POWERPOINT

How to use Microsoft PowerPoint 2007

BY:Hope Glory Mae Robles

POWERPOINT A complete presentation graphics program that

allows you to create professional presentations.

A presentation graphics program used to create beautiful, professional-looking presentations.

- It uses slides to put an information.

- It provide visuals effects, animation and sound effects to enhance your presentation.

- It gives flexibility to make presentations using projection device attached to a personal computer and using overhead transparencies.

STARTING POWERPOINT When you open PowerPoint this window will

appear.

THE POWERPOINT WINDOWTitle barMenu bar

Standard toolbar

Formatting toolbar

Slide tabs

Slide thumbnail

Total no. of slides

FAMILIARIZING MENU TABS

INSERT TAB

HOME TAB

DESIGN TAB

ANIMATIONS TAB

SLIDE SHOW TAB

REVIEW TAB

VIEW TAB

FORMAT TAB/DRAWING TOOLS

FORMAT TAB/PICTURE TOOLS

Adding text on the Slide Adding a new Slide Moving changes (moving text box) Resizing Text Box Adding a new Text Box Adding Color to your Text Bo

x Adding an outline to your text

box Changing font Changing background color Adding a shape Adding color to a shape Adding clip art

Adding your own picture Adding shadows Adding chart Adding table Adding transition Adding transition picture Animating text Adding sound Adding Word Art on Slide Watching Slide Show

ADDING TEXT ON THE SLIDE 1.Click in the Title text box. A thick gray

border appears around the text box indicating that it is selected.

2. Type a title.

3. Click the Subtitle text box And type a subtitle.

ADDING A NEW SLIDE Click new slide icon on the HOME Tab. Or (Ctrl+M)

on your keyboard.

The Auto Layout dialog box will appear. Choose a layout for your next slide.

New slide icon

MAKING CHANGESMOVING TEXT BOX

1. Click the text box you want to move. A thick gray border will appear around the text box.

2. Place the pointer on the border. The pointer will change into a four-headed arrow.

3. Hold down the mouse button and drag the box to the new location.

4. Release the mouse button

RESIZING TEXT BOX 1.Click the text box to select it. A gray

border will appear around the text box.

2. Place the pointer on a resizing handle. The pointer will change into a two-headed arrow.

3. Hold down the mouse button and drag the resizing handle until the box is the size you want. Drag outwards to make the box larger. Drag inwards to make the box smaller.

ADDING A NEW TEXT BOX 1. On the drawing toolbar, click the Text Box

button. The pointer will change to a cross. 2. Click on the slide where you want to place

the text. A small text box will appear.

3. Type a word in the text box. As you type, the box will expand to fit the text.

4. After you finish typing, click outside the text box. The border around the box will disappear.

ADDING COLOUR TO YOUR TEXT BOX

Adding color to a text box

1. Click the text box to select it.

2. On the Drawing Tools tab , click the arrow beside the Shape Fill button, then click the green color box. The text box will turn green.

ADDING AN OUTLINE TO YOUR TEXT BOX

1. Click the text box to select it. A border will appear around the text box.

2. On the Drawing Tools tab, click the arrow beside the Shape outline button, then click the blue colour box.

3. Next, click the Weight button, and then click 3 pt.

4. Finally, click the Dash Style button, and then click the square dot dash option. A dash style box will appear.

5. Click outside the text box to deselect it.

CHANGING FONT 1. Click the text box to select it.

2. Place the pointer on the box's border, and click again. The insertion point disappears, indicating that the entire text box is selected.

3. Click the Home tab, then click the diagonal arrow on the bottom right of the Font box. The Font dialog box appears.

The diagonal arrow to show the font dialog box

4. In the Font style list, click Bold; in the Size list, click 36; and in the Font Color list, click purple.

5. Click OK to close the font dialog box.

Eye-catching, isn’t it??

CHANGING BACKGROUND COLOUR

1.Click the Design Tab on the menu bar, then click arrow on the bottom right of the background box. The Format background dialog box will appear.

2. In the Background fill section, click the arrow on the list box to open it.

3. Click More colors to open the Colors dialog box.

4. In the Colors section, click a shade of blue.

5. Click OK to close the Colors dialog box.6. If you like what you see, click the Apply button.

The background color of the slide is now blue.

ADDING A SHAPE1.On the Home Tab click the AutoShapes button on the Drawing box, point to Stars and Banners, and then click the 5-point star shape. The pointer will change into a cross.

2. Click anywhere on the slide. A star of predefined size will be inserted.

ADDING COLOR TO A SHAPE1. Right click the star shape to select it. 2. Click the arrow beside the Fill Colour button, and then click More Fill Colors. A Colors dialog box appears. 3. Click the Standard tab, then under Colors, click a shade of yellow. 4. Click OK to close the Colors dialog box.

ADDING CLIP ART1.On the Insert tab, click the Insert Clip Art button. 2. The Microsoft Clip gallery dialog box appears. 3. Click the Clip Art pane. 4. In the Search bar, type Cartoons category, and

PowerPoint displays clip art from the Cartoons category.

5. Click an image to select it. 6. Click the Insert button. The cartoon image is inserted on your slide.

ADDING SHADOWS1. Click the shape to select it.

2. On the Home tab, go to Drawing box, click the Shape Effect button, then point to Shadow then click a style.

ADDING A CHART1.On the data sheet, click in the first row of

column A.

2. Type in the number 50, then press Enter. The corresponding bar on the chart increases in height.

3. Try adding other numbers into the data sheet to see how they affect the bars.

ADDING YOUR OWN PICTURE1.Click the Insert tab, point to Picture, The Insert Picture dialog box will appear. 2. In the box, find the drive and folder where the picture/artwork is located. 3. Then click the Insert button. 4. The picture/artwork is inserted on the slide.5. On the Picture Styles Box add a picture effect by selecting your desire style from drop-down list.

ADDING A TABLE1. On the Insert Tab, click the Table button. 2. In the drop-down box, click and drag the pointer across the number of rows and columns you want for your table. For example, three rows and three columns.

3. Release the mouse button. The table work window will appear.

ADDING A TRANSITION1. In Slide Sorter View, click the slide you want

to add the transition to. 2. Click the Animations tab, then click Slide

Transition effects from the Transition to this Slide box.

3. In the Effect list box, click Checkerboard Across. 4. Click the Medium option button to select a speed

for the transition.

5. Click the Apply button. A slide transition icon appears under the slide's left corner, indicating that the transition has been applied.

ADDING TRANSITION TO PICTURES1.Click the picture to select it. Click the

Animation tab, click the custom animation button on the Animations box.

2. On the Task pane on side, click the arrow beside the ADD EFFECT button. 3. The Animation Effects List will appear. 4. On the Animation Effects list, click the Flying

In button. The flying effect is now added to the image.

ADDING WORD ART ON THE SLIDE Click text box to select, On the Format Tab,

select a WordArt Style from the WordArt Style box. Click your chosen WordArt Style. Then type your text, add text Effects like glow, reflection, bevelShadow and 3-D rotation.

ANIMATING TEXT1. In Slide View, select the text you want to

animate by clicking it. 2. On the Animations Tab, click the Custom

animation button.3. Form the Task Pane on the right side, click

arrow beside the Add Effect button. 4. Choose your desire text animation. e.g.

Typewriter effect, The typewriter text effect is now added to the text.

ADDING SOUNDTry adding a sound effect to an animation.

1. In Slide View, select the object you want to add the sound effect to by clicking it.

2. Click the Animation tab, then click for the Transition Sound Icon.

3. Select a sound effect from the drop-down list.

4. Sound effect is now inserted on the slide.

WATCHING THE SLIDE SHOW

1. Click the Slide Show button in the lower left corner of the PowerPoint window. The first slide of the show will appear. Note: The slide show will start from whatever slide you are viewing when you click the Slide Show button.

2. To advance to the next slide of the show, click the left mouse button. The next slide will appear onscreen.

3. Continue clicking the left mouse button until the show is complete.

….END….OF SLIDES