presentation standing committee on appropriations (scoa ) · 2015. 1. 27. · presentation standing...

Presentation Standing Committee on Appropriations (SCOA)

2012/13: Annual Report

2013/14: Q1 and Q2 Expenditure 2013/14: Adjustments Budget

2014/15 - 2016/17 MTEF Budget

(Q1 2013/14 performance presented in August, second quarter performance report only due to NT at end of October)

DATE: 10 OCTOBER 2013

The Presidency Department of Performance Monitoring and Evaluation

The Presidency: Department of Performance Monitoring and Evaluation 2

Contents 1. The Annual Report

• Focus areas of the department

• AGSA findings

• Key achievements

• Summary of performance per programme

• HR information

• Financial information

2. 2013-14 quarter 1 and 2 expenditure

3. 2013-14 Adjustment Budget

4. 2014/15 - 2016/17 MTEF Budget


2012/13 Annual Report


Focus areas of the department: 2012/13

Programme 2: M&E of national

priorities

• Focus on outcomes and impacts of government work • MTSF and plans for the priority outcomes (delivery agreements) • Monitoring progress against the plans • National Evaluation System: Evaluating to inform improvements to

programmes, policies, plans • Address problems with data quality and information management • Municipal performance and service delivery assessments

Programme 3: GWM&E system

• National policies and guidelines for M&E • Develop capacity of national and provincial departments and

municipalities to carry out M&E themselves • Develop a management culture of continuous improvement

Programme 4: Management

performance M&E

• Focus on quality of management practices in individual national and provincial departments

• Moderated self assessment • Drive a process of continuous improvement • Monitoring range of indicators for FOSAD

Programme 4: M&E of front-line service delivery

• Focus on monitoring of experience of citizens when obtaining services • Presidential hotline and presidential visits • Unannounced monitoring visits and revisits • Citizen-based monitoring


2012/13 AGSA Findings Report of the Auditor General: Clean Audit • Material findings

• No material findings on Financial Statements or on compliance with laws and regulations

• No material findings on performance information • Other findings

• Material adjustments to performance information • Department is implementing a system of centrally filing all evidence

documents • Auditing of quarterly and annual performance reports by internal audit has

been introduced • IT Controls

• Migrated to own ICT system at the end of March 2013 • User access policies updated and revised controls implemented • Implementing own policies and disaster recovery system


Key Achievements for 2012/13 • Supplied Cabinet with quarterly monitoring reports on implementation of

the 12 outcomes and provided the public with quarterly progress reports on the POA website

• Started doing research work on the 20 year review and produced 23 research papers

• Developed a national evaluation plan which was approved by Cabinet in December 2012

• 24 evaluations (from 2012/13 and 13/14 evaluation plans) were under way by the end of the financial year

• Conducted management performance MPAT assessments on 156 national and provincial Departments

• Developed a Municipal Assessment Tool which is currently being piloted • Improved the resolution rate of the Presidential Hotline from 82.2% to

90.2% for national and from 49.8% to 71% for provincial departments • Conducted over 215 front-line service delivery monitoring visits • Developed a national citizen-based monitoring policy framework


Summary of Performance per Programme


Programme 1: Administration

Achieved targets: sub-programme: Departmental Management • Final Strategic Plan was tabled to Parliament by due date (p 24) • APP was tabled to Parliament by due date and all quarterly reports were

submitted (p 24) • Communication Plan approved by the Director General and quarterly

progress reports produced (p 26) • Risk register was approved (p 26)

Number of targets 32 % Targets achieved 26 81 Targets partially achieved 4 13 Targets not achieved 2 6


Prog. 1 Achieved targets continued…... Sub-programme: Internal Audit • 3-year rolling Internal Audit plan was approved by Audit Committee (p 26) • Quarterly internal audit reports compiled and submitted to the Audit

Committee and Management (p 26) Sub-programme: Corporate and Financial Management (p 26) • All remaining recommended (but not mandatory) polices as per

regulatory frameworks and collective agreements approved • All policies were reviewed but no changes were required • Department achieved a clean audit opinion • Annual MPAT self-assessment completed by management and signed off

by Director General by 30 September 2012


Prog. 1 Achieved targets continued……. Sub-programme: ICT • Enterprise Architecture approved (including Information Strategy) (p 28) • IT governance framework approved (p 28) • IT Procurement Policy approved (Integrated into departmental

procurement policy) (p 28) • Data Management Policy approved (p 28) • Record Management Policy and File Plan approved (p 28) • Internet and email policy approved (p 28) • Hardware policy approved (p28) • IT Asset Management Policy approved (integrated into departmental

Assets policy) (p 28) • Architectural design approved by Director General (p 29) • DPME successfully migrated to its own IT system by the end of March

2013 (p 29) • DPME VPN established by end March 2013 (p29)


Prog. 1 Achieved targets continued……. Sub-programme: ICT… • 98% system availability achieved (p29) • MPAT system was put in place and used by DPME staff, staff in Offices of

the Premier, and staff in national departments (p 30) • Calendar developed and made available for use (p 30) • Frontline Service Delivery monitoring information management tool

developed (p 30) • Plan for maintenance of business applications developed (p 30)


Prog. 1 Partially achieved (4)

Partially achieved targets (Departmental Management)(1) • Risk assessment process was not finalised for 2 programmes (p25)

• Risk management committee did not meet regularly as planned. This has since been addressed by linking the timing of the risk management committee to the timing of other management meetings

Partially achieved targets (Corporate & Finance)(1) • Score at least 3 on every MPAT performance area (p 27)

• Department scored less than 3 in 6 out of 30 standards. Plans to address these deviations are included in the SDIP in the current financial year


Partially achieved targets cont.…..

Partially achieved targets (ICT) (2) • Help desk service application developed (p 30)

• Processes mapped but application was not yet developed. Incorporated into a broader project to develop a system for corporate services

• Departmental Projects dashboard application developed (p 30)

• Skeletal Intranet sites have been deployed and are operational. One component is incomplete. The APP module on the application is still in testing phase


Prog. 1 Targets Not Achieved (2)

• Security Plan in draft form and not approved (p 28) • Plan only in draft form not yet approved. Will be completed as part of IT

governance implementation plan this financial year

• Development Indicators application produced and in use by Data Systems Branch staff in DPME who are responsible for the Development Indicator (p 30) • Deferred the project to current financial year


Programme 2: Outcomes Monitoring & Evaluation

Achieved target: Sub-programme: Outcomes Support (p 32) • Delivery agreements reviewed and where necessary, changes were effected • Two new guidelines on planning and monitoring delivery agreements

produced • Report on functioning of Implementation Forums was submitted to Cabinet

by the end of March 2013 • 48 quarterly monitoring reports on outcomes submitted to Cabinet



Prog 2 Achieved targets continued • Summary outcomes monitoring reports on four quarters compiled and

submitted to Cabinet (p 33) • 233 briefing notes on Cabinet memos were compiled (p 33) • 115 briefing notes or reports on executive monitoring and evaluation

initiatives (p 33) Sub-Programme: Evaluation and Research • Annual Plan for 2013 approved by Cabinet and 3-year plan for 2013-16

approved by Cabinet (p 34) • 12 guidelines to support evaluations across government produced and

published (p 34) • Evaluation and competency standards produced and put on website (p 34) • 237 government officials completed training on evaluation 12 courses (p

34) • 100% (1 of 1) Improvement Plan for ECD evaluation produced (p 35) • Governance structures for 20-year review put in place and 22 research

papers were received by the end of the financial year (p 35)


Prog 2: Outcomes Monitoring &Evaluation

Partially achieved target: Sub-Programme: Evaluation and Research (p 35) • 10 evaluation reports approved by evaluation steering committees

• 1 evaluation report was approved. Two more reports were approved by the evaluation steering committees in May 2013. The evaluation process has proven to be more complex than anticipated by the targets. The process of working with departments and obtaining agreement on the various stages of the evaluations has proven to take longer than anticipated


Programme 3: M&E Systems Coordination and Support

Achieved Targets: Sub-programme: M&E Systems (p 36) • Baseline of M&E systems established from first MPAT assessment report • Diagnostic assessment of human resource capacity for M&E across

government conducted and improvement plan developed • Concept and project plan for M&E system assessment across government

developed and implemented Achieved Targets: Sub-programme: M&E Policy and Capacity Building (p 37) • 5 guidelines were completed and approved • Four National and four Provincial M&E Forum meetings held



Programme 3: M&E Systems Coordination and Support Achieved Targets: Sub-programme: M&E Policy and Capacity Building (p 38) • Preliminary Integrated Capacity Development Programme implemented • 10 M&E learning networks events held Achieved Targets: Sub-programme: M&E Data Support (p 39) • 28 data forums held • 52 new datasets fully assessed • Data sources with acceptable metadata description increased by 18% • Quarterly reports presented to data forums and top management within

time frames


Programme 3: M&E Systems Coordination and Support

Partially Achieved Targets: M&E Policy and Capacity Building (p 37) • Draft Results Bill submitted to Cabinet for approval by March 2013

• Draft Bill developed but consultations with other administrative centre of government departments did not result in agreement. There are different views on the need for a Result Bill amongst the key administrative centre of government departments.


Prog. 3 Partially Achieved Targets continued… M&E Policy and Capacity Building (p 37) • Submit revised GWME framework to Cabinet for approval by March 2013

• Draft GWM&E framework completed, but was not ready for submission to Cabinet. The document requires extensive development through a series of iterations as well as wide consultation with key stakeholders • This process has now been combined with the process to develop a

Results Bill through developing one overarching discussion document, which is currently in the cluster system


Prog. 3 Partially Achieved Targets continued…

Partially Achieved Targets: M&E Policy and Capacity Building (p 39) • Development Indicator report produced and published annually

• Development Indicators report produced but was not published by end of financial year. Cabinet requested some additional work to be done. This has since been published


Programme 4: PSO

Achieved Targets: Sub-programme: Institutional Performance Monitoring (p 41) • MPAT 1.2 released on 28 and 29 August 2012 to all national departments and

the Premiers’ Offices • 100% (156 out of 156) (42 national departments and 114 provincial

departments) completed their MPAT assessments before the end of the financial year. 21 national DGs and 79 provincial HoDs provided electronic sign-off on their assessments.

• MPAT result report compiled and submitted to Cabinet



Prog. 4: PSAO Achieved Targets continued.. Achieved Targets: Sub-programme: Institutional Performance Monitoring • 65% (101 out of 156) of departments showed an improvement in at least

one of the standards in each of the 4 KPA’s on the comparison between the MPAT 1.1 and 1.2 self-assessments (p 42)

• 100% (15 out of 15) departments who submitted their APP on time were assessed and letters were sent to the 15 departments which submitted their 2nd draft APP to DPME by due date (p 42)

• 7 FOSAD reports were prepared and presented to FOSAD Manco meetings (p 43)

• Improvements were achieved for 12 indicators being monitored by FOSAD (p 43)


Prog. 4: PSAO Achieved Targets continued.. Sub- programme: Frontline Service Delivery Monitoring (p 44-45) • FSDM implementation tool and guidelines published on the DPME website • National visit scheduled was finalized and 215 site visits were conducted • National Overview Report produced and submitted to Cabinet by end of

the financial year • Consultations done with 8 departments on the 8 sector findings reports

and annual findings reports compiled • Return monitoring on 27 facilities was conducted and reports produced on

the 27 monitored sites for improvements as per agreed schedule. 65% of service delivery sites which were visited at least twice had an improvement in scores for a least two of the seven assessment areas


Prog. 4: PSAO Achieved Targets continued.. Sub- programme: Frontline Service Delivery Monitoring • 6 case resolution reports for the Presidential Hotline were submitted to

FOSAD Manco and 2 G&A cluster reports were submitted (p 45) • Improvement plan approved and 4 progress reports against improvement

plan were produced (p 46) • Quarterly reports were tabled to top management meetings on progress

against the approved technical support plan (p 46) • 30 call centre agents are in place (p 46) • Case resolution rate was at 90.20% by 31 March 2013 (p 46)


Prog 4: PSAO Partially Achieved Targets Sub- programme: Frontline Service Delivery Monitoring

• Policy framework for the citizen-based monitoring programme submitted to Cabinet by 31/03/2013 • The citizen based monitoring framework was signed off by Minister and

tabled at the G&A Cluster. The G&A Cluster Working Committee requested various recommendations to be incorporated before presentation to Cluster and Cabinet. The framework has since been approved by Cabinet


Department Overall

Pr.1 Pr. 2 Pr. 3 Pr.4 Total % Number of targets 32 14 9 18 78 100

Targets achieved 26 13 7 17 67 86

Targets partially achieved 4 1 2 1 9 11

Targets not achieved 2 0 0 0 2 3


Annual Report: Human Resource (HR)

Information


2012-13 Annual Report: HR Management • Vacancy Rate

• At the end of the 2012-13 financial year the department had 197 funded posts of which 173 were filled

• Vacancy rate at the end of the reporting period was – 12% • Reasons for the non-achievement of the 10% vacancy rate target

include: • Time taken to complete compulsory pre-employment screening (2

to 3 months delay in some cases) • Delay in DPSA directive on implementing PSCBC Resolution 1 of

2012 related to salary levels 9-10 and 11-12 • In certain high level skilled positions difficulties were experienced in

recruiting appropriately skilled officials due to competiveness in the labour market

• Internal promotions as well staff leaving the department had an impact on the vacancy rate – (11 internal promotions and 17 exits)


2012-13 Annual Report: HR Management • Filling of Top Management Positions

• During the reporting period the department successfully filled two Deputy Director General posts

• The CIO position was vacant, however the post has recently been successfully filled

• Turn Over Rate • In the 12 month period from 1 April 2012 to 31 March 2013 the

department had 17 exits • Turn-over rate was 12% (17 out of 143) • Main reason for the exits was officials leaving due to promotions or

pursuing other career opportunities


2012-13 Annual Report: HR Management • Job Evaluation

• 104 posts in the department were job evaluated • The high number is mainly due to the implementation of PSCBC

Resolution 1 of 2012 (grading of jobs on salary level 9-10 and 11-12)

• Employment Equity • The Employment Equity statistics at the end of the 2012-13 financial

year were: • People with Disability: 2% (4 out of 173) • African: 79% (136 out of 173) • Women at SMS level 44% (16 out of 36)

• The Department is currently focusing on recruiting more females and Africans in Senior Management Positions to ensure set targets are achieved as well as increasing the number of people with disability in the department more specifically in SMS


2012-13 Annual Report: HR Management • Labour Relations

• Disciplinary Action – no cases • Grievances – 3 case were received and resolved within the specified

time frames • Skills Development

• Planned training interventions for employees – 137 • Actual Training Interventions for employees including interns – 147

• Performance Rewards • The PMDS policy was implemented in the department and assessments

for the 2011-12 were finalised in the second quarter of the financial year.

• 43% (59 out of 137) of eligible staff received a performance bonus • Employee Health and Wellness

• The Employee Health and Wellness unit was established • A number of health programmes were rolled out


Annual Report: Financial Information


2012/13 Annual Report: Appropriation statement

Shifts and virements (post AENE) TOTAL Administration OME

M&E Systems PSO

Compensation -2 990 -1 300 -1 430 - -260

Goods and Services 2 990 1 300 5 480 - -3 790

Capital Assets - - - 8 -8

TOTAL - - 4 050 8 -4 058

Economic classification

TOTAL Programme

Administration OME M&E Systems PSO

Compensation 88 959 23 296 29 142 9 869 26 652

Goods and Services 69 615 23 044 18 643 3 425 24 503

Capital Assets 15 585 13 500 755 75 1 255

TOTAL 174 159 59 840 48 540 13 369 52 410


Reasons for budget shifts and virements • All virements were done within the 8% limit for virements in terms of

section 43(2) of the PFMA

• Savings on compensation due to: • Difficulties in finding suitable candidates for some specialist positions,

leading to recruitment processes taking longer than planned • A number of advertised positions were filled by successful internal

candidates, resulting in new vacancies • Delay in implementation of Bargaining Council resolution regarding salary

levels 9/10 and 11/12, which was budgeted for • Some delays in obtaining pre-employment security screening results,

which delayed some of the appointments • Delay in implementation of HoD assessment programme (awaiting issuing

of new policy by DPSA)


Reasons for budget shifts and virements continued….

• Under Programme 1, savings on compensation moved to ICT unit

for additional software licences • Under Programme 2, savings on compensation moved to goods and

services to fund the 20-year review and FOSAD research project on concurrent norms and standards

• Some savings from Presidential Hotline (SITA and call costs lower than expected) moved to goods and services under OME branch, to fund the 20 year review and research on norms and standards for concurrent functions


2012/13 Expenditure Overview

54 34%

31 19%

18 11%

15 9%

30 19%

13 8%

2012/13 Expenditure on main focus areas (Rm)

Administration

Outcomes support

Evaluation and Research

MPAT

FSDM and Hotline

M&E Policy / Capacity Build.


Expenditure overview: monthly expenditure (R’000)

-5 000 000

-

5 000 000

10 000 000

15 000 000

20 000 000

25 000 000

30 000 000

35 000 000

Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar

Monthly Expenditure

Salaries and Wages Goods and Services Capital Assets Original Projection


Expenditure overview: overall for the year

R 6 189 3.6% R 7 800

4.5%

R 160 170 92.0%

Overall Expenditure (‘000)

Under-expenditure

Committed but delayed

Expenditure


Expenditure overview: explanation • Department spent 92% of its overall budget by the end of the 2012/13

financial year • Increase in expenditure towards the end of the financial year largely due

to expenditure on IT equipment, evaluations and research projects: • We were required to engage with SITA to plan our IT infrastructure

requirements. These engagements were only finalised in June 2012 and the procurement of IT equipment could only start after that. This explains why our IT expenditure largely took place towards the end of the financial year

• Evaluation programme is still relatively new - National Evaluation Policy Framework was approved in November 2011 and the 2012/13 national evaluation plan was only approved in June 2012 – this explains why expenditure on evaluations largely took place at the end of the financial year

• The 2013/14 evaluation plan was approved in November 2012 and preparations for implementation started at the beginning of 2013. Therefore expenditure on evaluations will be more evenly spread over the 2013/14 financial year


Expenditure overview: explanation continued… • DPME was requested to carry out 20 year review and norms and

standards research project after the beginning of the financial year, and expenditure on these two projects has therefore largely taken place towards the end of the financial year

• Reasons for under-spending of R13.9 million (8% of budget):

• Funds committed but expenditure delayed: R7.8m (4.5%) • Delays in delivery of ICT equipment and finalisation of software

development: R2.7m • R5.1m on 20-year review and Norms and Standards project

• R2.7m (1.6%) in under-expenditure on compensation of employees (reasons provided earlier)

• R3.4m (1.9%) savings on Hotline expenditure (SITA and call costs lower than expected)


Goods and Services

R 656 0.9%

R 1 500 2.1% R 3 600

5.0%

R 66 849 92.1%

Goods and Services (‘000)

Under-expenditure

20-year review

Norms and Standards

Expenditure


Goods and Services • Hotline expenditure:

• Hotline transferred to DPME from Presidency on 1 October 2011 • For 2012/13 budget DPME requested additional funding for Hotline for

additional call centre capacity, increased services from SITA and for calls made to toll-free number • Additional call centre capacity was been put in place during 2012

and additional services are being provided by SITA • Request for additional funding for 2012/13 was based on estimate from

SITA and estimate of cost of toll-free number (at time of transfer, telecoms operators had not yet invoiced for toll-free number)

• Actual SITA costs for increased call centre operators and increased services, and actual toll-free number costs have turned out lower than estimated (resulting in saving of R2.9 million against budget)


Capital Expenditure

R 2 806 18.0%

R 800 5.1%

R 1 900 12.2% R 10 079

64.7%

Capital Expenditure ('000)

Under-expenditure

ICT: POA, FSD and MPAT

ICT Project: Delivery delays

Expenditure


Capital Expenditure • DPME ICT infrastructure plan agreed with SITA in June 2012

• Procurement of hardware only started in July 2012

• Migration to ICT system completed by 31 March 2013. Migration to

own telephone system completed by end of June 2013

• R2.7m unspent on ICT projects due to: • R1.9m in orders placed - delays in delivery of equipment • R0.8m due to delays in finalisation of PoA, MPAT and FSD systems


Conclusions on expenditure • DPME was a relatively new department

• Approvals for evaluation programme only obtained after start of financial year

• DPME has now settled into multi-year budgeting and expenditure with planning and preparations taking place the year before expenditure takes place • It is now possible to start evaluation and research projects early in the

financial year, which will ensure a more even spread of expenditure • Corrective measures introduced to address under-expenditure:

• For the budget for the 2013/14 financial year, the CFO has played a more direct role in engaging with programme managers to ensure that budgets are realistic

• The Department has also introduced monthly budget and expenditure meetings to ensure more accurate budgeting and more rigorous expenditure monitoring in future

• Therefore from 2013/14 DPME expenditure is more evenly spread over the financial year (as illustrated by slides further on)


Additional financial information • The Department received R950,000 in aid assistance from GIZ. R944,000

was spent on two projects related to M&E capacity building

• The Department did not incur any irregular expenditure in the 2012/13 financial year apart from expenditure on finance leases, automatically condoned through Treasury practise note 5 of 2006/07

• Fruitless and wasteful expenditure amounting to R65,000 was incurred on travel-related cancellations and no-shows. R37,000 was condoned because it occurred as a result of unforeseeable and unavoidable circumstances and R4,000 was recovered from officials. The remainder was still under investigation at the time of the report but has since been either condoned or recovered.


2013/14

Q1+Q2 Expenditure


2013/14 Expenditure : Overview • As stated in our APP, we abolished Programme 3 (M&E Systems coordination

and support) on our organisational structure and allocated its functions and staff to other programmes, in order to increase organisational efficiency and effectiveness

• However, for the 2013/14 financial year, Budget Programme 3 remains • Function shifts from Programme 3 (M&E Systems):

• PoA Data support moved to Programme 2 (OME) • Geographic Information Systems moved to Programme 1 (ICT)

• Budget for M&E Policy and Capacity building will move to Programme 4 (Institutional Performance Monitoring) from 1 April 2014

• Request for R8.4m in roll-overs not approved. Remaining R3.7m for 20-year review and R4m for norms and standards projects to be funded by reallocating funding from ICT, Citizen Based Monitoring and Evaluations

• R19m in available donor funding will be utilised to ensure all APP targets are still met


2013 Expenditure: Monthly expenditure

-

20 000

40 000

60 000

80 000

100 000

120 000

140 000

160 000

180 000

200 000

-

5 000

10 000

15 000

20 000

25 000


Actual Expenditure vs Original Projection (R'000)

Original Projection Actual Expenditure

Cumulative Projection Cumulative Expenditure


2013 Expenditure: Comparison

-

5 000

10 000

15 000

20 000

25 000

30 000

35 000


Expenditure 2013/14 vs 2012/13 (R'000)

Exp 2013/14 Exp 2012/13


2013 Expenditure: Commitments

Compensation Goods and Services Capital AssetsTo commit - 21 224 3 122Committed 58 130 25 216 1 113Spent 51 093 29 932 3 666

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

Expenditure and Commitments


2013 Expenditure: Commitments continued

• Expenditure on compensation on track • Expenditure planning for goods and services on track with 39% of

budget spent and a further 33% already committed (contracted)

• Procurement processes for ICT equipment for disaster recovery centre in progress and will be contracted by October 2013

• Acquisition process for additional office space still in progress with DPW. Possible savings if this process is delayed will be reallocated to Evaluations if necessary


2013 Expenditure: Filling of posts • At the end of September 2013, 192 posts were filled out of 206 funded

posts (93% filled) • Department is on track with respect to the recruitment processes • Movement in the department for the three months is reflected below:

July August September

Approved Funded Posts 202 206 206

Filled posts at the end of the month 183 190 192

Vacancy Rate 9% 8% 7%

Appointments 2 8 4

Exits 0 1 2

Internal promotions / transfers 1 3 1


2013 Expenditure: Filling of posts

Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb MarAppointments 5 2 7 2 8 4 2Exits -1 -4 -1 - -1 -2 -1Total 177 175 181 183 190 192 193Funded Posts 197 197 202 202 206 206 206 206 206 209 209 209

170

175

180

185

190

195

200

205

210

-6

-4

-2

-

2

4

6

8

10

Num

ber o

f Peo

ple

Filling of funded posts 2013/14


2013 Expenditure: Conclusions

• Monthly expenditure monitoring meetings have significantly improved expenditure planning and forecasting, although there is still room for further improvement

• Department is on track to fully spend its budget by end of March 2014 and to avoid the large March spike which was experienced last financial year

• Measures have been put in place to reallocate any possible savings to priority spending areas such as Evaluations and Municipal Performance Assessments


2013/14

Adjustments Budget


AENE Reprioritisation for 2013/14 (R’000)

Shifts and virements (AENE) TOTAL

1. Administration

2. OME

3. M&E Systems

4. PSO

Compensation - 1 561 3 601 -3 192 -1 970

Goods and Services 1 009 -536 7 417 -4 365 -1 507

Capital Assets -1 009 60 -609 -236 -224

TOTAL - 1 085 10 409 -7 793 -3 701

Economic classification (AENE)

TOTAL Programme

1. Administration

2. OME

3. M&E Systems

4. PSO

Compensation 108 472 28 935 42 048 5 572 31 917

Goods and Services 76 372 22 480 28 941 3 867 21 084

Capital Assets 7 901 6 585 651 19 646

TOTAL 192 745 58 000 71 640 9 458 53 647


Reasons AENE reprioritisation of funds • Compensation:

• Savings under Programme 4 (HOD assessment unit) utilised to fund creation of new posts under Programme 2

• Other shifts / virement due to movement of functions from Programme 3 to Programme 1 (GIS function) and Programme 2 (Data support function)

• Goods and services: • During 2012/13 financial year DPME was asked by FOSAD to fund research on

norms and standards for concurrent functions. Total project cost of R5.2m of which R1m was spent in 2012/13. Roll-over was not approved

• R6.2m total cost of 20-Year review project. Roll-over of savings due to project delays in 2012/13 was not approved

• Reprioritisation from Programme 3 (reduced expenditure on M&E research projects) and Programme 4 (expenditure on Hotline , HoD Assessments) was done to fund norms and standards research and 20-year Review projects under Programme 2

• Capital assets: • Some back-office ICT projects will be delayed to 2014/15 financial year to

fund norms and standards and 20-year review projects


2014/15 - 2016/17 MTEF Budget


MTEF: Baseline overview - Background • During the 2011 MTEC cycle the Department requested additional funding of R449

million per annum to increase capacity and to establish regional offices to enable the Department to fully deliver on its mandate

• National Treasury indicated that our additional funding request could not be met. The budget allocated to the Department to date is summarised below:

11/12 12/13 13/14 14/15 15/16 16/17

Allocation 96 202 174 159 192 745 202 013 210 738 223 442

Increase - 81.0% 10.7% 4.8% 4.3% 6.0%

Expenditure 92 841 160 236

• During the 2012 MTEC cycle the Department reduced its MTEF projections by 1%, 2% and 3% respectively in line with instructions from Cabinet for all Departments to reduce expenditure

• Going forward, DPME baseline increases by 4.8%, 4.3% and 6.0% respectively over the MTEF in nominal terms. The baseline therefore decreases in real terms given a projected CPI of around 5.5% and average cost of living increases of between 6% and 7%


• Funding new or expanding priorities within a budget allocation that decreases in real terms required significant re-prioritisation of funding within the Department. The following strategic decisions guided this process: • Priority must be given to increasing capacity in Evaluations and to extend

management performance and service delivery assessments to local government

• Provision must be made to rent additional office accommodation for the Department

• Internal audit capacity will be increased from 2014/15 • Outcomes support must be expanded to include two new outcomes from 2014 • A Citizen Based Monitoring programme must be established and rolled out

• The Department followed a zero-based budgeting approach • Each sub-programme provided budget estimates based on planned APP targets

over the MTEF • Targets and budgets were adjusted in line with the priorities mentioned above

MTEF: Priorities


MTEF: Share of budget per focus area

13/14 14/15 15/16 16/17M&E Policy / Capacity Build. 8.8 8.2 8.2 8.7FSDM and Hotline 37.3 38.0 41.2 44.0MPAT 16.2 17.1 18.9 20.1Evaluation and Research 25.6 25.3 25.9 26.5Local Government 5.1 10.4 11.6 12.3Outcomes support 40.9 41.3 43.6 46.0Administration 57.9 62.7 62.1 65.5

-

50.0

100.0

150.0

200.0

250.0

Rm


MTEF: Budget per economic Classification

13/14 14/15 15/16 16/17Capital Expenditure 7.9 6.0 3.4 3.9Goods and Services 76.4 69.9 73.3 76.4Compensation 108.5 127.0 135.0 144.1

-

50.0

100.0

150.0

200.0

250.0

Rm


Donor Funding DFID Funding (‘000) 2013 2014

Procurement of FSDM field tools to improve efficiency of monitoring visits, training video and travel assistance

1 820 980

Design and implementation of citizen-based monitoring tools and pilot programme. Hotline data analysis

5 068 6 132

Development of evaluation guidelines, assessment of quality of evaluations and support for 2 evaluations

4 480 4 690

Development of course for DDGs. Strategic support to DPME (content to be finalised)

1 120 3 080

TOTAL 12 488 14 882

CIDA Funding (‘000) 13/14 14/15 15/16 16/17 17/18

MPAT 4 000 3 500 3 500 1 800 1 200

Operations Management Support Programme

300 - - - -

Implementation of pilot MAT assessments

1 500 - - - -

M&E training, coaching and mentorship

1 200 - - - -

TOTAL 7 000 3 500 3 500 1 800 1 200


MTEF: Conclusion • What can we Achieve, Partially Achieve and Not Achieve within

current re-prioritised baseline allocation: • Translate MTSF into new performance agreements and delivery

agreements from 2014. Monitor progress against delivery agreements. Additional 2 outcomes

• Carry out evaluations of major and strategic government programmes • Develop and pilot Municipal Assessment Tool (25 municipalities) and

assess municipal management performance of all municipalities • Monitor the performance of individual national and provincial

government departments (MPAT) • Monitor frontline service delivery • Develop Citizen Based Monitoring programme and roll-out to all 9

provinces • Manage the Presidential Hotline (handle current call levels) • Promote good M&E practices in government

THANK YOU!

Presentation�Standing Committee on Appropriations (SCOA)��2012/13: Annual Report�2013/14: Q1 and Q2 Expenditure�2013/14: Adjustments Budget�2014/15 - 2016/17 MTEF Budget��(Q1 2013/14 performance presented in August, second quarter performance report only due to NT at end of October)Contents Slide Number 3Focus areas of the department: 2012/132012/13 AGSA FindingsKey Achievements for 2012/13Slide Number 7Programme 1: AdministrationProg. 1 Achieved targets continued…...Prog. 1 Achieved targets continued…….Prog. 1 Achieved targets continued…….Prog. 1 Partially achieved (4)Partially achieved targets cont.…..Prog. 1 Targets Not Achieved (2)Programme 2: Outcomes Monitoring & EvaluationProg 2 Achieved targets continuedProg 2: Outcomes Monitoring &EvaluationProgramme 3: M&E Systems Coordination and SupportProgramme 3: M&E Systems Coordination and SupportProgramme 3: M&E Systems Coordination and Support�Prog. 3 Partially Achieved Targets continued…�Prog. 3 Partially Achieved Targets continued…Programme 4: PSOProg. 4: PSAO Achieved Targets continued..Prog. 4: PSAO Achieved Targets continued..Prog. 4: PSAO Achieved Targets continued..�Prog 4: PSAO Partially Achieved Targets�Department OverallSlide Number 292012-13 Annual Report: HR Management2012-13 Annual Report: HR Management2012-13 Annual Report: HR Management2012-13 Annual Report: HR ManagementSlide Number 342012/13 Annual Report: Appropriation statementReasons for budget shifts and virementsReasons for budget shifts and virements continued….2012/13 Expenditure OverviewExpenditure overview: monthly expenditure (R’000)Expenditure overview: overall for the yearExpenditure overview: explanationExpenditure overview: explanation continued…Goods and ServicesGoods and ServicesCapital ExpenditureCapital ExpenditureConclusions on expenditureAdditional financial informationSlide Number 492013/14 Expenditure : Overview2013 Expenditure: Monthly expenditure2013 Expenditure: Comparison2013 Expenditure: Commitments2013 Expenditure: Commitments continued2013 Expenditure: Filling of posts2013 Expenditure: Filling of posts2013 Expenditure: ConclusionsSlide Number 58AENE Reprioritisation for 2013/14 (R’000)Reasons AENE reprioritisation of fundsSlide Number 61MTEF: Baseline overview - BackgroundMTEF: PrioritiesMTEF: Share of budget per focus areaMTEF: Budget per economic ClassificationDonor FundingMTEF: ConclusionSlide Number 68

presentation standing committee on appropriations (scoa ) · 2015. 1. 27. · presentation standing...

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