policies and procedures 2011

8/3/2019 Policies and Procedures 2011

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Policies and Procedures | CantaNet

EMANUAL

Full cluster membership is currently held by the following

schools:

Cheviot Area School, Hurunui College, Amuri Area School,

Rangiora New Life School, Akaroa Area School, Oxford Area

School, Darfield High School, Mt Hutt College, Mackenzie College,

Twizle Area School, Ashburton College, Waimate High School,Waitaki Girls High School, Timaru Girls High School, Timaru Boys

High School, Roncalli College, Opihi College, Craighead Diocesan

School, Geraldine High School


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January 1,

2011POLICIES AND PROCEDURES

2

Contents

.................................................................................................................................................................................................................................. 1

School Contact Details ............................................................................................................................................................................... 3

eTeachers and Courses ............................................................................................................................................................................. 4

Cluster Leadership ...................................................................................................................................................................................... 4

Resourcing ...................................................................................................................................................................................................... 5

Enrolment ....................................................................................................................................................................................................... 5

Timetable and VC Lessons ....................................................................................................................................................................... 6

Attendance ..................................................................................................................................................................................................... 6

Withdrawal .................................................................................................................................................................................................... 7

NZQA ................................................................................................................................................................................................................. 7

Pastoral Care ................................................................................................................................................................................................. 8

Exams and Reports ..................................................................................................................................................................................... 8

Delivery of Course Material ..................................................................................................................................................................... 9

Textbooks and Workbooks ...................................................................................................................................................................... 9

Fieldtrips ...................................................................................................................................................................................................... 10

Orientation Day........................................................................................................................................................................................... 10

Evaluation of the Programme ................................................................................................................................................................ 10

eTeacher Expectations ................................................................................................................................................................................ 11eTeacher Appraisal .................................................................................................................................................................................. 11

eDean Expectations ...................................................................................................................................................................................... 12

Appendices ....................................................................................................................................................................................................... 13

Co-Director Job Descriptions ............................................................................................................................................................... 13

Co-Director of eLearning (Darren Sudlow) .............................................................................................................................. 13

Co-Director of eLearning (Trevor Storr).................................................................................................................................... 14

Cluster Timetable: 2011 ........................................................................................................................................................................ 16

Example Documents ................................................................................................................................................................................ 17

Appraisal Documents .............................................................................................................................................................................. 20
http://c/Users/Darren%20Sudlow/Cluster/Policies/Policies%20and%20Procedures%202011.docx%23_Toc284415833http://c/Users/Darren%20Sudlow/Cluster/Policies/Policies%20and%20Procedures%202011.docx%23_Toc284415833


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January 1,


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School Contact Details

School Principal PhoneFax

School Email Address eDean

Akaroa AS Ray Bygate304-7108304-8781

[email protected] [email protected]

141 Rue JolieAkaroa

Donna Tainui

Amuri ASNeilWilkinson

315-8233315-8476

[email protected]

[email protected] Box 62Culverden

PennyMossman

Ashburton CollegeGrantMcMillan

308-4193308-2104

[email protected]@ashcoll.school.nz 27 Walnut AvenueAshburton Anne Williams

Cheviot AS Iain Murray319-8787319-8789

[email protected]@cheviot.school.nz

Hall St, CheviotMarilynBurgess

Craighead DiocesanFrancescaBlack

688-6074684-2250

[email protected]@craighead.school.nz

Wrights Avenue

Timaru Martin Kane

Darfield HS James Morris 318-8411318-8543


Box 5Darfield

Peter Cattell

Geraldine HSJulietteHayes

693-00176930020

[email protected]@geraldine.school.nz

McKenzie Street

GeraldineDaryl Harris

Hurunui CollegeRonBallantyne

314-4430314-2320


Box 12Hawarden

Allan Easte

Mackenzie College Mark Jones685 8603685 8296

[email protected]@mackcollege.school.nz

Kirke StFairlie

Rosie Adams

Mt Hutt College John Schreurs302-8437302-8328

[email protected]@mthutt.school.nz

Box 58Methven

Mary McKay

Opihi College John Cruden615-7442615-9987


Richard Pearse Drive

TemukaKeith Osborn

Oxford AS Bob Norrish312-4197312-4824

[email protected]@oxford.school.nz

52 Bay RdOxford

Trevor Scott

Rangiora New LifeSchool

GreggWeaver

313-6332313-6237

[email protected]@rnls.school.nz

Denchs RdRangiora

Adrian Bell

Roncalli CollegeChrisComeau

688-6003688-6002

[email protected]@roncalli.school.nz

Wellington Street

TimaruCraig Perkins

Timaru Boys HSKevinOSullivan

687-7560688-8219

[email protected]@tbhs.schoolzone.net.nz

211 North Street

TimaruKris Martin

Timaru Girls HS Helen Vear688-1122688-4254

[email protected]@timarugirls.school.nz

Cain Street

TimaruDebra Hales

Twizel AS Bill Feasey435-0650435-0795

[email protected]@twizel.school.nz

Mt Cook StTwizel

HeatherMcOnie

Waimate HSJanettePackman

689-8920689-8925

[email protected]@waimate-high.school.nz

Paul St

WaimateTrish Dollan

Waitaki Girls HS Lynlee Smith434-8429434-6783

[email protected]@waitakigirlshigh.school.n

z

Trent Street

Oamaru Glen Potter
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]


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January 1,


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eTeachers and Courses

L3 History

L3 Classical Studies

Darren Sudlow [email protected]

L1 History Garry Brittenden [email protected]

L3 Chemistry Christian Alino [email protected]

L2 Media Studies Andrea McErlane [email protected]

L1 Spanish Rhonda Knight [email protected]

L1 French Marjorie Juhel [email protected]

L3 Physics Peter Catell [email protected]

L3 French Jane Donald [email protected]

L3 Biology Denise Arkless [email protected]

L2 Biology Allan Easte [email protected]

L3 Art History Maryann Darmody [email protected]

L3 Accounting Mike Prouting [email protected]

L1 Te Reo Maori Kim Clarkson [email protected]

L2 Graphics Trevor Scott [email protected]

L2 History Adrian Bell [email protected]

L2 Chemistry Conrad OConnor [email protected]

L3 German Val Cameron [email protected]

L3 Geography Kris Martin [email protected]

L2 Physics Trish Dollan [email protected]

L3 Physical Education Paul Selbie [email protected]

Cluster Leadership

Leadership of the cluster is through the Co-Directors of eLearning and the management committee in consultation

with the principals

Membership of Management Committee: John Cruden (Opihi), Bob Norrish (Oxford), James Morris (Darfield), Anne

Williams (Ashburton), Trevor Storr (Co-Director of eLearning), Darren Sudlow (Co-Director of eLearning)


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January 1,


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Resourcing

Each cluster school will provide a minimum of one online course. Schools who regularly enrol more thanthirty students would be expected to offer a total of two online courses.

Online course models to meet this commitment can include: Adding remote students to a marginal localclass to ensure its viability; remote students only; staffing EFTS are transferred to another institution able to

provide an on-line course.

eTeachers will be provided with four hours per course or equivalent release time.

Each school will provide staffing to fulfil the role of eDean. eDeans will be provided with sufficient time todo an effective job for the number of CantaNet students enrolled from the school. It is recommended that

eDeans with 5 to 10 students have a minimum of one hour release time.

It is recommended that first year eTeachers are provided with an additional hour over and above the normal

teaching time.

Each school will provide sufficient photocopy budget to enable the eTeacher and eDean to run their courseand support students.

Students who have largely web based courses have adequate printing money available to them.

Students have ready access to computers with the internet available and up to date browsers. Access to

webcams and mics/headsets would also be helpful. This will enable teacher and student conferencing

through skype or other web conferencing tools.

Students have an adequate study area (preferably centralised) where they can work effectively. Placingstudents at the back of classrooms is now a difficult option where so much is done online. Regular computer

and internet access is a must.

Enrolment

The process for enrolment begins with a needs analysis in September or October of the previousyear. Schools indicate early numbers for identified courses in the online spreadsheet. This enables the

Director of eLearning to establish what courses are in most need and will also indicate how many out of

cluster enrolments their might need to be. Administration of student enrolments for VC courses should be handled at each school by the eDean or an

administrator / senior manager responsible for curriculum.

Schools enrol their students directly into the required courses via the VLN (www.vln.school.nz). The VLN is a

brokerage site and has details of all online courses being offered country wide. Ideally, enrolments for VC courses should occur at the end of the year, in the year prior to the course being

taken. As this may not always be possible, late enrolments will be allowed in the first two weeks of term one.Schools will be required to identify the availability of their e-teacher by June in order for a cluster Course

Booklet to be published.

Enrolments are limited to 12 students (15 for experienced teachers) per VC class and/or 6 sites, whichevercomes first.

Preference is first given to cluster students. Classes are then open to enrolments from outside the cluster innegotiation with the relevant cluster co-ordinator / e-principal.

All students are required to attend the orientation day at the beginning of the year.


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January 1,


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Timetable and VC Lessons

VC Contact time is once or twice (for languages) a week for 50/60minute lessons. Lessons will normally beginon the hour. Teachers and students are free to organise other contact times during the week as long as it

does not clash with other VC lessons and does not adversely affect the students learning in other subjects.

The Director of eLearning will facilitate the establishment of a cluster timetable by liaising with teachers andschools about preferred times. This timetable needs to be established early so all schools (including out of

cluster) get all the relevant information they need to make course decisions VC lessons have priority over normal lessons. This may mean that students have to leave a currently running

lesson to attend a VC lesson, or may arrive late for a lesson. VC lessons need to form part of the students/school timetable. Where an assessment spans more than one

period, and therefore crosses over a VC lesson period, the student must make up the time lost either during

interval/lunchtimes, or during one of their VC non-contact periods. It should be noted at this point that

students will need the support of the other subject teachers at their school to enable them to do subjects via

VC while at the same time successfully working on their other school subjects. It is very important that VC is considered part of the lesson delivery system within the school and is

therefore afforded the support it needs to run effectively

Attendance

VC lessons are like normal lessons and must therefore form part of the school and students timetables. If astudent is present at school, they should be present at their VC lesson. At the beginning of a year/term,

students may forget to attend a lesson, especially if a VC lesson crosses over one of their normal periods.

Non-attendance at a VC lesson while present at school and/or without a formal excuse is consideredwagging (see pastoral care below). It is important to mention that lesson attendance is crucial to the success

of VC classes given that there is normally only 50 to 60 minutes contact time per week. If a group of students from a school is going to be unable to make a VC lesson for one reason or another, this

needs to be communicated to the e-teacher at least a day in advance of the lesson. This can be done via

email or telephone. Student absences on the day obviously cannot be communicated in advance. In this

instance, where possible, the schools eDean should be present at the beginning of the VC lesson to advise

the teacher that the student/s is absent. (This is only necessary where no other students from the school will

be attending the lesson). eTeachers need to track students attendance. Student absences should be recorded and forwarded to the

eDean at the relevant school as soon as the VC is finished. The responsibility of lesson attendance lies firstlywith the student and then the students school. The students school is responsible for following up on

unexplained lesson absences.


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Withdrawal

Students themselves cannot decide to discontinue a course being delivered via VC. They need to go throughthe school procedures which would normally be followed when discontinuing a face to face class/subject.

The eteacher should be advised in writing (email) by the eDean that the student will no longer be taking thecourse. A student must continue to attend their VC lessons until such time as they are authorised to stop and

the eTeacher has been formally notified.

The Director of eLearning must be notified of student withdrawal immediately and the student fill out an exitsurvey

NZQA

The registration of students for unit standards and achievement standards is the responsibility of thestudents home school. The delivery school needs to be registered as the provider (not the students home

school). This is the same process as used for registering students who are doing courses by correspondence.

For example, students taking Level 1 History being delivered by a teacher from School A, will be registered

for the Level 1 History achievement standards through their home school with school A being noted as the

provider. The principals nominee at each school needs the details of the standards estudents are to be registered for.

It is the responsibility of the eTeacher to forward this information, in writing, to the relevant principals

nominee

An online spreadsheet will centralise NCEA information. This will act as a very simple online SMS for thecourses. Teachers will be expected to provide accurate NCEA data, including grades for internals and

formative externals. eDeans and Principals Nominees will be given access to this document. A Memorandum of Understanding will be prepared by the Director of eLearning that will cover all cluster

courses. A MOU template will be provided for Principal nominees to arrange an agreement with out of

cluster courses. It is the schools responsibility to action these MOUs. All NCEA activities will be consistent with the policies and procedures set down in the NZQA / NCEA Policies

and Procedures Manual of the eTeachers school. These requirements will be communicated to the

eStudents and school management in the form of course outlines or other documents.


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Pastoral Care

eStudents come under the pastoral care systems of their home school. Each school must have an eDean who acts as a liaison between the e-Teacher and the students, and the

students and the e-Teacher. If students are absent from class, the eTeacher should communicate this to the

coordinator for follow up. In the event of behavioural problems in a VC class, the same applies. It is the

responsibility of the home school to deal with these situations. Where an eteacher has concerns regarding a students progress, the eDean must be notified. In addition, it is

recommended that the eTeacher also make contact with the students year dean. The eTeacher should feel

free to contact the students parents/caregivers either in writing or by phone, should the need arise, but it is

suggested that this be done only after consultation with the home school. If students have concerns about their course or about their e-Teacher, they should feel free to talk about this

with the eDean at their school, who can then contact the eTeacher.

Exams and Reports

The cluster calendar outlines the exam and reporting weeks. Teachers and eDeans must follow this calendarand not any one schools calendar. This is to provide fairness to all students and provide clarity for all

schools and students. eTeachers are responsible for reporting on a students progress. Reports will then be forwarded to the site

supervisor at the students home school for delivery to the students parents/caregivers.

If the eTeacher requires eStudents to sit exams/assessments, then these students will need supervision. Theprovision of such supervision is the responsibility of the home school.


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Delivery of Course Material

Note: Student work is increasingly delivered through an online environment (commonly Educo) so there is less for the

eDean to do than in past years. Often the delivery of course material will be through an online learning environment, or sometimes email. It

is therefore paramount that eStudents are given school email accounts which they can access from school or

from home. Course material will sometimes be sent via fax or snail mail. It is important that students have a location

where such material can be left and then picked up by them.

It is the students responsibility to check their course online, emails and pigeon holes for course material.

It is suggested that eTeachers note the date and time when work is sent to students. This automaticallyoccurs with an online environment and emails, but needs to be manually done for faxes and work sent by

mail. It is recommended that the eTeacher informs the site supervisor about work set for students so that follow

up can be done should work be late or not submitted.

Textbooks and Workbooks

Students will need to pay for workbooks, unless school policy means that the home school will pay. Inconsultation with students and/or the eDean, the eTeacher will order the workbooks on the students behalf

and have them delivered to the home school. The order will be placed by the eTeacher in the name of the

home school. The home school is then responsible for payment of the invoice. Where the eTeacher photocopies workbooks for students, these costs will be invoiced by the delivery school

for payment by the home school.

The delivery school may lend students textbooks on the basis that they are returned at the end of the year. Where no extra textbooks are available, the home school must buy the textbooks in for their students.

Ideally, the idea is to establish a database of textbooks so that resources can be shared among cluster

schools so as to reduce costs. Where a student loses or fails to return a loaned textbook, the home school is responsible for reimbursing

the cost to the lending school. It is then the home schools responsibility to recover that money from the

student.


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Fieldtrips

When organising a fieldtrip the eTeacher should use their schools templates for RAMs, SAPs, letters and

permission forms. These are filled out as usual and then emailed to the relevant eDeans who follow up with

students.

The cost of field trips is to be borne by the students home school. Depending on the home schools policies,these costs may be passed on to the students. The delivery school will invoice the home school for all

relevant costs.

Where field trips are attended by home school and delivery school students, then costs should be split on apro-rata basis.

Orientation Day

The Student Orientation day is an opportunity for all teachers and students to meet each other face to face,

while the courses are in their early stage. Research in online learning highlights the importance of any

opportunity for students and teachers to meet face to face. The building of relationships early in a course

can make a huge difference to student success

All cluster students are expected to attend. Schools need to prioritise this opportunity for their students

above other school events

Out of cluster students will generally not be attending this day face to face

Students are encouraged to attend the corresponding day with OtagoNet or WestNet if they are enrolled in

their courses

Evaluation of the Programme

Online surveys of all courses will be conducted end of term one and beginning of term four. It is imperative

that all students complete these surveys

An NCEA analysis that compares all CantaNet students ROL for their VC couse(s) with ehere face to face

courses will be conducted in term one

The Director of eLearning will select a group of 2011 students to examine as a case study in the success and

challenges of the online programme. These students will be interviewed in an ongoing basis and the findings

presented to the cluster


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eTeacher Expectations

To be thoroughly prepared and planned for the course and VC lessons

To develop an online component for the course that goes beyond the VC (i.e. Moodle or some other web based

environment) To be prepared to accept a range of students, helping them to develop their learning skills as well as content

knowledge

To give regular feedback and feed forward to students

To give positive responses! Build positive relationships

To attend the orientation day and any PD days arranged for eteachers

To be mindful of professional standards for classroom teachers, and perform over and above these

Communication skills to read and respond to email and messages daily, deal with problems immediately

To mark work quickly and return to eDean (no more than 3 weeks after material sent to them)

To indicate content for the vc lesson at the commencement of each lesson and / or email it prior to the lesson

To ensure that NCEA material is included in usual moderation processes

To provide all students with a written assessment guide and general course information at the orientation or as soon as

possible thereafter. The value and timing of all assessments must be included. To have any required change to the course approved by the Director of eLearning so that the correct information is

sent to Principals Nominees and that the reports have the correct information on them

To publish all relevant course information on the Virtual Learning Network site by the end of November

To send exams and reports to schools according to the cluster calendar published on Educo. These are to be sent to the

Site supervisor, who in the case of reports should photocopy them then give the original to the Dean or form teacher to

send home with their own school reports.

To send all relevant NCEA results to eDeans regularly and to enter all results into the online Cluster Spreadsheet as they

come

Synchronous lessons have priority over other school activities or teaching and learning programmes.

To notify their own schools if an absence is unavoidable and the delivery school must notify the receiving schools

immediately.

Online teachers will be expected to provide work for 4 hours one of which may be through VC. To liaise with receiving schools if there is a behaviour problem or a concern over student performance.

To keep an attendance log and a technical issue log or write in the school one in the vc room if it exists.

To send course notes from the online session to students who were absent or post the material on Educo for them to

access.

To keep in regular contact with eDeans of receiving schools by email

To check their email ever day and maintain regular contact with students

To participate in ongoing professional dialogue with other eTeachers

To develop their professional knowledge in online/eLearning by engaging in discussion and reading through theeTeacher lounge (in Educo). Teachers need to be online learners as well as the students.

To endeavour to attend all VC meetings and to send apologies in advance if absence is unavoidable

eTeacher Appraisal

Each teacher should have a PD goal relevant to online learning as part of their school appraisal. Schools

and the Director of eLearning will liaise in how to best make judgements on teacher progress towards this

goal. For example lesson observations are far less relevant in an online course. Schools will need to know

how learning is effectively facilitated online.


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eDean Expectations

To create accounts and enrol students in relevant courses on the Virtual Learning Network site

(www.vln.school.nz) To bring to the attention of students the cluster calendar, timetable and course outlines for all received

courses

To provide ongoing support for students and maintain lines of communication between them and their

students To ensure that all students have internet access and school email addresses that work (they must be tested)

and encourage students to use this email to keep in regular contact with their teacher ie at least once a

week. To follow up on requests from course teachers To follow up on requests from the Director of eLearning To train students in the use of the video conferencing equipment prior to the start of on-line sessions

To set up a technical log book in the vc room in which problems can be recorded. To place all relevant information on the walls of the VC room, including VC times, course pins, quick

contacts, etc. Follow up student absenteeism for VC lessons and make sure students do not forget their VC lessons To pass on any grades for assessments to the Principals Nominee To arrange supervision for any assessments that VC students may have to do during the year

To notify delivery teacher about concerns and to deal with any concerns delivery teacher might have

Where behavioural or work issues arise, ensure that these are processed through the schools pastoral care

system and ensure that there is follow through. Liaise with the eStudents year deans where necessary. To ensure students understand the systems for handing in work and its return. To organise students getting to the orientation day in February

To liaise with teachers making a visit to schools to provide them with room equipment etc as required. To gather the resources required for the courses local students are involved with as soon as possible in the

new year

To notify the Director of eLearning of any withdrawals, seek approval for enrolments once the year is under

way Reporting to parents - ensure all eTeachers have sent reports. Pass on reports to parents via usual school

systems Attend cluster PD days and conferences, group meetings and/or other eLearning opportunities as

required/able


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Appendices

Co-Director Job Descriptions

Co-Director of eLearning (Darren Sudlow)

KEY TASKS UNREVISED PERFORMANCE

OUTCOMES*

Internal Cluster development overview / management

develop, coordinate and manage the implementation ofprogrammes and initiatives for their cluster

manage the enrolment procedures for cluster andexternal providers devolve under the direction of DS

coordinate the needs assessment of students to bestmeet the curriculum provision requirements of the

cluster schools

coordinate the cluster virtual learning timetable ensure that cluster policies, procedures and practices

are developed and published in an accessible format

Whole cluster

plan and manage training for students and teachers inusing cluster learning technologies, distance education

pedagogy, roles and responsibilities

-------------------------------------------------------------------------------------

-------------------

BLP Project

manage the BLP (Blended Learning Project) budget liaise with external BLP contributors

plan and schedule events in the BLP programme

manage relationships and communications for the BLP

support BLP teachers in their professional learning and

in bringing about change in their schools

provide information/reports on activities anddevelopments to the cluster Principals / Cluster

Management

Other tasks as requested and negotiated with thePrincipals/ Management Group

programmes and initiatives for the

cluster are available for enrolment

enrolment procedures for cluster andexternal providers are completed

students are enrolled and completing

programmes

needs assessment of students is

completed /

curriculum provision broadened toallcluster schools

cluster virtual learning timetable is

available to all schools & personnel

cluster policies, procedures and

practices are developed andpublished in an accessible format

students and teachers are confident

participants in elearning

environments

information/ reports on activities and

developments to the cluster

Principals / Cluster Management

Group are provided regularly

Project spending stays within budget

External project contributors are wellinformed

Project events take place and are

effectively managed

All interested parties receive timely

information on the project

All teachers in the BLP have had the

opportunity to improve their practice

Cluster Principals / Cluster

Management Group are well

informed


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Other tasks are performed

External Cluster relationship development and

management

collaborate and negotiate with external programmeproviders to provide adequate curriculum provision forthe cluster (tertiary, vocational, other cluster

ePrincipals/coordinators)

coordinate participation of cluster personnel in nationalevents and activities (forums, Virtual Field Trips,

challenges etc)

strong working relationships with

external programme providers

provide greater curriculum provision

opportunities for the cluster

participation of cluster personnel in

national events and activities is a

normal part of classroom

programmes

professional development needs for

cluster personnel/ teachers are made

available

Virtual Learning Network / Cluster relationship

management

coordinate and manage the implementation of the virtuallearning network requirements for their cluster DS &

Admin

attend and contribute to regular Virtual LearningNetwork meetings

collaborate and work with Virtual Learning Network staffon policy development to support the successful

ongoing operation of the cluster network nationally ie.

sustainability, quality programmes, resourcing, staffing,

& communications

The VLN has the information, data,

feedback, and user participation tosupport the ongoing sustainability,

quality programmes, resourcing and

communication of the national

education network

a positive collaborative relationship

exists between the VLN

team,ePrincipals and cluster

management groups.

quality reports and research support

the ongoing sustainability, quality

programmes, resourcing andcommunication of the national

education network

Co-Director of eLearning (Trevor Storr)

KEY TASKS UNREVISED PERFORMANCE OUTCOMES*

Internal Cluster development overview /

management

Ensure the technical services offered by thecluster meet the needs of learners and teachers

Develop and distribute protocols for use of clustertechnical services

Ensure the cluster technical services andprotocols are available, well-managed and

efficient

Ensure the cluster technical services takeadvantage of developments in available

Requests for services are considered in a timely

fashion

Cluster technical policies, procedures and

practices are developed and published in an

accessible format

Services are available for teachers and learners

to use

Services are upgraded as appropriate


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technology

-----------------------------------------------------------------------------

---------

BLP project: activity is allocated no more than 15

working days in 2011 consisting of 5 days planning and

10 days teacher facilitation.

Tasks shared with DS and PG include: planning,

communications, facilitation.

External Cluster relationship development and

management

liaise with technical support providers andagencies

Liaise with appropriate organisations regardingthe Ultra-Fast Broadband and Rural Broadband

initiatives

timely communication with technical support

reduces faults and minimises interruption to

classes

Cluster has the opportunity to benefit from the

UFB

Virtual Learning Network / Cluster relationship

management

collaborate and work with Virtual LearningNetwork staff on VLNIS policy development to

support the successful ongoing operation of the

VLNIS

the VLN has the information, data, feedback, to

support the ongoing sustainability of VLNIS

a positive collaborative relationship exists with the

VLN team


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Cluster Timetable: 2011

Monday Tuesday Wednesday Thursday Friday

9.00 -10.00 L2 Graphics L3 Biology L3 French L2 Biology L3 Art History

10.00 -11.00 L3 Accounting L1 French

L2 MediaStudies L3 History

11.00 -12.00 L1 Spanish L2 History

L3 Physics / L3Geography L3 French L2 Chemistry

12.00 -1.00 L3 German L3 PE L1 History L1 Spanish

1.00 - 2.00 L2 PhysicsL1 Te ReoMaori L3 Classics

2.00 - 3.00L1 Te ReoMaori L3 Chemistry L1 French


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Example Documents

CantaNet

Internal Assessment Cover Sheet - Achievement Standards

Subject name here - Internal Assessment Activity

Student Name: ______________

Class: Teacher:

Achievement Standard Title:

Achievement Standard No: LEVEL: CREDITS:

Assessment Conditions/Information:

e.g. You will have three weeks of class and homework time for research and compilation of your

assignment.Assessment Criteria

The evidence provided shows that the student cannot/can:

Achieved Merit Excellence

Verification of Grade Decisions

GRADE AWARDED Not achieved Achieved Merit Excellence

I declare that the work that I have submitted for this assessment is all my own work. I accept that these results are

correct

_________________________________________________________________________

(Print name here) (signature) (date)

Appeal

I have checked the assessment activity and wish to appeal my grade.


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TERM ONE PROGRESS REPORT

Name: School:

Subject: Teacher:

Level 1 Accounting has a one-hour video conferencing class on Mondays, between 1.00

2.00pm and students are expected to work in their online classroom for a minimum of 3 hours

per week. (Change to suit)

ENGAGEMENT IN LEARNING

ATTENDANCE IN VIDEO CONFERENCING CLASSES ()

ENGAGEMENT IN ONLINE CLASS ()

COMMENT

CantaNet Online Teacher: Mr Darren Sudlow [email protected] - 0272171121

Has attended all available vc classesHas attended most vc classes

Attendance in vc classes has been inconsistent

Not applicable

Is fully engaged in the work and completed all tasksprovided in the online classroom

Is engaged in the work and completed most tasks

provided in the online classroom

Has completed some tasks provided in the online

classroom Requires Attention

Has not engaged in the work or completed tasks

provided in the online classroom Requires Attention

Not applicable
mailto:[email protected]:[email protected]:[email protected]:[email protected]


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Name: Student name here School: Receiving school here

Grades: N = Not Achieved A = Achieved M = Merit E = Excellence NYA = Not Yet Assessed X = Not entering this standard

Internally Assessed Achievement Standards Provisional Grade

AS Credits Title Grade

90514 6 Complete independent research on an area of the classical world

Externally Assessed Achievement Standards Practice Grade

Level andStandard

Credits Title Achievement toDate

90511 6 Explain a passage or passages from a work of classical literature in

translation

90512 6 Explain a work or works of classical art

90513 6 Explain in essay format an aspect of the classical world

Personal Qualities and Skills

Critieria: 1 = Always, 2 = Most of the time, 3 = Sometimes, 4 = Requires attention

Self Management: Effectively manages their time and is able to direct their own learning, completes work

and meets deadlines

Participating and contributing: Participates in all aspects of the course and actively contributes to the

online community

Relates to others: Works well with others interacts effectively, shares ideas, and negotiates with a range

of people

COMMENT:

Level 3 Classical Studies


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Appraisal Documents

GUIDELINES FOR ETEACHERS

Video Conference Technical Knowledge

The teacher is able to:

Ensure all VC equipment is functioning correctly Use all the major functions of the VC equipment including; camera views, document camera,

laptop to document camera

Carry out minor trouble-shooting on VC equipment and contact ASNET if additional support isneeded

Applies sound teaching practice in a video conference environment

The teacher:

Is thoroughly prepared for each VC lesson

Uses a range of technology to engage students and facilitate effective learning

Is able to build a positive rapport with students during a lesson. (e.g. The teacher takes time to get

to know the students during VC lessons)

Expected lesson outcomes and expectations are clearly stated at the beginning of the lesson

Uses a variety of teaching techniques

Uses a variety of learning activities within a lesson

Makes links to prior learning

Provides opportunities for student collaboration / interaction

Develops lessons and activities that are student centred

Uses effective questioning techniques

Applies sound distance learning teaching practice

The teacher:

Marks student work and returns it in a timely fashion

Uses assessment for learning to guide students in improving skills and knowledge

Individualises learning to meet the varied needs of students

Ensures students have opportunities to collaborate with other students in the course

Develops resources that are clear and effectively support self directed learning

Provides students with work for at least four periods a week

Uses technology to engage students and facilitate effective learning Uses Microsoft Office / Open Office to develop clear and effective resources to aid

student learning

Provides students opportunities to use the internet for self-directed learning

Uses online technologies (Moodle, blogs, wikis) to engage and faciliate learning

Communication

The teacher:

Reads and responds to emails on a daily basis

Communicates with students regularly

Communicates what the correct course materials are for the year (Site Supervisor to follow up)

Communicates regularly with the site supervisor(s) on student behaviour, attendance, work

completion, attitude, and submission of assessments


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Completes reports that effectively communicate student progress

To send all internal results to the Cantatech elearning leader and the receiving schools principals

nominees by the date determined by the elearning leader usually a few days before the

information is required by NZQA

Communicates student NCEA internal assessment grades to the site supervisor for recording on

the NZQA website

Visits students to provide face to face feedback

Effective Organisational Skills

The teacher:

Ensures course outlines, standards to be tested and assessment policies are updated regularly and

sent to students or posted on the intranet.

Ensures students follow their own school's NCEA guidelines

Ensures all internal assessments are moderated by another teacher

Keeps an accurate attendance record

Ensures students and site supervisors receive work in a timely fashion

Students receive a lesson outline before each timetabled VC

Professional Knowledge

The teacher:

Demonstrates knowledge of their subject

Engages in professional development that will improve their teaching in a distance environment

Evaluates and reflects on the effectiveness of teaching strategies

Engages in professional discussion

demonstrate a significant depth of knowledge in the theory and practical application, where

appropriate, of:

curricula relevant to their teaching speciality(ies)

learning and assessment theory and developments

the current issues and initiatives in education, including Maori education

Support for and co-operation with colleagues

The teacher:

Endeavours to attend Cantatech eteacher meetings, the Orientation day and opportunities forprofessional development whenever it is possible

Watches other eteachers and provides constructive feedback Contributes to the marketing of Cantatech to schools, staff and parents


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VIDEO CONFERENCE OBSERVATION SHEET

NAME: DATE: TIME:

OBSERVER: SUBJECT:

UNIT:

LESSON FOCUS / OBJECTIVE:

The following should be used by the observer and teacher and agreed upon after discussion

Observation Scale

Teacher directed Tutorial

Type of lesson

Is the lesson traditional teacher directed lesson

based or is it a tutorial

_________________________________

Teacher Student

Teacher talk vs student interaction

Is the talk in the lesson largely dominated by the

teacher or by student discussion?

_________________________________

Very Effective Requires Attention

Communication skills

The teacher clearly communicates, objectives clear,

effective questioning technique

_________________________________

Teacher / Student rapport

Students and teacher have a positive rapport /

relationship

_________________________________

Organisation / Structure of lesson

The lesson follows a logical sequence, there is

effective use oftime, students arent lost

_________________________________

Links to prior learning

The lesson clearly links to ongoing learning outside

of the video conference lesson(s)

_________________________________

Lesson effectiveness

Did the students learn from the lesson? Was the

approach(es )to learning effective?

_________________________________


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Summary of Lesson:

Describe the lesson, with reference to techniques used, style of lesson, learning involved

Strengths:

What went well in the lesson, what strengths did the teacher display

Suggestions:

Signed teacher: _________________________________________

Signed observer: ________________________________________


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CANTANET

Memorandum of Understanding

1. This Memorandum is between (the school and its provider code) and (the external providerand its provider code). The following arrangements have been agreed between (the school)

and (the external provider) to enable the students of(the school) to be taught and assessed

against standards in the domains listed below for which (the external provider) has NZQA

accreditation.

The domains (or standards) to be assessed are as follows:

(Insert domains and/or standards here.)

2. (The external provider) as provider of professional services to (the school), ensures that the

required standards of teaching, assessment and moderation are maintained by agreeing to:

a. provide qualified staff competent with NQF procedures to deliver courses and assess

students for the standards relating to the courses delivered

b. have quality management systems to oversee and deliver courses or programmes of

learning that lead to the assessment of the standards

c. ensure that the standards are assessed according to NZQA requirements

d. have quality management systems in place for assessment and moderation procedures

e. have procedures for regular, accurate and timely reporting of results to the school andensure that final results will be reported to the school by 18 September 2009

f. have administrative responsibility for the enrolment of students in their courses

g. have responsibility for the welfare of students while on its site

h. have responsibility for reporting the attendance and progress of students while

attending courses on site

i. have the responsibility for managing student appeals.

3.

(The school), as the receiver of academic services from (the external provider), ensures that:

a. It has verified the accreditation status of any providing schools to assess the standards

specified above

b. It has procedures to collect fees from students and enter them for NQF qualifications

c. It has procedures for the entry of candidates to NQF qualifications

d. It has the responsibility for the enrolment of students into the online course or

withdrawal of students from the online course

e. It has the responsibility of ensuring that support is provided for the student where

required

f. It has the responsibility for managing student appeals


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