PRESENTATION PRESENTATION TECHNIQUETECHNIQUE

HOW TO PREPARE FOR A HOW TO PREPARE FOR A PRESENTATION ?PRESENTATION ?

PLAN FOR THE PRESENTATIONORGANISE MATERIALSPREPARE SUPPORTING MATERIALSPRACTISE

PLANNING FOR THE PLANNING FOR THE PRESENTATIONPRESENTATION

FOUR BASIC QUESTIONS….

1. WHAT IS THE SUBJECT MATTER?2. WHO IS MY AUDIENCE?3. WHAT IS THE PURPOSE OF MY

PRESENTATION?4. WHAT IS THE TIME AVAILABLE?

WHAT IS THE PURPOSE OF MY WHAT IS THE PURPOSE OF MY PRESENTATION?PRESENTATION?

TO IMPART KNOWLEDGE?TO STIMULATE ACTION?TO TEACH A SKILL?TO DISSEMINATE SOME

INFORMATION?OR, ANYTHING ELSE?

OTHER ASPECTS…OTHER ASPECTS…

AUDIENCECOMPOSITIONSOCIO-ECONOMIC STRUCTURELEVEL OF UNDERSTANDINGFAMILIARITY WITH THE SUBJECTEXPECTATIONS

TIMEHOW MUCH TIME IS AVAILABLE?HOW SHALL I MANAGE TIME ?

WHY DOES A PRESENTER WHY DOES A PRESENTER RUN SHORT OF TIME?RUN SHORT OF TIME?HE PLANS TOO MUCH MATERIALGETS CARRIED AWAY IN ANSWERING

QUESTIONSGETS SIDE TRACKEDPAYS TOO MUCH ATTENTION TO TRIVIAL

POINTSGETS CARRIED AWAY WITH THE SOUND OF

HIS OWN VOICEENJOYS BEING THE CENTRE OF ATTENTIONFAILS TO INDICATE TIME IN HIS

PRESENTATION-NOTE

OTHER ASPECTS…OTHER ASPECTS…CONTDCONTD

CONTENT◦CLEAR◦CONCISE◦TO THE POINT

FACILITIES◦PHYSICAL FACILITIES◦AUDIO-VISUAL AIDS◦SUPPORTING MATERIALS

ORGANISING CONTENT...IORGANISING CONTENT...IASCERTAIN RELEVANCEGATHER MATERIALS AND JOT DOWN

EVERY BIT OF IDEAS & INFORMATION LIKE:

ILLUSTRATIVE EXAMPLES FACTS AND FIGURES POINTS FOR DISCUSSION QUESTIONS TO POSE EXERCISES TO ADMINISTER JOKES/ ANECDOTES TO SHARE

REORGANISE NOTES IN LOGICAL ORDERWORK OUT A MORE DETAILED OUTLINEWRITE DOWN TEXT IN LONG HAND

ORGANISING CONTENT..IIORGANISING CONTENT..II INTRODUCTION

◦ TELL THEM WHAT YOU ARE GOING TO TELL THEM ◦ OUTLINE THE SCOPE OF THE PRESENTATION◦ SHOW RELEVANCE OF SUBJECT TO PARTICIPANTS◦ KEEP INTRODUCTION BRIEF

BODY◦ TELL THEM◦ CHOOSE ONLY A FEW MAIN STATEMENTS AND BUILD ON THEM

(MUST-SHOULD-NICE)◦ BACK-UP THESE MAIN STATEMENTS WITH EXPERIENCE,

RESEARCH AND INFORMATION◦ ENRICH WITH SUPPORTING MATERIALS

CONCLUSION◦ TELL THEM WHAT YOU HAVE TOLD THEM◦ RETRACE CONTENTS CONCISELY◦ REINFORCE

SUPPORTING MATERIALSSUPPORTING MATERIALS

ILLUSTRATIONSPOSTERS, LEAFLETS, CHARTSFLIP BOOKGRAPHS, STATISTICSEXAMPLESCASE STUDIESFILMSSONGS AND SLOGANSMATERIALS FOR DEMONSTRATION

REHEARSE WITH THE SUPPORTING MATERIALS

WHY VISUAL AIDS ?WHY VISUAL AIDS ?A PICTURE IS WORTH A THOUSAND WORDSA PICTURE IS WORTH A THOUSAND WORDS

PROJECTS THOUGHTS AND IDEAS VISUALLYGRABS ATTENTION DEPICTS CONTENTS FACILITATES COMPARISIONREDUCES LOAD ON PRESENTER’S MEMORYPRESENTS NUMERICAL DATA GRAPHICALLYSUSTAINS INTEREST BY BREAKING INTO THE

VERBAL FLOW OF LECTUREBRINGS VARIETYEASY TO REMEMBER AND RECAPITULATE

A REFLECTION ONA REFLECTION ON “PRESENTATION”“PRESENTATION”

PRESENTATION IS LIKE AN ICEBERG !IT IS ALL ABOUT MAKING A SUBJECT

COME ALIVE !!IT TAKES A LOT OF SELF-MOTIVATON TO

MOTIVATE OTHERS TO LISTEN !!!BELIEVE IN WHAT YOU ARE SAYING

MAKING A PRESENTATIONMAKING A PRESENTATIONARRANGE EVERYTHING IN PROPER ORDERFACE THE AUDIENCE WITH A SMILEINTRODUCE YOURSELF BRIEFLYINTRODUCE THE SUBJECT BRIEFLYGO OVER MATERIALS AS PER PLANCONCLUDEINVITE QUESTIONSHANDLE QUESTIONSTHANK THE PARTICIPANTS

SOME USEFUL TIPS…I SOME USEFUL TIPS…I

SMILE ! IT CONNECTS !MAKE SELF- INTRODUCTION INTERESTINGGET PARTICIPANTS INVOLVED EARLY MAINTAIN WIDER EYE CONTACT BELIEVE IN YOURSELF & BE YOURSELFTALK IN A NORMAL & AUDIBLE TONEPRESENT A NEAT PERSONAL GROOMINGMAINTAIN A POSITIVE BODY LANGUAGE

SOME USEFUL TIPS…IISOME USEFUL TIPS…II

USE SOME HUMOUR, IF YOU CANMODULATE YOUR VOICE; MAKE IT LIVELYAVOID MANNERISMS; IT DISTRACTSTHINK ON YOUR FEET; BE ALERT DO NOT USE JARGONS; YOUR AUDIENCE

MAY NOT BE FAMILIAR WITH THEMUSE NOTES FOR REFERENCE ON POINTS,

EXAMPLES, QUESTIONS & TIME ETCTRY TO REMEMBER PARTICIPANTS’ NAMES

SOME USEFUL TIPS…IIISOME USEFUL TIPS…IIIFAMILIARISE WITH TRAINING AIDS AND USE

THEM WITH CONFIDENCEUSE PAUSE & SILENCE TO GOOD EFFECT USE RIGHT EXAMPLES AT RIGHT TIMEINVITE QUESTIONS DON’T FORGET TO THANK PARTICIPANTSCLEAR DECK AFTER PRESENTATIONPRACTICE

…PRACTICE ! ……&…

PRACTICE !!

GETTING ALONG GETTING ALONG WITH THE AUDIENCE WITH THE AUDIENCE

DO NOT TALK DOWN TO PEOPLE◦ DO NOT BEHAVE LIKE ‘THE EXPERT’◦ DO NOT PRETEND TO KNOW MORE THAN YOU ACTUALLY DO

DO NOT TALK TO OR AT PEOPLE…TALK WITH THEM◦ IT IS NOT ‘I’ AND ‘YOU’,…IT IS… ‘WE’

DO NOT EMBARRASS ANY ONE OR ALLOW OTHERS TO

AVOID UNACCEPTABLE LANGUAGE DO NOT TAKE YOUR SUBJECT OR YOURSELF TOO

SERIOUSLY◦ YOUR EGO IS NOT THAT IMPORTANT TO YOUR AUDIENCE◦ RECOGNISE THE VALIDITY OF OPPOSING VIEWPOINTS◦ SELF-DIRECTED HUMOUR IS ENJOYED BY EVERYONE

DO NOT BE JUDGEMENTAL ABOUT OTHERS

HOW TO ASK QUESTIONS ? HOW TO ASK QUESTIONS ? ASKING THE RIGHT QUESTON GENERATES

PARTICIPATION PREPARE A FEW QUESTIONS TO BE ASKED AT THE

RIGHT TIME

ASK OPEN ENDED QUESTIONS:◦ BEGIN WITH ‘WHAT’ OR ‘HOW’◦ USE WORDS LIKE ‘THINK’, ‘FEEL’ OR ‘BELIEVE’◦ ASK PARTICIPANTS TO EXPLAIN, EXPAND OR ELABORATE

SOMETIMES GIVE THEM TIME TO REFLECT USE PRESSURE OF SILENCE AVOID LEADING OR LOADED QUESTIONS LIKE:

◦ ‘DON’T YOU AGREE THAT THIS IS VERY IMPORTANT?’◦ ‘ISN’T THIS THE BEST WAY TO SOLVE THE PROBLEM?’

HOW TO FACE QUESTIONS ? HOW TO FACE QUESTIONS ?

FACING A QUESTION CHECK TEMPTATION TO ANSWER EVERY QUESTION REFLECT A QUESTION AT SOME ONE IN THE HOUSE RESPOND TO QUESTIONS BEYOND THE TOPIC CAREFULLY IF YOU DO NOT KNOW SOMETHING, SAY SO GIVE YOURSELF TIME, IF NECESSARY USE THE PARKING LOT IF NEEDED

GIVING A RESPONSE RESPOND WITH ENCOURAGEMENT HANDLE WRONG RESPONSES WITH CAUTION PARAPHRASE SOMEONE’S RESPONSE CAREFULLY

THANK YOUTHANK YOUHAPPY PRESENTATIONS !!