF

CONDUCT & BEHAVIOUR

Be your child’s best fan and support them unconditionally

Respect the rights, dignity and worth of others

Remember that your child participates in sport for their own enjoyment, NOT YOURS

Help your child to focus on their performance rather than the result

NEVER offer your child money to score goals, ALWAYS encourage them to be a team player

Never ridicule or yell at your child or others for making a mistake

Support all the players in your child’s team

Do not criticize the opponents, their parents or their officials. Never enter into a war of words with anyone over the game, remember that it is only a game

Demonstrate a high degree of individual responsibility especially when dealing with or in the vicinity of persons under 18 years of age, as your words and actions are an example

Respect officials’ decisions and teach your child to do likewise

Never audibly dispute a referee’s decision. They will make mistakes occasionally, we all do. If you abuse or shout at the referee you are breaking the rules of the game and risk generating a fine for the Club. In most cases, circumstances are investigated and adjudicated to determine the extent of the fine and/or suspension. It really is not worth it. In the long run it’s the kids who suffer.

Do not physically or verbally abuse or harass anyone associated with the sport (player, coach, referee, official, committee member, volunteer, etc.)

Be a positive role model

Ultimately Parents/Guardians are responsible for the welfare and supervision of their children at training and on game days

Respect the facilities at our Home Ground as well as our opponents’

Understand that there are repercussions if you breach this “Code of Conduct”. Your signature below informs the club that you have read and understand this Code of Conduct and you agree to abide by this for the sake of making the game a FUN and ENJOYABLE sporting experience for my child and others.

Signed: ______________________________________Parent / Guardian Signed: ______________________________________Parent / Guardian Dated: _____/______/_____


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W:\Admin\Club Policies & Code of Conducts\Policy - Registration Refund Fee.docx Date: 30/12/2017


Policy – Registration Refund Fee

REGISTRATION FEE REFUND POLICY

Once registration monies have been received:

A player withdraws for any reason that the committee determines to be fair and reasonable, and an “Application for Refund” form is submitted prior to the Friday 2nd March 2018 @ 5pm then the following deductions will be made before any monies are refunded:

a) Cost of items supplied at registration, e.g. socks, shorts, ball, etc.

b) Administration Fee of $50.00

c) The “Active Kids” portion ($100.00) is not refundable or transferable to any other sport or club

Refunds will NOT be considered after Friday 2nd March 2018 @ 5pm

Refunds for ‘change of mind’ or injury sustained outside of the game, will also not be considered.

An “Application for Refund” form is to be completed and submitted online no later than the Friday 2nd March 2018 @ 5pm to be tabled at the next Executive Meeting.

Once a decision has been made, the player / parent will be notified within five (5) days of said meeting. No further discussion will be entered into.

Refunds are given as per policy.

Refund Form Link: https://goo.gl/upT7Ds

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W:\Admin\Club Policies & Code of Conducts\Policy - Senior Referee Payments.docx Date: 30/10/2016


Policy – Senior Referee Payments

SENIOR TEAM REFEREE PAYMENT POLICY Senior Team referee payments will be invoiced to the team manager or a nominated person on the first Monday of each month.

The invoice fee is determined by the fee received from CCF for officials that have officiated the team’s game within the given month played.

The manager or nominated person has 7 days to make payment in full in to Woongarrah Wildcats Football Club bank account.

If invoice is not paid as above the following action will take place:

a) A further 5% will be added to the invoice and a new invoice resent on day 8. b) If payment is not received by day 14, a further 5% will be added to the day 8 invoice and

resent out on day 15, further more Woongarrah Wildcats Football Club will notify CCF’s competition department that the team’s next game will be forfeited due to non payment of referees.

c) Every 7th day that the invoice is outstanding a further 5% will be added. d) Woongarrah Wildcats Football Club, will forfeit the team’s game each and every week until

the fee is paid in full. e) If invoice is not paid after 30 days Woongarrah Football Club will notify CCF and have the

team removed from the competition, players will not have any recourse for refunds under any circumstances.

f) Woongarrah Football Club, will make all players, registered in that given team, un-financial with CCF. Woongarrah Football Club will also request that all un-financial players names be forwarded to Football NSW our governing Body, and request NO further registration be permitted for any player until fee is paid in full including any interest owing.

Under no circumstance will part payments be accepted otherwise clause a) to f) will be adhered to.

Woongarrah Wildcats Football Club will not accept payments from individual players, 1 x full payment will be accepted only.

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W:\Admin\Club Policies & Code of Conducts\Policy - Uniform & Logo.docx Date:

19/11/2015


Policy - Uniform & Logo

COMP

UNIFORM & LOGO POLICY

Players are NOT permitted to wear the Woongarrah FC playing jersey:

1. On their way to the game

2. On their way home from the game

3. At the ground, home or away, after the game

4. Or for training purposes.

All players must wear the approved Woongarrah FC uniform, jersey, shorts and socks, without

any alterations.

The Woongarrah FC logo is NOT to be used by any supplier or business other than the

approved apparel supplier that has the approval of the Executive Committee. The logo is NOT

to be used by any player, parent, member or supporter without the approval of the Executive

Committee and is NOT to be placed on any other garments other than the approved club

apparel.

Those found to be breeching this policy may be subjected to disciplinary action from the club.

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W:\Admin\Club Policies & Code of Conducts\Policy - Working With Children.docx Date: 19/11/2015


Policy - Working With Children

WORKING WITH CHILDREN POLICY

Woongarrah FC, while adhering to the NEW ‘Working with Children Check’ requirements, will also request that ALL Team Leaders, Coaches & Managers carry out the ‘Working with Children Check’ whether or not they are coaching or managing their own child’s team.

This policy is put in place by the Committee to ensure the safety of all Woongarrah FC registered players under the age of 18 years.

IMAGES OF CHILDREN

This information has been issued by the Australian Sports Commission as a general guide for sport.

(For direct link click here)

Most people taking photos of children at sporting events are doing so for acceptable reasons and are using appropriate methods, for example, a parent videoing their child at a sports presentation or photographing their child on the field during play or a professional photographer taking photos for a club.

The small size of many cameras and the advent of mobile phone cameras make it easier to take photos and harder to monitor. Digital photo publication can now be printed at home and photos can be taken, altered, and transmitted quickly to a vast audience by posting on the internet or 'on sending' the photo to mobile phone users.

This greater ease of taking and modifying images has raised concerns about the potential risks of child abuse posed directly and indirectly to children and young people through the inappropriate use of photographs featured on sports web sites and in publications.

The following information and suggested strategies have been provided for sporting clubs and associations to consider when acquiring and displaying images of children and young people on web sites and in other publications. It is not intended to restrict people taking photos for legitimate reasons.

Please note that this information is not intended to be, nor should it be relied upon as a substitute for legal or other professional advice. Organisations and individuals should seek legal advice in relation to these issues in your state or territory.

The Law

In Australia, generally speaking, there is no law restricting photography of people (including children) in public spaces as long as the images are not:

indecent (such as 'up skirt' or 'downblouse' photographs taken covertly in change rooms or toilets) being used for voyeurism or made for the purpose of observing and visually recording a person’s

genital or anal region protected by a court order (eg. child custody or witness protection) defamatory being for commercial purposes (person’s likeness is used to endorse or entice people to buy a

product).

Photos of a child (including your own child) also contravene Criminal Codes and censorship laws if the child is photographed in a provocative or sexual manner.

Where a sporting event is held on a club’s private property, privately owned land, a school or council owned facilities, the owner of private property or venue is able to restrict, ban or require permission of photography anywhere in their venue (e.g. some council owned facilities will not allow mobile phones or cameras in change rooms or toilets). Where a sporting event is held on private property not owned by the organisers, it is good practice to determine a mutually agreed photographing policy.

http://www.ausport.gov.au/supporting/ethics/child_protection/fact_sheets/child_protection/images_of_children

If a person is taking photographs inappropriately (e.g. breaching the restrictions or ban in place for that private property or venue), then venue management can request the person to stop. If the person refuses, the police or security may be called to escort them off the property.

Strategies - acquiring Images

Clearly outline and publicise what is considered appropriate behaviour in obtaining images and what is considered appropriate image content.

Do not allow photographers (professional photographers, spectators, fans, coaches or members of the media) unsupervised access to children.

Ensure the coach informs any athlete and parent(s) if the coach wants to video the athlete as a tool to analyse and improve performance.

Obtain the consent of parent /guardian and their agreement to be present before approving photo/video sessions outside the event venue or at the home of a child. Where possible, have the photo taken at the event venue.

Provide details of who to contact within the club or organisation if concerns or complaints of inappropriate behaviour in taking images or content are raised. Ensure that the contact person understands the application of relevant legislation and policies.

Provide members of the media and professional photographers with an identification pass to be worn for the duration of major/large events.

Strategies - displaying images

Consider using models or illustrations for promotional / advertising purposes. Obtain permission from the child’s parent/guardian prior to taking the images of a child or young

person. Ensure that all concerned are aware of the way in which the image is to be used and how long the image will be displayed.

If an image is used avoid naming the child. If this is not possible avoid using both a first name and surname.

Avoid displaying personal information such as residential address, email address or telephone numbers if images are being posted on websites or distributed in publications.

Do not display information about hobbies, likes/dislikes, school, etc as this information has the potential to be used as grooming tools by paedophiles or other persons.

Only use appropriate images of the child, relevant to the sport or activity, and ensure that the athlete/child is suitably clothed. Images of athletes participating in sports or activities that involve minimal clothing (e.g. swimming and gymnastics) or unusual body positions/poses could potentially be misused.

Reduce the ability for direct copying of pictures from a website to another source (i.e. disable the ‘right mouse click’ function).

Clearly outline in a written contract to photographers who are contracted or paid to take photos, who will retain the images taken, include arrangements made for negatives, digital file and proofs and outline any restrictions for use and sale.

Provide details of who to contact and what to do if concerns or complaints of inappropriate image use are raised.

This publication is intended as a general guide and is not to be taken as professional advice. The Australian Sports Commission recommends you seek professional advice if a specific situation arises involving harassment or discrimination.

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