Planning for a Union Youth Alive Conference

Follow-up training Session OneRecommended time: 30-60 minutes

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Goal

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To properly plan for a Union Youth Alive

Conference in the local school setting,

it is important that the Youth, Health, Education

and Family Ministries departments plan this

event together, to ensure the follow-up in the local

schools.

Critical time frame for planning ---12 months

• Schedule Youth Alive conference dates before school starts or during school breaks

• Avoid conflict with school or church events

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Planning time---6-10 months ahead

• Reserve location

• Appoint conference steering committee with all four department directors and staff of local educational institution where the Youth Alive conference is to be held

• Appoint members to serve on the following committees

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Program planning committee

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Accommodation committee

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Food committee

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Security committee

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Decoration committee

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Facilities committee

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Finance Committee

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Transportation committee

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Recreation committee

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Music committee

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Workshop committee

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Gifts committee

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Registration & promotion committee

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Platform committee

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First Aid committee

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PA and AV equipment system committee

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Photography and videos committee

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Appoint people for…

• 2 Friendship Group coordinators to supply all FG supplies before each FG session

• 1 Youth Facilitator coordinator/local conference/mission• 1 Adult Facilitator coordinator/local conference/mission• 1 Man and 1 Woman TLC counselors• Workshop speakers with the following formula: 30

participants per workshop• Administrative staff

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Planning time---2-3 months ahead of time

• Advertise and announce your program to appropriate leadership

• Develop attractive mail posters

• Request 4 youth from each location to register for the 1 ½ day Facilitator’s training on Tuesday thru Wednesday morning before the conference begins

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Planning time---last month before event

• Process pre-registrations• Duplicate/print sufficient

facilitators and participants manuals to be used in conference

• Purchase conference supplies early

• Arrange for speakers’ transportation

• Make signs for directions to each site Youth Alive Training 24