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ONE DAY SEMINAR ON BARCODE IMPLEMENTATION AND ITS APPLICATION Presenting By

MR. SUDIP PAULTechnical Asst. at NIT AgartalaFormer Quality Control Officer atPRAN Beverages (India) P. Ltd. A sister concern of PRAN_RFL Group, Dhaka, Bangladesh11-Jul-16 10:11 PM1

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Todays Topics: Definition of Barcode.Types of Barcodes.Advantages of Barcode.Barcode Providing Agency.About GS1 India.Benefit for getting the barcode from GS1 India.Barcode registration procedure.Barcode Allocation Process. Barcode Implementation Process.Barcode Implementation Process Flow Diagram.Dummy Application For Barcode registration. Barcode Printing Process.11-Jul-16 10:11 PM2

Definition Of Barcode:

A barcode is the small image of lines (bars) and spaces that is affixed to retail store items, ID cards, and postal mails to identify a particular product , person, or location. Barcodes are printed horizontal strips of vertical bars used for identifying specific items. A scanning device reads the barcode by moving a beam across the symbol. This type of device is called Barcode reader or Barcode Scanner. The most widely used barcode is GTIN 13 code (Global Trade Item Number). An example of a GTIN 13 Code is shown below:

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11-Jul-16 10:11 PM5Types of Barcode:

There are several different Barcode Present that serve different uses, industries or geographic needs. Different barcode applications have different data requirements depending on their usage. GS1 provides standards for use with the different bar code symbols. Each is designed for use in a different situation. These are as follows:

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11-Jul-16 10:11 PM6Barcode StandardUsesUniform Product Code (UPC)Retail stores for sales checkout; inventory, etc.Code 39(Code 3 of 9)Identification, inventory, and tracking shipmentsEuropean Article Number (EAN)A superset of the UPC that allows extra digits for country identificationMICR (Magnetic Ink Character Recognition)A special font used for the numbers on the bottom of bank checks

And so on but 13-digit GS1 code (EAN 13) is commonly used with different type of consumer goods. Continued

11-Jul-16 10:11 PM7Uniform Product Code (UPC):The Universal Product Code (UPC) is a barcode symbology (i.e., a specific type of barcode) that is widely used in the United States, Canada, the United Kingdom, Australia, New Zealand, and in other countries for tracking trade items in stores. Its most common form, the UPC-A, consists of 12 numerical digits.

CODE 39 (3 of 9): Code 39 (also known as Alpha39, Code 3 of 9, Code 3/9, Type 39, USS Code 39, or USD-3) is a variable length, discrete barcode Symbology. The Code 39 specification defines 43 characters, consisting of uppercase letters (A through Z), numeric digits (0 through 9) and a number of special characters (-, ., $, /, +,%, and space). An additional character (denoted '*') is used for both start and stop delimiters.

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11-Jul-16 10:11 PM8European Article No (EAN):An EAN-13 barcode (originally European Article Number, but now renamed International Article Number even though the abbreviation EAN has been retained) is a 13 digit (12 data and 1 check) bar-coding standard which is a superset of the original 12-digit Universal Product Code (UPC) system.

Magnetic Ink Character Recognition (MICR Code):Magnetic Ink Character Recognition Code (MICR Code) is a character-recognition technology used mainly by the banking industry to ease the processing and clearance of cheques and other documents.

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11-Jul-16 10:11 PM9Advantages of Barcode:

Barcode eliminates the possibility of human error. The occurrence of errors for manually entered data is significantly higher than that of barcodes. A barcode can scan easily which is fast and reliable, and takes infinitely less time than entering data by hand.

Barcodes are inexpensive to design and print. They can be customized economically, in a variety of goods and materials.

Barcodes can be attached to just about any surface, they can be used to track not only the products themselves, but also outgoing shipments and even equipment.

11-Jul-16 10:11 PM105. Barcode improves Inventory control system because it makes possible to track inventory so precisely, and hence inventory levels can be reduced.

6. Data obtained through barcodes is available rapidly. Since the information is scanned directly into the computer, this ensures that time will not be wasted on data entry related work.

7. The ultimate result of a comprehensive bar-coding system is reduction in your overhead budget and cut down on training time and labor, which improves productivity.Continued

11-Jul-16 10:11 PM11Barcode Providing Agency: GS1 India is only authorized organization in India for providing the Barcodes. The detail communication address is given below:GS1 INDIA330, 2nd Floor, C Wing, August Kranti Bhawan, Bhikaji Cama Place, New Delhi 110066, Tel : + 91-11-26168720/721/ 725 Fax: + 91-11-26168730, E-mail: registration@gs1india.orgW-site: www.gs1india.org

11-Jul-16 10:11 PM12About GS1 India:

GS1 India,a not-for-profit, industry-led global standards bodyheadquartered at Brussels, Belgium, witha global network of over 110 member organizationsaround the world.GS1 India was set up by Ministry of Commerce and Industry, Government of India along with leading Chambers of Commerce and Industry, BIS etc in 1996 as a not-for-profit, independent standards body. Its founder members include:

Ministry of Commerce and Industry, Government of India Spices Board APEDA (Agricultural & Processed Food products Export Development Authority)

11-Jul-16 10:11 PM13CII (Confederation of Indian Industry) FICCI (Federation of Indian Chambers of Commerce and Industry) ASSOCHAM (Associated Chambers of Commerce and Industry of India) IMC (Indian Merchants Chamber) FIEO (Federation of Indian Export Organizations) BIS (Bureau of Indian Standards) IIP (Indian Institute of Packaging) and so on.

11-Jul-16 10:11 PM14Benefit for getting the barcodes from GS1 India: For all Small Scale industry, Micro, Small and Medium Enterprises (MSME), Ministry of Commerce, Govt. of India has notified an attractive financial assistance scheme for registered Micro and Small manufacturing enterprise vide their notification No.10(6)/2000-EP&M dt.27th Nov., 2001 for adoption of international numbering systems in bar coding w.e.f 1st January 2002.

After getting the barcode registration only from GS1 India you can avail this benefit as 75% reimbursement of the one time registration fee paid to GS1 India with 75% of the annual renewal fee for first 3 year for GS1 company prefix Number provided by GS1 India for adoption of bar code certification.

11-Jul-16 10:11 PM15As per the scheme Micro and Small manufacturing enterprise, who have adopted bar code on or after 1st January, 2002 are now eligible to get the financial assistance. Further, it was also decided that SSI/tiny units who got registered for bar coding during the previous year i.e. on or after 01.01.2001 will also be eligible for this benefit.How to get this Financial Assistance scheme:After getting the GCP number (GS1 Company Prefix), the concerned MSE/Tiny sector unit may apply TO THE DIRECTOR, of the local MSME office with Form VI and Annexure I, II, IIIA,IIIB, & IV along with the following documents:1. Copy of the allotment letter received from GS1 India towards allocation of the GS1 company prefix number.2. Copy of fee receipt paid by the unit to GS1 India for allocation of the GS1 company prefix number.

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11-Jul-16 10:11 PM16Barcode registration procedure: First you have to visit GS1 company website www.gs1india.org

Second you have to download the GCP registration form.

Third you have to communicate over telephone for payment related issue on +91 11 26168720/21/25.

Fourth you have to filled up the application form and select product category and sub-category that you are intending to manufacture or manufacturing i.e Product category like whether the items are Food, Cosmetics, Textile or Chemicals etc. and Product sub category means whether it is Biscuits, Cakes, Namkeens or Cotton textile, Silk textile or inorganic chemical, organic chemical.

11-Jul-16 10:11 PM175. Fifth you have to send the application form along with all the required documents to GS1 address mentioned previously.

6. Sixth you have to decide the type of Subscription on which amount of fees is also depends (Turnover Based Fee Structure). To decide keep following the below steps:STEP 1: Decide the number of SKUs (Stock Keeping Units) required considering your future requirements from 4 options. 10 digit prefix - 100 Barcodes 9 digit prefix - 1000 Barcodes 8 digit prefix - 10000 Barcodes 7 digit prefix - 100000 Barcodes STEP 2: Select your company Turnover . Continued

11-Jul-16 10:11 PM18Up-to 10 Crores Above 10 till 25 Crores Above 25 till 50 Crores Above 50 till 100 Crores Above 100 till 250 Crores

STEP 3: Choose the number of years you would want to subscribe and revert to GS1 India. For 1 YearFor 2 YearFor 3 YearFor 10 Year7. Seventh you have to pay the requisite amount of fee through NEFT or Demand Draft. Account detail will be provided by them.Continued

11-Jul-16 10:11 PM198. After making Payment you will get the GCP allocation certificate via registered mail ID along with number of Barcode Slots you applied for, Original Tax Invoice, Money Receipt etc.

The following documents are required to be submitted while applying for allocation of GS1 Company prefix number:

GS1 India registration form duly filled and signed along with the product classification sheet duly encircling / highlighting the product Sub-categories being manufactured / supplied. (Please note all fields in the registration form are mandatory. If any field is not applicable, please write N/A. )Continued

11-Jul-16 10:11 PM20 Request letter / forwarding letter from Applicant Company on their letterhead for allocation of GS1 company prefix number. Attach a copy of your balance sheet (relevant page in support of your sales turnover) as on 31st March, 2016 PAN card copy of Proprietor - in case of Proprietorship firm and PAN card copy of the applicant company in other cases. Proof of status of Applicant Company (for Proprietorship firm VAT Registration certificate; for Partnership firm VAT Registration certificate / Partnership deed; for Pvt. Ltd / Public Ltd etc ROC / ROS / MOA / VAT Registration certificate).Continued

11-Jul-16 10:11 PM21Note:-Use separate registration form for each company.

Registration forms can be downloaded from http://www.gs1india.org/UTLTY/artform.doc

Fees paid to GS1 India are non-refundable except for interest-free refundable Security Deposit after cancellation/ termination of subscription by GS1 India.

Please select product numbering capacity required (whether for one hundred, one thousand, ten thousand or one lakh product types/variants/SKUs) correctly, keeping future requirements in perspective, since fresh registration (alongwith a set of complete documentation as detailed above with full requisite subscription fees as applicable at that juncture)Continued

11-Jul-16 10:11 PM22has to be again undertaken with GS1 India if product numbering capacity gets exhausted. In such case, a new GS1 company prefix number would be allocated.

The registration process requires two three working days at GS1 Indias end, if all necessary documents / requisite fees are found to be in order. The GS1 Company prefix number allocated to you (your company) shall be communicated via email to your registered email id. Continued

11-Jul-16 10:11 PM23Barcode Allocation Process:1. First you will get an Excel file as below shown format from GS1 India after Getting the registration.

11-Jul-16 10:11 PM242. Second You have to allocate the barcode in the following manner for your product in SKU (Stock Keeping Unit) wise:

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11-Jul-16 10:11 PM25Barcode Implementation Process: Steps for implementation:

a) Generate 13-digit unique product code (GTIN - Global Trade Item Number) for each product code type/ variant/SKU using the 9 digit GS1 company prefix allocated as per Procedure. (Here you have to allocate your products, SKU wise in the Excel list of Barcode slots provided by GS1 India.)

b) Upload product codes generated along with other product attribute details in GS1s GEPIR (Global Electronic Party Information Registry) service. Details available at http://gs1india.org.in/staticContaint/Guidelines%20for%20uploading%20product%20information%20in%20GEPIR.pdf

11-Jul-16 10:11 PM26c) Design and print GS1 Barcode artwork sample for each product type/variant/SKU using the 13 digit product code generated as above and using the GS1 Barcode implementation guideline available at http://www.gs1india.org.in/gs1barcodes/number_development_guide.htm

d) Get GS1 Barcode artwork samples verified by GS1 India to ensure 100% scan ability. Details available at http://gs1india.org/upload/menuupload/VB.pdf

e) Modify artwork, if required, based on GS1 India's barcode verification report. If sample is OK, go ahead with bulk printing of product packaging. Continued

11-Jul-16 10:11 PM27Flow Chart for Barcode Implementation Process:Filling Application formAttachment of required documents with the application form .Submission of Application and documents with requisite amount of fees.Receiving of GCP allocation letter with list of barcodes, Tax Invoice, Money Receipt etc. within 2 to 3 working days.Allocation of Barcode for different product SKU wise in the Excel file provided by GS1 IndiaPrint Barcode on Product Packaging as a sample.Send the Printed Sample to GS1 India for Barcode Verification with requisite amount of fee.Getting Barcode verification CertificateGo for Bulk Printing of that Packaging.NOTE: First 3 sample is free of cost if send within 1 month from the date of subscription.If 100% scan able, otherwise you have to modify the design and resubmit the sample .

11-Jul-16 10:11 PM28You have to UPLOAD the product information on GEPIR link provided by GS1 India. You have to renew the subscription fee from time to time before expiring the validity.Continued

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Dummy Application Form:

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11-Jul-16 10:11 PM33Barcode Printing Process:You can develop the barcode for your desired product by the following way:

First you have to develop the packaging design through graphics designing software like Adobe Illustrator, Adobe Photoshop, Corel Draw etc. These software's is commercially available in local market or you can download from Google website.

Second you have to make labeling corrections as per FSSAI (Packaging & Labeling Regulation 2011).

Third you have to draw barcode through software, like Barcode Generator or Barcode Maker which is also commercially available or you may directly download from Google website. But mostly it is done through Adobe Illustrator or Corel Draw.

After that you have to paste this barcode image on your packaging design in a specified area of the surface.

11-Jul-16 10:11 PM34Key Points to remember during barcode printing:The barcode image is not falling in any folding area of that packaging.Barcodes must have dark bars (black, brown, blue & green) printed on a light background (white, light yellow, orange, pink). Never use red as color of bars. Black bars on a white background works best as it offers highest contrast.Dont reduce the height during packaging design development which results loss of scanabillity.bent awkwardly after the product is filled inside a flexible package.For definite shaped products barcode should be placed at Lower right corner on the rear of the package.Cylindrical products: Close to the natural base of the product. The barcode should be in ladder orientation with human readable number on the left.

Pouches: Flattest surface on the rear of the pouch, as close to the centre as possible.

NOTE: As per GS1 INDIA Rules, we cant use Barcode Sticker in any form on our packaging which can be easily removable and hence leads to the consequences of misuse.Continued

11-Jul-16 10:11 PM35Consequences of Misuse: GS1 India has taken protection against unauthorized use of 890 with barcode under the Trade Marks Act 1999. Unauthorized use means, use of 890 with barcode by any company without registration with GS1 India or registered with GS1 India but discontinued (cancelled / terminated / revoked) at a later date due to any reason.

If a company registered with GS1 India earlier and later on discontinued (cancelled / terminated / revoked) due to any reasons and continue to use GCP number after discontinuation, such defaulted company (s) will have to pay all outstanding dues till date from the date of cancellation / termination of subscription, costs incurred by GS1 India towards litigation / investigation and a penalty of Rs 10,000/-. If they wish to continue to use the GS1 Company prefix number, then full fee towards registration as new subscriber for the same prefix will also need to be paid.

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11-Jul-16 10:11 PM362. If a Company which never registered with GS1 India and illegally using the GS1 Company prefix number , shall be required to pay requisite fee towards allocation of GCP number, Annual renewal fee from the date of commencement of applicant company business or 1996 whichever is later, Costs incurred by GS1 India towards litigation / investigation and a penalty of Rs 20,000/-.

3. Change of Address Each of the parties shall give notice to each other on change/acquisition of a new business address within 7 (seven) working days of such change. Any failure on the part of the Applicant company to inform of change in address, shall constitute a violation that can consequently lead to termination of license/rights at the discretion of GS1 India. ContinuedNOTE: COMPUTER AND INTERNET FACILITY IS ESSENTIAL FOR THE WHOLE WORK UNTIL YOUR PRODUCT REACHES TO THE CONSUMERS.

11-Jul-16 10:11 PM37PEOPLE DONT BUY WHAT YOU SELL.THEY BUY WHAT YOU BELIVE

11-Jul-16 10:11 PM38THANK YOU