preschool-aged student enrollment and program services refresher
TRANSCRIPT
Preschool-Aged Student Enrollment and Program
Services Refresher
Agenda• What is a preschool-aged student?• What is the difference between Grade PS and Grade PK?• How do you report a Grade PS student’s Enrollment and
Program Service records?• How do you report a Grade PK student’s Enrollment and
Program Service records?• How do you report a Grade K student’s Enrollment and
Program Service records when they received summer CPSE services?
What is a preschool-aged student?
• In New York State, a child age 3-5 and not enrolled in Kindergarten is considered a preschool-aged student.
• Grade “PS” and Grade “PK” students are both considered preschool-aged.
What is the difference between grade “PS” and grade “PK”?
• Grade “PS” students are NOT enrolled in a prekindergarten program in your school or a universal pre-K program.
• Grade “PS” students are children referred to the CPSE for special-education eligibility determination (Code: 4034/140) and students receiving preschool special-education services (Code: 0011), i.e. at an approved preschool for students with disabilities or at home by the county.
• Grade “PK” students are children who are enrolled in a prekindergarten or universal pre-K program.
• Note: A student should only be reported as Grade “PK” if he/she is in a Pre-K program operated by your district or in a Universal Pre-K program under contract with your district.
How do you report a grade “PS” student’s enrollment & program service records?
In this example, the child is: classified and receiving services :
Grade PS:Classified/Receiving Services
Grade PS:Disability Type
In this example: The grade “PS” child is in the determination process and then classified:
Grade: PSDetermination Process
Grade: PSDetermination Process & Classified/Receiving Services
** If Classified – Report a 5786 disability code in Program Services!
A Grade “PS” student whose determination process starts in one school year (4034) and ends in another
(140)
• If you have a Grade “PS” student referred for CPSE evaluation (4034) on 5/1/2011 for example and the CPSE determination (140) was made on 7/16/2011 for example, you would end the determination process (140) on 6/30/2011. You cannot start the next school year (which starts on 7/1/2011) with an Exit Code.
• The exact dates for the 4034 and 140 codes would be collected from the Special Ed Events data.
How do you report a grade “PK” student’s enrollment & program service records?
Grade PK: Enrolled in a PreK Program in your Building
If Classified/ Receiving Services – Give a 5786 Disability Type
In this Example: Every PK student gets the 0011 enrollment record. However, only classified PK students get the 5786 program service record.
How do you report a grade “K” student’s enrollment records when they received summer
CPSE services?
Enrollment Records for Summer CPSE Services (PS):
Enrollment Records for Grade K - Starting in September
How do you report a grade “K” student’s program service records when they received
summer CPSE services?
Program Service Record for Grade “PS”
Program Service Record for Grade “K”
Contacts• Jeff Baker – Data Warehouse Manager– [email protected]– 518-862-5410
• Gail Galusha – Data Readiness Coordinator– [email protected]– 518-862-5323
• Data Warehouse hotline – 518-862-5409• Data Warehouse email hotline – [email protected]