MINUTES

OF

PUTNAM COUNTY COMMISSION

JANUARY 22, 2013

Prepared by: Wayne NaborsPutnam County Clerk121 S Dixie Avenue

Cookeville, TN 38501

STATE OF TENNESSEE

COUNTY OF PUTNAM

BE IT REMEMBERED: thaton January 22, 2013 therewas a regular meeting ofthePutnam County Board of Commissioners.

There were present and presiding the Chairman, Mike Atwood and County Clerk,Wayne Nabors.

The Sheriff, David Andrews called the meeting to order.

The Chairman, Mike Atwood, recognized CountyClerk, Wayne Nabors for theInvocation.

The Chairman, Mike Atwood, recognized Commissioner Anna Ruth Burroughs to leadthe Pledge to the Flag of the United States of America.

The Chairman asked the Commissioners to signify their presence at the meeting andthe following were present:

PRESENT

Tom Short

David GentryJerry FordRon Williamson

John LudwigAnna Ruth BurroughsTerry RandolphChris SavageReggie ShanksJoe TrobaughMichael Medley

ABSENT

Scott Ebersole

Eris BryantSue Neal

Jonathan Williams

Daryl BlairKevin MaynardKim Bradford

Jim Martin

Bob Duncan

Marsha Bowman

Steve Pierce

Mike Atwood

Cathy Reel

The Clerk announced that twenty-three (23) were present and one (1) absent.Therefore, the Chairman declared a quorum.

SL

MOTION RE: MOTION TO MOVE TO THE FEBRUARY MEETING ITEM E OFOTHER NEW BUSINESS (HEAR INFORMATION FROM MS. JOHNNIE WHEELERCONCERNING THE DRUG CARD)

Commissioner Tom Short moved and Commissioner Eris Bryant seconded the motionto move to the February Meeting Item E of Other New Business (Hear information fromMs. Johnnie Wheeler concerning the Drug Card)

The Chairman asked for discussion on the motion. There was none.

The Chairman asked for a voice vote on the motion to move to the February MeetingItem E of Other New Business. The motion carried.

MOTION RE: APPROVAL OF THE AGENDA

Commissioner Joe Trobaugh moved and Commissioner Steve Pierce seconded themotion to approve the Agenda.

(SEE ATTACHED)

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The Commission will be meeting on Tuesday, January 22,2013due to Martin Luther King's Birthday on Monday

AGENDA

PUTNAM COUNTY

BOARD OF COMMISSIONERS

Monthly Awards will be presented at 5:45 PM

Regular Monthly SessionTuesday, January 22,2013 6:00PM

1. Call to Order - Sheriff David Andrews

2. Invocation District 5

3. Pledge to the Flag of the United States of America

4. Roll Call - County Clerk Wayne Nabors

5. Approval of the Agenda

6. Approval of the Minutes of Previous Meeting

7. Unfinished Business and Action Thereon by the Board

A. Report of Standing Committees

1. Planning Committee

2. Fiscal Review Committee

3. Nominating Committee

B. Report of Special Committees

C. Other Unfinished Business

8. New Business and Action Thereon by the Board

4

Presiding: Honorable Mike AtwoodCommission Chairman

District 5

A. Report of Standing Committees

1. Planning Committee

a. Recommends approval for the speed limit for Brangus Road be setat 25 MPH.

2. Recommends approval to proceed with the purchase of the propertyat 2437 N. Washington Avenue and the County Attorney to work out thenecessary details.

2. Fiscal Review Committee

a. Recommends approval of budget amendment to the County GeneralFund.

b. Recommends approval of budget amendments to the General PurposeSchool Fund subject to approval by the School Board.

c. Recommends approval of budget amendment to the Industrial/EconomicDevelopment Fund.

d. Recommends approval to increase court costs from $1.00 to $2.00 tosupport local victim-offender mediation center as requested by MediationServices of Putnam County per amendment to TCA 16-20-106.

e. Recommends approval for the FireStudy Committee to hold 3 public hearingsregarding fire protection in the East, West and Middle areas of the county.

f. Recommends approval to proceed with the purchase of the propertyat 2437 N. Washington Avenue and the County Attorney to work out thenecessary details.

THIS COMES WrTHOUT RECOMMENDATION

3. Nominating Committee

a. Recommends the following be appointed to the Agricultural Extension

Committee for 2 year terms to expire January 2015:Alton Freeman

Nancy PointerTerry Randolph

b. Recommends approval that Steve Pierce be the county's representativeon the Sports Council and that the Chairman of Nominating alwaysrepresent the county on this Committee.

B. Report of Special Committees

C. Resolutions

D. Election of Notaries ^

Z>

E. Other New Business

1. Hear information from Ms. Johnnie Wheeler information concerning theDrug Card.

2. Ratification of County Executive Kim Blaylock's selection for the BudgetCommittee as follows:

Kevin Maynard Sue NealMike Atwood Jim Martin

David Gentry Chris SavageJohn Ludwig Joe TrobaughDaryl Blair

3. Ratification of County Executive Kim Blaylock's selection for the PayscaleCommittee as follows:

Jim Martin

Eris BryantTerry RandolphDaryl Blair

4. Approval of the Official County Road List and Road Inventory as presentedby Road Supervisor Randy Jones.

5. Debt Obligation Report CT0253 for $263,000.Comptroller's Office now requires that this report be in the minutes of theCounty Commission meeting. No approval required.

9. Announcements and Statements

10. Adjourn

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The Chairman asked for discussion on the motion to approve Agenda. There wasnone.

The Chairman asked for a voice vote on the motion to approve the Agenda. The motioncarried.

MOTION RE: APPROVE MINUTES OF THE PREVIOUS MEETING

Commissioner Kevin Maynard moved and Commissioner Ron Williamson secondedthe motion to approve the Minutes ofthe December 17,2012 meeting of the PutnamCounty Board of Commissioners.

The Chairman asked for discussion on the motion. There was none.

The Chairman asked for a voice vote on the motion to approve the Minutes of theDecember 17, 2012 meeting of the Putnam County Board of Commissioners. Themotion carried.

UNFINISHED BUSINESS AND ACTION THEREOF BY THE BOARD

REPORT OF STANDING COMMITTEES

PLANNING COMMITTEE: No unfinished business.

FISCAL REVIEW COMMITTEE: No unfinished business.

NOMINATING COMMITTEE: No unfinished business.

REPORT OF SPECIAL COMMITTEES: None

OTHER UNFINISHED BUSINESS: None

NEW BUSINESS AND ACTION THEREON BY THE BOARD

REPORT OF STANDING COMMITTEES

PLANNING COMMITTEE

MOTION RE: THE PLANNING COMMITTEE RECOMMENDS APPROVAL FOR THESPEED LIMIT FOR BRANGUS ROAD BE SET AT 25 MPH

Commissioner Eris Bryant moved and Commissioner Joe Trobaugh seconded themotion to approve setting the speed limit for Brangus Road at 25 MPH.

(SEE ATTACHED)

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TO: CHAIRMAN OF THE SPEED LIMIT STUDY COMMITTEEPUTNAM COUNTY PLANNING COMMITTEE% COUNTY EXECUTIVE

RE: REQUEST FOR SPEED LIMIT REVIEW

DATE: le^]l<%//3- _We the undersigned resident (residents who are 18 yearsold or older) of the

PyC^rujf/j^ LOCft? (Road)(Lane)( ) do herebyrequest the Sj&ed Limit Committee review traffic conditions on ourroad between

Mt ra rsrPu QrO _(Road)(Lane)( ) and_____ (Road)(Lane)( ). Wefeel there is sufficient trafllccongestion to warrant a speed limit reduction below55 M.P.H. (For consideration, this petition must be signed by amajority of theresidents 18 or older livingon said road.)

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The Chairman asked for discussion on the motion to approve setting the speed limit onBrangus Road at 25 MPH. There was none.

The Chairman asked the Commissioners for a voice vote on the motion to approvesetting the speed limitfor Brangus Road at 25 MPH. The motion carried.

MOTION RE: THE PLANNING COMMITTEE RECOMMENDS APPROVAL TOPROCEED WITH THE PURCHASE OF THE PROPERTY AT 2437 N WASHINGTONAVENUE AND THE COUNTY ATTORNEY TO WORK OUT THE NECESSARYDETAILS

Commissioner Jim Martin moved and Commissioner Tom Short seconded the motion toapprove to proceed with the purchase of the property at 2437 N Washington Avenueand the County Attorney to work out the necessary details.

The Chairman asked for discussion on the motion,motion.

The Commissioners discussed the

The Chairman asked the Commissioners to vote on the motion to proceed with thepurchase of the property at 2437 N Washington Avenue and the County Attorney towork out the necessary details. The Commissioners voted as follows:

FOR:

Tom Short

Ron Williamson

John Ludwig

AGAINST:

David GentryJerry FordAnna Ruth BurroughsTerry RandolphChris SavageReggie ShanksJoe TrobaughMike Medley

ABSENT:

Scott Ebersole

Sue Neal

Jonathan Williams

Jim Martin

Bob Duncan

Mike Atwood

Eris BryantDaryl BlairKevin MaynardKim Bradford

Marsha Bowman

Steve Pierce

Cathy Reel

The Clerk announced that eight (8) voted for, fifteen (15) voted against, and one (1)absent. The motion failed.

<?

FISCAL REVIEW COMMITTEE

MOTION RE: FISCAL REVIEW COMMITTEE RECOMMENDS APPROVAL OFBUDGET AMENDMENTS TO THE COUNTY GENERAL FUND

Commissioner Daryl Blair moved and Commissioner Ron Williamson seconded themotion to approve the Budget Amendments to the County General Fund.

(SEE ATTACHED)

Putnam County Budget Amendmentn'ransfer Authorization Form

Department: COUNTY GENERAL FUND Date: JANUARY 8,2013

Current Approved Amount AmountFund# Account # Account Description Amount Decrease Increase Requested Exp/Rec.

Sheriffs Dept101 54110-718 Motor Vehicles 0 20,425 20,425 4,796.79

101 44540 Sale of Property 0 20,425 20,425 20,425

FROM SALE OF SURPLUS PROPERTY SALE - Per Sheriff David Andrews

/ (

The Chairman asked for discussion on the motion to approve Budget Amendments tothe County General Fund. There was no discussion.

The Chairman asked the Commissioners to vote on the motion to approve BudgetAmendments to the County General Fund. The Commissioners voted as follows:

FOR:

Tom Short

David GentryJerry FordRon Williamson

John LudwigAnna Ruth BurroughsTerry RandolphChris SavageReggie ShanksJoe TrobaughMichael Medley

AGAINST:

Eris BryantSue Neal

Jonathan Williams

Daryl BlairKevin MaynardKim Bradford

Jim Martin

Bob Duncan

Marsha Bowman

Steve Pierce

Mike Atwood

Cathy Reel

ABSENT

Scott Ebersole

The Clerk announced that twenty-three (23) voted for, zero (0) voted against, and one(1) absent. The motion carried.

MOTION RE: THE FISCAL REVIEW COMMITTEE RECOMMENDS APPROVAL OF

BUDGET AMENDMENTS TO THE GENERAL PURPOSE SCHOOL FUND SUBJECT

TO APPROVAL BY THE SCHOOL BOARD

Commissioner Daryl Blairmoved and Commissioner Kim Bradford seconded the motionto approve Budget Amendments to the General Purpose School Fund subject toapproval by the School Board.

(SEE ATTACHED)

Department ofEducationPutnam County

Mr. Jerry Boyd, Directorof Schools

Board of Education 1400 East Spring Street Board MembersDr. Janet Moore, Chair Cookeville, Tennessee 38506-4313 Kim CravensEric Brown, Vice-Chair Phone (931) 526-9777 Dawn Fry

FAX (931) 372-0391 Jerry MaynardDavid McCormick

January 4, 2013

Honorable Commissioners

Putnam County CourthouseCookeville, TN 38501

Honorable Commissioners:

Please considerapproval of the budget amendmentsto the General Purpose School Fund,as submitted.

Sincerely,

Mark McReynoldsPutnam County Board ofEducation

Enclosures:

To establish budget for Job Training Partnership Act grant.Reallocation of English Language/American Civics grant due to a decrease in funding.Reallocation of the Adult Education budget due to additional funding from the TennesseeDepartment of Labor and Workforce Development.

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Pqtnam Gouctor BudgetAmendment / Line Item Transfer: AutriorfeatjOn; Form

Department Job Training ParmershtoAct

lteir>^# Fund# Accounts Account DescriptionCurrent

Approved ATngtmt Increase

Qatar immmz

Requested Amount Expendedjrfcceagfe Approval Arhriunt ^RecertfedVrrB

1 141 : 47210 JTPA REVENUE - 11,00Q&D0 llvGOttOO2 14,1 7.1100 11ftJTPA SALASUES - i&mm 9.439.633 141 7*1100201 JTPA sQ®M.$mmm - 585.26 58523.4 141 71100 204 JTPA STATE REWRSWEIslT - 83824 838245 141 71109 212 JTPA MEDICARE

- 13&07 136.a73 141

'

7 141

8 141

9 14.110 14111 141

12 141

13 141 •

14 1411S 141

i6. 141

17 141

I n.oofioa n$MM

Explanation- To establish budget for Jpb Training ParaiarsWp.Act grant

Requested by:Supervisor

Reviewed by:finance Director

Action by Fiscal Review Committee: Recommended forApproval No Recommendation

Action by CountyCommission:

Recommended forApproval:

Approved NOtApproved

Officl&ltDepartinefitmad

Date;

Oate: