Microsoft®

PowerPoint 2010

Lesson 7: Delivering a Presentation

Courseware #: 3246

Microsoft Office PowerPoint 2010

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PowerPoint 2010

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Lesson Objectives

• create custom shows

• rehearse a slide show

• hide slides

• use slide show presentation tools

• record a presentation

• use presenter view

• compress images

• use the Package for CD feature

• broadcast a presentation

• share a presentation via email

• save in different file formats

• set up and run a slide show

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PowerPoint 2010

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Compressing Images

• Presentation can become a large file with many images

• Harder to email and copy

• Can compress images and remove cropped portions to reduce file size

• Optimize images for print, screen or email

• To compress pictures:

– click File, click Save As, and click Tools. Click Compress Pictures; or

– select a picture, then under Drawing Tools, on the Format tab, in the Adjust group, click Compress Pictures.

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PowerPoint 2010

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Packaging Presentations for a CD

• Package for CD to easily

distribute presentation

and viewer

• Package multiple presentations

in one folder or disc

• To package a presentation to a

CD, click File, click Save &

Send, click Package

Presentation for CD, and click

Package for CD.

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PowerPoint 2010

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• Broadcast presentation over internet

• Use Microsoft PowerPoint Broadcast Service or similar service

• Viewers watch as you deliver show

• Disadvantages:

– No audio

– All transitions shown as Fade transition

– Cannot add ink or highlighter annotations to slides

– Cannot hyperlink to web sites

– Cannot broadcast videos within presentation

Broadcasting a Presentation

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PowerPoint 2010

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Using E-mail

• Can email a presentation from within PowerPoint

• Can send as

– an attachment

– a link

– a PDF or XPS file

– an internet fax

• On the File tab, click Save & Send, then Send Using E-mail, then send option

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PowerPoint 2010

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Saving to the Web

• Can save presentation to web-based storage

• e.g. Microsoft SkyDrive

• allows others to easily access shared presentation

• On the File tab, click Save & Send, then Save to Web.

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PowerPoint 2010

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• Microsoft SharePoint is a web-based collaborative work environment

• Can share entire presentations via a SharePoint server or publish slides to a Slide Library for others to reuse

• On the File tab, click Share, then click Save to SharePoint.

Using SharePoint

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PowerPoint 2010

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Using SharePoint

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PowerPoint 2010

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Saving in Other Formats

• Save as PowerPoint 97-2003 when working with others with earlier versions.

• Save as a PowerPoint Show to play but not edit a slide show.

• Save as PDF or XPS to make easily emailed and viewed but non-editable version.

• Save as images to incorporate slides into other programs or a website.

• Save as a video to broadcast or embed on a web page.

• Click File, then Save & Send, then click Change File Type, then click the desired format, then click Save As.

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PowerPoint 2010

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• From beginning:

– On the Slide Show tab, in the Start Slide Show group, click From Beginning

– Press F5

• From current slide:

– On the Slide Show tab, in the Start Slide Show group, click From Current Slide

– on the status bar, click the Slide Show View button

Running the Slide Show

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PowerPoint 2010

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• buttons in the lower left corner of the screen:

Running the Slide Show

Go to previous slide.

Display pointer options menu.

Display presentation tools menu.

Go to next slide.

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PowerPoint 2010

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Start Show from beginning Press F5

Advance to the next slide or animated object Press N or click the mouse

Return to the previous slide or animated object Press Backspace or P

Go to a certain slide number Type the slide number and then press Enter

Black the screen or return to presentation Press B

White the screen or return to presentation Press W

Show or hide the arrow pointer Press A

Stop/restart automatic show Press S

End slide show Press Esc

Return to the first slide Hold both mouse buttons down for 2 seconds

Change pointer to pen Press Ctrl+P

Erase on-screen annotations Press E

Change pen to pointer Press Ctrl+A

Display shortcut menu Right-click

Running the Slide Show

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PowerPoint 2010

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Setting Slide Show Options

• Full-screen vs. window

• All slides or selected

• Advance manually or with timings

• Loop continuously

• With or without narration

• Use multiple monitors and presenter view

• Annotation ink color

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PowerPoint 2010

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• Quickly omit slides from a show temporarily; or

• Create multiple Custom Shows of selected slides, within a single presentation

• Useful for delivering same show to different audiences

Hiding One or More Slides

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PowerPoint 2010

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Using Presentation Tools

• Draw or highlight on a slide as show runs

• Adds interactivity to a presentation

• Record ideas from the audience

• Can save annotations for later review

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PowerPoint 2010

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• Run through slide show to record time required to deliver each slide

• Save timings to advance slides automatically

• To rehearse timings, on the Slide Show tab, in the Set Up group, click Rehearse Timings.

• View timings in Slide Sorter view, or on Transitions tab, in Timing group, under Advance Slide… After

Rehearsing a Presentation

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• Similar to rehearsing a presentation

• Saves timings for each slide

• Also saves annotations and narration

• Can replay presentation later

Recording a Presentation

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PowerPoint 2010

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• Show presentation through a projector, but view presenter notes on laptop screen

• Select on Slide Show tab

Using Presenter View

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PowerPoint 2010

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Lesson Summary

• create custom shows

• rehearse a slide show

• hide slides

• use slide show presentation tools

• record a presentation

• use presenter view

• compress images

• use the Package for CD feature

• broadcast a presentation

• share a presentation via email

• save in a different file formats

• set up and run a slide show

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PowerPoint 2010

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Review Questions

1. How can you compress pictures to reduce the presentation file size?

2. How can you create a presentation that automatically runs as a slide show, but can’t be edited?

3. How can you save the slides in a presentation as separate images?

4. How do you view the slide show automatically from slide 1, regardless of which slide you are

currently viewing?

5. How do you loop a slide show continuously until the Escape key is pressed?

6. How do you exclude one or more slides from a slide show?

7. What is a custom show and how do you create one?

8. When presenting slides, how can you draw attention to elements on the slides?

9. How do you establish the time needed for each slide?

10. How do you have slides advance automatically?