pledge of allegiance recite mission and vision statement and ops packet (5-19).pdffunded through stp...

The SORTA Board of Trustees may go into Executive “Closed” Session under the Ohio Open Meetings Act: Section 121.22(G)(1) To consider appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee…; Section 121.22(G)(2) To consider the purchase of property for public purposes….; Section 121.22(G)(3) Conferences with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action; Section 121.22(G)(4) Preparing for, conducting, or reviewing negotiations or bargaining sessions with public employees…, Section 121.22(G)(5) Matters required to be kept confidential by federal law or regulations or stat statues; Section 121.22(G)(6) Details relative to the security arrangements and emergency response protocols for a public body or a public office; Section 121.22(G)(8) To consider confidential information related to the marketing plans, specific business strategy, production techniques, trade secrets…

SORTA PLANNING AND OPERATIONS COMMITTEE MEETING

TUESDAY, MAY 14, 2019- 9:00 A.M. SORTA/METRO BOARD ROOM 602 MAIN STREET, SUITE 1200

CINCINNATI, OHIO

General Items:

Call to order Pledge of Allegiance Recite Mission and Vision Statement 1. Approval of Planning & Operations Committee Minutes: April 9th, 20192. Good News!: Operations and Maintenance Update (John Ravasio)

Briefing Items

3. Northside Transit Center Status Report (Khaled Shammout)4. Cincinnati Bell Connector Service Change Recommendation (Paul Grether)5. Ridership Reports for April 2019 (Mark McEwan)

Action Items:

6. Proposed Motion: Approval to Support the Grant Application by the City of Cincinnati for Trail Project Connecting the Wasson-Right-of-Way (Paul Grether)… To be presented at meeting

7. Proposed Resolution: Approval of Advertising Agency Services (Brandy Jones)8. Proposed Resolution: Approval of Membership with NEORide (Khaled Shammout)9. Proposed Resolution: Approval of Consultant Services for Regional Fare Structure and Model (Khaled

Shammout)

Other Items:

Adjournment

The next regular meeting of the Planning & Operations Committee has been scheduled for Tuesday, June 11th, 2019 at 9:00 a.m., the SORTA/Metro Board Room,

602 Main Street, Suite 1200, Cincinnati, Ohio

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PLANNING & OPERATIONS COMMITTEE TUESDAY, APRIL 9TH, 2019 – 9:00 A.M.

SORTA/METRO MT. ADAMS BOARD ROOM 602 MAIN STREET, SUITE 1200

CINCINNATI, OHIO COMMITTEE/BOARD MEMBERS PRESENT: Heidi Black, Brendon Cull, Blake Ethridge, Robert Harris, Roderick Hinton, Kreg Keesee, Pete McLinden, and Kathleen Wyenandt COMMITTEE MEMBERS ABSENT: Mary Miller and Allen Freeman STAFF MEMBERS PRESENT: Darryl Haley, Donna Adkins, Lisa Aulick, John Edmondson, Dave Etienne, Dan Feldman, Heather Norris-Garcia, Pat Giblin, Paul Grether, Adriene Hairston, Caprice Jones, Maria Jones, Mark McEwan, Ted Meyer, Mike Nagy, Cindy Resor, John Ravasio, David Riposo, Shannel Satterfield, Khaled Shammout OTHERS PRESENT: Kim Schaefer (Vorys, Sater, Seymour & Pease, LLP), Wade Johnson (Green Umbrella/TriState Trails) and Bob Vickery (City of Cincinnati) 1. Call to Order

Mr. Cull called the meeting to order.

2. Pledge of Allegiance

The Pledge of Allegiance was recited.

3. SORTA’s Vision and Mission Statements

SORTA’s vision and mission statements were not recited.

4. Approval of Minutes of March 12th, 2019

Mr. Etheridge made a motion that the minutes of the March 12th meeting be approved as previously emailed and Mr. Cull seconded the motion. By voice vote, the Committee approved the minutes.

5. Streetcar OMIGA Restructuring Update

Mr. Grether provided brief insight of the change that would require the restructuring of the OMIGA with the City of Cincinnati. He noted Regulatory agencies including the Federal Transit Administration (FTA) and the Ohio Department of Transportation (State Safety Oversight/SSO) are currently being consulted. The Committee accepted the report as presented.

6. SORTA Contract 43-14 Streetcar Operations & Maintenance Services with Transdev Services, Inc. Assignment to the City of Cincinnati

Mr. Grether discussed the primary contract for the operations and maintenance of the Cincinnati Bell Connector is with Transdev Services, Inc. which contains an assignability clause that allows assignment to the City of Cincinnati. He also shared that SORTA staff is working with the City of Cincinnati to target May 2019 for assignment of the contract at which time an action item will be brought to the Board of Trustees. The Committee accepted the report as presented.

7. Proposed Wasson Way Trail Uptown Connection

Mr. Grether shared that SORTA was approached by Green Umbrella requesting use of SORTA owned (FTA funded) right-of-way for a trail to connect Wasson Way with Uptown. The trail would be

2

funded through STP funds through OKI (June 2019 application) matched with private donations. He also noted any use of FTA funded rights of way for non-transit purposes requires FTA concurrence. The Committee accepted the report as presented.

8. Lobbying and Grants Update

Mr. Haley provided a brief overview of SORTA’s lobbyist (Holland & Knight and Government Strategies Group). He also, discussed SORTA’s capital and operation needs which consist of: fleet, infrastructure, technology, and Reinventing Metro service improvements. The Committee accepted the report as presented.

9. Ridership Reports for March 2019

Mr. McEwan presented the March 2019 ridership reports. Total ridership for the month of March was 1,070,339 below budget. On-time performance was 84% for local routes, against a goal of 88%. Local routes are carrying 19.5 passengers per hour, against a goal of 20.7 and express routes are carrying 14.7 passengers per trip, against a goal of 16.2. Missed Trips for the month was 246 against 58,795 total trips.

The March Access ridership report; total ridership for Access was 19,352, 1% below budget. On-time performance was 94.0% against a goal of 93.0%.

The Cincinnati Bell Connector ridership report for March 2019; total preliminary ridership was 35,481, 4.8 and 1,773 below budget. Average Headway (Peak/Off Peak) was 12:46/15:34 against a goal of 12:00/15:00. The Committee accepted the report as presented.

10. Proposed Resolution: Approval of Contract Extension with Passport

Mr. Haley and Mr. Shammout requested approval of an additional one (1) year extension with Passport at a total cost up to $75,000 to cover technical maintain and support the Cincy EZ Ride mobile ticketing application for a total contract value not to exceed $328,600.

The Committee agreed to recommend the resolution to the full Board.

11. New Business

The next regular meeting of the Planning and Operations Committee has been scheduled for Tuesday, May 14th, 2019 at 9:00 a.m.

12. Adjournment The meeting adjourned at 9:51 A.M.

Operations & Maintenance

Update

May 14, 2019 Planning & Operations Committee

• Main Shop and Body Shop – 25% of bargaining unit maintenance work force

• Trial Period - June 2 to Oct. 5, 2019

• Participating employees will be retrained on data entry related to work performance and productivity

Four 10-hour days trial program

• Management will analyze work order data, other metrics and discuss findings with ATU Maintenance Stewards and/or ATU Executive Officers

• Data will be used to evaluate success and potential continuation/expansion of program

Four 10-hour days trial program

• Objective: to train and develop future top technicians from within

• Four Class-A and two Class-B Technicians are in the program

• Over the next nine months, they’ll receive targeted training and tasks with the goal of becoming fully qualified in these classifications

• At the end of nine months, staff and ATU leaders will jointly evaluate employees interested in joining the next class of Apprentices

Maintenance Apprenticeship Program

• Met with ATU leadership April 9 and May 7

• Discussed timing and transition factors: o Health insurance o Software modifications and

data integration o Revisions to projected cost models

• Shared model assumptions and

reviewed specific revisions

• Next meeting: May 31

Bringing Access operations in-house

• 14 installed, 12 more scheduled

• 24 waiting on permit approval

• Bench at Ludlow and Telford in Clifton has been stolen

• Planning Commission approved new ad dimensions on May 3: 2,520 square inches (17.5 square feet)

• Size of bench ads: 67” x 15.5”

Benches

Discussion

May 2019

BRIEFING ITEM – NORTHSIDE TRANSIT CENTER STATUS REPORT

STRATEGIC PLAN GOAL / OBJECTIVE

• Operational Excellence RECOMMENDATION This is a briefing item. No action is required at this time.

BUSINESS PURPOSE

• Verbal update at the Planning and Operations Committee.

SUBMITTED BY:

Khaled Shammout Director of Transit Development

Attachments: Presentation

May 2019

BRIEFING ITEM – CINCINNATI BELL CONNECTOR CHANGE RECOMMENDATION



BUSINESS PURPOSE

• To provide information regarding the Cincinnati Bell Streetcar current schedule and recommended schedule.

SUBMITTED BY:

Paul Grether Director of Rail Services


Cincinnati Bell Connector Service Change Recommendation

City’s Request “Provide three cost-neutral proposals to

change the streetcar schedule to improve ridership.”

Current Schedule • Hours

– Sundays/Holidays: 9 a.m. – 11 p.m. – Monday-Thursday: 6:30 a.m.– 12 a.m. – Friday: 6:30 a.m. – 1 a.m. – Saturday: 8 a.m. – 1 a.m.

• Frequency

– Mon.- Fri. 11 a.m.– 7 p.m. 12 minutes – All other days/times 15 minutes

How We Developed These Proposals

• Conducted ridership analysis

• Developed recommendations to improve productivity and ridership – Re-allocate service from lower productivity times to higher – No additional funding needed

• Primary recommendation with two alternatives

Analysis Results

Lowest ridership occurs later at night Saturday has highest demand and loads Friday evening has high demand after 7 p.m. Sunday mid-day has high demand Ridership varies from 10 to 90 passengers per vehicle service hour

Option 1 - Preferred Proposal

• Reduce service during very late night on all days

• Extend 3rd vehicle Friday & Saturday – Operate until 10 p.m. – Provide 12-minute frequency

• Introduce 4th vehicle on Saturday*

– Operate 1 p.m. – 8:30 p.m. only – Provide 10-minute frequency

* Dependent on vehicle availability

Option 1 Schedule • Hours

– Sunday/Holiday 9:30 a.m. – 10 p.m. – Monday-Thursday 6:30 a.m. – 10:30 p.m. – Friday 6:30 a.m. – 12:30 a.m. – Saturday 8:30 a.m. – 12:30 a.m.

• Frequency – Monday-Thursday 11a.m. – 7p.m. 12 minutes – Friday 11a.m. – 10 p.m. 12 minutes – Saturday 1p.m. – 8:30 p.m. 10 minutes – Sunday 11 a.m. – 7 p.m. 12 minutes – All other days/times 15 minutes

Other Options

• End service one hour earlier on all days • Option 2 – emphasizes evening operation

– Extend 3rd vehicle two hours on all days – No 4th vehicle

• Option 3 – emphasizes morning operation

– Extend 3rd vehicle later on Monday-Thursday and Friday – Start 3rd vehicle earlier Saturday and Sunday – No 4th vehicle

Public involvement • Three public meetings

o Public Library o Downtown Resident’s

Council o OTR Community Council

• 163 total comments received

o 142 online o 21 written

60% of all respondents preferred Option 1

Recommendation / Next Steps Implement Service Option 1

• OMIGA requires City of Cincinnati Council approval

• SORTA has submitted CFY2020 Streetcar Funding Request • Service change

• Transdev Streetcar Operations & Maintenance contract modification • Cost neutral

• Set Effective date • Notify FTA • Timing depends CAF completion of all field modifications

• Option 1 schedule requires all five cars available every Saturday • CAF is behind schedule – revised CAF schedule not submitted

Thank you!

Cincinnati Bell ConnectorPassengers per Vehicle Service Hour by Hour of the Day

Average Average Average AverageRiders Riders Riders Ridersper Hr. current proposed per Hr. current proposed per Hr. current proposed per Hr. current proposed

1:00 AM to 2:00 AM - 5.4 2 5.2 2 12:00 AM to 1:00 AM 3.1 2 12.6 2 2 19.5 2 2 11:00 PM to 12:00 AM 5.7 2 23.2 2 2 42.0 2 3 4.0 2 10:00 PM to 11:00 PM 13.5 2 2 37.3 2 3 63.6 2 3 7.7 2 2

9:00 PM to 10:00 PM 15.2 2 2 44.3 2 3 63.6 2 3 15.1 2 2 8:00 PM to 9:00 PM 17.4 2 2 44.9 2 3 72.1 2 4 25.3 2 2 7:00 PM to 8:00 PM 19.3 2 2 50.1 2 3 93.8 2 4 29.4 2 2 6:00 PM to 7:00 PM 19.8 3 3 44.5 3 3 68.8 3 4 24.0 3 3 5:00 PM to 6:00 PM 25.1 3 3 40.7 3 3 75.7 3 4 30.3 3 3 4:00 PM to 5:00 PM 26.2 3 3 41.9 3 3 90.9 3 4 51.9 3 3 3:00 PM to 4:00 PM 23.7 3 3 44.2 3 3 92.1 3 4 59.6 3 3 2:00 PM to 3:00 PM 25.2 3 3 46.0 3 3 95.8 3 4 55.6 3 3 1:00 PM to 2:00 PM 26.8 3 3 45.1 3 3 84.6 3 4 51.6 3 3

12:00 PM to 1:00 PM 26.6 3 3 47.0 3 3 64.6 3 3 48.8 3 3 11:00 AM to 12:00 PM 24.5 3 3 38.0 3 3 49.5 3 3 33.0 3 3 10:00 AM to 11:00 AM 19.6 2 2 29.3 2 2 43.3 2 3 25.1 2 2

9:00 AM to 10:00 AM 16.4 2 2 20.2 2 2 20.2 2 2 13.6 2 2 8:00 AM to 9:00 AM 17.4 2 2 17.8 2 2 11.9 2 2 7:00 AM to 8:00 AM 11.2 2 2 10.8 2 2 6:00 AM to 7:00 AM 11.3 2 2 9.1 2 2

Key less than 10 passengers per vehicle service hour10 to 20 passengers per vsh20 to 30 passengers per vsh30 to 50 passengers per vsh50 to 70 passengers per vshgreater than 70 passengers per vsh

estimated daily vehicle service hours 46.0 42.0 48.0 50.0 44.0 56.0 38.0 36.0

estimated weekly vehicle service hours 314 310

# of Cars # of Cars # of Cars # of Cars

Mon-Thur Friday Saturday Sunday

May 2019

BRIEFING ITEM – MONTHLY RIDERSHIP REPORT- APRIL 30th, 2019



BUSINESS PURPOSE

• This report provides a summary of monthly ridership information, both on fixed route (Local/Express), Access services, and Cincinnati Bell Connector.

• Key Performance Indicators (KPIs) such as: Average Fixed Ridership, Passenger per Hour, Passenger per Trip, and Cost per Passenger are provided to show ridership trends and variances.

SUBMITTED BY:

Mark McEwan Manager of Service Analysis


April 2019 Ridership

Report

1

Local/Express Ridership

ACTUAL BUDGET VARIANCE (%/#) 2018 VARIANCE

(%/#)

TOTAL 1,213,480 1,215,734 -0.2% -2,254 1,203,476 0.8% 10,004 LOCAL 1,135,656 1,137,260 -0.1% -1,604 1,126,609 0.8% 9,047

EXPRESS 77,824 78,474 -0.8% -650 76,867 1.2% 957

YTD TOTAL 4,385,634 4,407,911

-0.5% -22,277 4,548,165 -3.6% -162,531

Current Year

Prior Year

Budget

2

Local/Express KPIs

ACTUAL KPI/BUDGET VARIANCE

PASSENGERS PER HOUR (LOCAL) 18.8 20.7 -1.9

PASSENGERS PER TRIP (EXPRESS) 15.4 16.2 -0.8

AVERAGE RIDERSHIP (WD) 49,493 49,727 -234

AVERAGE RIDERSHIP (SA) 19,318 18,481 +837

AVERAGE RIDERSHIP (SU) 11,839 11,954 -115

Current year Prior year KPI/Budget 3

Local/Express KPIs

ACTUAL KPI VARIANCE

OTP (LOCAL)

OTP (EXPRESS)

COST PER PASSENGER (LOCAL) $6.22 $5.57 +0.65

COST PER PASSENGER (EXPRESS) $12.27 $9.00 +$3.27

28.0%28.0 ++ COST RECOVERY (LOCAL) 32.7% 28.0% +4.7%

COST RECOVERY (EXPRESS) 29.1% 35.0% -5.9%

ON TIME PERFORMACE (LOCAL) 82.4% 88.0% -5.6%

ON TIME PERFORMANCE (EXPRESS) 80.8% 88.0% -7.2%

Current year Prior year KPI 4

Local/Express Missed Trips

ACTUAL TOTAL TRIPS % OF TRIPS OPERATED

MISSED TRIPS (ALL SERVICE) 347 58,748 99.4%

Current year Prior year

NO OPERATOR AVAILABLE 228 66.0%

MECHANICAL ISSUE 44 12.7%

TRAFFIC INCIDENT 31 8.9%

LATE OPERATIONS 32 9.2%

OTHER 12 3.5%

REASON FOR MISSED TRIP ACTUAL % of MISSED TRIPS

5

Access Ridership

ACCESS PARATRANSIT ACTUAL BUDGET VARIANCE (%/#) 2018 VARIANCE (%/#)

TOTAL 20,373 21,104 -3.5% -731 19,997 1.9% 376 WD 19,074 18,522 3.0% 552 SA 790 747 5.8% 43 SU 509 728 -30.1% -219

YTD 76,325 76,759 -0.6% -434 76,003 0.4% 322

Current Year Prior Year Budget

6

Access KPIs

ACTUAL KPI VARIANCE

COST PER PASSENGER $34.31 $32.00 +$2.31

ON-TIME PERFORMANCE (OTP) 93.0% 93.0% 0%

PASSENGERS PER HOUR 2.31 2.20 +0.11

COST RECOVERY 12.1% 14.0% -1.9%

Current year KPI 7

Cincinnati Bell Connector

CB Connector Ridership

ACTUAL BUDGET VARIANCE (%/#) FY2018 VARIANCE (%/#)

TOTAL 36,333 47,220 -23.1% -10,887 36.998 -1.8% -665

FYTD TOTAL 381,521 418,579 -8.9% -37,058 421,199 -9.4% -39,678

Current Year

Prior Year

Budget

9

Current Year

Prior Year

Budget

CB Connector KPIs

ACTUAL KPI VARIANCE

COST PER PASSENGER $7.98 $4.10 +$3.88

AVERAGE HEADWAY (PEAK/OFF-PEAK) 13:24/15:40 12:00/15:00 +1:24/+0:40

PASSENGERS PER HOUR 29.8 52.8 -23

COST RECOVERY 8.1% 14.3% -6.2%

Current Year

Prior Year

KPI

10

Current Year

Prior Year

KPI

Monthly Route Performance Measures

11

Route Passenger KPIs - April

12 KPI Av erage Minimum Standard Benchmark

Route Cost KPIs - April

KPI Av erage Minimum Standard Benchmark13

Route Revenue KPIs - April


Route OTP KPI - April


BOARD OF TRUSTEES SOUTHWEST OHIO REGIONAL TRANSIT AUTHORITY

MOTION

APPROVAL TO SUPPORT THE GRANT APPLICATION BY THE CITY OF CINCINNATI FOR A TRAIL PROJECT CONNECTING THE WASSON RIGHT-OF-WAY

The SORTA Board supports and endorses any grant application submitted by the City of Cincinnati on behalf of Green Umbrella for a trail project connecting the Wasson Way trail to Uptown Cincinnati.

Attachments: Action Item

May 2019

ACTION ITEM- APPROVAL TO SUPPORT THE GRANT APPLICATION BY THE CITY OF CINCINNATI FOR A TRAIL PROJECT CONNECTING THE WASSON RIGHT-OF-WAY


• Strategic Partnering • Cultural Alignment

RECOMMENDATION Approval of a motion supporting a prospective 2019 grant application by the City of Cincinnati for federal funding, through OKI by the City of Cincinnati in coordination with Green Umbrella for the construction of a trail connecting the Wasson Way multi-use trail with Uptown. This transit enhancement would partially utilize the SORTA-owned “Blue Ash South” right-of-way.

FINANCIAL CONSIDERATIONS

• Green Umbrella has requested that the City of Cincinnati act as grant applicant with the Ohio Kentucky Indiana Council of Governments (OKI) for federal Surface Transportation Program (STP) or Congestion Mitigation/Air Quality (CMAQ) funds. This application would have local match provided by private funding sources coordinated through Green Umbrella.

• SORTA is not proposed to contribute funding to this project or grant application. SORTA is not acting as the grant applicant.

BUSINESS PURPOSE

• The proposed multi-use trail would connect the Wasson Way rails-to-trails project that is currently under construction to the Uptown area of Cincinnati.

• The trail would function as a Transit Enhancement (TE) as defined by the Federal Transit Administration (FTA) by connecting trail users to the Uptown Transit District and bus stops and services throughout the Uptown area.

PROCUREMENT CONSIDERATIONS

• N/A

D/M/WBE CONSIDERATIONS

• N/A

Attachments: N/A

LEGAL CONSIDERATIONS

• N/A

SUBMITTED BY:

Darryl Haley Interim CEO/General Manager


RESOLUTION NO. 2019-xx

APPROVAL OF CONTRACT FOR ADVERTISING AGENCY SERVICES WHEREAS:

1. In support of the SORTA Strategic Plan, Metro is involved in several initiatives that require the services of an advertising agency, including a comprehensive campaign to enhance image, promote service improvements, and introduce new technology. The advertising agency provides creative strategy development, execution (including media buying) and analysis in support of these and other Metro programs throughout the term of this contract.

2. A Request for Proposals (RFP) based on a scope of work developed by staff was sent to twenty-five (25) agencies and potential vendors.

3. Three (3) proposals were received for advertising agency services. SORTA staff evaluated all proposals and recommends a two (2) year contract, with an option for one (1) year, be awarded to Affirm Agency as the proposer whose proposal is most advantageous to SORTA, price and other factors considered, at a price of $120 per hour with a 9.5% media markup, $205,000 per year for a total contract cost not to exceed $615,000. THEREFORE, BE IT RESOLVED:

4. The Board hereby finds the proposal of Affirm Agency as recommended by SORTA staff to be the proposal most advantageous to SORTA, price and other factors considered, and awards to it a three (3) year contract for advertising agency services, at a price of $120 per hour with a 9.5% media markup, $205,000 per year for a total contract cost not to exceed $615,000.

5. The Interim CEO/General Manager, Interim COO, or the Interim CFO shall execute the contract on behalf of SORTA.


Procurement Summary

May 2019

ACTION-ITEM APPROVAL OF CONTRACT FOR ADVERTISING AGENCY OF RECORD


• Ridership Growth

RECOMMENDATION

Approval of a resolution authorizing the Interim CEO/General Manager, Interim COO, or the Interim CFO to execute a two (2) contract year contract with a one (1) option with Affirm Agency for advertising services on behalf of SORTA, at a cost not to exceed $615,000.


• This is a two (2) year contract with a one (1) year option for a total cost of $205,000 each year, not to exceed $615,000.

• The contract replaces a previous three (3) year contract for a total cost of $600,000.

• This expenditure has been budgeted for FY2019 and will be funded with 100% local funds.

BUSINESS PURPOSE

• Advertising agency services are required to support SORTA’s organizational objectives.

• Services to include planning, creative development and media buying and analysis related to SORTA’s efforts to promote ridership and market new services, products and amenities.


• This is a Request for Proposal (RFP) procurement.

• This is a contract for two (2) years, with an optional third year.

• Affirm was the proposal most advantageous to SORTA, price and other factors considered.

• The procurement summary is attached.


• N/A


Procurement Summary


• Sections 306.35 of the Ohio Revised Code authorizes SORTA to enter into contracts for the provision of goods and services.

APPROVAL OF CONTRACT Brandy Jones Darryl Haley Vice President, External Affairs Interim CEO/General Manager

BOARD OF TRUSTEES

SOUTHWEST OHIO REGIONAL TRANSIT AUTHORITY RESOLUTION NO. 2019-xx

APPROVAL OF MEMBERSHIP WITH NEORIDE

WHEREAS:

1. The SORTA Board of Trustees hereby finds and determines that all formal actions relative to the adoption of this resolution were taken in an open meeting of the Board of Trustees, and that all deliberations of the SORTA Board of Trustees, and of its committees, if any, which resulted in formal actions, were taken in meetings open to the public, in full compliance with applicable legal requirements, including Section 121.22 of the Ohio Revised Code, and

2. Section 167 of the Ohio Revised Code provides that a political subdivision may,

pursuant to the extent that it considers necessary, join with other political subdivisions in establishing and maintaining a Council of Governments for the purpose of including, but not limited to promoting cooperative arrangements and coordinate actions among its members, and

3. a need has been identified to plan, promote, future and enhance transportation options within and between the jurisdictions of the members and in the State of Ohio by encouraging cooperative arrangements and coordinating action among the members, and between the members and other governmental agencies, private persons, corporations, or agencies, and

4. Board of Trustees has determined that it is in the best interest of to become a member of a NEORide an Ohio Council of Governments to explore coordination options and join with other political subdivisions to benefit all involved. THEREFORE, BE IT RESOLVED:

5. The Board of Trustees authorizes the Interim General Manager, or his designee, to execute a membership agreement and bylaws of NEORide a Council of Governments to explore coordination options and join with other political subdivisions to benefit all involved.

6. The Manager of the Transit Operations is appointed as the primary voting

Director and is appointed as the alternate voting Director to represent on the NEORide Counsel of Government Board.

7. This resolution is effective immediately upon its adoption.


NEORide ByLaws

May 2019

ACTION ITEM- APPROVAL OF MEMBERSHIP WITH NEORIDE


• Operational Excellence • Innovation • Regional Collaboration

RECOMMENDATION Approval of a resolution authorizing the Interim CEO/General Manager, Interim COO, or Interim the CFO take whatever steps necessary for SORTA to become a member of NEORide an Ohio Council of Governments.


• This is an on-going membership that may be terminated at will.

• This agreement is expected to cost approximately $10,500 per year

• This membership will start upon approval by the NEORide board at its June 18th, 2019 meeting.

• This expenditure will be funded with operating funds.

BUSINESS PURPOSE

• This membership is required in order to take advantage of NEORide’s contract with Masabi & Transit to provide a regional trip planning and fare payment application.

• This membership will provide future opportunities for joint procurements and grant applications.


• This is a Sole Source due to NeoRide having a state-wide contract with Masabi & Transit.

• The membership resolution is attached.


• N/A


• Section 306.35 of the Ohio Revised Code authorizes SORTA to contract for the provision of goods and services.

Attachments:

SUBMITTED BY:

Khaled Shammout Darryl Haley Director of Transit Development Interim CEO/General Manager

1

REGIONAL TRIP PLANNING AND FARE PURCHASE APPLICATION (MaaS) Planning and Operations Committee May 14, 2019

Presentation Outline

2

• Purpose • RFP Results • NeoRide Option • Proposed App • Benefits of App • Next Steps

Purpose of Project

3

• Connect the region’s transit systems • Improve customers’ convenience in purchasing fares • Improve planning of trips • Combined with a new fare structure, provide better and

more diverse fare products • Increase ridership • Critical component to future network enhancements

The Need to Replace Current App

4

• Existing Trip Planner App – No real-time prediction – No schedules available – Can’t select location from map – Single mode planner – Not a regional trip planning – No detailed maps – Lacks alarm/notifications settings

• Existing Fare Payment App – No regional fare payment – Doesn’t track usage by route, location,

date/time – No 3rd party billing – Lacks Marketing analysis and targeting

• Proposed Trip Planner App – Regional trips – Multi-modal – User friendly O-D selection – Set arrival alarms – Look up schedules – Provides real-time arrival info – Save favorite locations – Detailed maps

• Existing Fare Payment App – Regional fare payment – Provides transactions by route, location,

date/time – Allows for better marketing analysis – Sophisticated reports & analysis tools

RFP Process

5

• RFP was released in November 2018 • 4 proposals were submitted • Evaluations were completed in February 2019 • 5-year cost: $1.26M - $1.9M

– Excludes onboard readers

NeoRide Option

• No up front funds required • Transaction-fee based:

– 7.9% per transaction $2.00 or more – Flat 20¢ for transactions less than $2.00 (charged to

customers) • Over 5 years:

– NeoRide’s option would be $280,426 less than RFP best option

6

Proposed App

Proposed App

8

Step-by-Step Companion

Proposed App

9

Proposed App

10

Proposed App

11

NeoRide Option • Action Required: Asking Board’s approval to join NeoRide • NeoRide is a Council of Governments

– Laketran – WRTA (Western Reserve Transit Authority) – MCPT (Medina County Public Transit) – Laketran (Lake County) – SARTA (Stark Area Regional Transportation Authority) – PARTA (Portage Area Regional Transit Authority) – Metro (Summit County)

• Joining NeoRide provides our region with opportunity to: – Piggyback on existing Mobility App contract

• App provides all our required functionalities – Pursue joint grant applications – Pursue future joint procurements

• Annual dues to NeoRide is $10,500

12

Next Steps

13

• Join NeoRide • Finalize all mobile app requirements • Kickoff meeting • Start deployment in July • Go live by end of fall • Region will pursue grant opportunity for onboard readers

Thank you

14

BYLAWS

OF

NEORIDE REGIONAL COUNCIL OF GOVERNMENTS

Adopted November 19, 2014

i

TABLE OF CONTENTS

ARTICLE I GENERAL .................................................................................................................. 1 SECTION 1. AUTHORITY................................................................................................ 1 SECTION 2. ORGANIZATION ......................................................................................... 1 SECTION 3. PURPOSE ..................................................................................................... 1 SECTION 4. POWERS ...................................................................................................... 1 SECTION 5. APPOINTMENT OF FISCAL OFFICER ..................................................... 1 SECTION 6. LEGAL ADDRESS ....................................................................................... 1

ARTICLE II MEMBERSHIP IN NEORIDE .................................................................................. 2 SECTION 1. MEMBERS ................................................................................................... 2 SECTION 2. ADDITIONAL MEMBERS .......................................................................... 2 SECTION 3. ACTION BY MEMBERS ............................................................................. 2 SECTION 4. REMOVAL OF MEMBERS ........................................................................ 2

ARTICLE III GOVERNING BOARD ........................................................................................... 2 SECTION 1. GOVERNING BOARD ................................................................................ 2 SECTION 2. MEMBERS OF THE GOVERNING BOARD ............................................. 2 SECTION 3. RESIGNATION AND REMOVAL .............................................................. 2 SECTION 4. VACANCIES ................................................................................................ 2 SECTION 5. LIMITATION CLAUSE ............................................................................... 3

ARTICLE IV MEETINGS OF THE GOVERNING BOARD ....................................................... 3 SECTION 1. REGULAR MEETINGS ............................................................................... 3 SECTION 2. SPECIAL MEETINGS.................................................................................. 3 SECTION 3. LOCATION OF MEETING.......................................................................... 3 SECTION 4. NOTICE OF MEETING ............................................................................... 3 SECTION 5. QUORUM ..................................................................................................... 3 SECTION 6. VOTING........................................................................................................ 3 SECTION 7. COMPENSATION AND EXPENSES ......................................................... 3 SECTION 8. PUBLIC MEETINGS .................................................................................... 3

ARTICLE V COMMITTEES OF GOVERNING BOARD ........................................................... 3 SECTION 1. COMMITTEES ............................................................................................. 3 SECTION 2. ACTION BY COMMITTEES ...................................................................... 4

ARTICLE VI OFFICERS OF GOVERNING BOARD ................................................................. 4 SECTION 1. OFFICERS .................................................................................................... 4 SECTION 2. ELECTION AND TERM OF OFFICE ......................................................... 4 SECTION 3. REMOVAL ................................................................................................... 4 SECTION 4. VACANCIES ................................................................................................ 4 SECTION 5. CHAIRMAN ................................................................................................. 4 SECTION 6. VICE CHAIRMAN ....................................................................................... 4 SECTION 7. SECRETARY-TREASURER ....................................................................... 4

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ARTICLE VII ANNUAL BUDGET............................................................................................... 5 SECTION 1. ANNUAL BUDGET ..................................................................................... 5 SECTION 2. BUDGET PROCESS .................................................................................... 5 SECTION 3. PAYMENTS ................................................................................................. 5

ARTICLE VIII AMENDMENTS ................................................................................................... 5 SECTION 1. AMENDMENTS........................................................................................... 5

ARTICLE IX TERMINATION ...................................................................................................... 5 SECTION 1. TERMINATION ........................................................................................... 5

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BYLAWS OF

NEORIDE REGIONAL COUNCIL OF GOVERNMENTS

ARTICLE I GENERAL

SECTION 1. AUTHORITY: The NEORide Regional Council of Governments (“NEORide”) has been established by the legislative action of the Portage Area Regional Transportation Authority (“PARTA”), Metro Regional Transit Authority (“METRO”) and Stark Area Regional Transit Authority (“SARTA,” and together with PARTA and METRO, collectively, the “Cooperative Parties”) as a regional council of governments pursuant to the authority of Chapter 167 of the Ohio Revised Code.

SECTION 2. ORGANIZATION: PARTA, METRO and SARTA entered into the Agreement Establishing the NEORide Regional Council of Governments dated as of November 19, 2014 (the “Establishing Agreement”).

SECTION 3. PURPOSE: In accordance with the Establishing Agreement, the purpose of NEORide is to plan, promote, further and enhance transportation options within the jurisdictions of the Members and in the State of Ohio by encouraging cooperative arrangements and coordinating action among the Members, and between the Members and other governmental agencies, private persons, corporations, or agencies.

SECTION 4. POWERS: NEORide shall have such powers as are now, or hereafter may be, granted to regional council of governments by Chapter 167 of the Ohio Revised Code, as amended from time to time, and the Establishing Agreement.

SECTION 5. APPOINTMENT OF FISCAL OFFICER: In accordance with Section 167.04 of the Ohio Revised Code, the Ohio Transit Risk Pool is hereby appointed as the Fiscal Officer of NEORide. The Fiscal Officer shall receive, deposit, invest, and disburse the funds of NEORide in the manner authorized by action of the Governing Board. The Fiscal Officer shall make an annual report of the activities of NEORide to the Members in compliance with Section 167.06(C) of the Ohio Revised Code. The Fiscal Officer shall develop and follow procedures for the receipt, expenditure and accounting of funds in a manner that is capable of being audited and in accordance with the public accounting practices required for data information sites by the law of Ohio and the regulations of the Auditor of State. The Fiscal Officer shall prepare an annual budget for consideration and adoption by the Governing Board. The Fiscal Officer shall prepare and file an annual report on behalf of NEORide in the manner set forth in Section 117.38 of the Ohio Revised Code and shall participate in all audits of NEORide as required by Section 117.11 of the Ohio Revised Code.

SECTION 6. LEGAL ADDRESS: The legal address for the NEORide and the Governing Board shall be: NEORide, 1 Park Center Drive #300, Wadsworth, OH 44281. All notices permitted or required by law, these by-laws or establishing agreement shall be written and delivered, by first class mail postage prepaid, to the Legal Address; provided, however, notices of

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the withdrawal of a Member, a hearing on the removal of a Member, or a hearing on any request to amend these by-laws, shall be sent by certified mail.

ARTICLE II MEMBERSHIP IN NEORIDE

SECTION 1. MEMBERS: Members of NEORide shall include the Cooperative Parties and any other political subdivision admitted as a Member pursuant to the terms of the Establishing Agreement.

SECTION 2. ADDITIONAL MEMBERS: Any political subdivision located in the State of Ohio may apply for membership in NEORide in accordance with the Establishing Agreement and mutually agreed upon initial fiscal contribution under Section 7.2 of said agreement. The Governing Board of NEORide shall meet and shall take action to admit or decline to admit the applicant as a Member of NEORide.

SECTION 3. ACTION BY MEMBERS: Any action to be taken by NEORide that requires the authorization, approval or ratification of the Members shall be taken only with the affirmative vote of a majority of the Members. Each Member shall as to such matter have one vote, which vote shall be exercised by such Member’s legislative authority. The Governing Board may make recommendations to the NEORide Members as to matters to be considered for approval by the Members.

SECTION 4. REMOVAL OF MEMBERS If a Members fails to pay its financial commitments to NEORide when due, then such Member may be removed by a majority vote of the remaining members of the Governing Board.

ARTICLE III GOVERNING BOARD

SECTION 1. GOVERNING BOARD: There shall exist a Governing Board whose purpose it shall be to consider matters relating to the membership and operation of NEORide. The powers of NEORide shall be exercised by and under the direction of the Governing Board.

SECTION 2. MEMBERS OF THE GOVERNING BOARD: Each Member shall designate, by appropriate action of its legislative authority, from time to time, a Representative, who shall act as a member of the Governing Board. Any Member may designate one or more alternative Representatives to represent such Member on the Governing Board from time to time through an appropriate action of its legislative authority.

SECTION 3. RESIGNATION AND REMOVAL: Any member of the Governing Board may resign at any time by giving written notice thereof to the secretary of the Governing Board. A Representative of the Governing Board may be removed at any time by action of the legislative authority of the Member designating such Representative.

SECTION 4. VACANCIES: Any vacancy occurring in the Governing Board shall be filled from time to time by the Member whose Representative has resigned or been removed.

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SECTION 5. LIMITATION CLAUSE: The Governing Board shall have no authority to do or perform any act and thing which is reserved to the Members in the Establishing Agreement or under Ohio law.

ARTICLE IV MEETINGS OF THE GOVERNING BOARD

SECTION 1. REGULAR MEETINGS: Regular meetings of the Governing Board shall be held not less than three times each year at a time and place designated by the Chairman of the Governing Board.

SECTION 2. SPECIAL MEETINGS: Special meetings of the Governing Board may be called by the Chairman of the Governing Board or by a majority of the members of the Governing Board in a writing delivered to the secretary of the Governing Board. The person or persons calling the meeting shall specify the place, time and purpose for such meeting.

SECTION 3. LOCATION OF MEETING: Meetings of the Governing Board shall be held at any place located within the territory of the Members.

SECTION 4. NOTICE OF MEETING: Written notice of the time and place of each regular and special meeting of the Governing Board shall be given to each Representative of the Governing Board by personal delivery, facsimile or e-mail transmission or by regular mail at least five days before the meeting, which notice, in the case of a regular meeting, need not specify the purpose of the meeting. If the notice is mailed, it shall be deemed to be delivered when deposited in the United States mail so addressed with postage thereon prepaid. The attendance of a Representative at a Governing Board meeting shall constitute a waiver of notice of such meeting, except where the member attends a meeting for the express purpose of objecting to the transaction of any business because the meeting is not lawfully called or convened.

SECTION 5. QUORUM: A majority of the members of the Governing Board is necessary to constitute a quorum for a meeting of the Governing Board. The act of a majority of the members of the Governing Board present at a meeting at which a quorum is present is the act of the Governing Board.

SECTION 6. VOTING: Each Representative on the Governing Board shall be entitled to one vote on any matter coming before the Governing Board for vote or action.

SECTION 7. COMPENSATION AND EXPENSES: Representatives on the Governing Board shall not receive any compensation for their service.

SECTION 8. PUBLIC MEETINGS: The Governing Board of NEORide hereby adopts the public meetings policy set forth in Exhibit A attached hereto as required by Section 121.22 of the Ohio Revise Code.

ARTICLE V COMMITTEES OF GOVERNING BOARD

SECTION 1. COMMITTEES: The Governing Board by action may designate such committees which shall have and may exercise such powers as shall be conferred or authorized

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from time to time by the Governing Board. The Governing Board, by affirmative vote, shall have power at any time to change the powers and members of any such committees, to fill vacancies, and to dispose of any such committee.

SECTION 2. ACTION BY COMMITTEES: A majority of the members of any committee may determine its actions and fix the time and place of its meetings unless the Governing Board shall otherwise provide.

ARTICLE VI OFFICERS OF GOVERNING BOARD

SECTION 1. OFFICERS: The officers of the Governing Board shall consist of a Chairman, a Vice Chairman and a Secretary-Treasurer and such other officers and assistant officers as the Governing Board may deem necessary, each of whom may be designated by such other titles as may be provided in an action of the Governing Board. The officers of the Governing Board shall each be elected from among the members of the Governing Board.

SECTION 2. ELECTION AND TERM OF OFFICE: The officers of the Governing Board shall be elected annually by the Governing Board at the first regular meeting after the beginning of a new fiscal year. Each officer shall hold office for a term of one year, or until his successor shall have been duly elected and accepted office, or until his death, resignation or removal in the manner hereinafter provided.

SECTION 3. REMOVAL: Any officer may be removed at any time by the Governing Board by a vote of a majority of the members of the Governing Board.

SECTION 4. VACANCIES: A vacancy in office because of death, resignation, removal, disqualification or otherwise may be filled by the Governing Board.

SECTION 5. CHAIRMAN: The Chairman of the Governing Board shall preside at all meetings of the Governing Board. The Chairman shall have general overall supervision of all of the business and affairs of the Governing Board.

SECTION 6. VICE CHAIRMAN: In the absence of the Chairman or the inability or refusal of the Chairman to act, the Vice Chairman shall perform the duties of the Chairman, and otherwise the Vice Chairman shall perform duties as may be prescribed by the Governing Board from time to time.

SECTION 7. SECRETARY-TREASURER: The Secretary-Treasurer shall, subject to the direction of the Governing Board, keep or cause to be kept the minutes of the meetings of the Governing Board; assure that minutes of all meetings of committees of the Governing Board are prepared and filed with the records of the Governing Board; assure that minutes of all notices are given in accordance with the provisions of these Bylaws or as required by the Cooperative Agreement; be custodian of the records of the Governing Board; and in general perform all duties as may be assigned to the Secretary-Treasurer by Governing Board from time to time.

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ARTICLE VII ANNUAL BUDGET

SECTION 1. ANNUAL BUDGET: Annually the Governing Board shall consider and adopt an annual budget as prepared by the Fiscal Officer which maintains operations and expenditures within the budget.

SECTION 2. BUDGET PROCESS: The Governing Board shall provide, or cause to be provided, budget procedures and shall maintain supervision over budget controls. The Governing Board shall adopt the annual budget for the upcoming year, prior to the last day of NEORide’s fiscal year.

SECTION 3. PAYMENTS: The Governing Board shall determine the time and the amount of all payments from Members and Former Members.

ARTICLE VIII AMENDMENTS

SECTION 1. AMENDMENTS: These Bylaws may be amended or they may be repealed and new Bylaws adopted by a majority vote of the legislative authorities of the Members upon the recommendation of the Governing Board.

ARTICLE IX TERMINATION

SECTION 1. TERMINATION: If and when determined by a majority vote of the Governing Board that the purposes of NEORide are not being fulfilled, that the continuation of NEORide is impractical, unnecessary, or contrary to law, NEORide shall be terminated. In the event of termination, all assets of NEORide must first be used to pay all debts and legal obligations of NEORide. All assets remaining after the satisfaction of all legal obligations shall be distributed to the then current Members on a pro-rata basis as determined by their membership dues or contributions to NEORide. No Member shall be liable for any debt or obligation of NEORide. 8754786 _2

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EXHIBIT A

Section 1: Deliberations

Ohio Revised Code Section 121.22(A) states that “This section shall be liberally construed to require public officials to take official action and to conduct all deliberations upon official business only in open meetings unless the subject matter is specifically excepted by law.” This provision, which includes all deliberations rather than just final decisions is difficult to fully specify in law but should be considered a major guiding principle concerning public meetings. It clearly requires that deliberations upon official business not occur at private meetings, even if a quorum of the Council or of a particular committee is not present. However, there is also a proper place in government for research, consultation, identification of alternatives, personal reflection, and informal discussion outside of public meetings.

Section 2: Definitions

“Deliberations” are defined as the process of choosing among alternatives for official action by the Governing Board.

‘Executive Session” means a meeting of the Governing Board or any committee that is not open to the public.

“Public meeting” means any prearranged discussion of official business relating to NEORide which is open to the public and for which the public notice and other requirements of this ordinance and Section 121.22 of the Ohio Revised Code have been met.

Section 3. State Law to Control

All provisions of Ohio Revised Code Section 121.22 and all other provision of general law related to open, public meetings shall apply to the conduct of NEORide. All provisions of this ordinance shall be construed only in ways that are consistent with general law.

Section 4: Open Meetings

(a) Open Meetings Required. All meetings conducted by any public body at which official action is considered or deliberations upon official business takes place shall be open to the public.

(b) Executive Session. Notwithstanding the foregoing, any public body may conduct an Executive Session, provided that all of the requirements of Ohio Revised Code Section 121.22, as amended, are met. An Executive Session may be conducted solely to discuss but not act upon any of the matters set forth in Ohio Revised Code Section 121.22 (G), as amended, and no other matters may be discussed or acted upon.

Prior to conducting an Executive Session, the public body shall, at a public meeting of that body, adopt a motion to go into Executive Session, stating the specific matter(s) to be discussed and stating that no other matters shall be discussed. The motion shall be approved by a majority of members present, by roll call vote, with a quorum being present. The agenda

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for the meeting at which an executive session is to be conducted shall state the intent to conduct an executive session and name the matter(s) to be discussed.

Section 5: Notice Requirements

(a) Schedule of Governing Board and Committee Meetings. The Fiscal Officer shall post on NEORide’s website and make available to the public a list of the dates, times, and locations of the meetings of the Governing Board and any committees thereof.

(b) Publication of Notice and Agenda for Meetings. Not later than the close of business on the second business day prior to each Governing Board or committee meeting, the Fiscal Officer shall post the meeting notice and agenda for the meeting and supporting information from the packets of information prepared on NEORide’s website.

(c) Emergency Meetings. The Governing Board, its committees, and other public bodies may conduct emergency or special meetings with less notice than that specified in Section 5(b) of this policy. Such meetings shall be publicized in the same way as other meetings of the same public body and the meeting notice and agenda shall also be sent to news media organizations who have requested this information. A meeting may be held with less than twenty‐four (24) hours’ notice only when (A) there is an emergency that requires immediate official action, (B) the notice and agenda for the meeting state the nature of the emergency, and (C) matters related to the emergency are the only matters discussed at the meeting.

(d) Minutes. Minutes shall be kept at all public meetings and maintained as public records. Minutes of all meetings shall be available to the public and posted on the appropriate page of NEORide website when approved by the Governing Board. The minutes of all public meetings shall include the following:

the name of the organization conducting the meeting;

that location, date, and time that the meeting started and the time that the meeting adjourned;

a presentation of the events of the meeting that included all matters discussed and all actions taken, including amendments and procedural actions;

a summary of all votes taken, including a description of the question that was considered, the results of the vote, and the vote of each member.

(e) Advance Notice Available to News Media. The Fiscal Officer shall provide to any news organization, upon request, information including the date, time. location, and agenda of any special or emergency meeting of that public body. The Fiscal Officer shall establish a procedure, consistent with Section 121.22 of the Ohio Revised Code, for news media to apply to receive this information on an ongoing basis.


RESOLUTION NO. 2019-xx

APPROVAL OF CONSULTANT SERVICES FOR REGIONAL FARE STRUCTURE AND MODEL

WHEREAS:

1. SORTA and its regional partners seek to develop, through this service, a more robust, user-friendly and equitable fare structure that is not only much simpler to understand, but will also provide a regional structure.

2. A Request for Proposals (RFP) based on a scope of work developed by staff was sent to seven (7) agencies and potential vendors.

3. Three (3) proposals were received for consultant services. SORTA staff evaluated all proposals and recommends a one (1) year contract with Four Nines Technologies on behalf of SORTA at a total cost not to exceed $175,000.

4. THEREFORE, BE IT RESOLVED:

5. The Board hereby finds the proposal of Four Nines Technologies as recommended by SORTA staff to be the proposal most advantageous to SORTA, price and other factors considered, and awards to it a one (1) year contract on behalf of SORTA at a total cost not to exceed $175,000.

6. The Interim CEO/General Manager, Interim COO, or the Interim CFO shall

execute the contract on behalf of SORTA.


Procurement Summary

April 2019

ACTION ITEM- APPROVAL OF CONSULTANT SERVICES FOR REGIONAL FARE STRUCTURE AND MODEL


• Operational Excellence • Strategic Partnering

RECOMMENDATION Approval of a resolution authorizing the Interim CEO/General Manager, Interim COO, or the Interim CFO to execute a one (1) year contract with Four Nines Technologies, on behalf of SORTA, at a cost not to exceed $175,000.


• This is a one (1) year agreement with a total expenditure of $175,000.

• This contract will start in June 2019 and has not been budgeted.

• This expenditure will be funded with operating funds.

BUSINESS PURPOSE

• Metro and its regional partners seek to develop, through this service, a more robust, user-friendly and equitable fare structure that is not only much simpler to understand, but will also provide a regional structure.


• This is a RFP type of contract.

• This is a contract for one (1) year.

• Four Nines Technologies’ proposal was the proposal most advantageous to SORTA, price and other factors considered.

• The contract procurement summary is attached.


• N/A

Attachments: Procurement Summary


• Section 306.35 of the Ohio Revised Code authorizes SORTA to contract for the provision of goods and services.

SUBMITTED BY:

Khaled Shammout Darryl Haley Director of Transit Development Interim CEO/General Manager

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Procurement Summary Report Request for Proposal Contract No. 03-2019

Contract Information A. Description: The Southwest Ohio Regional Transit Authority (SORTA) along with its

regional partners, are in need of a consulting firm to conduct a fare restructuring study that will evaluate their current fare structure, develop and recommend a new fare structure and model and provide Title VI analysis.

B. Contractor: Four Nines Technology

C. Contract Amount: Not to exceed $175,000.

D. Determination of Price Reasonableness: The proposed price of $175,000 is deemed fair and reasonable based on the outcome of the competitive procurement process.

E. Contract Type: Firm fixed price

F. Performance Period: Work is to be performed within six (6) months from date of award.

G. Options Available: None.

H. Funding Source: 100% Local funding.

I. Participation by D/M/S/WBE Firms: No. Solicitation Information J. Solicitation Type: RFP

K. Number of Quote Packages Sent: Seven (7) and posted to the Public Purchase and Metro

blog websites.

L. Number of D/M/WBE Firms Solicited: None

M. Date and Time for Quote Receipt: March 7, 2019 at 2:00pm EST

N. Number of Quotes Received: Three (3)

Company Totals AECOM $194,139.00 LTK Engineering Services $175,865.00 Four Nines Tech* $175,000.00

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*Best and Final Offer

O. Number of Quotes Received from D/M/WBE Firms: None

P. Quotes Evaluated: Bids provided by AECOM, LTK Engineering Services and Four Nines Technologies were evaluated.

Q. Evaluation Method: Proposals were evaluated based on the criteria stipulated in the solicitation by the technical evaluation team. Award was based on technical acceptability and price, with price being the lowest criterion in the list of importance, as indicated in the solicitation. Each criterion had established maximum points with a total of up to 5 points to be assigned.

Aggregate Evaluation Scores AECOM 3.3 LTK Engineering Services 3.8 Four Nines Technologies 4.4

R. Discussion of Nonresponsive Bids: All bids were considered to be responsive to the RFP.

S. Protests Received: None (0) Recommendation for Award Four Nines Technologies is determined to have submitted an acceptable proposal to SORTA, cost and all other factors considered; it has the capacity to perform this contract in all respects and is recommended for award. Concur: ________________________________________ Date: _____________ Project Manager Reviewed and Approved: ___________________________ Date: ______________ Director of Procurement

P&O Agenda (5-19)Planning & Ops Minutes (4-19)Attach- Ops and Maint Update (5-19)Slide Number 1Slide Number 2Slide Number 3Slide Number 4Slide Number 5Slide Number 6Slide Number 7

Briefing Item - Northside Transit Center Status Report (5-19)Briefing Item - Cincinnati Bell Connector Service Change (5-19)Attach-Service change recommendation presentation (5-19)Slide Number 1City’s RequestCurrent ScheduleHow We Developed These ProposalsAnalysis ResultsOption 1 - Preferred ProposalOption 1 ScheduleOther OptionsPublic involvementSlide Number 10Recommendation / Next StepsSlide Number 12Slide Number 13

Briefing Item - Ridership (5-19)April 2019 Ridership Report vfApril 2019�Ridership �ReportLocal/Express RidershipLocal/Express KPIsLocal/Express KPIsLocal/Express Missed TripsAccess RidershipAccess KPIsSlide Number 8Slide Number 9Slide Number 10Monthly Route Performance MeasuresSlide Number 12Route Cost KPIs - AprilRoute Revenue KPIs - AprilRoute Revenue KPIs - AprilRoute OTP KPI - April

2019-xx (5-19) Approval of ontract for Advertising Agency ServicesAction Item - Advertising Agency Services (5-19)Attach - Advertising Agency Services (5-19)2019-xx (5-19) Approval of Membership with NEORIDEAction Item- Approval of Membership with NEORide (5-19)May 2019 Planning & Operations Committee _Maas App v1.4Slide Number 1Slide Number 2Slide Number 3Slide Number 4Slide Number 5NeoRide OptionSlide Number 7Slide Number 8Slide Number 9Slide Number 10Slide Number 11NeoRide OptionSlide Number 13Slide Number 14

NEORide By-laws - Final adopted (11-19-2014)BYLAWSOFNEORide REGIONAL COUNCIL OF GOVERNMENTSTABLE OF CONTENTSBYLAWS OF neorIDE regional council of governmentsARTICLE I GENERALSECTION 1. AUTHORITYSECTION 2. ORGANIZATIONSECTION 3. PURPOSESECTION 4. POWERSSECTION 5. APPOINTMENT OF FISCAL OFFICERSECTION 6. LEGAL ADDRESS

ARTICLE II MEMBERSHIP IN NEORideSECTION 1. MEMBERSSECTION 2. ADDITIONAL MEMBERSSECTION 3. ACTION BY MEMBERSSECTION 4. REMOVAL OF MEMBERS

ARTICLE III GOVERNING BOARDSECTION 1. GOVERNING BOARDSECTION 2. MEMBERS OF THE GOVERNING BOARDSECTION 3. RESIGNATION AND REMOVALSECTION 4. VACANCIESSECTION 5. LIMITATION CLAUSE

ARTICLE IV MEETINGS OF THE GOVERNING BOARDSECTION 1. REGULAR MEETINGSSECTION 2. SPECIAL MEETINGSSECTION 3. LOCATION OF MEETINGSECTION 4. NOTICE OF MEETINGSECTION 5. QUORUMSECTION 6. VOTINGSECTION 7. COMPENSATION AND EXPENSESSECTION 8. PUBLIC MEETINGS

ARTICLE V COMMITTEES OF GOVERNING BOARDSECTION 1. COMMITTEESSECTION 2. ACTION BY COMMITTEES

ARTICLE VI OFFICERS OF GOVERNING BOARDSECTION 1. OFFICERSSECTION 2. ELECTION AND TERM OF OFFICESECTION 3. REMOVALSECTION 4. VACANCIESSECTION 5. CHAIRMANSECTION 6. VICE CHAIRMANSECTION 7. SECRETARY-TREASURER

ARTICLE VII annual budgetSECTION 1. ANNUAL BUDGETSECTION 2. BUDGET PROCESSSECTION 3. PAYMENTS

ARTICLE VIII AMENDMENTSSECTION 1. AMENDMENTS

ARTICLE IX TERMINATIONSECTION 1. TERMINATION

2019-xx (5-19) Approval of Consultant Services for Regional Fare Structure and ModelAction Item- Approval of Consultant Services for Fare Structure Model (5-19)Attach-Approval of Consultant Services for Regional Fare Structure and Model (5-19)

pledge of allegiance recite mission and vision statement and ops packet (5-19).pdffunded through stp...

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