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  • PITTSBURG UNIFIED SCHOOL DISTRICTBUDGET WORKSHOP

    February 12th, 2018

    PRESENTED BY: ENRIQUE E. PALACIOS, DEPUTY SUPERINTENDENT

  • INTRODUCTION

    ANNUAL BUDGET CALENDAR PURPOSE OF FUNDS ACCOUNTS STRUCTURE BUDGET STRUCTURE MULTI YEAR BUDGET

  • ANNUAL BUDGET CALENDARJULY 1-JUNE 30 FISCAL YEAR

    JULY 1- START OF FISCAL YEAR AUGUST 15- 45 DAY BUDGET REVISION AUGUST 30- ENROLLMENT UPDATE AND STAFFING ADJUSTMENTS SEPTEMBER 15- UNAUDITED ACTUALS OF PRIOR FISCAL YEAR BUDGET DECEMBER 15- FIRST INTERIM BUDGET REPORT JULY 1-OCTOBER 31 DECEMBER 15- AUDIT REPORT OF PRIOR FISCAL YEAR BUDGET JANUARY 15- GOVERNORS BUDGET MESSAGE FOR UPCOMING FISCAL YEAR FEBRUARY - ENROLLMENT PROJECTIONS MARCH 15 - SECOND INTERIM BUDGET REPORT JULY 1-JANUARY 31 APRIL - PROJECTED ALLOCATION OF STAFFING AND FUNDS TO SCHOOLS MAY 15 - GOVERNORS MAY REVISED BUDGET MAY-JUNE- BUDGET PUBLIC HEARINGS JUNE 30 - ADOPTION OF BUDGET

  • STANDARDIZED ACCOUNT CODE STRUCTURE (SACS)

    The California School Accounting Manual presents the Standardized Account Code Structure (SACS) for use by school districts and county offices of education. The standardized structure has been developed to accomplish the following objectives: Establish a uniform, comprehensive, and minimum chart of accounts statewide to improve

    financial data collection, reporting, transmission, accuracy, and comparability. Reduce the administrative burden on local educational agencies (LEAs) in preparing required

    financial reports. Meet federal compliance guidelines and increase the opportunities for California to receive

    federal funding for education programs. Ensure that school districts and county offices of education comply with generally accepted

    accounting principles (GAAP) as prescribed by the Governmental Accounting Standards Board (GASB).

    Create a logical framework that can be used to determine where education funds come from and how they are used.

    Provide better information for use by administrators, parents, board members, legislators, and others interested in school finance.

  • FUNDS IN A SCHOOL DISTRICT BUDGET

    CHILD DEVELOPMENT

    12

    CHILD NUTRITION

    13

    DEFERRED MAINTENANCE

    14

    SPECIAL RESERVES

    17

    STATE SCHOOL FACILITIES

    35

    ADULT ED11

    CAPITAL BUILDING

    BOND 21

    GENERAL FUND

    01

    CAPITAL BUILDING RESERVES

    40

    BOND INTEREST & REDEMPTION

    51

    FOUNDATION TRUST

    73

    WARRANT PASS THROUGH

    76

    STUDENT BODY

    95

    Postemployment Benefits

    20

    CAPITAL FACIILITIES

    25

  • GENERAL FUND

    01

    General Fund. This is the chief operating fund for all LEAs. It is

    used to account for the ordinary operations of an LEA. All

    transactions except those accounted for in another fund are accounted

    for in this fund.

    Restricted programs or activities within the general fund must be

    identified and reported separately from unrestricted programs or

    activities. This is done by using codes in the resource field that

    identify whether the resources used are restricted or unrestricted.

  • GENERAL FUND

    01LCFF BASE

    & OTHER STATE

    FUNDS

    REGULAR ED CLASSROOM

    TEACHERSCLERICAL STAFF

    CUSTODIANSSITE

    ADMINISTRATORSUTILITIESSUPPLIES

    EQUIPMENTBOOKS

    LCAP

    SUPPLEMENTAL &

    CONCENTRATIONFUNDS

    SPECIAL EDTITLE 1 & 3RESTRICTED

    MAINTENANCETRANSPORTATION

    ASESPARCEL TAX

    GRANTS

    UNRESTRICTED RESTRICTED

  • ADULT ED11

    Adult Education Fund. This fund is used to account separately for

    federal, state, and local revenues that are restricted or committed for

    adult education programs. Money in this fund shall be expended for

    adult education purposes only. Except for moneys received

    pursuant to the Local Control Funding Formula, moneys received for

    programs other than adult education shall not be expended for adult

    education.

  • CHILDDEVELOPMENT

    12

    Child Development Fund. This fund is used to account

    separately for federal, state, and local revenues to operate child

    development programs such as Pre-K.

  • CHILD NUTRITION

    13

    Child Nutrition Fund. This fund is used to account separately for

    federal, state, and local resources to operate the food service

    program.

  • DEFERRED MAINTENANCE

    14

    Deferred Maintenance Fund. This fund is used to account

    separately for revenues that are restricted or committed for

    deferred maintenance purposes in school facilities.

  • SPECIAL RESERVES

    17

    Special Reserve Fund for Other Than Capital Outlay

    Projects. This fund is used primarily to provide for the

    accumulation of general fund moneys for general operating

    purposes other than for capital outlay. Amounts from this special

    reserve fund must first be transferred into the general fund or

    other appropriate fund before expenditures may be made.

  • POSTEMPLOYMENT BENEFITS

    20

    Postemployment Benefits Fund. This fund may be used to account

    for amounts the LEA has earmarked for the future cost of

    postemployment benefits but has not contributed irrevocably to a

    separate trust for the postemployment benefit plan. Amounts

    accumulated in this fund must be transferred back to the general

    fund for expenditure

  • CAPITAL BUIDLING BOND

    21

    Capital Building Bond Fund. This fund exists primarily to

    account separately for proceeds from the sale of bonds and may not

    be used for any purposes other than those for which the bonds were

    issued. Other authorized revenues to the Building Fund (Fund 21)

    are proceeds from the sale or lease-with-option-to-purchase of real

    property and revenue from rentals and leases of real property

    specifically authorized for deposit into the fund by the governing

    board.

  • CAPITAL FACIILITIES

    25

    Capital Facilities Fund. This fund is used primarily to account

    separately for moneys received from fees levied on development

    projects as a condition of approval. The authority for these levies

    may also be county or city ordinances or private agreements

    between the LEA and the developer. Interest earned in the Capital

    Facilities Fund (Fund 25) is restricted to that fund.

  • STATE SCHOOL FACILITIES

    35

    State School Facilities Fund. This fund is established to receive

    apportionments from the 1998 State School Facilities Fund

    (Proposition 1A), the 2002 State School Facilities Fund (Proposition

    47), the 2004 State School Facilities Fund (Proposition 55), or the

    2006 State School Facilities Fund (Proposition 1D). The fund is used

    primarily to account for new school facility construction,

    modernization projects, and facility hardship grants, as provided in

    the Leroy F. Greene School Facilities Act of 1998.

  • CAPITAL BUILDING RESERVES

    40Capital Building Reserves. This fund exists primarily to provide

    for the accumulation of general fund moneys for capital outlay

    purposes. This fund may also be used to account for any other

    revenues specifically for capital projects that are not restricted to

    fund 21, 25, 30, 35, or 49. Other authorized resources that may be

    deposited to the Special Reserve Fund for Capital Outlay Projects

    (Fund 40) are proceeds from the sale or lease-with-option-to-

    purchase of real property and rentals and leases of real property

    specifically authorized for deposit to the fund by the governing

    board.

  • BOND INTEREST & REDEMPTION

    51

    Bond Interest and Redemption Fund. This fund is used for the

    repayment of bonds issued for an LEA. Bonds may be issued either by

    the county board of supervisors on behalf of the school district, or by the

    school district. The proceeds from the sale of the bonds are deposited in

    the county treasury to the Building Fund (Fund 21) of the LEA. Any

    premiums or accrued interest received from the sale of the bonds must

    be deposited in the Bond Interest and Redemption Fund (Fund 51) of the

    LEA. The county auditor maintains control over the LEAs Bond Interest

    and Redemption Fund. The principal and interest on the bonds must be

    paid by the county treasurer from taxes levied by the county auditor-

    controller.

  • FOUNDATION TRUST

    73

    Foundation Trust Fund. This fund is used to account separately for

    gifts or bequests that benefit individuals, private organizations, or

    other governments and under which neither principal nor income

    may be used for purposes that support the LEAs own programs.

    This fund should be used when there is a formal trust agreement

    with the donor. Donations not covered by a formal trust agreement

    should be accounted for in the general fund. Amounts in the

    Foundation Private-Purpose Trust Fund shall be expended only for

    the specific purposes of the gift or bequest.

  • WARRANT PASS THROUGH

    76

    Warrant/Pass-Through Fund. (Reporting of this fund to CDE is

    not required; however, it must be included in the audited financial

    statements to meet GAAP reporting requirements.) This fund exists

    primarily to account separately for amounts collected from

    employees for federal taxes, state taxes, transfers to credit unions,

    and other contributions. It

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