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  • Planning, Budgeting and Forecasting Assessment

    November 2014

    Corey Saunders, Director, Risk Advisory Services Josh LaSov, Business Analytics Practice Leader West Region

    One Union Square, Suite 1100

    600 University Street Seattle, WA 98101

  • Planning, Budgeting and Forecasting Assessment Central Washington University

    Table of Contents

    Project Background, Objectives and Approach ..................................................................... 1 Project Background and Objectives ........................................................................................................ 1 Project Approach ..................................................................................................................................... 1

    Executive Summary - Macro .................................................................................................... 2 Key Theme: Strategic Maturity ................................................................................................................ 2 Maturity Results Business Planning/Decision Support ......................................................................... 3 Assessment Results Improvement Needed ......................................................................................... 3

    Key Findings - Summarized ..................................................................................................... 4 Key Findings ............................................................................................................................................ 4

    Enrollment Model ...................................................................................................................... 6 Validation and Optimization Approach .................................................................................................... 6

    Tuition Model............................................................................................................................. 6 Validation and Optimization Approach .................................................................................................... 6 Findings and Recommendations ............................................................................................................. 7 Accuracy and Financial Impact of Manual Entries ................................................................................... 8 Accuracy and Financial Impact of Waivers on Projected Revenue ......................................................... 8

    Benchmarking ........................................................................................................................... 9 Triangulated Target Setting ..................................................................................................................... 9

    Athletics ..................................................................................................................................... 9 Athletic Metrics ........................................................................................................................................ 9 Athletics Comparable Universities ........................................................................................................... 9 Average Salary per Head Coach ........................................................................................................... 10 Average Athletic Aid per Student Athlete .............................................................................................. 11 Recruiting Expense ............................................................................................................................... 11 Team Athletic Revenue ......................................................................................................................... 12 Total Expenses ...................................................................................................................................... 12

    Facilities .................................................................................................................................. 13 Facilities Metrics .................................................................................................................................... 13 Facilities Comparable Universities ........................................................................................................ 13 Total Custodial Cost, per GSF and per Student .................................................................................... 14 Total Energy Cost, per GSF and per Student (including purchased utilities) ........................................ 14 Total Purchased Utilities, per GSF and per Student .............................................................................. 15 Total Maintenance Cost and FTEs ........................................................................................................ 15 Total Maintenance cost, per GSF and per Student ............................................................................... 16 Grounds In-House Staffing FTEs and Total Cost per Student .............................................................. 16 Total Grounds Labor and Non-Labor Cost per Acre .............................................................................. 17

  • Planning, Budgeting and Forecasting Assessment Central Washington University

    Development ........................................................................................................................... 17 Development Metrics ............................................................................................................................. 17 Private Support Raised .......................................................................................................................... 18 Development Metrics ............................................................................................................................. 19 Campaign Goals .................................................................................................................................... 19 Endowment Goals ................................................................................................................................. 20 Funding Sources ................................................................................................................................... 20

    Financial Services ................................................................................................................... 21 Financial Services Metrics ..................................................................................................................... 21 Finance Function: FTEs and Cost per FTE ........................................................................................... 22 Payroll Function: FTEs and Cost per FTE ............................................................................................. 22 Treasury Function: FTEs ....................................................................................................................... 23 AP Function: FTEs and Cost per FTE ................................................................................................... 23 AP: Percent of Payments Made by EFT/Wire or Check ........................................................................ 24 AP: Percent of Invoices Tied to a Purchase Order and Average Experience of AP Personnel ............ 24 AP: Cycle Time in Days and Direct AP Costs per Invoice Processed ................................................... 25 AR: Receipts Processed per FTE and Cycle Time from Receipt to Payment ....................................... 25 AR: Percent of Electronic vs. Manual Receipt of Funds and Costs to Create a Bill .............................. 26 Working Capital Analysis ....................................................................................................................... 26

    Human Resources .................................................................................................................. 27 Human Resource Metrics ...................................................................................................................... 27 HR FTE and HR to Employee Ratio ...................................................................................................... 27 HR Expenses ......................................................................................................................................... 28 Number of Positions Filled and Average Tenure ................................................................................... 28 Annual Turnover and Average Tenure .................................................................................................. 29

    Library ..................................................................................................................................... 30 Library Metrics ....................................................................................................................................... 30 Library Comparable Universities ........................................................................................................... 30 Library Professional FTEs and Salaries per Library FTE ...................................................................... 31 Number of Collections and Total Cost per Collection ............................................................................ 31 Annual Collections Change and Annual e-books Change ..................................................................... 32 Total Library Cost per Student and Average Weekly Gate Change from PY ........................................ 32

    Financial Pos

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