PLANNING’S UNIVERSAL MAPPING APPLICATION Josephine County, OR

Introduction to PUMA

Volume

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J O S E P H I N E C O U N T Y G E O G R A P H I C I N F O R M A T I O N S Y S T E M S

Introduction to PUMA

© 2005 Josephine County 510 NW 4th Street Grants Pass, OR 97526 Phone 541.474.5419 • Fax 541.474.5422

gis@co.josephine.or.us

Table of ContentsOVERVIEW .................................................................1

ARCVIEW AND PUMA COMPONENTS ...............3

IMPORTANT CONCEPTS........................................4 The Active Theme...................................................4 Selected Features ...................................................4

PROPERTY INFORMATION DIALOG OVERVIEW .................................................................7

EXERCISE 1 ............................................................8 Search by Map Number/Taxlot ..............................9 Search by Name .....................................................9 Search by Name ...................................................10 Using the Property Info Buttons ..........................10

MAPPER DIALOG OVERVIEW ...........................12 EXERCISE 2 ..........................................................13

Open the Mapper .................................................13 Selecting a Scale ..................................................14

THEME MANAGER DIALOG OVERVIEW .......16 EXERCISE 3 ..........................................................17

Environmental Themes ........................................17 Development Themes ...........................................18

ZOOM TO TOWNSHIP, RANGE, SECTION DIALOG OVERVIEW..............................................19

EXERCISE 4 ..........................................................20 Zoom to Township, Range, and Section ..............20 Zoom to Township and Range only .....................20

ZOOM TO CITY DIALOG OVERVIEW..............21 EXERCISE 5 ..........................................................21

Open the ‘Zoom to City’ Dialog ..........................21 LABELLER DIALOG OVERVIEW.......................22

EXERCISE 6 ..........................................................23 Add labels to the view ..........................................23 Resize labels.........................................................23

CREATE SHAPES DIALOG...................................25 EXERCISE 7 ..........................................................26

Create a Circle.....................................................26 Create a Rectangle...............................................27

LATITUDE/LONGITUDE DIALOG OVERVIEW......................................................................................28

EXERCISE 8 ..........................................................29 Identify a Coordinate ...........................................29 Locate a Coordinate ............................................29

ADD GRAPHIC OUTLINE OVERVIEW .............31

HAZARD ANALYST OVERVIEW ........................32 EXERCISE 9 ..........................................................32

Select Taxlot.........................................................32 Launch Hazard Analyst .......................................32

ADDRESS LOCATOR OVERVIEW......................34 EXERCISE 10........................................................35

Use Address Button to find Address ....................35 Use address button to find intersection ...............35 Use the Address Tool to identify an estimated address .................................................................36

ADDRESS LABELS OVERVIEW ..........................37 EXERCISE 11........................................................37

Select Taxlot.........................................................37 Perform Buffer Selection .....................................37 Generate mailing labels.......................................38 Generate mailing labels, remove duplicates .......39 Generate mailing list ...........................................40

USGS TRANSPARENCY OVERVIEW.................42

ROAD VISIBILITY OVERVIEW...........................43

COUNTY STATISTICS OVERVIEW....................44

COUNTY MANAGED PROPERTIES ...................45

Chapter

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Introduction The power of PUMA is just a few clicks away.

he Josephine County Geographic Information Systems Department has developed an ArcView GIS tool that provides the user with a simple interface for viewing, querying, mapping, and reporting of many aspects of land use, land ownership, and the natural environment in Josephine County. The

application also makes this information easy to disseminate by providing ready-made maps and property reports.

The application is focused on parcel level data and includes most of the information available through the County Assessors office. In addition, many layers of GIS data may be accessed to give a much more comprehensive picture of land in Josephine County. The GIS data includes information about soils, rivers and streams, slopes, topography, and flood zones, as well as geo-registered Aerial photography and digital USGS 7.5 minute Quad maps.

Overview When using this manual, you will notice that the icons to the left will appear throughout. When something is of particular

note, it will be presented as “Valuable Information.” See the below example:

Valuable information

Explanation of the valuable information that is being called to the user’s attention

This allows for quick browsing of essential components and explanations.

T

I C O N K E Y

Valuable information

Keyboard exercise

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When applicable, each overview of a particular PUMA component will be accompanied by an exercise that the user will be able to go through step-by-step. Those sections will be highlighted with a keyboard icon, as shown below:

Exercise 1

In this exercise, y

ou will perform a specific PUMA function.

The Initial PUMA Screen

When opening PUMA, the User is initially presented with the Puma view. This view has many base map features already loaded and symbolized appropriately. This allows users to begin using the GIS immediately instead of hunting around for the proper data sources and getting them symbolized appropriately.

The user interface has been customized with the addition of a number of tools and buttons. These customizations are provided to allow novice GIS user’s to accomplish tasks that they would be otherwise be unable to perform, such as producing property reports using Crystal Reports, or to speed-up and enhance common functions such as labeling features in the view.

There will still be maps and/or reports that will require the involvement of a GIS professional. In these instances, the GIS staff located in the Josephine County Planning Department is available to help you attain the goals of your GIS project.

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Arcview and PUMA components When referencing the help system it will be useful to know the basic components of the program. The Figure 1 below is labeled to show the Menu Bar, Button Bar, Tool Bar, the view (generally referred to as the PUMA view in this help document) and the Table of Contents. Menus and buttons work approximately the same, they start some process for the user. For example, they will bring up a dialog for the user to create a graphic shape, or a graphic outline will be drawn around the currently selected tax lot. Tools are a little different, they are activated and then the user applies the tool within the View window. Tools, therefore are generally for interacting with a very specific portion of the View. For example, the Latitude/Longitude tool is used to find the specific latitude and longitude of point the user "clicks" in the view window.

The Project window is where documents are managed in Arcview. If you close the PUMA view, it can be re-opened from the project window. New views, layouts, and other document types are also created here. When using PUMA this window is usually hidden behind the PUMA view, and is rarely used by beginning users.

The PUMA view is the customized view document. It is automatically opened when PUMA is launched. It takes up most of the area of the image below (Fig. 1). This is where the user interacts with the various map components. The Table of Contents (TOC), is aligned vertically along the left side of the view. This is where the themes are managed. The small check mark on a theme means it is visible, unchecking the theme (by clicking on it) will make the theme invisible (it is not drawn in the view).

Figure 1- The PUMA View

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Important Concepts Important Concepts for Using P.U.M.A.

The Active Theme

Figure 2 - The active theme

The active theme is the theme that Arcview will assume you want to work with. If you use the Selection Tool, the Identify Tool, or nearly any operation that interacts with the Features of a theme, you will be interacting with the Active Theme. It is recognizable by its “raised” appearance.

Selected Features

Figure 3 - A selected feature

A Selected Feature is part of a theme that will be acted on by ArcView. If you want information about a taxlot, for instance, you will need to select that taxlot. This is

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crucial to using ArcView because quite often we want to interact with only part of a theme, for example, we want detailed information about one taxlot, not all 36000 taxlots at once.

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PUMA Dialogs Understanding the different functions of PUMA, Part 1

A main goal of PUMA is to deliver to the user a series of tools designed to make the use of, and interaction with, ArcView 3.x simpler than what is delivered “out of the box.” This is generally accomplished by the use of dialogs, or specialized input and display forms. A user with minimal computer experience is most likely familiar with dialogs in one form or another. They can be as simple as a message box indicating an error with a particular program or function, or complex form that lets you select a word processor’s default settings. In chapter two, the user is introduced to the dialogs that have been specifically created for , and by, Josephine County.

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Property Information Dialog Overview Pushing this button loads the Property Detail dialog. This function provides property specific information, and access to more detailed information.

Property Information Dialog

General Overview

The Property Information Dialog provides access to a great deal of information about an individual property as well as the ability to search for other properties. It is considered the primary starting point within PUMA

Search Buttons The top row of buttons provide different ways of searching the database for an individual property.

Property Info Buttons The bottom row of buttons provide more detailed property info, if available.

Figure 4- Property Information dialog box

Hazard Flags: A series of check boxes for "flagging" potentially limiting conditions on a property. These boxes will have a check mark in them if the

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condition exists anywhere on the property. So, just because the "flood" box is checked, does not mean there will be limitations on development. What it does mean is that there will need to be an examination of the property to determine if the flood zone on the property will coincide with the area to be used for development. The other check boxes work in the same way, except for the "violations" flag. If there is a current violation on a property, generally no permits will be issued until the violation is remedied.

Additional Information Display: Information is presented for Home Occupation and Medical Hardships permits. This information is from a database maintained by the Planning Department. The labels will be grayed-out if no permit information is found in the database

Information Buttons: Next, is a row of buttons for retrieving more detailed information about an individual tax lot. These buttons will be disabled (the button's label will be grayed-out and "clicking" the button will have no effect) if no information is available. For example, when viewing a property that is undeveloped, the "improvements" button will be disabled.

Parts of Total Parcel: The final piece of information presented on this dialog is the "part of total parcel" section. This is used when a tax lot is not a legal parcel. Some tax lots exist solely for taxation purposes but are not a parcel, generally two or more of these tax lots together constitute the actual legal parcel. The combo-box on the right (with the down-facing triangle) will list the other tax lot numbers that make-up the parcel. The button labeled "View POTs" will outline all of the tax lots that make up the parcel in black and red.

Zoom Lock: When a new parcel is selected, Puma will zoom to the selected parcel at a scale that is appropriate for the parcel. When the Zoom Lock feature is on (checked) the zoom level stays the same when new parcels are selected and the view is centered on the selected parcel. This is most useful when browsing through tax lots interactively, so the user is not disoriented by many scale (i.e. zoom level) changes.

Exercise 1 In this exercise, conduct searches

you will use the Property Information Dialog to by Taxlot, Owner and Address.

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Search by Map Number/Taxlot Step 1

From the PUMA View, click the ‘Property Information’ button

Click the ‘Taxlot Search’ button at top left

In the ‘Taxlot Query’ dialog, enter 39050500000103. Press ‘Enter’

The search returns a property that belongs to Katz, Sara L & Smith, Eddie B, and the map zooms to the lot.

A word on taxlot number

The taxlot number is represented by a 14 digit number. That number is made up of many different components, as illustrated below. All of these numbers must be present in the query dialog. If there is a digit that is not in the legal description, use a zero. (e.g., as shown below, taxlot is a 6 digit number, but use three leading zeroes to represent 103

Figure 5 - Breakdown of map number

Search by Name Step 2 Open the ‘Property Information’ dialog, if necessary

Click the ‘Owner Search’ button at top center

In the ‘Owner Query’ dialog, enter David. Press ‘Enter’

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If you scroll down through the list, you’ll notice that people with the last name ‘David’ and ‘Davidson’ have been found. The PUMA search will return whatever the database entry begins with, and does not need the full spelling.

Select the record ‘DAVID, C MICHAEL’ by double clicking it. Note the view has zoomed to the property on ‘K’ Street.

Search by Name Step 3 Open the ‘Property Information’ dialog, if necessary

Click the ‘Address Search’ button at top right

In the ‘Address Query’ dialog, enter 1001. Press ‘Enter’

Every address in the county numbered 1001 has been returned in the results box.

Scroll down to the record ‘1001 MAYFAIR LN’ and double click it.

Using the Property Info Buttons Step 4 Selecting the lot at 1001 Mayfair Ln has made two of the ‘Property Info Buttons’ active. There are improvements on this lot, and there has been an issue with a past violation. As a result, the ‘Improvements’ ‘Violation’ buttons have become active on the ‘Property Information’ dialog. There is nothing available for ‘Land Use History’ or ‘Stored File,’ hence those buttons are still unavailable.

Figure 6 - Property information buttons

Click the ‘Improvements’ Button. The ‘Property Improvements’ dialog will open

Figure 7 - Property Improvements dialog

To see a detailed list of improvements, double click any of the entries under the ‘Desc’ column. That will bring up the ‘Property Improvements Segments’ dialog.

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Figure 8 - Property improvements segments

Close these dialogs when you are done viewing them

Next, click the ‘Violations’ button and note the alleged violation.

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Mapper Dialog Overview Pushing this button loads the Mapper dialog. The Map Maker dialog provides the user with a number of options for creating maps.

Mapper Dialog

Figure 9 - Map Maker dialog box

General Overview

Options include the size and orientation of the map, as well as the text of the title and the inclusion of a "locator map" inset in your map. Once the map is created, it will be displayed and the user will be presented with options to change the scale. The scale may be changed until the user is satisfied with the appearance of the map. The map may be altered once it is created, it just gives the user a jump-start by formatting the borders, legend, scale, north arrow, and map scale.

Map Size: The options for size are common paper sizes. Most users will only use the 8.5 X 11 option, due to the limitations of the printer available. The size can either be set to a default map size, or set directly from the printer.

Orientation: Orientation options are Landscape and Portrait. Portrait is the standard printer format. the map is longer than it is wide. Landscape orientation has the paper rotated 90 degrees, so that the map is wider than it is long.

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Map Title: The map title defaults to the tax lot number of the most recently selected taxlot. This text can be changed to any title desired.

Locator Map: The locator map is located in the bottom right corner of the map. It shows a graphic of the extent of the map over a background of the PLSS lines for Josephine County.

Map Scale: Once the map is created the user is presented with a list of options for the map's scale. The options are "retain scale", "user defined", and many predefined scales. The retain scale option leaves the map "as is". The user defined option allows the user to input a desired scale.

Notes: If you intend on keeping this map in your project, you should rename it from "tmp" to another name (Layout>>Properties then type in a new name). Additionally, it may be desirable to remove the "live link" feature from the view frame (the part of the map that shows geographic features). This will allow the user to continue working in PUMA without changing what the map looks like. To remove the live link from the view frame: 1) select the view frame (so it has black "handles" on it's four corners) 2) open the properties dialog (Graphics>>properties) 3) uncheck the box that is labeled "Live Link". This way the map will be "frozen", and will not change as you work in the PUMA view.

Exercise 2 In this exercise, y

ou will use the Mapper to create a map layout

Step 1 Open the Mapper

From the PUMA View, click the ‘Mapper’ button

Set the map size portion ‘Map Specs’ dialog to look like the image below : (Fig. 10)

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Figure 10 - Mapper dialog, Page sizes

By choosing the top radio button, you get the opportunity to set a default map size. The bottom radio button will use your printer default, which can be altered by clicking the ‘Printer Setup’ button.

Next, choose a title, or let PUMA insert one for you. By default, PUMA will use the map number from the most recently selected taxlot. The figure below shows the title of our most recently selected lot.

Figure 11 - Map title entry

Click the ‘Make Map’ button in the upper right.

Selecting a Scale Step 2

Map Scale

Next, you are presented with the Map Scale dialog. This gives you the ability to set a specific scale interactively, or to simply let PUMA select one for you. By default, the ‘Retain Scale’ choice is highlighted. This is a pre-selected scale based on the viewable area of your map, and is selected by PUMA. If you wish to, you can pick from the predefined choices (e.g. 1 inch = 100 feet, etc), or you can select ‘User defined’ and click ‘OK.’ When you select ‘User defined,’ the scale is stated in terms of inches to feet.

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Figure 12 - Map scale selector

Select ‘1 inch = 200 feet’ then click ‘OK.’

Figure 13 - Map scale verifier

PUMA will update the map in the background, and give you the opportunity to verify your choice. If everything looks good, click ‘Yes’ and the map will be ready for printing. Close the map.

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Theme Manager Dialog Overview This dialog provides the user with an easy interface for selecting which themes are loaded in the view.

Theme Manager Dialog

Figure 14 - Theme Manager dialog box

General Overview

Simply "check" or "uncheck" the box next to a theme to add or delete it from the view. Groups of themes can be added or deleted by holding the Shift key down while "checking" or "unchecking" a box. The groups are arranged together under headings, such as "Development Overlays". Changes are implemented when the "add/delete Themes" button is "clicked". This allows the user to have only the themes of interest listed in the table of contents of the view, increasing productivity.

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Find User Defined Themes: This button will launch a standard "find file" dialog for the user to add themes not included in PUMA.

Add/Delete Themes: After selecting the themes to add (by checking the box next to the theme) or to delete (by unchecking the box next to the theme) from the view, click this button to implement your changes.

Exercise 3 In this exercise, ythemes from the

ou will use the Theme Manager to display or hide view

Step 1 Environmental Themes

From the PUMA view, click the Theme Manager button

The themes are grouped into logical categories based on similarity (Environmental, Boundaries, etc). Clicking a check box on or off will make that them available in the PUMA view. Holding ‘Shift’ and clicking will select or deselect and entire category at once.

Themes on - Check ‘Soils’ and ‘Prime Soils.’

Themes off - Uncheck both water themes

Figure 15 - Environmental themes

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Step 2 Development Themes

Themes on - Hold ‘Shift’ and check any of the empty boxes. All themes should now be checked.

Figure 16 - Development themes

Click the ‘Add/Delete Themes’ Button at the bottom Step 3

The PUMA View will return, and the Table of Contents at left will update to display or remove the themes that were just selected/unselected.

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Zoom To Township, Range, Section Dialog Overview

This dialog allows the user to select a township, range, and optionally a section number to "zoom to.”

Zoom To TRS Dialog

Figure 17 - Zoom to Township, Range, Section dialog box

General Overview

If only a township and range are selected, then the PUMA view will be redrawn to display this 36 sq. mile area. If a section number is also selected, then the 1 sq. mile area of that section will be displayed.

Note: It is possible to make selections that will not work. These would be selections for areas not in Josephine County, for example Township 32, Range 11 West will result in a error message stating the location was not found.

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Exercise 4 In this exercise, Section dialog to

you will use the Zoom to Township, Range and locate a specific area of the County.

Step 1 Zoom to Township, Range, and Section

From the PUMA View, click the Zoom to TRS button

Set the dialog to Township 36, Range 6W, Section 22, as shown below (Fig. 18)

Figure 18 - Township, Range, Section, with selection

Click ‘Draw Map.’ The map will now zoom to that area, which is the southwest area of the City of Grants Pass.

Zoom to Township and Range only Step 2 Open the Zoom to TRS dialog again, this time selecting Township 36, Range 6W only. If you leave do not select a section, PUMA will zoom to the township level.

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Zoom to City Dialog Overview This dialog allows the user to select a city or rural community to “zoom to.”

Zoom To City

Figure 19 - Zoom to City dialog box

General Overview

Simply select a community from the list and the Puma view will display that area of the County. Most of these areas do not have officially designated boundaries, so estimates of the extents of these areas were made by Geographic Information Systems specialists familiar with these area.

Exercise 5 In this exercise, specific area of th

you will use the Zoom to City dialog to locate a e County

Open the ‘Zoom to City’ Dialog Step 1

Click the ‘Zoom to City’ button

Select a City or Rural Community to zoom to. PUMA will now display the community that you selected. Experiment by selecting a few different communities to ‘zoom to.’

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Labeller Dialog Overview This button will launch one or both dialogs for adding and removing labels.

Add/Remove Labels

Figure 20- Add labels dialog

General Overview

This function will add labels to up to four themes available in PUMA. If labels have already been created during the PUMA session, the option to ‘Remove labels’ will first be presented to the user. Only the features currently visible in the view will be labeled. Labels are added using preselected sizes due to mapping constraints.

Add Labels: After the Remove Labels dialog has been used, or if their are no existing labels, the Add Labels dialog will be displayed. Select the theme(s) you want labeled, then "click" the "OK" button. Labels will be added in the extents of the PUMA view, so the user should have only the area to be labeled displayed when adding labels. The labels will be placed using different sizes and fonts for the different themes being labeled. These labels are then attached to the various themes. So, if you turn off the visibility of the Soils theme, the corresponding Soil type labels will also disappear. turning the theme back on will restore these labels to visibility.

Remove Labels: If the user has already added labels, then dialog for removing labels will be displayed first. Generally, it is desirable to remove the existing labels before adding more labels, though it is not required. Simply select the themes to remove labels from and click the "OK" button. The previously added labels will be removed.

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Exercise 6 In this exercise, remove them on

you will use the labeller to add taxlot labels, then ce you’re done.

Add labels to the view Step 1

Click the ‘Labeller’ button

Note

If labels have already been added by the user, the ‘Remove Labels’ dialog will be presented to the user first. For this part of the exercise, simply select all of the items in the ‘Remove’ dialog, then proceed to the next step below.

Select ‘Taxlots’ and ‘County Roads’ then click OK.

The view will now update to show taxlot numbers and road names. Remember that the sizes are preselected. If you wish to alter the size of one or more of the text groups, go to step 2.

Resize labels Step 2 To resize any single group, use the pointer tool to select one label from the group you wish to resize. Once selected, graphic ‘handles’ will appear (Fig. 21)

Figure 21 - Graphic handles, before

Move the cursor to the lower-right box, then click and drag the mouse to the lower right. You will observe the bounding box border change in size as you move the mouse. When you release the mouse button, the new size will then take effect (Fig. 22)

Figure 22 - Graphic handles, after

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Another option is to use the Symbol Window to select a new font size. Press Ctrl+P to access it, or choose ‘Show Symbol Window…’ from the ‘Window’ menu (Fig. 23).

Figure 23 - Window menu

Enter a new size directly in the size field in the Font Palette (Fig. 24), then hit enter.

Figure 24 - Font palette

After changing the size using either method, note that all labels for the group have been updated. You can resize as many times as you wish, so feel free to experiment.

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Create Shapes Dialog This is used to create circular or rectangular shapes in specific locations

Create Shapes

Figure 25 - Create Shapes dialog box

General Overview

This button will launch the Shapes dialog. This is used to create circular or rectangular shapes in specific locations, for example, this could be used to select all of the tax lots in a rectangular region centered on a certain taxlot in order to generate a mailing list. Once all of the options and parameters have been selected, use the "Create" button to finish the process.

Select Shape Type: Select either Circle or Rectangle. If the circle is chosen, then radius or area can be used to specify the size of the shape. If the rectangle is chosen, then height and width are specified by the user.

Center Shape By: There are two options for centering the shape. The user can use the "point and click" tool to specify a certain location on the map. Select the "Point and Click Tool" option, then select the tool (follow the arrows after "point and click text to the tool). Once the tool is selected, click anywhere in the PUMA view and the coordinates will be captured and used to center the shape that is created. Alternatively, the centroid of the selected features can be

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used. This option is useful for centering the shape on a selected tax lot, for example. Be sure features are selected in the active theme (see Concepts page) or this option will not work. If multiple features are selected, an average of the centers will be used.

Shape Parameters: First specify the units to be used by selecting an option from the drop down list. In the picture above, "Miles" have bee n selected as the units. This means any values entered for the size of the shape will be in miles. Other options include meters, feet, and kilometers. Depending on which shape type was selected, you will have different options for specifying the size of the shape to be created. 1) Circle Options. either the radius or the area may be entered. The radius is the distance from the center of a circle to the edge of the circle. If the area option is selected, the appropriate radius will be calculated to achieve the desired area. 2) Rectangle Option. Enter the height and width of the rectangle to be created. This, of course, creates a square by entering equal values for the height and width of the rectangle.

Additional Options: Selecting the "Clear Previous Graphics" option will delete any previously created shapes. the "Select Taxlots Intersecting Your Shape" option will run a routine that will compare the created shape with taxlots, any taxlots intersecting the shape will be selected (see Concepts page). The selected set of tax lots can then be used for making address labels, or other further analysis.

Exercise 7 In this exercise, yof different sizes

ou will use the Create Shapes tool to draw shapes and dimensions on the view

Create a Circle Step 1

From the PUMA view, open the ‘Create Shapes’ dialog

Choose ‘Circle’ from ‘Select Shape Type’ in the upper left.

Under ‘Center Shape By,’ choose ‘Point and Click.’

Use the get coordinates button to determine the center of the circle to be drawn on

the map. Click the button, then click anywhere in the view.

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Set ‘Shape Parameters,’ to look like the image below

Figure 26 - Shape parameters for circle

Click the ‘Create’ button in the lower right. Your circle will now appear where you used the ‘get coordinates’ button. If you can only see a red dot, you are zoomed in too far. Zoom out a few steps to see the circle

Step 2 Create a Rectangle Choose ‘Rectangle’ from ‘Select Shape Type’ in the upper left.

Under ‘Center Shape By,’ choose ‘Point and Click.’

Use the get coordinates button to determine the center of the circle to be drawn on

the map. Click the button, then click anywhere in the view.

Set ‘Shape Parameters,’ to look like the image below

Figure 27 - Shape parameters for rectangle

Click the ‘Create’ button in the lower right. Your rectangle will now appear where you used the ‘get coordinates’ button. If you can only see a red dot, you are zoomed in too far. Zoom out a few steps to see the rectangle.

Experiment with checking or unchecking the boxes shown below when you create your shapes

Figure 28 - Create shapes options

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Latitude/Longitude Dialog Overview Allows the user to "click" anywhere in the PUMA view and find out the Latitude and Longitude of that location

Lat/Long Locator

General Overview

Once the dialog is displayed, there are a number of uses available to the user. The Locate button will place a red dot on the screen at the location of the Latitude and Longitude specified in the boxes. If the location is not in the current extent of the view, the view will be panned to that location. The up and down arrow buttons allow the user to convert the coordinates from one system to the other, in the direction of the arrow. Therefore, if you have a particular latitude/longitude you are looking for, you use the tool to open the dialog, change the latitude and longitude values to the ones you are interested in, and then use the Locate button to graphically see the location, and the down arrow button to see the values of the UTM Easting and Northing .

Northing and Latitude specify the "Y" coordinate (i.e. North to South) value of a point, while the Longitude and Easting specify the "X" coordinate (i.e. East to West) value of a point.

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Exercise 8 In this exercise,coordinate, and t

you will use the Lat/Long tool to identify a o locate a feature by its coordinate.

Identify a Coordinate Step 1

From the PUMA view, click the Lat/Long tool.

Click anywhere in the view. The Lat/Long dialog will appear and display the coordinate information for the location that you clicked, as shown below. Subsequent clicks will update the information shown.

Figure 29 - Latitude/Longitude dialog

Locate a Coordinate Step 2

To find a specific coordinate, you must first bring up the Lat/Long dialog. Once up, you can interact with it directly by entering the coordinate. Enter the following:

West Longitude

Deg=123 Min=38 Sec=46

North Latitude

Deg=42 Min= 10 Sec=02

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Hit the Locate Lat/Long button

The view should zoom to downtown Cave Junction and the point should be in the Right-of-Way for Highway 199.

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Add Graphic Outline Overview This button will add a graphic outline around a selected feature, and un-select the feature.

Graphic Outline Button

This requires that the selected feature be part of the Active Theme (see Important Concepts, page 4). This is most useful when trying to display background data such as air photos or USGS Digital Raster Graphics (DRG's) in conjunction with other data such as taxlots. At right, the first image shows that it is difficult to get useful information from the air photo because it is being obscured by the "selected" status of the taxlot. The second image shows the graphic outline being used. To remove the graphic outline, simply hold down the Shift key while "clicking" the graphic outline button.

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Hazard Analyst Overview This button will launch a routine to perform a theme-on-theme analysis

Hazard Analyst Button

Overview

This is usually done with a "hazard" theme such as steep slopes, however any polygon theme can be analyzed in relation to the taxlots. This is useful for determining how much of a taxlot or group of taxlots is covered by flood hazards, or percent covered by different soil types. The output is in tabular format.

Exercise 9 In this exercise, ytaxlot for soils in

ou will use the Hazard Analyst to examine a formation.

Select Taxlot Step 1 Use the ‘Taxlot Query’ dialog to search for 38053200000105 Launch Hazard Analyst Step 2 Select the soils theme from the list presented (Fig. 30) .

Figure 30 - Choose Hazard theme

Click OK If desired, save the resulting file to a location that you can come back to at a future time. Regardless of actual file location, the table will be added to the project as ‘Soils Hazard analysis’ in the ‘Tables’ section of the Project Window.

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If you select one of the commonly analyzed themes such as slopes or soils, the Hazard analyst will choose the appropriate field from the themes attribute table, otherwise you may be asked which field to use in the reporting. Generally this would be a field that describes the hazard - such as "Flood_type" if you were analyzing a flood hazard. The soils result is shown below (Fig. 31).

Figure 31 - Hazard Analyst result table

The two soil types found on the property are expressed as percentage of each type, along with the equivalent acreage.

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P U M A 1 . 3

Address Locator Overview Presented as a button and a tool, this function allows you to identify the approximate location of an address or intersection by estimating the position along the road.

Address Locator Button and Tool

General Overview

This function is unique to PUMA in that it operates both as a button and as a tool. Using the button will allow you to interact with a dialog and search for an address. Using the tool will identify an address as you to interact with the map.

As well as locating addresses, the user has the option of finding streets by intersection. For example, typing 'fruitdale & drury' in the dialog box will zoom the view to the intersection of Fruitdale Avenue and Drury Lane. The address tool, also known as the Reverse Geocoding Tool, allows the user to click along a road and see the interpolated, or estimated, address

Important Note!

While many addresses throughout the county will be accurately located, be aware of the estimating nature of this function. The estimate is made based on the start and end point of a known address range. The function will interpolate the location of any address in between the known high and low value for any given range. It is very possible to come up with an erroneous location. Always verify an address by examining the situs address for nearby taxlots.

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P U M A 1 . 3

Exercise 10 In this exercise, yidentify addresse

ou will use the address locator button and tool to s

Use Address Button to find Address Step 1

Click the Address Locator button In the dialog (Fig. 32) type in ‘500 fruitdale,’ then click ‘OK’

Figure 32 - Locate Address dialog

The PUMA view will now zoom to the estimated location for 500 Fruitdale Drive and place a dot on the map (Fig. 33).

Figure 33 - 500 Fruitdale Drive located

Use address button to find intersection Step 2

Click the Address Locator button Type ‘drury & idle.’ (a nearby intersection). As in step 1, the view will zoom to the appropriate location and place a dot on the map (Fig. 34).

Figure 34 - Intersection of Drury Ln and Idle Ct

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P U M A 1 . 3

Use the Address Tool to identify an estimated address Step 3 Turn the road visibility on. From the ‘PUMA Tools’ menu, select ‘Road Visibility.’ (For more on menus, see Chapter 3)

Note

You will notice that the single line roads have become visible as a red line. It is easier to use the add reverse geocoding tool since clicking too far away from the line will not return a result.

Click along any road (red line) you see. A message box will appear telling you the estimated address for that location (Fig. 35). Remember that these are interpolations of ranges. Always refer to the properties for an accurate address.

Figure 35 - Address report message box

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P U M A 1 . 3

Address Labels Overview Gives the user the ability to print address labels and create lists of recipients.

Address Label Buttons

General Overview

The Josephine County GIS Department has developed the ability within PUMA to produce address labels formatted for direct printing to Avery 5160 mailing labels. The formatting to labels is accomplished by using Seagate Crystal Reports, a sophisticated report generating program that ships with ArcView. Crystal Reports is included on your ArcView installation CD, and is required for using the Address Labels Extension.. A single lot or a group of lots can be selected.

The mailing label functions require that a group of taxlots, or a single taxlot, be selected. It was programmed with selecting groups of taxlots in mind. Selecting groups of taxlots can be done manually with the selection tool , or by utilizing the buffer tools found in the ‘Planning’ Menu. (For more on menus, see Chapter 3) Once the area of interest is selected simply "click" an address label button ( or ) to produce the address labels.

Exercise 11 In this exercise ytaxlots. Additionmailing labels an

ou will use the buffer tools to select a group of ally, you will use the address buttons to generate

d lists from that group. Select Taxlot Step 1 Use the ‘Taxlot Query’ dialog to search for 38053200000105

Perform Buffer Selection Step 2 From the ‘Planning’ menu, select Buffer 1500’ (Fig. 36)

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P U M A 1 . 3

Figure 36 - Planning Menu, buffer options

Every taxlot within 1500’ of the original selection is now selected, and the view zooms out to display those taxlots.

Generate mailing labels Step 3 Click the ‘Address Labels’ button to launch Crystal Reports. The user will be presented with a dialog with a reminder to ‘refresh report data’ (Fig. 37) This refers to Crystal Reports itself.

Figure 37 - Address label reminder

To ensure that Crystal Reports is using the data from your latest PUMA selection, you

will need to click the ‘Refresh’ button once the program launches. You will then be presented with a confirmation box (Fig. 38). Click ‘OK.’

Figure 38 - Refresh report message box

You are now able to print the labels. For the purposes of this exercise, however, simply close Crystal Reports.

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Generate mailing labels, remove duplicates Step 4

Note

This option works essentially the same as the "Address Labels" option with the following refinements: 1) the user can select one or more database fields to use for removing duplicate address labels. For example, the "address" field could be selected, then any records with identical values in that field would be removed from the address labels database. 2) The user then has a chance to review the address labels database and manually add or remove any records deemed appropriate by the user.

Click the ‘Address Labels, remove duplicates’ button to launch Crystal Reports. This time, the user will be presented with a dialog to select what database field, or fields, to perform a duplicate analysis on.(Fig. 39)

Figure 39 - Duplicate field selector

Select ‘Address,’ then click ‘OK.’ The next step is to determine if you wish to review the work ArcView did in removing duplicates. The duplicate remover will examine the fields you specify and deselect any that have identical values. If the spelling of an address differs in any way whatsoever, it will not be removed from the selection set. This gives the user a quick way to verify the results. The mailing label table will appear, and the user can add to, or remove from, the selected set by holding the ‘Shift’ key and using the ‘Select’ tool to click on the record. Clicking an unselected record will add it to the set, and clicking a selected record will remove it from the set. Click the button shown in Fig. 40 when done.

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Figure 40 - Click when done reviewing mailing label set

From this point, the remainder of the process is the same as Step 3. When you are done, close Crystal Reports.

Generate mailing list Step 5

Back in ArcView, click the ‘Mailing List’ button . The same reminder to refresh

once in Crystal Reports will appear. Click ‘OK,’ then click the refresh button once Crystal opens. You now have a list of each address from your original selected set.

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Chapter

3 P U M A 1 . 3

PUMA Menus Understanding the different functions of PUMA

he following functions are available from the menu bar. They help the user to interact with PUMA either by providing spatial analysis tools, changing the color schemes of layers, displaying underlying data, or opening the help files.

T

Figure 41 - PUMA Tools

Figure 43 - Planning menus

Additionally, many of the choices in this section duplicate the functions of buttons. This is to provide the user different ways to interact with the software depending on ones taste. Consequently, we’ve already covered the functions of the Planning menu in the section entitled Address Labels Overview found on page 37, as well as the first three choices under the PUMA Tools menu. This section will focus on the remaining menu options.

Figure 42 - PUMA Help

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USGS Transparency Overview This tool is for toggling the fill background found on the USGS maps

PUMA Tools Menu

Examples of use include when it is necessary to display USGS maps and air photos simultaneously.

Transparency Off. With the transparency off, the green background, which roughly signifies vegetation of some type, displays in the PUMA view. Note that the white areas are actually a solid fill. They are not transparent.

Transparency On. When the transparency on, the entire background now appears as white. In reality the background has become see-through, or transparent, and will allow the user to display other raster layers behind it. See the example below.

Transparency On, aerial photo displayed. With the transparency on, the aerial photo is viewable.

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Road Visibility Overview To display single line roads, select this menu choice. To Turn off, select this menu choice again.

PUMA Tools Menu

You may notice that there is no "roads" theme in PUMA. This is because PUMA is based on taxlot data, so the areas between taxlots represent the road right of way. However, there is a layer of road information used to generate the labels, and that layer can be made visible. Controlling the line visibility must be done in this way due to the fact that the theme must be "checked on" all of the time since the road labels are dependant upon it.

Figure 44 - Road visibility on

Figure 45 - Road visibility off

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County Statistics Overview Sorts properties based on zone, state of development, and public/private ownership.

PUMA Tools Menu

With this tool, the PUMA user can sort and display county properties based on zone; whether it is developed or undeveloped; and private or public ownership. Dialog returns information on total acres and number of properties that fit the user specified criteria.

Simply pick your criteria from the Zone, Development and Ownership drop down lists. If you do not wish to consider a particular category, check the 'Disable' box and it will not be factored in. The map will change in the background to reflect your selected set as well.

Figure 46 - County statistics dialog

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County Managed Properties This tool brings up an information dialog box displaying key information about property owned by Josephine County

PUMA Tools Menu

There are a two main concepts to consider when using this tool. First, the theme must be active (see page 4), and it must be checked on (Fig. 47). Next, the user must select a 'county managed property' polygon. Once that is done, proceed to the menu and select 'County Managed Properties.' The dialog box shown below will appear (Fig. 48). Subsequent selections on other county property will dynamically update the information dialog.

Figure 47 - Active theme, "drawn" in the view

Figure 48 - County Managed Properties dialog

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