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POULSBO CITY COUNCIL MEETING OF DECEMBER 18, 2013

M I N U T E S PRESENT: Mayor Erickson, Henry, Lord, McGinty, Musgrove, Stern. Absent/Excused: Berry-Maraist, Nystul.

Staff: Booher, Kasiniak, Stephens, Treacher MAJOR BUSINESS ITEMS * * * Payable Disbursements – November 2013 * * * K-9 Program Donations * * * Minutes of November 13, 2013 City Council Meeting * * * Minutes of November 20, 2013 City Council Meeting * * * Budget Amendment, BA#13-0413 – Public Works Budgets * * * Budget Amendment, BA#13-0414 – Property and Excise Taxes * * * Budget Amendment, BA#13-0415 – Coffee Oasis * * * Ordinance No. 2013-18, 2014 Budget * * * 3rd Avenue/Central Business District Project * * * Decant Facility Grant * * * Stormwater Retrofit Project * * * City Clerk Council Confirmation

1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

Mayor Erickson called the meeting to order in the Council Chambers at 7:00 PM and led the Pledge of Allegiance.

2. COMMENTS FROM CITIZENS None.

3. MAYOR’S REPORT AND COUNCIL COMMENTS

Mayor Erickson stated the Council has been provided documents and information regarding a Option Agreement with the Port of Poulsbo and the request for appointment for the new City Clerk. Motion: Move to authorize the Mayor to sign the Option Agreement with the Port of Poulsbo. Action: Approve, Moved by McGinty, Seconded by Lord. Motion passed unanimously. Motion: Move to authorize Mayor Erickson to appoint Kylie Purves as City Clerk. Action: Approve, Moved by Stern, Seconded by McGinty.

Council Minutes of December 18, 2013

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Motion passed unanimously.

a. Mayor Erickson stated she would not be holding her Saturday hours due to the holidays.

b. Councilmember Musgrove thanked Councilmember Lord and Mayor Erickson for the cookies and treats provided for tonight’s concert.

c. Councilmember Lord expressed it is honor to have the Bremerton Youth Symphony here for this special Council meeting.

d. Mayor Erickson thanked Councilmember Lord for all the decorations and putting together the Symphony event this evening.

a. Councilmember Stern announced the Chamber of Commerce will be holding their annual awards banquet on January 25th

at Naval Base Kitsap.

4. CONSENT AGENDA Motion: Move to approve Consent Agenda items a through g. Action: Approve, Moved by McGinty, Seconded by Stern. Motion passed unanimously. The items listed are: a. Payable Disbursements – November 2013 b. K-9 Program Donations c. Minutes of November 13, 2013 City Council Meeting d. Minutes of November 20, 2013 City Council Meeting e. Budget Amendment, BA#13-0413 – Public Works Budgets f. Budget Amendment, BA#13-0414 – Property and Excise Taxes g. Budget Amendment, BA#13-0415 – Coffee Oasis

5. BUSINESS AGENDA a. Ordinance No. 2013-18, 2014 Budget

Motion: Move to approve Ordinance 2013-18, an ordinance of the City of Poulsbo, Washington, adopting the final budget of the City, for the fiscal year commencing January 1, 2014, and approving an ordinance summary for publication. Action: Approve, Moved by Musgrove, Seconded by McGinty. Motion passed unanimously.

b. 3rd Avenue/Central Business District Project City Engineer Kasiniak presented the project scope, design and budget for the 3rd Avenue/Central Business District.

Council Minutes of December 18, 2013

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Motion: Move to approve the scope and budget for the 3rd Avenue/Central Business District project design task as presented by the City Engineer and authorize the Mayor to sign the task order on behalf of the City. Action: Approve, Moved by McGinty, Seconded by Stern. Motion passed unanimously.

c. Decant Facility Grant City Engineer Kasiniak explained the need for a decant facility (solid and water catch basin), which would be built at the new public works yard in conjunction with a transfer station. The City received a grant from the Department of Ecology to design and build a decant facility. Motion: Move to authorize the Mayor to sign the draft agreement between the City and the Department of Ecology as presented by the City Engineer. Action: Approve, Moved by Henry, Seconded by McGinty. Motion passed unanimously.

d. Stormwater Retrofit Project City Engineer Kasiniak reported the City has received additional grant funding from the Department of Ecology for pre-design work on three potential stormwater retrofit projects. Note that this grant funding is reimbursed at 100%; there is no City match requirement for these tasks. Motion: Move to approve the scope and budget with Parametrix for the pre-design report task as presented by the City Engineer and authorize the Mayor to sign the task order on behalf of the City. Action: Approve, Moved by McGinty, Seconded by Henry. Motion passed unanimously.

6. COUNCIL COMMITTEE REPORTS

a. Councilmember Stern reported on the Agency Review Team for the Kitsap Regional Coordinating Council (KRCC), which will begin meeting bi-weekly; and the approach to determine function, form and cost of KRCC. Stern also commented on his attendance at the Leadership Kitsap presentation at Watson Furniture, with Councilmember Lord and Musgrove.

b. Mayor Erickson reported on her attendance at the Project Selection Committee for Puget Sound Regional Council.

Council Minutes of December 18, 2013

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7. DEPARTMENT HEAD COMMENTS None

8. ADJOURNMENT

Motion: Move to adjourn at 7:35 PM. Action: Approve, Moved by Stern, Seconded by Henry. Motion passed unanimously.

Rebecca Erickson, Mayor ATTEST: Nicole Stephens, Interim City Clerk, CMC

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