powerpoint 2013 intermediate training manual

8/13/2019 Powerpoint 2013 Intermediate Training Manual

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PowerPoint2013Intermediate

PowerPoint 2013

Intermediate


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PowerPoint 2013 Intermediate Page 2

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TUTOR SETUP INFORMATION ....................................................................................................................... 5SAMPLE FILES FOR THIS COURSE .............................................................................................................. 6POWERPOINT 2013 CUSTOMISING AND COMPATIBILITY ISSUES ..................................................... 7

MODIFYING POWERPOINT OPTIONS.................................................................................................................. 7COMPATIBILITY ISSUES WHEN SAVING A PRESENTATION ................................................................................14OTHER FILE TYPES YOU CAN USE WHEN SAVING A PRESENTATION ................................................................ 18SAVING A PRESENTATION AS A TEMPLATE ...................................................................................................... 20CREATING A NEW PRESENTATION BASED ON A CUSTOMISED TEMPLATE ....................................................... 21MINIMISING AND RESTORING THE RIBBON ...................................................................................................... 22

POWERPOINT 2013 SECTIONS ................................................................................................................... 23CREATING &RENAMING SECTIONS ................................................................................................................ 23COLLAPSING &EXPANDING POWERPOINT SECTIONS ...................................................................................28REORDERING SECTIONS ................................................................................................................................. 32REMOVING SECTIONS AND SLIDES .................................................................................................................. 33REMOVING SECTIONS...................................................................................................................................... 35

ADVANCED SLIDE MASTER MANIPULATION WITHIN POWERPOINT 2013..................................... 37INSERTING SLIDE MASTERS ............................................................................................................................. 37EDITING A CUSTOMISED SLIDE MASTER........................................................................................................... 41USING CUSTOMISED SLIDE MASTERS .............................................................................................................. 45

POWERPOINT 2013 THEMES ....................................................................................................................... 51APPLYING THEMES .......................................................................................................................................... 51MODIFYING A THEME AND SAVING IT AS A NEW THEME ..................................................................................53SETTING A THEME AS THE DEFAULT THEME .................................................................................................... 58DELETING A THEME ......................................................................................................................................... 59

POWERPOINT TEMPLATES .......................................................................................................................... 61CREATING A PERSONAL POWERPOINT TEMPLATE.......................................................................................... 61EDITING A PERSONAL TEMPLATE ..................................................................................................................... 69

FORMATTING PICTURES WITHIN POWERPOINT 2013 ......................................................................... 75REMOVING A PICTURE BACKGROUND .............................................................................................................. 75COLOURING PICTURES .................................................................................................................................... 77ARTISTIC EFFECTS .......................................................................................................................................... 78PICTURE STYLES ............................................................................................................................................. 80PICTURE BRIGHTNESS AND CONTRAST ........................................................................................................... 81COMPRESSING PICTURES ................................................................................................................................82RESETTING A PICTURE

..................................................................................................................................... 83SMARTART &PICTURES.................................................................................................................................. 85

MANIPULATING GRAPHICS WITHIN POWERPOINT 2013 ..................................................................... 91DISPLAYING THE RULER .................................................................................................................................. 91DISPLAYING GRIDLINES.................................................................................................................................... 93DISPLAYING GUIDES ........................................................................................................................................ 94DISTRIBUTING GRAPHICS HORIZONTALLY ON A SLIDE .....................................................................................94DISTRIBUTING GRAPHICS VERTICALLY ON A SLIDE.......................................................................................... 98CROPPING A GRAPHIC ...................................................................................................................................100RE-SIZING PICTURES .....................................................................................................................................102CONVERTING A CLIPART PICTURE TO ANAUTOSHAPE AND THEN EDITING THEAUTOSHAPE.................... 104SAVING A GRAPHIC AS A PICTURE FILE .......................................................................................................... 107APPLYING A BACKGROUND GRAPHIC TO A SINGLE SLIDE .............................................................................. 109HIDING THE BACKGROUND GRAPHIC ON A SINGLE SLIDE .............................................................................. 113




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APPLYING A BACKGROUND GRAPHIC TO MULTIPLE SLIDES ........................................................................... 115HIDING THE BACKGROUND GRAPHICS ON MULTIPLE SLIDES ......................................................................... 119APPLYING A BACKGROUND GRAPHIC TO EVERY SLIDE .................................................................................. 121

FORMATTING AUTOSHAPES IN POWERPOINT 2013 .......................................................................... 125SETTINGAUTOSHAPE BACKGROUND COLOURS ...........................................................................................125SETTINGAUTOSHAPE BACKGROUND GRADIENT COLOURS .......................................................................... 126SETTINGAUTOSHAPE BACKGROUND TEXTURES ..........................................................................................127SETTINGAUTOSHAPE BACKGROUND PICTURES...........................................................................................128SETTINGAUTOSHAPE COLOUR TRANSPARENCY ..........................................................................................130AUTOSHAPE SHAPE EFFECTS........................................................................................................................ 132AUTOSHAPES FORMAT PAINTER .................................................................................................................. 140AUTOSHAPE DEFAULTS .................................................................................................................................142




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Tutor Setup Information

Copy the sample files folder called PowerPoint 2013 Intermediate to the

Documents folder. At the end of the course, remove all files modified or created during the course,

prior to re-running the course.

At the end of the course, reset all program and operating system defaults thatmay have been modified during the course, prior to re-running the course.




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Sample files for this Course

During this course you will need to open samples files.

These are stored under the Documents folder in a sub-folder called:

PowerPoint 2013 Intermediate.

If you create any new files, unless otherwise instructed, you should also save thefiles in this folder.




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PowerPoint 2013 Customising andCompatibili ty Issues

Modifying PowerPoint options

Start PowerPoint and press Ctrl+Nto display a blank presentation.

Click on the File Tabin the top-left of the PowerPoint window to display a menu.

Click on the Optionsbutton displayed towards the bottom of the menu.

The PowerPoint Optionsdialog box will be displayed. This dialog box hasseveral side tabs allowing you to configure PowerPoint to your needs.




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General Options:

The options displayed on this tab allow you to control the colour scheme used bythe PowerPoint windows and ribbons. You can also set your name and preferredlanguage.

To set the user name type your name into the User namesection of the dialogbox.

This information can be used by application programs to automatically insert yourdetails into a document.




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Proofing Options:

Here you can control how PowerPoint will correct or highlight incorrectly speltwords in your presentations.




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Save Options:

Here you can control the default save format. You can also choose the defaultfolder into which presentations are saved.

To change the default folder you would need to type in the full folder path detailsfor the new default in the Default local file location section of the dialog box. Ifyou did this then the next time you tried to open a file it would first look in thisdefault folder and each time you save a new document it would want to save tothe default folder.




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Advanced Opt ions :




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Customise Ribbon Options:

Here you can customise the Quick Access toolbar (normally displayed above theFile Tab) to include other icons you use often.




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Add-Ins Options:

Here you can control which third party applications can integrate themselves intoPowerPoint.




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Trust Center Options:

This allows you to access statements from Microsoft concerning your privacywhen you access various Office Online features.

Close the PowerPoint Options dialog box by clicking on the Closebutton.

Compatibility issues when saving a presentation When Microsoft introduced PowerPoint 2007, they created a new format for

saving your PowerPoint file. PowerPoint 2013 uses the same file format asPowerPoint 2007. You should be aware that the formats used by the 2007 and2013 versions are different from earlier versions, such as PowerPoint 2003.




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Open a presentation calling Saving.

NOTE: The sample files for this course are stored in a folder called PowerPoint2013 Intermediateunder the Documents folder.

This presentation was created using PowerPoint 2013 and then saved as aPowerPoint 2013 formatted file. Normally when you save a file you do not worry

about the format, you just click on the Saveicon and if necessary give the file aname. It is important to realise that the file format used by PowerPoint 2013 isdifferent from that used by some earlier versions of PowerPoint such asPowerPoint 2003 or PowerPoint 2000. If you create a PowerPoint presentationusing the PowerPoint 2013 version and then intend to email a copy to acolleague who may be using an earlier version such as PowerPoint 2003 thenyour colleague may not be able to even open the file, let alone make any editingchanges.




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The best solution is for you to save the file in an earlier format. This is very easyto do and you need not worry about the underlining technicalities involved. Clickon the File Tab(top-left of the screen) and from the drop down displayed selectthe Save Ascommand.

The Save As screen will be displayed.

Click on the ComputerItem and then click on the Browsebutton.




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The Save Asdialog box is displayed. Click on the down arrowto the right of theSave as typesection of the dialog box. Look at the range of formats that youcan save the file as. In this case select the PowerPoint 97-2003 Presentationformat.

Enter a file name of OLD FORMAT.

Click on the Savebutton and the file will be saved in a backwards compatibleformat.

NOTE: You may see the Compatibility Checkerdialog box, warning you thatyou may no longer be able to edit some elements within your presentation.




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If you look at the PowerPoint Title Bar (across the top of your MicrosoftPowerPoint screen), you will see that the file name is followed by the message[Compatibil ity Mode]. This is how you can tell whether you are using thePowerPoint 2013 format or the earlier PowerPoint format.

There is another solution to this problem. If your colleagues are using an earlierversion of PowerPoint, such as PowerPoint 2003, they can download additional,free, software from Microsoft, which will allow them to at least open and read anyfiles that you send to them in PowerPoint 2013 format. This is beyond the scopeof the course but you need to be aware that it is at least possible!

Other file types you can use when saving a presentation

Beside issues of backwards compatibility, the Save as typeoption in the SaveAs dialog box allows you to be very flexible when saving a presentation.

If you selected the Web Pageoption you can save the presentation as a web sitecompatible file.

If you select the GIFor JPEGformats you can save the slides as graphic filesthat are compatible with just about any image editing programs that you mayhave. You can also save the file using PNG, TIFF or BMP graphic formats.




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If you save the file as an Outline/RTF(Rich Text Format) format file, then thesefiles are compatible with most other programs (but some formatting andfunctionally may be lost when saving in this format).

If you save the file using the PowerPoint Showoption then the presentation willbe saved in a special PowerPoint Show format. If you save a file in this format,close the presentation and then open the PowerPoint Show formatted file, it willalways open in Slide Show view, not Normal view.




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Another useful format to save in is PDF. This format can be read by the freeAdobe Acrobat Reader program.

Experiment with saving the presentation in these different formats and then closeany open files.

Saving a presentation as a template

Re-open a presentation calling Saving.

Click on the File Tab (top-left of the screen) and from the drop down displayedselect the Save Ascommand. The Save Asscreen is displayed. SelectComputerand then click on the Browsebutton.

The Save Asdialog box is displayed. In the File namesection enter the nameCheltenham .

Click on the down arrowto the right of the Save as typesection of the dialogbox and select PowerPoint Template, as illustrated below.

You may notice that the Save Infolder automatically changes to the CustomOfficeTemplatesfolder.




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Click on the Savebutton and the presentation will be saved as a template. Thismeans that you can now create new presentations based on the template thatyou have just saved.

Before proceeding close all open presentation files.

Close PowerPoint

Creating a new presentation based on a customised template

Restart PowerPoint.

If you look at the opening PowerPoint screen you will see an item calledPersonal listed.

Click on the Personal link and you will see any personal templates listed.




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Select the required template (in this case the Cheltenham template), and click onthe OKbutton.

A new presentation, based on your template will now be displayed.

NOTE: It is important to realise that when you create a new document based on atemplate, any changes that you make are only made to the new document, not tothe template. This means that the template is protected and can be used overand over again to create new presentations.

Close any open presentations without saving your changes.

Minimising and restoring the Ribbon

On certain computer monitors you may find that the Ribbon occupies a largeproportion of the screen area which may be better used for viewing yourpresentation.

To minimise the ribbon, double click on a tab. To re-display the ribbon doubleclick on a tab.




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PowerPoint 2013 Sections

Creating & Renaming Sections

Open a presentation called Sections 01.

Click on the Slide SorterView button (bottom-right).

This will display the presentation in Slide Sorterview.

Scroll down and you will see that this presentation contains a lot of slides. Switch back to Normal View.




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Make sure that the first slide is displayed.

Within the thumbnails displayed to the left, click just above the first thumbnail andyou will see a black, horizontal line displayed.

Right click over the horizontal black line and from the pop-up menu displayedclick on theAdd Section command.




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An untitled section marker will be displayed.

Right click over the untitled section marker and from the pop-up menu displayed,select the Rename Sectioncommand.

The Rename Sectiondialog box will be displayed. Type in the word Hardwareand then click on the Renamebutton.




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Your section marker will now look like this.

Scroll down the thumbnails and click between the thumbnails for slide 7and

slide 8.

Right click just above slide 8 and insert a section marker using the techniquespreviously explained. Rename the section marker as Performance.




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Scroll down the thumbnails and click between the thumbnails for slide 14andslide 15. Right click and insert a section marker using the techniques previouslyexplained. Rename the section marker as Software.

Scroll down the thumbnails and click between the thumbnails for slide 23andslide 24. Right click and insert a section marker using the techniques previously

explained. Rename the section marker as Legal Issues.




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Click on the Slide Sorter icon (bottom-right) and you will see that the sectionsare now clearly visible. If you decrease the zoomthis may help to show all yoursections.

Switch to Normal View.

Save and close your presentation.

Collapsing & Expanding PowerPoint Sections

Open a presentation called Sections 02.

If you look above the first thumbnail (to the left) you will see that the presentationcontains a section called Hardware.




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Click on the Slide Sorter Viewbutton (bottom-right) to see the other sectionswithin the presentation.

Switch back to Normalview. At the moment you are viewing sections inexpanded view. Click on the small shape to the left of the hardware sectionmarker.




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The shape will change to display a different shape and you will notice that thecontents of the first section are no longer displayed. You have just collapsedthis section.

Repeat this procedure for all the other section markers and your screen will looklike this.

Try clicking on one of the shapes next to a section marker and that section willexpand again. Click on the shape again, and it will collapse.




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Right click over one of the section markers and from the pop-up menu, click onthe Expand Allcommand.

Right click over one of the section markers and from the pop-up menu, click onthe Collapse Allcommand.

Leave the presentation open and move directly to the next exercise.




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Reordering Sections

If you collapse all the sections the thumbnails should look like this.

It is very easy to reorder the sections within the presentation. Right click over theSoftwaresection and from the pop-up menu displayed select the Move SectionUpcommand.




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Right click on the hardware section and from the pop-up menu displayed selectthe Move Section Downcommand.

You can also use the normal drag and drop techniques to select a sectionmarker and drag it up or down the list. Try this now.


Removing Sections and slides

Before you do this, take a look at the bottom-left of your screen and you will seethat the presentation contains 33slides.




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Right click on the Legal Issuessection marker and from the pop-up menudisplayed select the Remove Section & Slidescommand.

A warning dialog box will be displayed as this option will not just remove thesection marker, it will remove the entire contents of the section, including all theslides within the section, so treat this option with caution.

Click on the Yesbutton. You will notice that your presentation, which used to

contain 33slides, now only contains 23slides.





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Removing Sections

In the last exercise you removed a section and the slides contained within thesection. Now you will remove section markers, but leave the section contentsintact.

Right click over one of the section markers and from the pop-up menu displayed,click on the Remove Sectioncommand.

The section marker will no longer be displayed. Right click over another section marker and from the pop-up menu displayed

select the Remove All Sectionscommand.




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The presentation no longer contains any sections. Click on the Slide SorterViewicon to confirm this.

Save your changes and close the presentation.




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Advanced Slide Master Manipulationwithin PowerPoint 2013

Inserting slide masters

Open the PowerPoint program and select the Blank Presentationtemplate.

Click on the Viewtab and from within the Master Viewsgroup click on the SlideMasterbutton.

This will display the slide master thumbnails down the left hand side of yourscreen, as illustrated.




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If you look to the left of the first slide master thumbnail you will see the number 1displayed. This indicates that this is the first slide master.

To insert a new slide master, click on the Insert Slide Masterbutton.




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You will see that a second set of slide master thumbnails are now displayeddown the left side of your screen. As you can see the first of the slide thumbnailshas the number 2 displayed next to it. This number indicates that you havemore than one set of slide masters.

If you move the mouse over the slide master thumbnails, one at a time, you willsee a small pop-up indicating the type of slide layout. For instance the TitleSlide Layoutis illustrated below.




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This will display the Save Asscreen. Select the Computeroption and click onthe Browsebutton. This will display the Save Asdialog box. By default thecontents of the Documentsfolder will be displayed.

Navigate to the PowerPoint 2013 Intermediatefolder (under the Documents folder)

Within the File namesection of the dialog box enter the file name:

My New File.

Click on the save button to Savethe file.

Close the presentation by pressing Ctrl+F4. This will close the presentation youwere working on and leave the PowerPoint program running.

Editing a customised slide master

Open a presentation called Editing a Slide Master.

Click on the Viewtab and from within the Master Viewsgroup click on the SlideMasterbutton.




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This will display the slide master thumbnails down the left hand side of yourscreen, as illustrated.

Scroll down the slide master thumbnails that are displayed to the left of yourscreen until you see a thumbnail with the number 2 displayed next to it. Click onthis slide master thumbnail to select it.




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Right click over the selected thumbnail and from the pop-up menu displayed,select the Format Backgroundcommand.

This will display the Format Backgroundside panel. Click on the down arrownext to the Colorsection of the side panel.




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Select a light colour and then click on the Closebutton.

The changes that you have made will only be applied to the slide thumbnailsassociated with the second slide master. If you scroll up the slide thumbnails youwill see that the slide thumbnails associated with the first slide master have not

been formatted using the new colour.




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Click on the Close Master Viewbutton.

You will now see your presentation displayed.


Using customised slide masters

Open a presentation called Using customised slide masters. Click on the Viewtab and from within the Master Viewsgroup click on the Slide

Masterbutton




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This will display the slide master thumbnails down the left hand side of yourscreen, as illustrated. You will notice the number 1 displayed to the left of thefirst slide master thumbnail.




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If you scroll down through the slide master thumbnails which are displayed withinthe left part of the screen you will soon see that this presentation contains asecond slide master. The thumbnails for the second slide master have a differentcoloured background and a blue bar is displayed down the left side of the slide.

Click on the first slide master thumbnail within the second set of slide masters.

You will see the slide master displayed in more detail within the right section ofthe screen as illustrated.




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Now that we have verified that the presentation contains two sets of slide masterswe will exit the slide master view and see how we can use these two sets of slidemasters within your presentation. To exit the slide master view click on the CloseMaster Viewbutton displayed within the Slide Mastertab.

Your presentation will now look like this.

Click on the Designtab and you will notice that extra thumbnails and nowdisplayed within the Themesgroup.




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We will now select the slides that we wish to format using the informationcontained within the second slide master. Click on the secondthumbnail andwhile holding down the control key click on the fourththumbnail. When yourelease the control key you should see that both slides 2and 4remainedselected.

Click on the theme that displays the blue bar down the left side of the themethumbnail, as displayed within the Themesgroup.




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The theme from the second slide master will then be applied only to the selectedslides as illustrated.





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PowerPoint 2013 Themes

Applying Themes

Within PowerPoint 2013 you can use themes to control the look of yourpresentation. In earlier versions of PowerPoint you used design templates ratherthan themes. Themes have replaced design templates.

Open a presentation calledApplying themes. The presentation looks like this.

To apply a theme click on the Designtab and you will see a range of themesdisplayed within the Themesgroup.




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If you click on the down arrownext to the Themesgroup you will see morethemes displayed.

Experiment with applying different themes to the presentation. An example isillustrated below.




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TIP: If you click on a theme thumbnail it will be applied to all slides within thepresentation. If you want you can apply this theme to just slides that you haveselected. To do this, right click on a theme and from the menu displayed, click ontheApply To Selected Slidescommand.

As you can see the changes are only applied to the selected slide. In thisexample, we first selected the secondslide.

Save your changes and close presentation.

Modifying a Theme and saving i t as a new Theme

You can use themes to add consistent formatting to your presentations. A themecan control the colours and fonts in both heading and body text. You can alsocontrol theme effects including lines and fill effects. PowerPoint is supplied with anumber of predefined themes and you can easily customise these to create yourown themes.




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Open a presentation called Creating a theme. The presentation looks like this.

Click on the Designtab and apply a different theme. Your presentation will nowlook something like this.




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Click on the down arrownext to the Variantssection.

From the drop down displayed, click on Colorand then select a colour variant.

Your presentation will now look something like this.




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From the drop down list displayed, select Fontsand then select the required font.





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This will display a Save Current Themedialog box. In the File Namesectionenter the name for the new theme as CCT. Then click on the Savebutton.

The new theme will be displayed within the themes group.


Setting a Theme as the default theme

Create a new blank presentation.

Click on the Designtab and slowly move the mouse along the thumbnails withinthe theme thumbnails to find a theme you like within the theme group.




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Once you find a theme that you like, right click over that theme thumbnail. Fromthe drop-down menu displayed click on the Set as Default Themecommand.

From now on the selected theme will be the default theme for all your newpresentations.

Close your presentation without saving your changes.

Deleting a Theme


Click on the Designtab and slowly move the mouse along the thumbnails withinthe Themesgroup. You should see the theme called CCTwhich you createdearlier.




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Right click over the theme you wish to delete and from the pop-up menudisplayed click on the Deletecommand.

You will see a warning dialog box displayed. Click on the Yesbutton to confirmthe deletion.

The theme will now be deleted. Close your presentation without saving yourchanges.




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PowerPoint Templates

Creating a personal PowerPoint template


Click on the Viewtab and from within the Master Viewssection, click on the

Slide Master icon.




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You will now see the presentation displayed in Slide Master view, as illustratedbelow. The slide masters contained within the presentation are displayed downthe left side of your screen.

If necessary, scroll up so that you can see the top thumbnail displayed, asillustrated below.




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Click on the down arrownext to the Background Stylesbutton. Select a style.

Your screen will now look like this.




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Click on the Normalbutton to return to normal view.


NOTE: In this case all we have done is to change the background colour of your

slides. You could have added more items to the Slide Master, such as yourcompany logo, copyright information or your name. In addition you could havedeleted or modified some to the design layouts within the slide master. We willnow save this presentation as a PowerPoint template.

Click on the Filebutton.




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Click on the Save Asitem.

This will display the Save Asscreen. Select Computerand click on the Browsebutton.

The Save Asdialog box will be displayed.

Within the File Name section enter the name My Template.




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Click on the down arrownext to the Save as typesection and from the dropdown list displayed, select PowerPoint Template.

The dialog box will now look like this. Notice that the template will be stored in afolder called Custom Off ice Templates, located under the My Documentsfolder.

Click on the Savebutton to save the presentation as a template.

Close PowerPoint.




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Restart PowerPoint. The opening screen will look like this.

Click on the CUSTOMlink and you will see your personal templates displayed.You may see the following, in which case click on the Custom Office Templatefolder.




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Click on the My Templateitem.

You may see the following screen in which case click on the Createbutton.




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An empty presentation is displayed, as illustrated below, based on the selectedpersonal template.

Close the presentation without saving your changes.

Close PowerPoint.

Editing a personal template

Restart PowerPoint.




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Press Ctrl+Oto open display the Open screen.

Click on Computerand the click on the Browsebutton. The Opendialog boxwill be displayed.

Navigate to the Custom Off ice Templatesfolder, located under the MyDocuments folder.

Set the My TemplatePowerPoint template.

Click on the Openbutton to open the template file.




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Click on the Viewtab and from within the Master Viewssection, click on theSlide Master icon.

You will now see the presentation displayed in Slide Master view, as illustratedbelow. The slide masters contained within the presentation are displayed downthe left side of your screen.




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If necessary, scroll up so that you can see the top thumbnail displayed, asillustrated below.

Click on the down arrownext to the Background Stylesbutton. Select a style.




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Click on the Normalbutton to return to normal view.





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Click on the Save button.

Close the file. You have now edited your template. Any new documents that youcreate using this template will now use the modified background style.




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Formatting pictures within PowerPoint2013

Removing a picture background

Open a presentation called Remove Background.

Double click on the picture.

Click on the Remove Backgroundbutton.




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The picture will now look like this.

If you look carefully at the picture, you will see some areas have been removedthat you might wish to keep. For instance one of the shoes has been removed.

Click on the Mark Areas to Keepbutton.

Click a few times on the deleted foot and you will see the following. Also the topof the hair may be required to keep.




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Once you have marked all the areas that you wish to keep, click on the KeepChangesbutton.

The picture will now look like this.


Colouring Pictures

Open a presentation called Pictures - Colour.

This slide contains a picture that looks like this.

Double click on the picture contained within the slide.




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Click on the Colorbutton within the Ribbon.

This will display a color drop down.

The top row of options allows you to modify the Colour Saturation. Move themouse pointer over each option and observe the effect.

The next row of options allows you to modify the Colour Tone. Move the mousepointer over each option and observe the effect.

The bottom row of options allows you to Re-colourthe picture. Move the mousepointer over each option and observe the effect.

Experiment with applying different colour options.


Artistic Effects

Open a presentation called Pictures Artistic Effects.




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Click on theAr tist ic Effectsbutton within the Ribbon.

Move the mouse pointer over each of the drop down options and observe theeffect.

Experiment with applying different effects.




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Picture Styles

Open a presentation called Pictures Styles.



Click on the down arrowto the right of the PictureStylesgroup.




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Double click on the top-right picture and click on the Correctionsbutton. Thiswill display a drop down list of options.

Experiment with applying one of these options to the selected picture.

Repeat this procedure with the other three pictures within the slide and applydifferent corrections to each picture.

When you have finished experimenting, save your changes and close thepresentation.

Compressing pictures

Open a presentation called Pictures - Compressing. This slide contains aphotograph as illustrated.




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Adding photographs to your slides increases the total file size of yourpresentation file. We can add file compression to the photographs in order toreduce the size of your presentation files.

To do this, double click on the photograph. The Formattab will be displayedwithin the ribbon. Within theAdjust group click on Compress Picturesbutton.

The Compress Picturesdialog box will be displayed.

As you can see there is an option to apply the compression only to selectedpictures. If you do not tick this box then compression will be applied to all thepictures within a presentation.

By default if you have cropped any pictures, that deleted area will be removedfrom the picture.

The Target outputsection of the dialog box allows you to control the resolution

of the picture. Options include Printoutput, Screenoutput and E-mailoutputresolutions. In this case select the E-mailtarget output option.

Click on the OKbutton to close the dialog box.


Resetting a picture

Open a presentation called Pictures - Reset.




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The slide contains a picture that has been previously modified within PowerPoint.

Double click on the picture and within theAdjust group click on the ResetPicturebutton.

The picture will reset to its original values.





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SmartArt & Pictures

Open a presentation called SmartArt and Pictures.

Click on the Inserttab and click on the SmartArt button contained within theIllustrationsgroup.

The Choose a SmartArt Graphicdialog box is displayed. Click on the Picturebutton (displayed down the left side). Click on the first item, calledAccentedPicture.




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Click on the OKbutton. Your slide will look like this.

Type in the word Earth, as illustrated.




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You will see three text placeholders to the right.

Within the text place holder to the right enter the following text.




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Double click on the image shape-holder in the Earthsection of the diagram.

The Insert Picturesdialog box will be displayed.

Within the From a filesection click on the Browsebutton.




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Navigate to the PowerPoint 2013 Intermediatefolder (located under theDocuments folder).

Double click on the file called Solar System Earth. Your screen will now looklike this.




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Double click on the image placeholder to the left of the word Moon.

If necessary, navigate to the PowerPoint 2013 Intermediatefolder and thendouble click on the Moonfile and you will see the following.

Repeat this procedure for the pictures of Jupiter and Saturn.

Click outside the SmartArtobject and the slide will look like this.

Save your changes and close the file.




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Manipulating graphics withinPowerPoint 2013

Displaying the Ruler

Open a presentation called Manipulating graphics 01.

If the ruler is not displayed, the slide will look like this.

To display the ruler, click on the Viewtab and within the Showgroup click on theRulercheck box.




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With the Ruler displayed, the slide will now look like this. The ruler is displayed atthe top and also to the left side of the slide.

As you move the mouse pointer over the slide you will see the mouse positiondisplayed within the left and top ruler, by small lines within the ruler. This can beused to measure the exact position of objects within the slide.

To hide the ruler, click on the Viewtab and in the Showgroup remove the tickwithin the Rulercheck box.




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Displaying gridlines

Click on the Viewtab and within the Showgroup click on the Gridlinescheckbox.

You will now see the gridlines displayed on your slide.

To turn off the grid display, remove the tick within the Gridlinescheck box.

If necessary also turn off the Ruler.




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Select all the graphic objects.

TIP: To do this click on the first object, and while keeping the Ctrlkey pressed,click on the other objects. The selected objects will look like this.

To set the distribution relative to slide click on theArrangebutton containedwithin the Drawinggroup.




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From the drop down list displayed click on theAl ign command. From the sub-menu displayed click on theAl ign to Slidecommand.

From now on if you use the Distribute Horizontallyor Distribute Verticallycommands, the distribution will be relative to the slide.

To distribute the selected objects horizontally within your slide, click on theArrangebutton contained within the Drawinggroup.




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From the drop down list displayed click on theAl ign command. From the sub-menu displayed click on the Distribute Horizontallycommand.

The selected objects will be distributed evenly, horizontally across the slide.





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Distributing graphics vertically on a slide

Open a presentation called Distributing graphics vertically. This slide containsa number of graphic objects that we will distribute vertically on the slide.

Select all the graphic objects.

TIP: To do this click on the first object and while keeping the Ctrlkey pressed,click on the other objects.

To distribute the selected objects vertically within your slide, click on the Hometab and then click on theArrangebutton contained within the Drawinggroup.From the drop down list displayed click on theAl ign command. From the sub-menu displayed click on the Distribute Verticallycommand.




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The selected objects will be distributed evenly, vertically within the slide.

NOTE: This assumes that theAl ign to Slideoption is active.





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Cropping a graphic

Open a presentation called Cropping graphics. The picture within the slidelooks like this. We will crop the picture to remove the computer screen.

Double click on the picture which will display the Formatribbon.

Click on the Cropbutton within the Sizegroup.




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The picture will display 8 crop handles, at each corner and midway along eachside.

Drag the crop handle on the left border, towards the centre of the picture, to cropthe part of the picture that includes the computer screen. The picture will nowlook something like this.




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Click outside the picture and it will now look like this.


Re-sizing pictures

Open a presentation called Pictures Rescaling. The slide contains two

pictures. The following instructions apply to any type of graphic object, includingClip Art and AutoShapes.




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First we will use non-proportionate re-scaling to turn the car into a 'stretchedlimo'. Click once on the carto select it. Once selected the car will be surroundedby eight handles.

Click and drag the handle midway down the left side. When you release themouse button you will see something like this.

Now try proportionate re-scaling. Click on the trainpicture to select it. Eighthandles will be displayed surrounding the picture.

Drag the top-right handle upwards and to the right. When you release the mousebutton the picture will have been proportionally enlarged. Your slide will now looklike this.




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Converting a Clip Art picture to an AutoShape and then edit ing theAutoShape

Open a presentation called Converting Clip Art to AutoShapes. The slidecontains a standard item of Clip Art that has been inserted into the slide.

Right click on the computer image and from the pop-up menu displayed selectthe Edit Picturecommand.




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This will display a dialog box.

Click on the Yesbutton. The object will not look any different but you can nowedit the object, as you would any AutoShape object. As an example of how youcan edit the object, right click on the object and from the pop-up menu displayed

click on the Groupcommand. From the sub-menu displayed select the Ungroupcommand.




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The object will now look like this. The object, as you can see, is made up of lotsof different elements.

Click outside the objects to deselect all the objects.

Click on the right part of the blue background, and you will select just the bluebackground.

Drag the background shape to the right and your slide will look like this.

Press the Delkey to delete the blue background. Press Ctrl+Ato select all the items on the slide.




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Right click over the selected items and from the pop-up menu displayed, selectthe Groupcommand. From the sub-menu displayed, select the Re-Groupcommand.

The object is now treated as a single graphic object and can be move and re-sized in the normal way. As you can see, this technique gives you a lot moreflexibility than you thought you had, when it comes to using Clip Art.


Saving a graphic as a picture file

Open a presentation called Saving as graphics fi le. This slide contains anumber of graphics objects, each of which you will save to disk as a separate file.




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Click on the AutoShape object to select it.

Right click over the selected object and from the pop-up menu select the Save asPicturecommand.

This will display the Save as Picture dialog box.

Navigate to the Documentsfolder and then to the PowerPoint 2013Intermediate folder.

Enter the file name as MyRounded Rectangle.




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Click on the down arrowin the Save as typesection of the dialog box. To savethe graphic as a JPEG file, select JPEGfrom the drop down list.

Click on the Savebutton to save the file in your sample file folder.

Repeat this procedure and save each file, using the same file name, in thefollowing file formats.

.GIF

.BMP

.PNG

Click on the Clip Artgraphic within the slide, and repeat the entire process ofsaving the graphic to your disk, using the file name MyComputer and Mouse.

Finally click on the Picturegraphic within the slide and repeat the entire processof saving the graphic to your disk, using the file name My Fixing the Computer.


Applying a background graphic to a single slide

Open a presentation called Background graphics 01.




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Display the first slide within the presentation.

Click on the Designtab and within the Customizegroup click on the FormatBackground button.




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This will display the Format Backgroundside pane.

Click on the Picture or texturefill button and the side pane will now look like this.




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The Insert Picturedialog box will be displayed. Navigate to the PowerPoint2013Intermediatefolder (located under the Documentsfolder).

Double click on a picture file called Clouds.




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Your screen will now look like this. As you can see the background has onlybeen applied to the selected slide.


Hiding the background graphic on a single slide


Display the first slide within your presentation. The screen will look like this.




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The Format Backgroundside panel will be displayed.

Within the Fill section click on the Solid fillbutton.




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While pressing the Ctrlkey, click on slides 1, 3and 5displayed down the left sideof your screen. Release the Ctrlkey, and slides 1, 3and 5will remain selected.

Click on the Designtab and within the Customizegroup click on the Format

Background Styles.




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The Format Backgroundpanel is displayed.

Within the Fillsection of the dialog box select Pictureortexture fill.


The Insert Picturedialog box will be displayed.




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Navigate to the PowerPoint 2013 Intermediatefolder located under theDocuments folder.

Select a picture called Clouds.




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Click on the Insertbutton. Your screen will now look like this. As you can see,the background has only been applied to the selected slides, i.e. slides 1, 3and5.


Hiding the background graphics on multiple slides


Display the first slide within your presentation. The screen will look like this.




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While holding down the Ctrlkey, click on slides 3and 5displayed down the leftside of the screen. When you release the Ctrlkey, slides 1, 3 and 5remainselected.


Click on the Solid Fillbutton.




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Your presentation will now look like this. The background graphic is no longerdisplayed on the selected slides.

Save your changes and close presentation.

Applying a background graphic to every s lide





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The Format Backgroundside panel is displayed.

Within the Fillsection of the dialog box select Pictureortexture fill.

Click on the Filebutton. The Insert Picturedialog box will be displayed.

Navigate to the PowerPoint 2013 Intermediatefolder and select a picture calledClouds.




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Click on the Insertbutton. Your screen will now look like this.

Click on theApply to All button.




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Your screen will now look like this. As you can see the background has beenapplied to all the slides within the presentation.





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Formatting AutoShapes in PowerPoint2013

Setting AutoShape background colours

Open a presentation calledAutoShape fi ll ef fects. This slide contains a numberof different AutoShapes.

Double click on the rounded square AutoShape within the slide. This will displaythe Formatribbon.




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Within the ShapeStyles group click on the down arrownext to the Shape Fillbutton. This will display a drop down menu of the shape fill options.

Click on one of the colours to change the colour of the AutoShape fill colour.

Setting AutoShape background gradient colours

If necessary double click on the square shape.

Click on the down arrownext to the ShapeFill icon and from the dropdownmenu displayed select the Gradientcommand. Click on one of the Light

Variations.




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Your AutoShape will now look like this.

Setting AutoShape background textures

Double click on the star shapedAutoShape.

Click on the down arrownext to the ShapeFill icon and from the drop down

menu displayed select the Texturecommand. Click on the Paper Bag texture.




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The AutoShape will now look like this.

Setting AutoShape background pictures

Double click on the arrowAutoShape.

Click on the down arrownext to the ShapeFill button and from the drop downmenu displayed select the Picturecommand.




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This will display the Insert Picturesdialog box.

Within the From a filesection, click on the Browsebutton. You may need tochange to the folder containing your sample files. To do this click on theDocuments folder displayed within the left side of the dialog box. You will thensee the contents of your documents folder. Double click on the folder calledPowerPoint 2013 Intermediate.




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Double click on a picture file called Clouds. Your AutoShape will now look likethis.


Setting AutoShape colour transparency Open a presentation calledAutoShape transparency. This slide contains two

AutoShapes.

Double click on the CircleAutoShape within the slide.

Click on the down arrownext to the ShapeFill icon and from the drop downmenu displayed select the More Fill Colorscommand.




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This will display the Colorsdialog box. Use the slider control towards the bottomof the dialog box to set a transparency value to 50%.

Click on the OKbutton. Your AutoShape will now look like this.





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AutoShape shape effects

Open a presentation calledAutoShape shape effects.

Double click on the triangleAutoShape. Within the Shape Stylesgroup, click onthe down arrowto the right of the Shape Effectsicon. From the drop down listdisplayed click on Preset. A further sub-menu is displayed, click on Preset 9.Your AutoShape will now be formatted as illustrated.




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The triangle will now look something like this.

Double click on the squareAutoShape. Within the Shape Stylesgroup, click onthe down arrowto the right of the Shape Effectsicon. From the drop-down listdisplayed, select the Shadowcommand. Experiment with applying some of theshadow effects to the AutoShape.




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Double click on the CircleAutoShape. Within the Shape Stylesgroup, click onthe down arrowto the right of the Shape Effectsicon. From the drop-downmenu displayed select the Reflectioncommand. A further sub-menu isdisplayed from which you can select the desired effect. Experiment with applyingthe different types of reflection effects.




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Double click on the Smiley FaceAutoShape. Within the Shape Stylesgroup,click on the down arrowto the right of the Shape Effectsicon. From the drop-down menu displayed select the Glowcommand. A further sub-menu isdisplayed containing a range of glow variations. Experiment with applying someof these variations to the AutoShape.




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Double click on the StarAutoShape. Within the Shape Stylesgroup, click on thedown arrowto the right of the Shape Effectsicon. From the drop-down menudisplayed select the Soft Edgescommand. A further sub-menu is displayedwhich allows to you to select the type of soft edge required. Experiment withapplying some of these variations to the AutoShape.
