Preschool-Aged Student Enrollment and Program

Services Refresher

Agenda• What is a preschool-aged student?• What is the difference between Grade PS and Grade PK?• How do you report a Grade PS student’s Enrollment and

Program Service records?• How do you report a Grade PK student’s Enrollment and

Program Service records?• How do you report a Grade K student’s Enrollment and

Program Service records when they received summer CPSE services?

What is a preschool-aged student?

• In New York State, a child age 3-5 and not enrolled in Kindergarten is considered a preschool-aged student.

• Grade “PS” and Grade “PK” students are both considered preschool-aged.

What is the difference between grade “PS” and grade “PK”?

• Grade “PS” students are NOT enrolled in a prekindergarten program in your school or a universal pre-K program.

• Grade “PS” students are children referred to the CPSE for special-education eligibility determination (Code: 4034/140) and students receiving preschool special-education services (Code: 0011), i.e. at an approved preschool for students with disabilities or at home by the county.

• Grade “PK” students are children who are enrolled in a prekindergarten or universal pre-K program.

• Note: A student should only be reported as Grade “PK” if he/she is in a Pre-K program operated by your district or in a Universal Pre-K program under contract with your district.

How do you report a grade “PS” student’s enrollment & program service records?

In this example, the child is: classified and receiving services :

Grade PS:Classified/Receiving Services

Grade PS:Disability Type

In this example: The grade “PS” child is in the determination process and then classified:

Grade: PSDetermination Process

Grade: PSDetermination Process & Classified/Receiving Services

** If Classified – Report a 5786 disability code in Program Services!

A Grade “PS” student whose determination process starts in one school year (4034) and ends in another

(140)

• If you have a Grade “PS” student referred for CPSE evaluation (4034) on 5/1/2011 for example and the CPSE determination (140) was made on 7/16/2011 for example, you would end the determination process (140) on 6/30/2011. You cannot start the next school year (which starts on 7/1/2011) with an Exit Code.

• The exact dates for the 4034 and 140 codes would be collected from the Special Ed Events data.

How do you report a grade “PK” student’s enrollment & program service records?

Grade PK: Enrolled in a PreK Program in your Building

If Classified/ Receiving Services – Give a 5786 Disability Type

In this Example: Every PK student gets the 0011 enrollment record. However, only classified PK students get the 5786 program service record.

How do you report a grade “K” student’s enrollment records when they received summer

CPSE services?

Enrollment Records for Summer CPSE Services (PS):

Enrollment Records for Grade K - Starting in September

How do you report a grade “K” student’s program service records when they received

summer CPSE services?

Program Service Record for Grade “PS”

Program Service Record for Grade “K”

Contacts• Jeff Baker – Data Warehouse Manager– jbaker2@gw.neric.org– 518-862-5410

• Gail Galusha – Data Readiness Coordinator– ggalusha@gw.neric.org– 518-862-5323

• Data Warehouse hotline – 518-862-5409• Data Warehouse email hotline – DWHelp@gw.neric.org