preliminary program€¦ · file options, digital storage options, essentials for choosing and...

October 8 – 11, 2014 . Hyatt Regency . Savannah, Georgia

__________________________________________________________________________________________________

_________________________________________________________________________________________________________________________________________________________

2014 Preliminary Conference Program . Times and titles subject to change. Page | 1

Preliminary Program

Times and sessions subject to change There are three streams of programming this year during the conference indicated through the program:

OSDPA (Thursday): The open source digital preservation and access stream will comprehensively address the use of open source software that is in current significant use within digital preservation and access systems. Curated in collaboration with AMIA’s Open Source Committee the stream will also cover larger issues such as when it does or does not make sense to take the open source approach, and how to navigate the complexities of copyright and licensing. Contact: [email protected]

FiT (Friday): Film in Transition. As the portfolio of available film stocks continues to decline and film labs continue to close worldwide, this stream will discuss the concrete implications this evolution of the industry has for archives and long-term content managers. Contact: [email protected]

GE (Saturday): Global Exchange. Will bring together voices from regions from around the world to share solutions and exchange ideas. Curated by AMIA’s International Outreach Committee, the emphasis will be on exchange, innovation, and learning from colleagues near and far. Contact: [email protected]

TUESDAY . October 7, 2014 8:00am - 12:00pm . Pre-pregistration required. Preserving Your Audio and Video Assets: The Essentials

What do you need to know to protect the video and audio materials in your collection? If you want to preserve these valuable assets, you really need a basic understanding of the media…what is unique about it, how it should be handled, how to evaluate its condition, and what concepts and decisions need to be applied to preserve the content for future generations. The workshop will start with an overview of tape structure, proper handling/storage procedures, obsolescence considerations and evaluation techniques needed to assess and protect what you have in your collections. This will include pictorial guides to identifying tape types, rate danger from obsolescence and standardized procedures to evaluate if tapes are safe to play or copy. The workshop will then review popular digital file options, digital storage options, essentials for choosing and dealing with digitization or storage vendors, how to determine when digitization or storage can be done in-house and, finally, options for metadata and content retrieval.

Chair and Speakers

Peter Brothers, SPECS BROS., LLC

John Walko, Scene Savers

8:00am - 5:30pm . Pre-pregistration required. Small Gauge Projection and the Art of Projector Maintenance and Repair

The Small Gauge Amateur Film Committee hosts a full-day pre-conference workshop on small gauge film projection and projector maintenance and repair. The workshop will cover 16mm, 8mm, and Super 8 film projection and projector repair and maintenance protocol for 16mm, 8mm, and Super 8 projectors (at least one model of each), as well as how to repair VHS players and tapes. Attendees will have the chance to work hands-on with the playback machinery and will leave with the knowledge of how to safely project small-gauge archival film as well as how to care


__________________________________________________________________________________________________

_________________________________________________________________________________________________________________________________________________________


for the projectors needed to view them. This workshop is made possible through the generous sponsorship of Boston Light & Sound and A/V Geeks LLC

Chair and Speakers

Taylor McBride, Smithsonian Institution

Dino Everett, USC SCA Hugh M. Hefner Moving Image Archive

Skip Elsheimer, A/V Geeks

Ben Moskowitz, New York University

Siobhan C. Hagan, University of Baltimore Langsdale Library

Liz Coffey, Harvard Film Archive

8:30am - 5:30pm . Pre-pregistration required. AMIA Cataloging and Metadata Committee Workshop [Day I]

The bi-annually held cataloging and metadata workshop is sponsored by the AMIA Cataloging and Metadata Committee. This modified 2014 version contains new content and offers attendees—past and future alike—a workshop that emphasizes practical implementation of a variety of tools, including tools currently in development. It incorporates more hands-on exercises than ever before and addresses how the attendee can concretely integrate new models for description into their current workflows and environments. The two-day program moves the attendee from concept to implementation starting with cataloging principles and metadata concepts that form the basis for describing and providing access to moving images in an evolving media and media technology environment. The workshop includes information about the role of cataloging for analog and digital asset management; the value, purpose and application of metadata and cataloging standards; management of resources through their life cycles; descriptive, structural, and administrative metadata (including rights and preservation metadata); and, data models and data mapping. Dynamic presentations encompass film, video, digital, and broadcast materials and include interactive exercises to put cataloging and metadata concepts directly into practice. Laptop computer required - no laptops will be provided. All attendees required to bring a laptop.

Chair and Speakers

Thelma Ross, Academy Film Archive

Randal Luckow, HBO

Andrea Leigh, Library of Congress - Packard Campus

Rebecca Guenther, Metadata Consultant - Library of Congress

Linda Tadic, Audiovisual Archive Network (AVAN)

Meredith Reese | Meghan Fitzgerald, HBO | HBO

1:00pm - 5:00pm . Pre-pregistration required. A/V Outsourcing for All: A Step-by-Step Method for Initiating Video Digitization Projects

Videotape is at the end of its lifetime. Archives must begin migrating these precious records to digital files without delay. Often migration projects are not done because the migration process is so complex. This workshop will lay out a straightforward actionable plan for magnetic media collections. We will examine all aspects of the workflow for outsourced digitization projects, up to and included the delivery of preservation master digital files. This includes specific technical requirements, file formats, metadata, workflow and transfer specifications, quality assurance, quality control, file naming and file transfer protocol. Using New York University’s Digitizing Video for Long-term Preservation: An RFP Guide and Template (http://library.nyu.edu/preservation/VARRFP.pdf) we will step the participant through the process of outsourcing. This RFP handily includes a boilerplate template to fill out for vended projects. At the end of this workshop archivists of all levels should be ready to vend A/V materials to qualified labs.

Chair and Speakers

Melitte Buchman, NYU | Bobst Library

Kim Tarr, New York University Libraries

Paula DeStefano, Head, Barbara Goldsmith Preservation & Conservation Dept., NYU

Kim Tarr, New York University Libraries

Jonah Volk, Media Preservation Coordinator, Barbara Goldsmith Preservation Division, NYU


__________________________________________________________________________________________________

_________________________________________________________________________________________________________________________________________________________


WEDNESDAY . October 8, 2014

8:00am - 12:00pm . Pre-pregistration required. Audiovisual & Preservation Technology Basics for Non-Engineers

The workshop will focus on providing a good technical basis, in plain English, for those who do not already have audiovisual engineering training. The goal is to allow non-technical people of all types to have a good, basic grasp of the technologies, concepts and terms involved in audiovisual recording and reproduction in general, digitization of audiovisual materials, and what is involved in file-based workflows, metadata and long-term data archiving once materials are digitized. People who attend the workshop will walk away with a good, operating grasp of the technologies involved, de-mystifying the terms and concepts audiovisual archivists face every day at institutions large and small to know what materials they are looking at, how to handle their preservation, how to plan for their digital conversion, and have a functional knowledge of the terminology and concepts required to write grants and contracts for digital conversion and storage of audiovisual materials.

Chair and Speakers

James Snyder, Library of Congress

James Snyder, Library of Congress

8:30am - 5:30pm . Pre-pregistration required. AMIA Cataloging and Metadata Committee Workshop [Day II]

The bi-annually held cataloging and metadata workshop is sponsored by the AMIA Cataloging and Metadata Committee. This modified 2014 version contains new content and offers attendees—past and future alike—a workshop that emphasizes practical implementation of a variety of tools, including tools currently in development. It incorporates more hands-on exercises than ever before and addresses how the attendee can concretely integrate new models for description into their current workflows and environments. The two-day program moves the attendee from concept to implementation starting with cataloging principles and metadata concepts that form the basis for describing and providing access to moving images in an evolving media and media technology environment. The workshop includes information about the role of cataloging for analog and digital asset management; the value, purpose and application of metadata and cataloging standards; management of resources through their life cycles; descriptive, structural, and administrative metadata (including rights and preservation metadata); and, data models and data mapping. Dynamic presentations encompass film, video, digital, and broadcast materials and include interactive exercises to put cataloging and metadata concepts directly into practice. All attendees are required to bring a laptop.

Chair and Speakers

Thelma Ross, Academy Film Archive

Randal Luckow, HBO

Andrea Leigh, Library of Congress - Packard Campus

Rebecca Guenther, Metadata Consultant - Library of Congress

Linda Tadic, Audiovisual Archive Network (AVAN)

Meredith Reese, HBO

Meghan Fitzgerald, HBO


__________________________________________________________________________________________________

_________________________________________________________________________________________________________________________________________________________


8:30am - 5:30pm . Pre-pregistration required. From Theory to Action: A Pragmatic Approach to Digital Preservation

The Digital POWRR grant, funded by the Institute of Museum and Library Services (IMLS) has been investigating scalable and sustainable digital preservation solutions to recommend for small- and medium-sized libraries with restricted resources. A number of grant partners will share their expertise with a one-day workshop, offering a theoretical and practical lens with hands-on experience with initial pre-ingest steps to accessioning digital content. Prior to attending the workshop, minimal background knowledge in digital preservation and curation and responsibilities for digital assets in participants’ organization is expected. The DPOE program offers valuable resources to prepare for this workshop. Participants will leave with an understanding of different tools and services and how they may fit within their organization. While participants will take away resources that help them align communication and advocacy, policymaking, and tool selection and implementation, they will also engage in a 3-3-3 Action Plan towards meeting their digital preservation goals. Laptop computer required - no laptops will be provided.

Chair and Speakers

Jaime L Schumacher, University Libraries - Northern Illinois University

Jeff Hancks, Western Illinois University Libraries

Patrice-Andre Prud'homme, Illinois State University

Aaisha Haykal, Chicago State University Archives and Special Collections

8:30 AM - 5:30pm . Pre-pregistration required. AMIA/DLF Hack Day

10:00am - 5:00pm . Pre-pregistration required. Community Archiving Workshop

Community Archiving provides moving image archivists the opportunity to serve the community of Savannah and work with local volunteers to help an organization gain intellectual and physical control over an endangered moving image collection. Conference attendees are paired with community members to conduct basic processing, cataloging and inspection of a moving image collection and, by doing so, will learn how to identify risk factors and make preservation recommendations for moving image collections. Attendees will gain experience in working with and training non-archivists to care for their collections. In the process, they will engage in hands-on processing, inspecting, and cataloging audiovisual media. Most importantly, they will build relationships and connections with the Savannah community.

Chair and Speakers

Amy Sloper, Wisconsin Center for Film and Theater Research

Moriah Ulinskas, Preservation Program Director, Bay Area Video Coalition

Sandra Yates, Archivist & Special Collections Librarian - McGovern Historical Center, The TMC Library

Yvonne Ng, WITNESS

Mona Jimenez, Associate Director, Moving Image Archiving & Preservation, NYU

Rachel Beattie, Assistant Archivist at Media Commons - Robarts Library, University of Toronto

12:30pm - 5:30pm . Pre-pregistration required. The Reel Thing XXXIV

Presenting the latest technologies in audiovisual restoration and preservation. The Reel Thing brings together a unique line up of laboratory technicians, archivists, new media technologists and preservationists. Curated by Grover Crisp and Michael Friend, all proceeds from The Reel Thing: Los Angeles support the programs of AMIA, a 501(3)c organization dedicated to the preservation and use of moving image materials. Pre-registration required.


__________________________________________________________________________________________________

_________________________________________________________________________________________________________________________________________________________


5:45pm - 6:30pm . Pre-pregistration required. Conference Newcomer's Mixer

6:30pm - 7:30pm Opening Cocktails: Welcome to Savannah! 8:00pm - 10:00pm AMIA Trivia Throwdown

Trivia Master

Colleen Simpson, Prasad Corporation

THURSDAY . October 9, 2014

8:00am - 9:20am AMIA 2014 Welcome Plenary & Scholars Presentation 9:30am - 10:30am Back to the Fold: Reuniting Filmmaker Manuscripts with Their Films

How do archivists handle manuscript collections within film archives? In 2013 George Eastman House received a grant from a previously untapped funding source – the Council on Libraries and Information Resources – to answer just this question. The Moving Image Department launched a pilot project designed to process the manuscripts of four unique independent filmmakers and fully incorporate the resulting finding aids into the museum’s larger cataloging system. The aim is to enable a more holistic approach to collection management and representation that will encompass materials in multiple formats and thereby better serve the researcher. This session will address the importance of manuscripts in a film archive and the challenges faced when integrating archival description into a museum cataloging system. The panelists will also talk about the four filmmakers, the content of their collections, and the processing procedures taken.

Chair and Speakers

Nancy Kauffman, George Eastman House

Jared Case, George Eastman House

Ken Fox, George Eastman House

Stacey Doyle, George Eastman House

9:30am - 10:30am OSDPA: Open Source Software Developement 101

Chair and Speakers

Trevor Thornton, North Carolina State University

Lauren Sorenson, Library of Congress

9:30am - 10:30am

Saving KUKAN: The Most Notable Oscar Winning Documentary You've Never Heard Of

KUKAN was the first American documentary feature to win an Academy Award, in 1942. But today the film is virtually unknown to film archivists and historians. And, until recently, no copies of the film were known to survive. Independent filmmaker Robin Lung discovered a print of KUKAN while researching the film’s un-credited producer Li Ling-Ai. Academy Documentary Curator Ed Carter spearheaded efforts by The Academy Film Archive to restore this film with the assistance of ColorLab in Maryland. The panelists will discuss KUKAN’s incredible history, why it almost disappeared from contemporary culture, and what its prospects are for the future.


__________________________________________________________________________________________________

_________________________________________________________________________________________________________________________________________________________


Chair and Speakers

Ed Carter, Academy Film Archive

Robin Lung, Independent Filmmaker

Dean Plionis, Colorlab

11:00am - 12:00pm Hidden Cinema; Moving Image and Sound from the Wellcome Library

This is a session exploring the unique organisational culture of the Wellcome Library focussing on the AV collections; the earliest material is a wax cylinder recording of Florence Nightingale’s voice (1890) and the collection’s particular strength is in twentieth century medical humanities (aka history of medicine). There will be a presentation on what it means to be a department ‘nested’ within an organisation which has specific challenge areas, looking at collection development strategically and addressing ‘communicating the archive’- marketing the resource internally, and experiences of leveraging funding. Finally I shall share some of the complexities in handling the legal aspects of material featuring people in the health system (especially patients) and how we have worked with the Data Commissioner in the UK to formulate a content ‘sensitivity’ framework.

Chair and Speakers

Angela Saward, Wellcome Trust 11:00am - 12:00pm How Safe is Your Data - Examining Data Loss in an Archival Environment

After you have digitizing content from your collection, how do you know it is safe? As Archivist, we're taught to have three copies on three different type of media. But why does the media fail in the first place? Join us to gain an understanding how data is stored, read back, how data errors are detected and corrected. We'll report on what causes drive failures and what you can do to ensure your data is safe.

Chair and Speakers


Barry Lunt, PhD, Brigham Young University

11:00am - 12:00pm OSDPA: One Body, Many Heads: Preservation and Access From Project Hydra

Open source solutions to our challenges in audiovisual preservation and access not only include tools and software applications, but technological frameworks that constitute a foundation for innovation. One such framework is Project Hydra, an exciting collaboration of archivists, media-managers, and software developers who are building and using this community-sourced application framework to create new and open systems that manage, preserve, and provide access to digital audiovisual content. This panel will showcase Hydra-influenced open source projects and strategic planning from WGBH, Indiana University Library, Northwestern University Library, and Stanford University Library. From unique audiovisual preservation systems to cataloguing and access management solutions, representatives will discuss their projects, how their work meets the growing demands of audiovisual preservation and access, and their experiences in developing for the open source community. Attendees will also learn Hydra's philosophy and the innovative work done by partners throughout the world.

Chair and Speakers

Karen Cariani, WGBH

Jon Dunn, Indiana University Library

Stefan Elnabli, Northwestern University Library

Hannah Frost, Stanford University Libraries 2:00pm - 3:00pm Bing Crosby's Dictaphone - Recovering the Lost Voice

In 1947, Bing Crosby acquired a piece of cutting edge technology -- the iPhone of his day -- a cutting edge Dictaphone, two years before it was publicly available. With it, he recorded his thoughts, his ideas, his tests. It was his sounding


__________________________________________________________________________________________________

_________________________________________________________________________________________________________________________________________________________


board; his vocal scratch pad where he dictated letters, and refined his work. Now, almost 70 years later, Post Haste Digital has unearthed machines, salvaged parts, and made repairs to rebuild an optimally functioning Dictaphone, making these lost recordings available for the first time. This 60 minute session will be co-presented by Post Haste Digital and Robert Bader of The Bing Crosby Archive. We will outline the process and the technical challenges overcome in rebuilding this machine and restoring the materials. Mr. Bader will present an overview of the never-before-released recordings, and will feature samples – letters, interviews, who knows -- that have never before been publicly played.

Chair and Speakers

Brian Bartelt, Post Haste Digital

Robert Bader, The Bing Crosby Archive

2:00pm - 3:00pm OSDPA: The First Digital Preservation Repository for Museum Collections: An Open Source Approach

For three years, the Museum of Modern Art has worked to build the first digital repository designed to meet the needs and requirements of museum collections. This new system aims to facilitate digital collections care, management, and preservation for time-based media and born-digital artworks. Long-term viability and sustainability have been at the core of the design from the outset, extending to every aspect of the project - from the interdepartmental and interdisciplinary team of advisors at MoMA that steered the project, to the fundamental involvement of outside field experts, and the decision to leverage and adapt existing, open-source software. This presentation will offer a public demonstration of this new repository system, a discussion of the development process, and insights into decisions made during design and implementation. An emphasis will be placed on the practical aspects of project management and the process of building such a system upon open-source frameworks.

Chair and Speakers

Ben Fino-Radin, The Museum of Modern Art

Kara Van Malssen, AVPreserve

Dan Gillean, Artefactual Systems

3:30pm - 4:00pm Case Study: Audio Separation and Re-purposing and Restoration of Assets

The case study will discuss how CBS and other distinguished companies have utilized audio separation technology. The techology has provded options in the restoration, re-purposing and montizaiton of existing television, film and various multi media content that does not have available split track elements. Examples of before and after, include removal of vocal tracks from a stereo orchestral film composite mix, music removal/replacement in a foreign language television program, vocal separation from a music track allowing to re-master vocals and music separately, forensic dialog isolation and restoration for use in surround environmental reproductions and dialog removal from a film for theme park applications.

Chair and Speakers

Derek Luff, XTracks

Vince Tennant, XTracks

Lars Bjerre, XTracks

3:30pm - 4:00pm OSDPA: Video Accessibility on the Web and Open Standards

Chair and Speakers

Jason Ronallo, North Carolina State University


__________________________________________________________________________________________________

_________________________________________________________________________________________________________________________________________________________


3:30pm - 4:30pm State of the States: Evaluating US Regional AV

Many archives throughout the United States hold unique audiovisual materials within their collections. The content of these records typically document the region in which they originated and include materials such as local television, industrial films, oral histories, or home movies. Just as each geographic area in the country has different weather patterns, industry, and demographics, each region must rely on itself to preserve the majority of its moving image and recorded sound legacy. This panel will discuss where each state or region falls on the preservation spectrum, the factors that contribute to the region’s preservation environment, and how things may change for the better in order to avoid a catastrophic loss of recorded American culture. The findings presented will be gathered from a recent survey conducted by the Regional Audiovisual Archives Committee (RAVA) to identify the under served regions of the nation and to gain assistance from the more successful models.

Chair and Speakers

Siobhan Hagan, University of Baltimore

Madeline Moya, Texas Archive of the Moving Image

4:00pm - 4:30pm BitTorrent and the Rise of Private Digital Repositories

A panel-session considering contemporary trends in digital access to moving image collections, with a particular focus on private digital repositories. Addressing issues around copyright, orphan films, and members-only online communities, the session will address a significant development in contemporary moving-image archiving, highlighting the decisions facing guardians of moving image collections. Including case studies and examples of the approaches taken by individual archives, this session aims to stimulate discussion around steps that might be taken and the issues confronting those in the field. Attendees are encouraged to share experiences of accessing and making accessible moving image heritage.

Chair and Speakers

Mark Simon Haydn, McGill University

Justin Mckinney, McGill University

4:00pm - 4:30pm OSDPA: QC Tools: Official Launch

Quality Control Tools for Video Preservation (QC Tools) is an initiative to develop a suite of open source software tools, which can identify artifacts and errors prevalent in digitized analogue video collections. The goal is simple: to cut down the time it takes to perform high-quality video preservation and direct time towards preservation issues that are solveable. A two year NEH- funded research and design project, QC Tools builds upon an existing error database, now aggregated and available to the public in the Audio/Visual Artifact Atlas (AVAA). For this presentation members of the QC Tools team will present the final tool, walking the audience through the process of analysis of digitized video files. Presentation topics to be covered include: The QC Tools User Interface, Overview of Analysis and Playback Filters, QCTools Building Blocks, and User Guide Help/ Documentation.

Chair and Speakers

Moriah Ulinskas, Bay Area Video Coalition

Dave Rice, CUNY/ QC Tools

Ashley Blewer, QC Tools

4:45pm - 5:45pm 2-inch Treasures: Preserving and Appreciating Vintage Video in Cinema-Centric Cultures

While many film preservation projects at major archives and studios enjoy public screenings in repertory cinemas and notice in the press, the preservation of vintage analogue video by archives often goes unheralded, due in part to the


__________________________________________________________________________________________________

_________________________________________________________________________________________________________________________________________________________


complicated public performance rights issues associated with television and the fact that the artistic merits of the medium are generally devalued outside of select academic and professional circles. Despite the low-profile of these on-going video projects, the content being unearthed and preserved at archives such as Peabody and UCLA illustrates the immense cultural and historic value embedded within the perceived unglamorous realm of 2" inch videoreels. A panel of archivists and experts will discuss the technical challenges of working with this material and present important recent finds from the cathode vaults.

Chair and Speakers

Mark Quigley, UCLA Film & Television Archvie

Jeff Martin, IMAP . INDEPENDENT MEDIA ARTS PRESERVATION

Margie Compton, Peabody Archive

Dan Einstein, UCLA Film & Television Archvie

David Crosswaite, DC Video

4:45pm - 5:15pm Collaborative Linked Data Tool for Moving Images

Research on moving images usually presents difficulties because the dynamic medium is not so easy to grasp. Existing software solutions facilitate the task, but are often limited to the medium of film. At our institute, we are developing a virtual research environment called SALSAH (System for annotation and linkage of sources in arts and humanities). The question was, when we have the digitized data, what will we do with it? We will not just archive it, we will use it. SALSAH is a fully web-based platform that provides a private environment for researchers, and a restricted environment for public access. It provides tools for searching, annotating, marking regions on images, and linking objects with other objects. We are now also creating a new module for working with audio and video files.

Chair and Speakers

André Kilchenmann, University Basel

Dr. Lukas Rosenthaler, Digital Humanities Lab, University Basel

4:45pm - 5:45pm OSDPA: Lightning Talks

5:15pm - 5:45pm Cynthia Maughan: Portapak Ophelia in a Clawfoot Tub

This session is an examination of the Cynthia Maughan Archive at the Getty Research Institute. Maughan (b. 1949) created hundreds of videoworks during the 1970s that were notable for their ad hoc theatricality, deadpan morbid sense of humor, and intensely solitary relationship with the camera. The artist stopped making videos in 1981 and her works sat unwatched for decades on their original spools of ½ inch videotape. After extensive conservation and reformatting, the work is now poised to be reintroduced into a cannon of video art that has largely forgotten it. The talk will not only discuss the challenges of stabilizing and transferring such a collection, but also include screenings of works that have not had an audience in over three decades. This session will be of interest to anyone wishing to learn about practical aspects of obsolete media restoration, twig funerals, file based video storage, dance prosthetics and novelty coconut bank comedians.

Chair and Speakers

Jonathan Furmanski, Getty Research Institute

7:45pm - 10:00pm AMIA 2014 Awards & Archival Screening Night


__________________________________________________________________________________________________

_________________________________________________________________________________________________________________________________________________________


FRIDAY . October 10, 2014

9:30am - 10:30am ABC’s of Video QC: Essential Steps in the Digitization Workflow

An increasing number of cultural heritage institutions are embarking on projects to preserve their analog video holdings yet lack the infrastructure and resources to conduct quality control (QC) on the resulting digital files. As a result, digital files with video and/or audio issues, or improperly named files, are accepted as preservation masters. We’ll demystify QC by explaining what resources are necessary to ensure that the files received are the deliverables requested. One presenter will highlight process and workflow; another will discuss the benefits of referencing the A/V Artifact Atlas, which offers visual examples of the technical issues and anomalies that can afflict audio and video signals. We’ll also share a new publication that assists organizations initiate, define, and manage video digitization projects with vendors. At the conclusion of this 60-minute session, attendees will have been introduced to resources and tools to help them develop their own QC practice.

Chair and Speakers

Kimberly Tarr, New York University Libraries, Bobst Library

Kristin MacDonough, Bay Area Video Coalition

Kristin Lipska, California Audiovisual Preservation Project 9:30am - 10:30am FiT: Film, Feet and the Photochemical: The Next Three Years

Motion picture labs are shutting with regularity; the equipment is being purchased by some existing labs with the intentions on continuing photochemical preservation. There are archives still very dedicated to this way of preservation. Realistically, what are the number of films that an archive can commit to for the next three years and is there enough business to keep those few labs going? What are the numbers?

9:30am - 10:30am Surveillance and Security in the Archive: Managing Sensitive Multimedia Collections

In an increasingly technologically dependent world where access to information is just a click away, we are more reliant than ever on digital tools and infrastructure that are easily surveilled, produce seemingly limitless records and data, and require security precautions to maintain basic privacy. Using four case studies, this discussion-format panel will provide examples of archivist's relationships to surveillance footage within their collections and methods used to secure data and physical assets. Molly Fair from City University of New York discusses the ethics of archiving surveillance footage of student and union demonstrations. Nicole Martin of Human Rights Watch presents a guide to using open source encryption software to secure collection assets. Snowden Becker from UCLA's Moving Image Archive Studies talks about evidence managers and their collections, and Rachel Mattson, former professor and iWitness Video collective member, speaks about digital forensics and her work archiving surveillance footage of police activities.

Chair and Speakers

Nicole Martin, Human Rights Watch

Molly Fair, City University of New York

Rachel Mattson, Independent Archivist

Snowden Becker, UCLA Moving Image Archive Studies

11:00am - 12:00pm Capturing a Shadow: Digital Forensics Applications with Born-Digital Legacy Material

“Digital forensics” is a buzz phrase repeated often in the archival communities today, but what does it mean? How will it apply to the backlog of born digital materials? Through a brief overview of digital forensics frameworks and applications in archival workflows, as well as several case studies, audience members will understand how better to approach complex materials on hard drives, floppies, and optical media. They will come away with an understanding


__________________________________________________________________________________________________

_________________________________________________________________________________________________________________________________________________________


of some of the key steps in a digital forensics workflow, such as write blocking, disk imaging, and intellectual arrangement. By drawing on several contemporary case studies recently made available to researchers, audience members will be better equipped to approach complex works on these carrier mediums, traditionally relegated to the margins of our discipline, which go beyond moving images to include databases, emails, and even software programs.

Chair and Speakers

Julia Kim, NYU MIAP

Don Mennerich, New York University

Peter Chan, Stanford University

11:00am - 12:00pm FiT: Sustainability of Film Heritage in the Digital Economy

The technological and economic shift of the film industry is creating both opportunities and challenges for the film archiving sector, bringing about new issues to be discussed. Among them sustainability has emerged as an important topic in the context of the digital preservation of media collections. However, the majority of the publications dealing with this topic rarely make reference to film heritage and film cultures. Rather, they tend to focus on economic, organizational, and infrastructural factors. As a result, much current research has neglected crucial cultural issues pertaining to the sustainability of film collections. This panel will focus on the sustainability of both born-analogue and born-digital collections in the current economic, technological and cultural context. It will enrich the debate around that topic by bridging information science and cultural heritage studies perspectives. The main objective of the panel is to initiate a debate that could lead to a more complex and thoughtful definition of sustainability as a guiding principle of collections management. Keywords: Sustainability, Cost of Digital Preservation, Collection Management, Film Heritage, Film Culture, Communities of Practice

Chair and Speakers

Luca Antoniazzi, University of Leeds

Asen O. Ivanov, University of Toronto

11:00am - 12:00pm Pursuing PBCore: The Revitalization of a Schema and Community

PBCore is intended specifically for public broadcasters. “Since we are not primarily an AV archive, PBCore is not relevant to our needs.” “PBCore is a little too intense for what we can handle.” “EAD is more appropriate for our AV collection.” Responses such as these flooded in after the reinvigorated PBCore Advisory Subcommittee launched its survey in April. Conceived a decade ago, PBCore provides a simple and concise schema for organizing descriptive metadata and sharing media items among and within organizations that deal with audiovisual materials. So why hasn’t PBCore been more widely adopted? Why are many media and archival organizations still unaware that PBCore exists? Why does it intimidate potential users? The panel will explore these questions and ask the audience for feedback on the most crucial question of them all: “What can we do to better serve the needs of PBCore’s intended community?” The work of AMIA’s PBCore Advisory Subcommittee will be discussed.

Chair and Speakers

Casey E. Davis, WGBH Educational Foundation

Dave MacCarn, WGBH Educational Foundation

Jessica Bitely, Northeast Document Conservation Center (NEDCC)

Jack Brighton, Illinois Public Media

John Passmore, WNYC

Mary Miller, Peabody Awards Collection Archivist

12:00pm - 1:00pm Nitrate Committee Presentation: Stages of Nitrate Deterioration - Does Cool and Dry Really Matter?

This open meeting of the AMIA Nitrate Committee foffers a discussion on the stages of nitrate deterioration. The presentation will feature examples of stages of nitrate deterioration from two different processes: the slow aging process of the film itself, and the more aggressive reaction to extraneous materials, like film cement, tape adhesive


__________________________________________________________________________________________________

_________________________________________________________________________________________________________________________________________________________


and other film stock. The second part will show the effects of temperature and humidity controlled storage on the survival of salvaged nitrate film, after deterioration has been removed. Open to all attendees.

Chair and Speakers

Rosa Gaiarsa, UCLA Film & Television Archive

Jeff Bickel, UCLA Film & Television Archive

2:00pm - 3:00pm FiT: Vinegar Syndrome: Practical Guidelines for Identification, Management, Storage and Preservation

The Vinegar Syndrome Panel will be a very practical and scientific presentation on what collection managers should do with films in advanced stages of acetate deterioration (or vinegar syndrome). The panel is made up of the Image Permanence Institute's Jean-Louis Bigourdan who will present scientific facts about vinegar syndrome and theoretical advice on what to do with the films. The second part of the panel will be focused on a real life case of freezing a large quantity of deteriorated films, what went wrong, and the proper steps that were taken to house the deteriorated acetate films at the Indiana University Libraries Moving Image Archive. Rachael Stoeltje will discuss what can go wrong and mistakes made when freezing collections suffering from vinegar syndrome and then Andy Uhrich will follow up with how to properly freeze this material using step-by-step guidelines created by the National Parks Service.

Chair and Speakers

Rachael Stoeltje, Indiana University Libraries Moving Image Archive

Jean-Louis Bigourdan, IPI

Andy Uhrich, Indiana University Libraries Moving Image Archive 2:00pm - 3:00pm Meeting the Needs of AV Collections in Large Institutions

For many large cultural organizations there is a significant gap between the institutional importance of audiovisual materials and the ability for large institutional systems to effectively support their reformatting, search, and delivery. PBS is currently tasked with prioritizing and creating digitization workflows for its at-risk 1” and 2” media while amending related policies previously set out by a 20-year old gift agreement with the Library of Congress. The Library of Congress Integrated Library System Program Office has begun gathering requirements for the support of AV materials within its next generation ILS. Finally, the Smithsonian’s central Digital Asset Management System (DAMS) is working towards user acceptance and adoption as it continues to ingest a number of audiovisual assets across Smithsonian museums and archives, including digital media artworks and oral histories. This proposed panel will introduce three individuals working on these large-scale audiovisual initiatives, with focus on lessons learned and effective solutions.

Chair and Speakers

Erica Titkemeyer, Smithsonian Institution Archives

Crystal Sanchez, Smithsonian Institution

Caitlin Hammer, Library of Congress

Lauren Work, Public Broadcasting Service (PBS) 2:00pm - 3:00pm Provisional title: Rediscovery and Contextualization of a "Mystery" Lost Film

Films arrive in archives in the most unexpected ways. The film at the center of this panel had a quite turbulent production history and legal aftermath, which turned it into a lost film for years, until it was recently discovered and acquired by the Moving Image Department at George Eastman House under quite peculiar circumstances.

Chair and Speakers

Daniela Currò, George Eastman House

Deborah Stoiber, George Eastman House

Caroline Yeager, George Eastman House


__________________________________________________________________________________________________

_________________________________________________________________________________________________________________________________________________________


3:30pm - 4:30pm FiT: The Virtual Life of Film Preservation

Traditional practices in the preservation of motion picture film have progressed on long-evolving, finely-skilled techniques derived from optics, conservation, and chemistry. Alternatively the digitization of film now offers the moving image archivist a new set of techniques and refigured preservation objectives. This panel attempts to offer new approaches and analysis of the narrowing gaps of objectives and results when photochemical preservation procedures meet the new virtual reality. The presentation will review the modern options of film preservation planning and deconstruct digital formats and workflows currently common in film scanning. We will analyze the gaps of significant characteristics between a film print and its digital facsimile. We will also cover and compare use cases in film preservation underway this year.

Chair and Speakers

Erik Piil, Anthology Film Archives


Dave Rice, City University of New York 3:30pm - 4:30pm AMIA/DLF Hack Day Review & Results

3:30pm - 4:30pm We Do FFmpeg And You Can Too

FFmpeg is a free and powerful open source tool that can has a number of uses in A/V media preservation. It may look scary at first, but with the proper resource you CAN use it. Speakers at this panel come from various A/V preservation vendors. Each speaker will discuss how they use FFmpeg to enhance their digital workflows, from inserting slates to creating web accessible and DVD ready files. This panel will also provide information about what to expect and how to get started if you wish to implement FFmpeg at your own institution.

Chair and Speakers

Morgan Oscar Morel, George Blood Audio Video Film

George Blood, George Blood Audio Video Film

Madison Stubblefield, Media Preserve


4:45pm - 5:45pm Digitizing Motion Picture Films: What are we Doing, and Why?

In the transition from the physical to the digital it is vital for us to ask what we are doing and why we are doing it. Why is this so important now? Motion Picture film is expensive to access as a physical media. Digitizing film carries with it handling costs that will make repeating this procedure difficult to justify. Thus, we should consider what we want to accomplish in the long term (measured in decades and centuries) when we scan films. Currently, this conversation has been dominated by questions of format, codec, and asset management. But these aren’t the only question we should be considering if we wish to preserve the history of motion picture film culture for future generations. This paper outlines a series of theoretical questions about the nature of “digital film” and how we can collectively define what it is that we’re preserving for the future.

Chair and Speakers

Greg Wilsbacher, USC Moving Image Research Collections (MIRC)

Jim Lindner

Ken Weissman, Library of Congress


__________________________________________________________________________________________________

_________________________________________________________________________________________________________________________________________________________


4:45pm - 5:45pm FiT: Obsolete Film Formats in the Digital Age: 3mm, The Smallest Gauge

This session is a version of the very successful Fatally Flawed Film Format sessions that we have done for the past few years at AMIA conferences, but this is just focused on one technology since it is so unknown and so rarely encountered. We will focus on the smallest known film gauge ever used: 3mm. Marsha Gordon will present the history of 3mm and discuss its inventor, Eric Berndt. Reto Kromer will talk his process for creating homemade 3mm acetate film stock as part of a larger imperative to create your own film stock when companies no longer support formats. Dino Everett will discuss the process of shooting and developing the 3mm film Reto made, and he will project it for the audience on a 3mm projector. This is an opportunity to discuss not only this format but the larger issues of saving obsolete formats in the digital age, and how archivists can be activists by continuing to exhibit fatally flawed technology like 3mm.

Chair and Speakers

Jeff Martin, Archival Moving Image Consultant

Dino Everett, USC SCA Hugh M. Hefner Moving Image Archive

Marsha Gordon, North Carolina State University

Reto Komer, Reto.ch 4:45pm - 5:45pm Out of the Closets & Onto the Web: Digital Access & LGBT Archives

A growing number of institutions are collecting LGBT moving images—long a critical component of queer life—and launching initiatives to ensure that the LGBT community’s previously hidden history is available for research and reflection. In the context of the current broader national conversation regarding LGBT marriage equality, gender identity politics, and human rights, now is the time to consider how those important collections might continue to play a role in building understanding within and across communities, and ask how they might be made accessible to larger audiences through the use of digital tools and related online access projects. This panel will focus on the significance of, and possible strategies for providing digital access to archival collections of LGBT moving images. Topics to be discussed include: funding, digital asset management, curation, and user-end functionality, all as they relate to the specific needs and goals of LGBT moving image collections.

Chair and Speakers

Alice Royer, Outfest

Mark Quigley, Archive Research & Study Center, UCLA Film & Television Archive

Todd Wiener, UCLA Film & Television Archive

Daniello Cacace, ACT UP Oral History Project 7:15pm - 8:00pm Screening Savannah: It Happened in 16mm : A Night of Regional Film

The Small Gauge Amateur Film Committee and the Regional Audiovisual Archives Committee are co-sponsoring a small gauge screening event that will feature 16mm film from regional archives across the country. The program will be curated from the collections of RAVA's institutional members, including the Moving Image Research Collections at the University of South Carolina, the Maryland Historical Society, and the Texas Archive of the Moving Image.

Chair and Speakers


Siobhan C. Hagan, University of Baltimore Langsdale Library

Amy Ciesielski, University of South Carolina

Kelly Haydon, New York University

Erica Titkemeyer, Smithsonian Institution Archives

Laurel Gildersleeve,


__________________________________________________________________________________________________

_________________________________________________________________________________________________________________________________________________________


8:05pm - 8:50pm Screening Savannah: Girls on Film: Juliette Gordon Low and the Girl Scouts

Savannah is the birthplace of both Girl Scouts and the organization's founder JulietteGordon Low. Join us for the panel discussion and screening, "Girls on Film: Juliette Gordon Low and the Girl Scouts," during which we offer an inside glimpse at sponsored films for and media works made by Girl Scouts. Also present will be Katharine Keena, a representative of the Juliette Gordon Low Birthplace. Plenty of Girl Scout Cookies on hand!

Chair and Speakers

Melissa Dollman, Independent Archivist

Devin Orgeron, North Carolina State University

Katherine Keena, Juliette Low Birthplace

Melanie DeKerlegand, Vance-Granville Community College

Stephen Parr, Oddball Films

8:55pm - 9:40pm Screening Savannah: Unsilent Savannah

This screening event combines rarely seen silent archival films culled from the collections of Savannah area archives, cultural institutions and private collections with live performances of new scores composed by local electronic and experimental musicians. The program will feature the Center for Low County Studies' films of archaeological investigation sites throughout coastal Georgia, Georgia Historical Society's Home Movies of Johnny Harris (1940-1941), highlighting scenes of the popular Savannah barbeque restaurateur’s domestic life with his wife, their monkey, dog, and chickens as well as a variety of eclectic home movies and amateur films from private collections documenting life in Savannah. Musicians performing new scores at the screening include Jeff Zagers, who has toured extensively and has an impressive discography of releases on various record labels, and other active participants in the local avant garde music community, including Michael Christopher Walker, Gus Miller, and Ross Fish.

Chair and Speakers

Timothy Wisniewski, Alan Mason Chesney Medical Archives, Johns Hopkins University.

Stephen Parr, Oddball Films/San Francisco Media Archive

Lynette Stoudt, Georgia Historical Society

SATURDAY . October 11, 2014

8:00am - 9:00am AMIA Annual Membership Meeting 9:45am - 10:45am GE: Online, On the Road, and Inside the Classroom: Advocacy Campaigns in Southeast Asia and the Pacific

Given that the audiovisual archiving movement is relatively young in Southeast Asia and the Pacific, advocacy is an integral part of the strategies and operations of institutions in the region to garner support, educate stakeholders, and promote their work. This session will examine a few advocacy initiatives in the region including the Film Archive Thailand's Film Rescue Van, the Asian Film Archive's various educational programs, and the National Film and Sound Archive of Australia's outreach services.

Chair and Speakers

Irene Lim, National Archives of Singapore / SEAPAVAA

Chalida Uambrungjit, Film Archive Thailand

Karen Chan, Asian Film Archive

Mick Newnham, National Film and Sound Archive of Australia


__________________________________________________________________________________________________

_________________________________________________________________________________________________________________________________________________________


9:45am - 10:45am Preserving Eyes on the Prize

Regarded as the definitive work on the Civil Rights Movement, the documentary series, Eyes on the Prize, has been seen by millions since its PBS debut in 1987. However, what remains unseen is the 75 hours of interview outtakes that provide further insight into the series’ original stories of struggle, resistance, and perseverance. Learn more about Washington University Film & Media Archive’s efforts to preserve and make accessible this invaluable primary source content for scholars, teachers, students, and filmmakers alike through its Eyes on the Prize Preservation Project. Now in its fourth and final year, the Andrew W. Mellon Foundation-funded project is preserving the first six hours of the series and all associated interview outtakes. This session will explore approaches to managing large-scale preservation projects, including the use of ancillary collection materials to inform the planning process, technical challenges, workflow management, metadata creation, lab communication, and future digitization and reassembly.

Chair and Speakers

Nadia Ghasedi, Washington University

Irene Taylor, Washington University

Laura Major, Colorlab

9:45am - 10:45am Using Films: Reviving 16mm in the 21st Century Classroom

The goal of this panel is to bring together successful users of 16mm in educational contexts, and to demonstrate ways in which collections managers and film faculty can revive this format in 21st century classrooms. This session will engage the tension between conservation for longevity and archiving for access to original formats right now. It will also: raise awareness of the inherent value of the original format , argue for access to that format , propose the new model for success which partners librarians and educators with archivists Audience members will be encouraged to contribute to a culminating discussion of the status, successes and obstacles in keeping film in the learning environment.

Chair and Speakers

Elena Rossi-Snook, The New York Public Library

Jennifer L. Jenkins, University of Arizona

Antonella Bonfanti, Canyon Cinema

Dwight Cody, The Boston Connection, Film Equipment Supplier

Carolyn Faber, John M. Flaxman Library at the School of the Art Institute of Chicago

Jacob Barreras, University of Colorado, Boulder

11:00am - 12:00pm American Archive of Public Broadcasting: a Community of Public Media Builds an Archive

On paper, the American Archive of Public Broadcasting is a collaboration between WGBH and the Library of Congress. In practice, it is a collaboration among public media institutions and collections nationwide. WGBH and LOC enable preservation and access by working to organize and sustain collections through the American Archive project that is active and engaged with the community at large. This panel will discuss future plans and vision for the collection’s growth and dissemination, progress on the ground regarding access, preservation and the collaborative model, as well as input from contributing stations and archives.

Chair and Speakers

Karen Cariani, WGBH Educational Foundation

Lauren Sorensen, Library of Congress

Allison Smith, formerly of Wisconsin Public Radio

Nadia Ghasedi, Washington University Libraries

Casey Davis, WGBH Educational Foundation


__________________________________________________________________________________________________

_________________________________________________________________________________________________________________________________________________________


11:00am - 12:00pm GE: Thinking Solutions for Latin American Archives

As with most archives in the world, Latin American archives face the challenge of conserving and preserving a backlog of analog materials; at the same time, they are under pressure to transition to mass storage technologies, digitization, and orient their work to access. But audiovisual heritage has only been acknowledged as an important cultural element very recently in the region, which, in many cases, has not been translated yet into the funding policies that are required to achieve long-term preservation. This panel will discuss issues related to current practices and projects in amateur cinema, digitization, digital preservation, and film restoration in Latin America, providing a perspective of the state of the art in the region as well as presenting very innovative projects that have come to be with limited resources but a lot of wit, creativity, and enthusiasm.ves.

Chair and Speakers

Juana Suárez, Proimágenes Colombia

Julio Cabrio, Universidad de la República

Paula Félix-Didier, Museo del Cine de Buenos Aires

Paolo Tosini, Cineteca Nacional

Julieta Keldjian, Archivo Audiovisual Universidad Católica del Uruguay 11:00am - 12:00pm Teaching Film: Maintaining Small Gauge Film Education and Production

Filmmakers and teachers discuss the current state and future of small gauge as an educational and film production medium. Panelists Dino Everett, Alexi Manis, and Andrew Busti will use their experience as artists and film production instructors to re-enforce the importance of maintaining small gauge production as a medium for creativity and education as professional modes of production shift increasingly to digital. This will include discussing the inherent value of small gauge formats and its potential for wide-spread impact as a mode of expression, particularly for youth populations. Framed within the context of film archives, the panel will consider how the work of grassroots organizations to maintain small gauge education and production might inform the work of film archivists tasked with preserving and maintaining appropriate access to these materials. The panel will include projection of films created at Echo Park Film Center, Liaison of Independent Filmmakers of Toronto, and Process Reversal.

Chair and Speakers


Dino Everett, USC; Echo Park Film Center

Alexi Manis, LIFT; TIFF; YMCA Academy Alternative High School, Toronto

Andrew Busti, University of Colorado at Boulder/Analogue Industries Ltd.

Peggy Ahwesh, Bard College

2:00pm - 3:00pm GE: International Film Production, Preservation, and Discovery: Two Stories

Two tales of international discovery, cooperation, and film heritage. The first brings together Indian filmmaker, Karan Bali, and the West Virginia State Archives to talk about the creation of Bali's 2013 film, An American In Madras. The film tells the story and accomplishments of American Ellis Dungan and his influence on Indian Cinema in the Tamil Region from 1935 to 1950. The second tells the story of how at the National film archive of Norway, seven reels of Pansidong, an important Shanghai production, regarded as lost by Chinese archivists, was found in the late fall of 2011. The discovery shocked the archival world and made head news on China's biggest TV channels

Chair and Speakers

Richard Fauss, West Virginia State Archives

Karan Bali, Filmmaker

Tina Anckarman, National Library of Norway

Xinyu Dong, Center for East Asian Studies, University of Chicago


__________________________________________________________________________________________________

_________________________________________________________________________________________________________________________________________________________


2:00pm - 3:00pm Three Digitization Cost Models for Access and Preservation Purposes

The “Digitization Cost Models for Access and Preservation Purposes” panel will be made up of representatives from three different institutions that are digitizing moving image assets at different levels and for different purposes. Dino Everett (USC’s Hugh Hefner Moving Image Archive) will present on a one-person operation that relies on providing password protected individual access for researchers by digitizing the film in house and loading the files into Vimeo for user access. Rachael Stoeltje (Indiana University Libraries Moving Image Archive) will present on the various digitization strategies at IU including: user requested, password protected access through AVALON, previous digitization projects currently available to the public and the larger digitization projects being considered for preservation purposes. Mike Mashon (Library of Congress) will present on a variety of digitization on demand services for video and deteriorated film as well as the plans to begin digitizing for preservation purposes.

Chair and Speakers

Rachael Stoeltje, Indiana University Libraries Moving Image Archive

Mike Mashon, Library of Congress

Dino Everett, USC's Hugh Hefner Moving Image Archive

2:00pm - 2:30pm Tracking Media Fragment Provenance & Derivatives With A Graph Database

Would you like the power to quickly trace provenance of any clip within a derivative or edit master file at the touch of a button? Or, in reverse, trace all access derivatives from an original source? Would you like to learn how your existing metadata resources and workflows can be leveraged to harness the power of social networking software, enabling you to quickly discover relationships between essence fragments within and/or across media libraries? A data model that opens doors to more intuitive visualizations? Attendees will be introduced to the metaCirque graph database model, which provides an open source solution for tracking media fragment provenance, derivatives, content ownership and access rights. The model is extensible, and extremely scalable. It is also schema and unique identifier regime agnostic, placing identification emphasis upon a media fragment’s context, rather than requiring adoption of a universal naming convention for data integration. Come, explore the future!

Chair and Speakers

Laurence Cook, metaCirque 2:00pm - 2:30pm Unearthing the African-American Community Through Home Movies

The portrayal of African-Americans in film has been much debated since the advent of the moving image. One of which being that African-Americans must be owners of media in order to be well represented in the media. There is no better demonstration of this than what is depicted in the home movies shot by African-Americans during the heyday of the 8mm and Super 8mm formats. In the Spring of 2014, Jasmyn R. Castro (NYU MIAP graduate student), set out to discover what was available and what was hidden in terms of the self-depicted African-American community. This presentation will focus on the research process employed to locate African-American home movies, highlight and screen a small selection of what was discovered, speak to the importance of everyday depictions of minority communities, and talk about plans for centralization, preservation and access to these uncelebrated treasures.

Chair and Speakers

Jasmyn R. Castro, New York University, Moving Image Archiving & Preservation


__________________________________________________________________________________________________

_________________________________________________________________________________________________________________________________________________________


3:30pm - 4:30pm Click Capture, Press Play: Digitization Initiatives for Regional AV Collections

Archivists have been warning of the dangers to obsolete audiovisual materials for decades -- and people are listening. Although most content holders are aware of the need for preservation, the lack of funding and resources for digitization present obstacles. In order to meet this need, new initiatives are developing partnerships with audiovisual preservation experts and online archives to provide access to at-risk audiovisual materials and make preservation available to all. This session will provide information about three Initiatives--California Audiovisual Preservation Project, Moving Image Preservation of Puget Sound, and New York’s XFR Collective. Each organization is at a different stage in the process and will focus on the current status of their initiative. We will examine questions of sustainability, creative options for funding, and other challenges, and also discuss how other archivists can form collaborations to continue the process of helping organizations and individuals preserve and make their materials accessible.

Chair and Speakers

Rebecca Fraimow, Dance Heritage Coalition

Andrea Callard or Julia Kim,

Hannah Palin, University of Washington Libraries, Special Collections

Pamela Jean Vadakan, California Audiovisual Preservation Project

3:30pm - 4:30pm De-accession, Delete or Destroy: Removing Items from Collections

De-accessioning is practiced to refine, enhance and strengthen an institution's collections. Materials can be removed for a variety of reasons, but there are key factors that can make de-accessioning difficult. For an archivist, analyzing collections for possible removal can be daunting when curators, collection staff, administration and the public are reluctant to dispose of any materials and may not always understand the implications as well as the benefits of the de-accessioning process. Archivists from a wide range of archives and libraries will discuss their core values of how, why and when materials are removed, allowing attendees to get a comparative look at de-accessioning across a variety of institutions, including materials held by the U.S federal government, state universities, private museums and foreign archives. Case studies from represented archives will be presented.

Chair and Speakers

Deborah Stoiber, George Eastman House

Jennifer Jenkins, University of Arizona

Leslie Matthaei, National Park Service

Steve Wilson, Harry Ramsom Center

Rixt Jonkman, Eye Institute


__________________________________________________________________________________________________

_________________________________________________________________________________________________________________________________________________________


3:30pm - 4:30pm GE: Stop the Presses: Repatriating American Film Heritage Abroad

In March of 2014, the National Film Preservation Foundation and the EYE Film Institute made a public announcement regarding a partnership to repatriate and preserve American films found in the Netherlands, majority of which don't exist or only are only extant in inferior prints on US soil. The EYE approached NFPF after learning about the much publicized repatriation project between the latter and the New Zealand Film Archives in 2010. A similar project of a much bigger scale, though quite forgotten, was the repatriation of American films from Australia between the National Film and Sound Archives and a number of different US archives during the early 90s. This panel aims to discuss how such big repatriation projects between two countries are managed and more importantly shed light on what happens long after the press releases have quiet down.

Chair and Speakers

Mike Mashon, Library of Congress

Giovanni Fossati, EYE Film Instituut Nederland

Kurt Otzen, New Zealand Film Archive

Ray Edmondson, Archives Associates

Jeff Lambert, National Film Preservation Foundation

4:45pm - 5:15pm Finding the Silver Lining: Considering Cloud Storage, A How-To

Planning and decision making for any archives and preservation project is fraught with consideration and re-consideration of every detail. When evaluating cloud storage providers, it is dangerous to assume services are uncomplicated; that requirements for storage are obvious, and therefore inherently met by the service provider. There is no all-in-one solution that will fulfill every archive’s needs for storage of audiovisual collections. No two services are the same and the variance between services often represents the difference between successful implementation and a failed initiative. The difficulty lies in knowing where to begin and what questions to ask. Offering a place to start, this presentation will examine emerging use cases for cloud storage in audiovisual archives and propose nine valuable topics to consider when vetting storage services.

Chair and Speakers

Seth Anderson, AVPreserve 4:45pm - 5:45pm Scholarly & Archival Activism: The Case of Felicia (1965)

This presentation focuses on Felicia (1965), a short documentary that tells the story of an African American high school student living in the Watts neighborhood of South Los Angeles, California, with her mother and two siblings. Made by three white film students while they were attending UCLA, Felicia is an exceptional document of life in Watts prior to the rebellions that took place in the summer of 1965. Skip Elsheimer (A/V Geeks Archive) will discuss how Felicia ended up in his collection and evaluate of its status as part of a much larger collection of educational film materials, followed by a screening of his 16mm print of the film. Dr. Marsha Gordon (North Carolina State University) will discuss how she came to work with the film and what her research—including finding and interviewing the three filmmakers and the documentary’s titular subject, Felicia, almost fifty years after the film was made—has revealed about the film. Dr. Allyson Nadia Field (University of California Los Angeles) will discuss the scholarly, exhibition, and preservation work being done presently to ensure that this film does not disappear again.

Chair and Speakers

Dr. Jacqueline Stewart, University of Chicago


Dr. Marsha Gordon, North Carolina State University

Dr. Allyson Nadia Field, University of California, Los Angeles


__________________________________________________________________________________________________

_________________________________________________________________________________________________________________________________________________________


5:15pm - 5:45pm Digital Preservation for Technophobes on a Budget

Learn basic digital preservation strategies and best-practices: Make a digital asset management plan. Identify digital preservation formats and best practices. Select the best places to store digital stuff. Digital finding aids: document and catalog using metadata. Collaborate with digital patrons/donors. Digital preservation planning for the low-budget archive. Feel more competent and confident about digital management. Designed for participants who are unfamiliar with digital preservation, this session will present cost-effective, archival best-practices for digital preservation from the Digital Moving Image Archives (DMIA) guide. Participants will gain necessary knowledge to manage digital accessions and to deliver educational outreach programs.

Chair and Speakers

Susan Barrett, Consultant

4:45pm - 5:45pm GE: International Outreach and Exchange: New Models for Cooperation and Training

The hallmarks of any successful training or cooperative initiative share several common components: aligned goals and expectations, elimination of assumptions through understanding of local contexts, a focus on exchange over one-directional presentation, and sustainability by follow through. AMIA members have been involved in several global and regional training initiatives over the past few years that work to embrace these approaches, including NYU's Audiovisual Preservation Exchange (APEX), ICCROM's Safeguarding Sound and Image Collections (SOIMA), and FIAF's School on Wheels. This session will present on the impact that these unique programs have through their training and networking approaches, both successes and shortcomings. Representatives from each initiative will present on the respective program's philosophy and model and will discuss the outcomes, lessons learned, and identified areas of improvement. In the spirit of exchange, the final presentation will be from the unique perspective of an individual who has participated in all three of these initiatives, and who will present on her experience in both successful and unsuccessful cooperative initiatives.

Chair and Speakers

David Walsh, Imperial War Museum

Judith Opoku-Boateng, University of Ghana

Kara Van Malssen, AV Preserve

5:45pm – 6:45pm Closing Cocktails 7:00pm – 10:00pm GE: Global Screenings

preliminary program€¦ · file options, digital storage options, essentials for choosing and...

Documents