policies and procedures - floridalearns stem...

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Panhandle Area Educational Consortium in partnership With Heartland Educational Consortium and North East Florida Educational Consortium www.floridalearnsstemscholars.org Policies and Procedures I. Purpose To establish guidelines for counselors as they provide student participants individualized, STEM-focused guidance through the FloridaLearns STEM Scholars Project. II. Scope This procedure addresses selection and training, role, and required paperwork of STEM counselors as they guide students through selection of rigorous STEM academic preparation and investigation and preparation for STEM careers. III. Responsibility Project counselors are to meet with student participants three times in year one and four times in the remaining years of the grant, as they work to enhance the limited counseling currently available to students. IV. Definitions Project counselors are qualified individuals who will secure Level 2 clearance and meet with students to endorse enrollment in rigorous STEM courses, encourage positive academic progress, and promote STEM careers awareness, exploration, and consideration. V. Policy Statements FloridaLearns STEM Scholars Guidance Counselors will be selected by each local consortium. Counselors will meet level 2 screening requirements and will meet with students, who are project participants, on the local school campuses. During meetings they will encourage participating students to take rigorous STEM courses and explore STEM careers. The project contact at each local consortium will be responsible for ensuring counselors have professional development that is necessary, in addition to the professional development provided by the managing consortium. Each local consortium TITLE: FLORIDALEARNS STEM SCHOLARS STEM COUNSELORS POLICY NO: FLSS - 003

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Page 1: Policies and Procedures - FloridaLearns STEM Scholarsfloridalearnsstemscholars.paec.org/.../04/Policies-and-Procedures...Policies and Procedures ... Students will also record their

Panhandle Area Educational Consortium in partnership

With Heartland Educational Consortium and North East Florida Educational Consortium

www.floridalearnsstemscholars.org

Policies and Procedures

I. Purpose

To establish guidelines for counselors as they provide student participants

individualized, STEM-focused guidance through the FloridaLearns STEM Scholars

Project.

II. Scope

This procedure addresses selection and training, role, and required paperwork of STEM

counselors as they guide students through selection of rigorous STEM academic

preparation and investigation and preparation for STEM careers.

III. Responsibility

Project counselors are to meet with student participants three times in year one and four

times in the remaining years of the grant, as they work to enhance the limited

counseling currently available to students.

IV. Definitions

Project counselors are qualified individuals who will secure Level 2 clearance and meet

with students to endorse enrollment in rigorous STEM courses, encourage positive

academic progress, and promote STEM careers awareness, exploration, and

consideration.

V. Policy Statements

FloridaLearns STEM Scholars Guidance Counselors will be selected by each local

consortium. Counselors will meet level 2 screening requirements and will meet with

students, who are project participants, on the local school campuses. During meetings

they will encourage participating students to take rigorous STEM courses and explore

STEM careers. The project contact at each local consortium will be responsible for

ensuring counselors have professional development that is necessary, in addition to the

professional development provided by the managing consortium. Each local consortium

TITLE: FLORIDALEARNS STEM SCHOLARS

STEM COUNSELORS

POLICY NO: FLSS - 003

Page 2: Policies and Procedures - FloridaLearns STEM Scholarsfloridalearnsstemscholars.paec.org/.../04/Policies-and-Procedures...Policies and Procedures ... Students will also record their

Panhandle Area Educational Consortium in partnership

With Heartland Educational Consortium and North East Florida Educational Consortium

www.floridalearnsstemscholars.org

Policies and Procedures

will assume responsibility for monitoring the activity of the counselors and ensuring

appropriate documentation is maintained.

VI. Procedures

3.1 Selection of FloridaLearns STEM Scholars STEM Counselors

1. STEM Guidance Counselors will have qualifications that may include:

a. Certification as a guidance counselor

b. Experience with gifted students

c. Certified STEM teacher

d. STEM professional

e. Viewed favorably in local schools and/or community

2. STEM Guidance Counselors must also be willing to travel to multiple school districts to

meet with students on their home school campus.

3. STEM Guidance Counselors must qualify to receive level 2 clearance in accordance with

the Jessica Lunsford Act, 1012.465. F.S.

3.2 Level 2 Clearance

1. Project counselors must be fingerprinted as a vendor in a participating district and

qualify for level 2 clearance.

2. Each STEM counselor will pay for fingerprinting and submit appropriate paperwork for

reimbursement by the consortium.

3. The STEM counselor will contact the identification badge contact in each district, notify

the contact that he/she has been fingerprinted in a school district as a vendor, and make

arrangements to go to each respective district office to obtain a district photo

identification/ level 2 clearance badge.

4. Project counselors will receive a photo identification badge from that district. Costs for

the badge vary according to the district. The counselor will pay the badge fee, if one is

required, and submit appropriate paperwork for reimbursement by the consortium.

3.3 Scope of Work

1. Counselors will attend professional learning activities to include:

a. Orientation to project activities.

b. Update on graduation requirements.

Page 3: Policies and Procedures - FloridaLearns STEM Scholarsfloridalearnsstemscholars.paec.org/.../04/Policies-and-Procedures...Policies and Procedures ... Students will also record their

Panhandle Area Educational Consortium in partnership

With Heartland Educational Consortium and North East Florida Educational Consortium

www.floridalearnsstemscholars.org

Policies and Procedures

c. Information on Family Educational Rights and Privacy Act (FERPA)

d. Update on Florida Department of Education’s Section 504 of the Rehabilitation

Act of 1973.

e. Information regarding the emotional and social needs of gifted students.

f. Planning for site visits.

g. Other professional learning activities deemed necessary by the local consortium.

2. Counselors will meet with students assigned to them (on an individual basis if possible)

at least three times between January 9, 2012 and May 18, 2012. In subsequent years,

counselors will meet with students two times each semester. Two of the meetings may

be with groups of STEM Scholars to ensure there is adequate time to complete all visits.

3. Counselors will locate and share resources about student scholarships, STEM-related

opportunities, and STEM-related careers.

4. Counselors will initiate and build upon a FloridaLearns STEM Scholars portfolio for each

student assigned to them.

5. Counselors will identify students interested in participating in STEM-related internships

and collaborate, as time permits, with STEM teacher mentors and other project

personnel to locate STEM-related businesses within the community that are willing to

provide student internships and/or teacher-student summer field experiences.

6. Counselors will provide project-related information to students.

7. Counselors will attend regional parent meetings, when possible.

8. Counselors will comply with evaluator requests for de-identified student information.

9. Counselors will work for approximately 55 days during year one and approximately 65

days during subsequent years.

3.4 Counselor Documentation and Other Paperwork

1. Counselors will maintain project-related records which will include:

a. Monthly Itineraries (see forms).

b. School meeting logs that confirm schools visited, detail the time in and time out

of the school, list students (first initial and last name) seen, and bear a signature

of school personnel (see forms). Logs corresponding with each time period will

be submitted with each invoice for contracted counselors.

c. Time logs that are a summary of travel time, time spent in schools and time spent

doing project paperwork outside the school (see forms). These forms,

corresponding with each time period, will be submitted with each invoice for

contracted counselors.

d. Travel records and reimbursement forms that detail dates, time spent in travel,

map mileage, and appropriate back-up documents.

Page 4: Policies and Procedures - FloridaLearns STEM Scholarsfloridalearnsstemscholars.paec.org/.../04/Policies-and-Procedures...Policies and Procedures ... Students will also record their

Panhandle Area Educational Consortium in partnership

With Heartland Educational Consortium and North East Florida Educational Consortium

www.floridalearnsstemscholars.org

Policies and Procedures

e. Student portfolios which will be a compilation of student documents that are

assembled over the life of the project.

f. O*NET career inventory areas of interest.

g. Project-related paperwork as requested by the external evaluator.

2. A contact at each consortium will serve as a liaison between the STEM counselors and

local school district.

3. The designated project contact at each consortium will ensure counselors are

maintaining appropriate documentation and that counselors are fulfilling the duties of

the job.

Page 5: Policies and Procedures - FloridaLearns STEM Scholarsfloridalearnsstemscholars.paec.org/.../04/Policies-and-Procedures...Policies and Procedures ... Students will also record their

Panhandle Area Educational Consortium in partnership

With Heartland Educational Consortium and North East Florida Educational Consortium

www.floridalearnsstemscholars.org

Policies and Procedures

Forms

1. Sample itinerary

2. School logs

3. Time log

4. Counselor Notes

5. Counselor Meeting Agenda - Sample

6. Counselor Activities by Grade Level

7. ONET Career Inventory Record Sheet

8. Student Profile Form

9. Individualized STEM Learning Plan

10. STEM Pre-Approved Extended Student Learning Activities Form

11. Program of Study Documentation Instructions for Counselors

12. Program of Study Check-Off for Non-Completers

13. STEM Scholar Designation Completers

Page 6: Policies and Procedures - FloridaLearns STEM Scholarsfloridalearnsstemscholars.paec.org/.../04/Policies-and-Procedures...Policies and Procedures ... Students will also record their

Panhandle Area Educational Consortium in partnership

With Heartland Educational Consortium and North East Florida Educational Consortium

www.floridalearnsstemscholars.org

Counselor Site Visit Itinerary

Counselor _______________________________________________________________________

Month and Year _______________________________

Date School

FloridaLearns STEM Scholars

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Panhandle Area Educational Consortium in partnership

With Heartland Educational Consortium and North East Florida Educational Consortium

www.floridalearnsstemscholars.org

Counselor Report Log

Counselor ___________________________________ Date ___________________ School ______________________________

Time In Time

Out

Activity/

Contact

Student

/Staff

Student Name

(Last name, First Initial) Notes

Signature of School Personnel

Date

FloridaLearns STEM Scholars

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Panhandle Area Educational Consortium in partnership

With Heartland Educational Consortium and North East Florida Educational Consortium

www.floridalearnsstemscholars.org

Counselor Weekly Time Log

Date Activity Time (hrs)

Total Time

Signature:

Date:

FloridaLearns STEM Scholars

Page 9: Policies and Procedures - FloridaLearns STEM Scholarsfloridalearnsstemscholars.paec.org/.../04/Policies-and-Procedures...Policies and Procedures ... Students will also record their

Panhandle Area Educational Consortium in partnership

With Heartland Educational Consortium and North East Florida Educational Consortium

www.floridalearnsstemscholars.org

Counselor Notes

Student Name _________________________District ______________School __________________

Date Notes

FloridaLearns STEM Scholars

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FloridaLearns STEM Scholars

Year Three Counselor Meeting

August 21, 2013

8:30 AM – 3:30 PM

Sharing

8:30 AM – 9:00 AM

Year Three Project Overview and Progression Counselor Number of Days to Work

9:00 AM – 9:10 AM

Key Dates 9:10 AM – 9:20 AM

Project Paperwork Itineraries Needed for Each Month

Time and Travel Sheet Reminders

Documentation for Summer Activities

Student Schedule Forms

Student Contact Update Form – To PAEC

Student Folders – Update Activity Sheets

9:20AM – 9:30 AM

Summer Extended STEM Experiences Challenges, UF Immersion, Field Work, and Scholarship-

Supported Experiences

Students Share with Group

9:30 AM – 9:35 AM

STEM Career Information and STEM Talent

Development

9:35 AM – 9:40 AM

Project Website 9:40 AM – 9:45 AM

STEM Scholar Program of Study

Tracking and STEM Scholar Designation

9:45 AM – 10:00 AM

Break 10:00AM – 10:10AM

Goals and Target Activities for Each Visit by Grade

Level – First Semester

Counselor Collaborative Work

10:10 AM – Noon

Goals and Target Activities for Second Semester

Counselor Collaborative Work

1:00 PM – 3:15 PM

Wrap-Up 3:15 PM – 3:30 PM

Panhandle Area Educational Consortium in partnership

with Heartland Educational Consortium and North East Florida Educational Consortium

www.floridalearnsstemscholars.org

Page 11: Policies and Procedures - FloridaLearns STEM Scholarsfloridalearnsstemscholars.paec.org/.../04/Policies-and-Procedures...Policies and Procedures ... Students will also record their

Panhandle Area Educational Consortium in partnership

with Heartland Educational Consortium and North East Florida Educational Consortium

www.floridalearnsstemscholars.org

Freshmen

Visit One

Goal: Explain the FloridaLearns STEM Scholars Project and get to know students who are incoming STEM Scholars.

Activities:

1. Explain FloridaLearns STEM Scholars Project. Key discussion points include what students may expect from

FLSS such as: 1) Availability of the STEM Mentor teacher at the school; 2) Regional forums; 3) Student/Parent

Nights; 4) focus on Science, Technology, Engineering, and Mathematics subjects and activities; 5) Summer

Challenges. The project brochure is a good resource that may be used to guide this discussion.

2. Describe the role of the STEM Counselor. The STEM Counselor is a resource in addition to the school

counselor and who will help STEM Scholars: 1) navigate the complex task of selecting a career; 2) explore

colleges to attend; 3) explain Bright Futures requirements; 4) present the FloridaLearns STEM Scholars Program

of Study, and 5) encourage STEM experiences that strengthen student skills, as well as college applications.

3. Interview students using questions from the “Student Profile Form” and record each student’s responses.

Students may record responses or the STEM counselor may use it as an interview tool.

4. Counselor Probes/Comments:

“I’m going to be talking to you a lot of times this year. Which class should I not take you out of and which

class or classes do you think it is okay for you to be out of?”

“You are doing well in these classes; how do you manage it?”

Find something to compliment the student about – other than appearance, if possible.

“I’m really looking forward to working with you!”

Visit Two

Goal: Students will complete the O*NET Interest Profiler, select their top two careers of interest, and explore careers of

interest.

Activities:

1. Administer the O*NET Interest Profiler (http://www.mynextmove.org/explore/ip) and explain to students that

some of the O*NET questions may not seem particularly relevant; however, they are providing information

about whether the students enjoy working with their hands, etc.

2. Record student RIASEC (Realistic, Investigative, Artistic, Social, Enterprising, Conventional) results that will

be shared with the project evaluator.

3. Students will also record their own scores on a handout.

4. Guide students as they do further career exploration based on their RIASEC Scores and other interests.

5. Counselor Probes/Comments

6. Which careers are jobs more widely available in at this time?

7. Which careers are available in the geographic area in which you want to live?

8. Review Florida Learns STEM Scholars website. (www.floridalearnsstemscholars.org )

9. Complete Journal Prompt. “What is a goal that you’ve set for yourself in high school and how are you going

to assure that you achieve it?”

FloridaLearns STEM Scholars STEM Counselor Activities by Grade Level

Page 12: Policies and Procedures - FloridaLearns STEM Scholarsfloridalearnsstemscholars.paec.org/.../04/Policies-and-Procedures...Policies and Procedures ... Students will also record their

Panhandle Area Educational Consortium in partnership

With Heartland Educational Consortium and North East Florida Educational Consortium

www.floridalearnsstemscholars.org

Visit Three

Goal: Motivate students to improve academically by presenting and sharing study skills information.

Activities:

1. Lead a group discussion and provide handouts on effective study skills. Students will complete the “UCF

Study Skills Self-Assessment” and use this as a basis for self-reflection and discussion.

2. Provide study tips handouts for students to take with them.

3. Discuss Summer Challenges and encourage participation. Summer Extended Learning Opportunities. Keep

eye on website. Upper classman get top priority.

Visit Four

Goal: Students will reflect on the year’s activities by completing the “Student Activity Sheet” and assess progress

toward “STEM Scholar Distinction.”

Activities:

1. Students complete the student activity sheet and record activities toward “STEM Scholar” distinction.

2. Present Summer Challenge information and encourage participation.

3. Students complete journal entry: “I’m glad I am participating in FloridaLearns STEM Scholars activities

because….”

4. Encourage STEM-related community service during summer!

Page 13: Policies and Procedures - FloridaLearns STEM Scholarsfloridalearnsstemscholars.paec.org/.../04/Policies-and-Procedures...Policies and Procedures ... Students will also record their

Panhandle Area Educational Consortium in partnership

With Heartland Educational Consortium and North East Florida Educational Consortium

www.floridalearnsstemscholars.org

Sophomores

Visit One

Goal: Share summer experiences including Summer Challenge experiences and emphasize the PSAT.

Activities:

1. Ask students to share about STEM –related experiences they’ve taken part in during the summer such as the

Summer Challenge.

2. Discuss the PSAT and emphasize its importance.

3. Review test-taking strategies and provide handouts.

4. Complete student schedules and contact information.

5. Update Program of Study with summer activities.

Visit Two

Goal: Students will complete a learning styles inventory and learn about how they may apply this knowledge.

Activities:

1. Students complete the VARK Questionnaire. The questionnaire will remain in the students’ portfolios.

2. Ask students to record their results, counselors will keep the results form and provide information to each

student about their learning preference.

3. Discuss with students how this information can impact the way they study and learn in class.

Share specific characteristics and help skills appropriate for students who predominately display each

learning style.

4. Complete Journal Prompt. “My plan to achieve my goal for community service to meet the Bright Futures

Requirement is ….”

Visit Three

Goal: Inform students of Bright Futures requirements and provide information about the ACT/SAT.

Activities:

1. Share information about Bright Futures requirements (community services, test scores, and PA

requirements). Discuss the implications.

2. Make sure you touch base with the guidance counselor at each school about how the documentation should

be done.

3. Discuss registration for ACT/SAT, disseminate dates for taking the ACT/SAT, and discuss options for

preparing for the exam.

4. Discuss Summer Challenges and encourage participation. Summer Extended Learning Opportunities. Keep

eye on website. Upper classman get top priority.

Visit Four

Goal: Students will reflect on the year’s activities by completing the “Student Activity Sheet” and assess progress

toward “STEM Scholar Distinction.”

Activities:

1. Students complete the student activity sheet and record activities toward “STEM Scholar” distinction/FLSS

Program of Study.

2. Encourage community service during summer!

3. Present information about Summer Challenges and other opportunities and encourage participation. Keep

eye on website for additional opportunities. Some scholarships will be available. Upper classman get top

priority.

4. Complete journal entry: “You have participated in various FloridaLearns STEM Scholars activities. Pick one; tell

why you enjoyed it, and what new insights it has provided.”

Page 14: Policies and Procedures - FloridaLearns STEM Scholarsfloridalearnsstemscholars.paec.org/.../04/Policies-and-Procedures...Policies and Procedures ... Students will also record their

Panhandle Area Educational Consortium in partnership

With Heartland Educational Consortium and North East Florida Educational Consortium

www.floridalearnsstemscholars.org

Juniors

Visit One

Goal: Students will become familiar with STEM Talent Development workplace experience options in the local

community, instructions, and participation criteria.

1. Allow students to highlight any STEM-related or college prep experiences during summer.

2. Larche Hardy will review the FloridaLearns STEM Scholars Talent Development Project.

3. Larche will cover “Soft Skills” with students.

4. Counselors will review Program of Study and complete Extended Summer Learning Opportunities section of

the FloridaLearns STEM Scholars Learning Plan.

5. Students will be given Pre-Approval form for Program of Study Extended Learning Student Opportunities.

6. Stress to students the importance of returning Workplace Experience completion documentation.

7. Complete Journal Prompt. “Describe your ideal workplace experience opportunity and what would you hope

to learn?”

Visit Two

Goal: Students will review STEM Talent Development workplace experience options in the local community,

instructions, and participation criteria and discuss ACT and SAT.

Activities:

1. Review STEM pre-Approval Program of Study and complete Extended Summer Learning Opportunities

2. Review STEM Talent Development Workplace Experience instructions and forms.

3. Review STEM Talent Development Workplace Participation Criteria and Guidelines.

4. Review importance and emphasize registering for and performance on ACT/SAT.

5. Discuss the ACT/SAT and encourage preparedness.

6. Review test-taking strategies.

7. Provide handouts explaining how each of these tests is formatted.

Visit Three

Goal: Students will become familiar with how to navigate college websites and identify courses required for specific

programs of study.

Activities:

1. Pre-select a couple of college websites – you may even ask students ahead of time which ones they would be

most interested in learning more about and take time beforehand to become familiar with the website and

some of the STEM programs of study.

2. Give students the college website Web quest. Questions will be developed to guide students through the

process.

3. In groups work guide students through key features of a college website. It will be important for students to

understand that specific programs are not offered at all colleges and universities.

4. Focus on honors groups and campus activities in addition to academics.

5. Present information about Summer Challenges, UF Immersion and other opportunities and encourage

participation. Keep eye on website for additional opportunities. Some scholarships will be available. Upper

classman get top priority.

Visit Four Goal: Students will reflect on the year’s activities by completing the “Student Activity Sheet” and assess progress

toward “STEM Scholar Distinction.”

Activities:

1. Students complete the student activity sheet and record activities toward “STEM Scholar” distinction/FLSS

Program of Study.

Page 15: Policies and Procedures - FloridaLearns STEM Scholarsfloridalearnsstemscholars.paec.org/.../04/Policies-and-Procedures...Policies and Procedures ... Students will also record their

Panhandle Area Educational Consortium in partnership

With Heartland Educational Consortium and North East Florida Educational Consortium

www.floridalearnsstemscholars.org

2. Encourage community service!

3. Journal entry: “Explain how a particular FloridaLearns STEM Scholars activity that you have participated in has

influenced/impacted you in a positive way.”

4. Remind students of information about Summer Challenges and other opportunities and encourage

participation.

Page 16: Policies and Procedures - FloridaLearns STEM Scholarsfloridalearnsstemscholars.paec.org/.../04/Policies-and-Procedures...Policies and Procedures ... Students will also record their

Panhandle Area Educational Consortium in partnership

With Heartland Educational Consortium and North East Florida Educational Consortium

www.floridalearnsstemscholars.org

Seniors

Visit One

Goal: Students will become familiar with STEM Talent Development workplace experience options in the local

community, instructions, and participation criteria.

1. Ask students to share about STEM –related experiences they’ve taken part in during the summer such as the

Summer Challenge, UF Immersion Experience or Talent Development Project.

2. Larche Hardy will review the FloridaLearns STEM Scholars Talent Development Project. 3. Larche will cover “Soft Skills” with students.

4. Counselors will review Program of Study, student activity sheets and complete Extended Summer Learning

Opportunities section of the FloridaLearns STEM Scholars Learning Plan.

8. Complete Journal Prompt. “Describe your ideal workplace experience opportunity and what would you

hope to learn?”

Visit Three

Goal: Students will document progress toward FloridaLearns STEM Scholars Distinction Award.

Activities:

1. Counselor will request student transcripts.

2. Students complete the FloridaLearns STEM Scholars Individualized Student Learning Plan and document

STEM activities.

3. Counselor will review all documentation and certify if the student has met all the requirements to achieve

the distinction a FloridaLearns STEM Scholar and compiles list of students eligible to receive Letter of

Commendation from the Commissioner and forward list to PAEC.

Visit Two

Goal: Students will become familiar with how to navigate college websites of their choice and identify prerequisites

required for specific programs of study and will complete the O*Net.

Activities:

1. Administer the O*NET Interest Profiler (http://www.mynextmove.org/explore/ip) and explain to students that

some of the O*NET questions may not seem particularly relevant; however, they are providing information

about whether the students enjoy working with their hands, etc.

2. Record student RIASEC (Realistic, Investigative, Artistic, Social, Enterprising, Conventional) results that will

be shared with the project evaluator.

3. Students will also record their own scores on a handout.

4. Students select a college website – you may even ask students ahead of time which ones they would be most

interested in learning more about and take time beforehand to become familiar with the website and some of

the STEM programs of study.

5. Give students the college website Web quest.

6. In groups guide students through key features of the college website. It will be important for students to

understand that specific programs are not offered at all colleges and universities.

7. Review required SAT/ACT scores and Bright Futures.

8. Remind students of Approved Program of Study Extended Learning Student Opportunities.

Visit Four

Goal: Students will document progress toward FloridaLearns STEM Scholars Distinction Award.

Activities:

1. Counselor will request student transcripts.

2. Students complete the FloridaLearns STEM Scholars Individualized Student Learning Plan and document

STEM activities.

3. Counselor will review all documentation and certify if the student has met all the requirements to achieve

the distinction a FloridaLearns STEM Scholar and compiles list of students eligible to receive Letter of

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Panhandle Area Educational Consortium in partnership

With Heartland Educational Consortium and North East Florida Educational Consortium

www.floridalearnsstemscholars.org

Commendation from the Commissioner and forward list to PAEC.

4. Complete Journal Prompt.

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O*NET Career Inventory

Name __________________________________ Date ____________________

R _______ I _______ A ________ S _______ E ________ C _________

Realistic Investigative Artistic Social Enterprising Conventional

Occupation 1 ______________________ Occupation 2 ____________________

http://www.mynextmove.org

O*NET Career Inventory

Name __________________________________ Date ____________________

R _______ I _______ A ________ S _______ E ________ C _________

Realistic Investigative Artistic Social Enterprising Conventional

Occupation 1 ______________________ Occupation 2 ____________________

http://www.mynextmove.org

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Panhandle Area Educational Consortium in partnership

With Heartland Educational Consortium and North East Florida Educational Consortium

www.floridalearnsstemscholars.org

Name: School: Grade:

What classes are you currently enrolled in and your expected grade in each? Please indicate which

subject/s is/are your favorite and which subject/s is/are more difficult for you.

Period Class Expected Grade

1

2

3

4

5

6

7

How do you manage the work load required by your classes?

What extra-curricular school activities are you involved in?

What are your interests and hobbies outside of school?

What kinds of careers interest you at this time?

Do you have a particular college or colleges that you are considering attending?

FloridaLearns STEM Scholars Student Profile

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Panhandle Area Educational Consortium in partnership

with Heartland Educational Consortium and North East Florida Educational Consortium

www.floridalearnsstemscholars.org

Students who wish to earn the FloridaLearns STEM Scholars distinction must meet the academic foundation requirements and complete a minimum

of 60 hours of STEM-related extended student learning opportunities.

Student: District: School:

Grade

Level

Level 3 Science

Courses

Level 3 Mathematics

Courses

Level 3 Technology

Courses

Level 3 Engineering

Courses

CAPE Industry

Certification in a

STEM-Approved

Program

9

10

11

12

TOTAL

CREDITS

Required Credits in Rigorous (Level 3) STEM Courses Students in Grade 10 During 2011-2012 School Year - Minimum of 5 Credits

Students in Grade 9 During 2011-2012 School Year and All Other Students Who Enter Program - Minimum of 8 Credits

FloridaLearns STEM Scholars

Individualized STEM Learning Plan

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Panhandle Area Educational Consortium in partnership

with Heartland Educational Consortium and North East Florida Educational Consortium

www.floridalearnsstemscholars.org

Extended STEM

Learning Opportunities Description Hours

STEM Intensive or

Level A Activities

General STEM

Experiences or Level B

Activities

Pre-Approved STEM-

Related Leadership

Activities

Student Selected STEM-

Related Activities

TOTAL HOURS (60 Hours Required)

I hereby certify that the student named above meets all requirements necessary to achieve distinction as a FloridaLearns STEM Scholar:

Signature of STEM Counselor: Date:

I hereby verify that the student named above meets all requirements necessary to achieve distinction as a FloridaLearns STEM Scholar.

Signature of School Counselor: Date:

Page 22: Policies and Procedures - FloridaLearns STEM Scholarsfloridalearnsstemscholars.paec.org/.../04/Policies-and-Procedures...Policies and Procedures ... Students will also record their

Panhandle Area Educational Consortium in partnership

with Heartland Educational Consortium and North East Florida Educational Consortium

www.floridalearnsstemscholars.org

This form is to be used to document Pre-Approved and Approved STEM Extended Learning Opportunities based upon the FloridaLearns Program of Study Activities. Please list specific activity from Program of Study with detail. The following student, ________________________________________________ has received approval to complete the following STEM Extended Student Learning Activity: Level A: _______________________________________________________________________________________________ ________________________________________________________________________________________________________. Level B: _______________________________________________________________________________________________ ________________________________________________________________________________________________________. Pre-approved STEM Related Leadership Activity: ________________________________________________ ________________________________________________________________________________________________________. Student Selected STEM Related Activities: ________________________________________________________ ________________________________________________________________________________________________________. _________________________________________________________ Signature/Date

FloridaLearns STEM Scholars STEM Pre-Approved

Extended Student Learning Activities

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Panhandle Area Educational Consortium in partnership

with Heartland Educational Consortium and North East Florida Educational Consortium

www.floridalearnsstemscholars.org

Below is the procedure required to ensure we have the appropriate documentation for students who

complete the FloridaLearns STEM Scholars Program of Study to earn the STEM Scholar designation and

commendation.

1. Review the academic coursework and other documentation for the FloridaLearns STEM Scholars

participants who are planning to graduate at the end of this academic year and record progress toward

completing the Program of Study on the “Individualized STEM Learning Plan and Documentation”.

2. The STEM counselor should arrange to sit down with the school guidance counselor to review the

forms for students who have met all requirements and obtain the school guidance counselor’s

signature before leaving the school for the final time this year.

3. For Students Who Have Completed All Program of Study Requirements By Counselor Visit Four:

a. Make a copy of the form with the final signature and leave the copy in the student’s folder in

the STEM Counselor’s file box.

b. Send the original, signed “Individualized STEM Learning Plan and Documentation” forms to

the attention of Denise Brock at PAEC.

c. Make a list of all completers and make two copies. Give one to the STEM Mentor Teacher and

one to the guidance counselor. You may put the STEM Mentor Teacher’s list into an envelope

and put it into the teacher’s mail box at the school.

4. For Students Who Have NOT Completed All Program of Study Requirements By Counselor Visit

Four:

a. Make a list of all non-completers and on the Program of Study Completion Checklist, check-off

what the student has done toward completion. For the STEM activities, pencil in the total

number of hours to date. Make two copies of this document. Give one to the STEM Mentor

Teacher and one to the guidance counselor.

b. You may place the list and checklist into an envelope and put it into the STEM Mentor

Teacher’s mail box at the school.

Before leaving the school for the final time this year:

1. Make certain the STEM Mentor Teacher and Guidance Counselor know where the STEM Counselor file

box is housed at the school.

2. Make certain the STEM Mentor Teacher and Guidance Counselor have your contact information.

FloridaLearns STEM Scholars Program of Study Documentation and Instructions

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Panhandle Area Educational Consortium in partnership

With Heartland Educational Consortium and North East Florida Educational Consortium

www.floridalearnsstemscholars.org

FloridaLearns STEM Scholars

Program of Study Checklist – 2014 Graduates

Nikki Bethea – STEM Counselor - [email protected]

Students who wish to earn the FloridaLearns STEM Scholars distinction must meet the academic foundation requirements and complete a minimum of 60 hours of STEM-related extended student learning

opportunities. This checklist is for students who haven’t completed the requirements by STEM Counselor Visit Four.

Student Name:

Academic Foundation Minimum Credits Requirements

Met (Please Check)

2014 Graduates - Level Three STEM Courses in Grades 9-12

5 Credits

Extended Student Learning Opportunities Hours Required Level A Activities - STEM Intensive such as: Internship/Externship experiences Summer Challenge completion University of Florida Immersion into STEM experience Pre-approved individual field research Pre-approved self-selected STEM experience Science fair project at regional, state, or international level Pre-Approved STEM-related volunteer experience Participation in pre-approved STEM-related team competitions

such as engineering or robotics Pre-Approved STEM-related team entrepreneurship activity

Pre-Approved STEM-related university experience

Level A – Minimum of 15 hours are required

Level A and B Combined Must total 35 Hours

Level B Activities - General STEM Experiences such as: Regional forums ( 6 hours) Self-selected Pre-Approved STEM experiences that may include:

o Attendance at weekend STEM activities such as a forum, symposium, scientific presentation

o Science Fair Project – local level competition only o STEM-related volunteer experience o STEM activity in youth organizations such as 4-H and Boy

Scouts o STEM shadowing on student time

Pre-Approved STEM-Related Leadership Activities such as: Extra-curricular activities Volunteerism Tutoring Presentations Committee work

Youth leadership within community and school

15 hours

Student Selection – Student selects additional hours from the above categories.

10

TOTAL STEM-RELATED EXTENDED STUDENT LEARNING OPPORTUNITIES

60 hours

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Panhandle Area Educational Consortium in partnership

with Heartland Educational Consortium and North East Florida Educational Consortium

www.floridalearnsstemscholars.org

District: ___________________________________________________ School: ______________________________________

Name of Student Student Mailing Address

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2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

FloridaLearns STEM Scholars

STEM Scholar Designation Completers