presented by patricia a. thomas, ed.d.. agenda prayerfr. john rushofsky principal’s visiondr....
TRANSCRIPT
PRESENTED BY
PATRICIA A. THOMAS, ED.D.
AGENDAAGENDA
• PRAYER FR. JOHN RUSHOFSKY
• PRINCIPAL’S VISION DR. PATRICIA THOMAS
• FISCAL UPDATE, ENROLLMENT & FINANCIAL AID MRS. PEG KIRCHNER
MR. JIM HEIN
• FESTIVAL MR. MARIO GRANA
QUESTIONS/COMMENTS
APPENDIX/FINANCIAL DETAILS
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MISSIONMISSION
• IMPART A BASIC KNOWLEDGE OF THE GOSPEL OF JESUS CHRIST TO ALL OF OUR STUDENTS, AND
• INSTILL IN EACH CHILD THE KNOWLEDGE AND SKILLS NECESSARY TO RECOGNIZE AND FULFILL GOD’S UNIQUE ROLE FOR THEM
• BUILD UP HIS KINGDOM ON THIS EARTH.
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WHAT IS OUR MISSION? WHAT IS OUR MISSION? 1. PROVIDE AN ATMOSPHERE OF
RESPECT, LOVE, AND REVERENCE
2. PROVIDE A COMMUNITY OF LEARNING AND A FAMILY OF FAITH
3. IMPART THE KNOWLEDGE OF THE GOSPEL OF JESUS CHRIST
4. INSTILL THE UNDERSTANDING OF GOD’S UNIQUE ROLE FOR EACH INDIVIDUAL
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WHAT IS THE VISION?WHAT IS THE VISION?WHERE ARE WE?WHERE ARE WE?• MIDDLE STATES
ACCREDITED
• SOLIDLY HIGH TEST SCORES
• SAFE
• MAINTAINING ENROLLMENT
• TECHNOLOGICALLY SOUND
• RIGOROUS, RELEVANT CURRICULUM
• EXEMPLARY FACULTY
• “GREAT SCHOOL” REPUTATION
WHERE ARE WE GOING?WHERE ARE WE GOING?
• REACCREDITATION
• VALUE-ADDED INSTRUCTION
• REVIEW POLICIES
• INFUSE S.T.R.E.A.M.
• LEARNING COMMUNITIES
• EXTRACURRICULAR OFFERINGS
• FAIRNESS, FIRMNESS, CONSISTENCY
HOW DO WE GET THERE?HOW DO WE GET THERE?
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VISIONVISION
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Enrollment TrendsEnrollment Trends
WHERE ARE WE?WHERE ARE WE?• CATHOLIC VALUES-BASED
CURRICULUM
• ENVIRONMENT OF RESPECT, LOVE AND REVERENCE
• INFUSE, MODEL AND TEACH VALUES
• TALK ABOUT, DISPLAY, CREATE, AND DEFINE VALUES & VIRTUES
• BUILD CHARACTER
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WHERE ARE WE? WHERE ARE WE? WHERE ARE WE GOING? WHERE ARE WE GOING?
HOW WILL WE GET THERE?HOW WILL WE GET THERE?
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LOOK TOWARDS………..LOOK TOWARDS………..
• PROFESSIONAL LEARNING COMMUNITIES
• TECHNOLOGY
• S.T.R.E.A.M.
• STUDENT ASSISTANCE
• ACADEMIC ASSISTANCE
• HEALTH
• SAFETY
• WELFARE
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• CLASSROOM LEARNING COMMUNITIES
• COLLABORATING
• ARTICULATING
• CREATING
• LISTENING
•COMMUNITIES OF LEARNING
COMMUNITY OF LEARNINGCOMMUNITY OF LEARNING
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FAMILY OF FAITHFAMILY OF FAITH
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GOD’S UNIQUE ROLE FOR GOD’S UNIQUE ROLE FOR EACHEACH
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WHAT ABOUT S.T.E.M.?WHAT ABOUT S.T.E.M.?
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DEFINITELY BEAUTIFUL
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Fiscal Update
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Open Communication
• Importance of Open Communication
• Communication Methods:– Parent Meetings– Website
• Monthly School Newsletter• Minutes of School Associations and Organizations
– Bulletins– School Advisory Council Meetings– Parish Finance Council– Seeking Feedback Through Surveys
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Open Communication
• Messages/Information:– General Financial Information– Current Financial Issues– Current & Historical Financial Details
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General Financial Information Diocesan Guidelines
Funding Sources for School’s Operating Costs:
o Tuition 60%
o Subsidy 25%
o Development / other 15%
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SSS Measured AgainstDiocesan Guidelines
FYK - 8
Enrollment Tuition Subsidy Develop/Other
Guideline 60% 25% 15%'08-'09 349 59% 26% 15%'09-‘10 363 62% 23% 15%‘10-‘11 414 62% 21% 17%‘11-’12 400 67% 21% 12%‘12-’13 393 66% 21% 13%’13-’14 378 64% 24% 12%’14-’15 346 62% 25% 12%
Estimate’15-’16 346 63% 25% 12%
Actual enrollment = 346
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Current Financial Issues
• Enrollment/Cost Concerns• As costs increase and enrollment stabilizes or
even declines deficits can escalate.• Tactics to cope with these issues:
o Reduce Costs
o Increase Tuition
o Increase Fundraising & Development
o Increase Enrollment
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Trends in Enrollment andCost Per Student
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Enrollment
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Enrollment Process
Registration is always open to new families
Existing SSS families are guaranteed a spot, if:o Current in tuition paymentso Completed registration packet is received by May 1
School administration makes the final determination
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Enrollment Calendar February 24 – Contracts are distributed
March 16 – Last day for $100 on time submission
May 1 – Last day for current families to have guaranteed admission with completed registration package
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When is My Registration Complete?
All students:SSS contract + payment of:
o1st tuition paymentoCafeteria fee
Completed FACTS contract + payment of FACTS fee (if applicable)Memorandum of UnderstandingPastor verification form (for Non-SSP students only)New students only:Completed registration form$ 50 non-refundable feeBirth certificate, baptismal certificate, immunization records, SSN
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Financial Aid
Bishop’s Education Fund (BEF) Diocese K - 12
Scholastic Opportunity Scholarship (SOS)
State K - 12
Angel Fund Parish Aid
EITC Monies Bravo Bridges Foundation
Big 33 Scholarship
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How To Apply• Complete Private School Aid Service (PSAS)
application• Have signed by Pastor (Due 3/1)• Attach 2014 Income tax return• Include check for $25• Postmark by 3/16/2015• Deadline is very important to be eligible for any
aid PSAS form must be completed & mailed on time.
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Other Ways to Reduce Tuition
On-time submission credit - $ 100/family
Gift Cards/Market Day - you decide!
Support the Parish Festivalo All St. Sebastian School Families are required to work Festival regardless of
Parish Affiliationo The festival provides significant support to the school,
we must increase our support to the festival.
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Gift Card/Market Day ProgramsGifts Cardso 4% Tuition Credit o ~$460,000 programo 39% participationo Avg. participant earns ~$174o One family and the Angel
fund each earned about $ 800 !
Market Dayo 10% Tuition Credit o ~$51,000 programo 31% participationo Avg. participant earns
~$61o One family and the Angel
fund each earned about $ 600 !
Angel Fund Recipients Must participate in one
or both!
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Saint Sebastian Tuition Rates
Child ‘08-’09 ‘09-’10 ‘10-’11 ‘11-’12 ‘12-’13 ‘13-’14 ‘14-’15 ‘15-’16
1st $ 3,050 $ 3,175 $ 3,175 $ 3,175 $ 3,275 $ 3,375 $ 3,525 $ 3,675
2nd $ 2,025 $ 2,100 $ 2,100 $ 2,100 $ 2,175 $ 2,250 $ 2,350 $ 2,425
3rd $ 700 $ 750 $ 750 $ 750 $ 775 $ 800 $ 850 $ 900
Fund Raising $ 275 $ 275 $ 275 $ 300 $ 325* $ 325* $ 350* $ 375*
* Includes PTG fee of $ 25/family
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Sources / Uses Comparison2013-14 Actuals
• $1,802,400
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Sources / Uses Comparison2014-15 Budget
• $1,776,600
Two Year Income Comparison
2014-15 Budget 2013-14 Actual
Tuition & Fees $ 1,108,800 $ 1,161,600
Subsidy $ 438,000 $ 429,400
Fundraising $ 161,300 $ 147,500
Development $ 68,500 $ 63,900
Total income $ 1,776,600 $ 1,802,400
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Two Year Expense Comparison2014-15 Budget 2013-14 Actual
Faculty costs $ 1,426,200 $ 1,395,000
Textbooks, supplies, etc. $ 25,200 $ 41,000
Administration $ 183,000 $ 194,000
Operation/maintenance of building $ 269,000
$ 267,000
Pre-school, after-school, bookstore, cafeteria $ (126,800) $ (94,600)
Total expenses $ 1,776,600 $ 1,802,400
Cost / student $ 5,135 $ 4,768
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FY 2014 - 15 Budget Income Sources – Per Student
$’sPer
student% of costs
Tuition $ 1,108,800 $ 3,205 62%
Subsidy $ 438,000 $ 1,266 25%
Fundraising $ 161,300 $ 466 9%
Development $ 68,500 $ 198 4%
Total funding $ 1,766,600 $ 5,135 100%
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The Parish Festival
Two-fold purpose of the Festival:
First and foremost ,To profess our Faith, Family and Friendship and to develop a sense of Community within our Parish and School.
Our largest fundraising event and the single largest
source of funds for the School (excluding tuition and subsidy).
>Proceeds…..80% to the School and 20% to the Parish.>Allows the School to remain vibrant and helps to
minimize tuition.>In 2014 the School received $109,000 from the Festival>In the last 10 years the School has received $1,060,814
from the Festival.
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Critical Juncture
Our ability to execute is in jeopardy due to the loss of Coordinators and/or Assistant Coordinators for several “key” Entities, as well as a lack of volunteers in general.
The negative financial impact due to the loss of the Farmer’s Market…….$60,000 in 2014. Furthermore, the Farmers Market was a significant draw that provided ancillary revenue in many other areas of the Festival.
Our current Festival Committee is comprised of
25 people. All of the current Festival Entity Coordinators are Festival Committee members. Approximately one-half of the Committee is over 50 years of age and no longer have children in the School.
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Action Steps Taken
Two Leadership Meetings in December, 2014.>Father John, Father Brian, Deacon Rick, Peg Kirchner, Dr. Thomas, Finance Council, Director of Youth Ministry, Director of Stewardship, PTG, SAC, AA, Festival Co-Chairs and Festival Committee members.
Developed Action Plan for 2015 and future.>The “KEY” Action………..to align each Festival Entity with a Parish or School Ministry or Organization, to assume the Leadership of said Entity. Bulletin letter January 18, 2015…….State of the Festival and plea for help; Also sent to the School Parents.
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We Need Your Help We have aligned the Festival Flea Market with the School Parents/Students. As such, we are asking for the School Parents to provide the Coordinators, Assistant Coordinators and the Volunteers needed for the Flea Market.
There are 8 “Key” Leadership positions that need filled.
>Two Co-Coordinators…….provide oversight for the entire operation of the Flea Market.
>Six Assistant Coordinators……one for each “segment” of the Flea Market.
We have enlisted the support and “expert” guidance from 5 former Flea Market Coordinators to work with, and assist the New Leadership Team in all areas.
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Completed and Next Steps
Meeting with Dr. Thomas and the Teachers on February 11; list of Parent names for Co-Coordinators and Assistant Coordinators. Meeting with a small group of Parents on Saturday 21st. Meeting tonight; hopeful that we can secure additional commitments after the meeting; share with you those Parents/Teachers that have already committed; This week, February 23, ongoing follow-up with Parents. March 14 begin to conduct “segment” meetings with the Co –Coordinators and Assistant Coordinators.
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Questions or Comments?