pip preparation for hp-iii hp-iii workshop and wrap-up meeting @ new delhi feb. 4, 2015

PIP Preparation for HP-III

HP-III Workshop and wrap-up meeting @ New Delhi

Feb. 4, 2015

Tentative budget allocations• PIP budgets requested by the IAs substantially exceed the

availability of funds under HP3. MoWR will provide budget allocations to IAs . Initial estimates of allocations were provided during the mission.

• Step 1: Develop full-scale dream PIP in line with the real needs for investment in WRIS/HIS infrastructure and services, keeping in view that building the optimal WRIS/HIS system is a long-term process and need not be fully completed during HP3.

• Step 2: Derive from the full-scale desirable PIP a second, downscaled Priority PIP, commensurate with the tentative budget allocations provided (for purpose of PAD)

• The Priority PIP aims to guide prioritizing state activities under the initial budget allocations, keeping in view State priorities in water management.

Budget allocations and timing• Budgets of agencies demonstrating good performance in project

implementation can over time be increased based on savings from less performing agencies.

• Therefore, all agencies should make at least token budget allocations (as placeholders) for all budget lines of possible future importance, to facilitate future budget reallocations.

• It is recommended to divide the budget into two parts: 50% - 60% for year 1 -4 (stage 1: FY 2016-2019) and 40% - 50% for year 5-8 (stage 2: FY 2020-2023)

• Reflects the need to procure more hardware, which is cost intensive, during stage 1 of the project and the need to develop water management tools and programs in stage 2.

Allocations for project components• PIPs reviewed tend to focus on installing large numbers of expensive

equipment (component A), building new offices and related facilities, and funding vehicles and incremental staff cost (component D).

• The goal of HP3 is to build capacity and tools, and to support data usage for improved water management (components B and C), and insufficient importance has thus far been given to the utilization and application of data

• Generally, allocations to components B and C need to be increased and costs under components A and D may be reduced accordingly.

• Tentatively allocations across components for new States could be in the range of: 40% for component A, 5% for component B, 15% for component C, and 40% for component D (usually some new buildings/offices are required).

• For the existing HP-I/II States the focus should be more on components C (including an extension of real-time networks for flood forecasting and other purposes) and less on component D, e.g. 40% for component A, 5% for B, 30% for C and 25% for D.

Unit cost rates and staff cost• Incremental staff cost: Limit incremental staff cost mainly to

the cost of temporary staff cost, with a focus on specialist staff such as IT experts and other professionals for data centres, chemists for laboratories, temporary data entry staff, etc.

• Filling-up vacancies of existing post cannot be funded.• As a rule of thumb, cost of incremental staff (sub-component

D5.1) should not exceed 10% of the total budget. • Unit cost rates: Unit cost rates need to be reconciled with the

rates prepared and distributed by the Bank’s team for guidance of the agencies. One may deviate from these unit rates, if they are demonstrably unrepresentative for the State.

Unit cost ratesHP-3 PIP PricingIndividual Pricing

Sr Category DescriptionTelemetry

PackageBasic Accessories Installation Cabling Total

Incl. AMC (35%), VAT

(12.5%)

Climate Sensors/Equipment1 Rainfall Manual SRG 4,000 4,000 6,0752 Rainfall Rain Gauge Bucket 50,000 50,000 75,9383 Rainfall Rain Gauge Bucket + RTU2 P1 (GSM) 160,000 160,000 243,0004 Rainfall Rain Gauge Bucket + RTU2 P1 (VSAT) 360,000 360,000 546,7505 Rainfall Rain Gauge Bucket + RTU1 P2 (GSM) 325,000 325,000 493,5946 Rainfall Rain Gauge Bucket + RTU1 P2 (VSAT) 500,000 500,000 759,3757 Climate Automatic Weather Station (AWS), no Raingauge 400,000 20,000 420,000 637,8758 Climate Automatic Weather Station (AWS), no RaingaugeP3 (GSM) 745,000 745,000 1,131,4699 Climate Automatic Weather Station (AWS), no RaingaugeP3 (VSAT) 920,000 920,000 1,397,250

10 Snow Snow gauge + snow depth + temp P4 (GSM) 625,000 625,000 949,21911 Snow Snow gauge + snow depth + temp P4 (VSAT) 800,000 800,000 1,215,00012 Civils works Civil works AWS with telemetry 150,000 150,000 N/A

Surface Water Sensors/Equipment13 Water level Level Sensor Ultra sonic 5 Mtr 45,000 5,000 5,000 5,000 60,000 91,12514 Water level Level Sensor Ultra sonic 5 Mtr P5 (GSM) 170,000 170,000 258,18815 Water level Level Sensor Ultra sonic 5 Mtr P5 (VSAT) 370,000 370,000 561,93816 Water level Level Sensor Ultra sonic 10 Mtr 80,000 5,000 5,000 5,000 95,000 144,28117 Water level Level Sensor Ultra sonic 10 Mtr P6 (GSM) 205,000 205,000 311,34418 Water level Level Sensor Ultra sonic 10 Mtr P6 (VSAT) 405,000 405,000 615,09419 Water level Level Sensotr Ultrasonic 15 Mtr 110,000 5,000 5,000 5,000 125,000 189,84420 Water level Level Sensotr Ultrasonic 15 Mtr P7 (GSM) 235,000 235,000 356,90621 Water level Level Sensotr Ultrasonic 15 Mtr P7 (VSAT) 435,000 435,000 660,65622 Water level Float type ( Shaft Encoder) 100,000 10,000 10,000 5,000 125,000 189,84423 Water level Float type ( Shaft Encoder) P15 (GSM) 235,000 235,000 356,90624 Water level Float type ( Shaft Encoder) P15 (VSAT) 435,000 435,000 660,65625 Water level Float type ( Shaft Encoder) + Stilling Well 100,000 310,000 10,000 5,000 425,000 645,46926 Water level Float type ( Shaft Encoder) + Stilling Well P15 (GSM) 535,000 535,000 812,53127 Water level Float type ( Shaft Encoder) + Stilling Well P15 (VSAT) 735,000 735,000 1,116,28128 Water level Radar 30 Mtr 180,000 5,000 10,000 5,000 200,000 303,75029 Water level Radar 30 Mtr P8 (GSM) 310,000 310,000 470,81330 Water level Radar 30 Mtr P8 (VSAT) 510,000 510,000 774,56331 Water level Radar 50 Mtr 220,000 5,000 10,000 5,000 240,000 364,50032 Water level Radar 50 Mtr P9 (GSM) 350,000 350,000 531,56333 Water level Radar 50 Mtr P9 (VSAT) 550,000 550,000 835,313

Unit cost ratesHP-3 PIP PricingTelemetry Package Pricing

Package Type Sensor 1 Sensor 2 RTU TypePower Source

Control Interface

Unit Price (Rs)

Telemetric Method

Unit Price (Rs)

With AMC

(+35%)Climate Packages

P1 Rain Gage - RTU2 Bucket RTU2 Solar Standard GSM 160,000 243,00050,000 60,000 35,000 15,000 160,000 VSAT (XC Band) 360,000 546,750

P2 Rain Gage - RTU1 Bucket RTU1 Solar Standard GSM 325,000 493,59450,000 200,000 35,000 15,000 300,000 VSAT (XC Band) 500,000 759,375

P3 AWS AWS Devices Bucket RTU1 Solar Standard GSM 745,000 1,131,469420,000 50,000 200,000 35,000 15,000 720,000 VSAT (XC Band) 920,000 1,397,250

P4 Snow gage RTU1 Solar Standard GSM 625,000 949,219350,000 200,000 35,000 15,000 600,000 VSAT (XC Band) 800,000 1,215,000

Surface Water PackagesP5 AWLR: Ultrasonic (5m) Ultrasonic (5m) RTU2 Solar Standard GSM 170,000 258,188

60,000 60,000 35,000 15,000 170,000 VSAT (XC Band) 370,000 561,938P6 AWLR: Ultrasonic (10m) Ultrasonic (10m) RTU2 Solar Standard GSM 205,000 311,344

95,000 60,000 35,000 15,000 205,000 VSAT (XC Band) 405,000 615,094P7 AWLR: Ultrasonic (15m) Ultrasonic (15m) RTU2 Solar Standard GSM 235,000 356,906

125,000 60,000 35,000 15,000 235,000 VSAT (XC Band) 435,000 660,656P8 AWLR: Radar (30m) Radar (30m) RTU2 Solar Standard GSM 310,000 470,813



380,000 60,000 35,000 15,000 490,000 VSAT (XC Band) 690,000 1,047,938P11 AWLR + RG: Radar (30m) Radar (30m) Bucket RTU2 Solar Standard GSM 360,000 546,750

200,000 50,000 60,000 35,000 15,000 360,000 VSAT (XC Band) 560,000 850,500P12 AWLR + RG: Radar (50m) Radar (50m) Bucket RTU2 Solar Standard GSM 400,000 607,500

240,000 50,000 60,000 35,000 15,000 400,000 VSAT (XC Band) 600,000 911,250P13 AWLR + RG: Radar (100m) Radar (100m) Bucket RTU2 Solar Standard GSM 540,000 820,125

380,000 50,000 60,000 35,000 15,000 540,000 VSAT (XC Band) 740,000 1,123,875P14 Bubbler Bubbler RTU2 Solar Standard GSM 485,000 736,594

375,000 60,000 35,000 15,000 485,000 VSAT (XC Band) 685,000 1,040,344P15 Shaft Encoder Shaft Encoder RTU2 Solar Standard GSM 235,000 356,906

125,000 60,000 35,000 15,000 235,000 VSAT (XC Band) 435,000 660,656P16 ADCV - Side Looking ADCV RTU2 Solar Standard GSM 850,000 1,290,938

740,000 60,000 35,000 15,000 850,000 VSAT (XC Band)1,050,000 1,594,688Ground Water Packages

P17 DWLR: Standard Standard RTU2 Solar Standard GSM 190,000 288,56380,000 60,000 35,000 15,000 190,000 VSAT (XC Band) 390,000 592,313

P18 DWLR: Groundwater Groundwater RTU2* Battery Standard GSM 140,000 212,62570,000 30,000 10,000 5,000 115,000 VSAT (XC Band) 315,000 478,406

Snow Gage, Snow Depth, Temperature

AMC, taxes, contingencies and price escalation • AMC and insurance for new equipment: It has been decided to

include two years warranty and 5 years mandatory AMC in the bid documents. The average period of AMC to be paid by agencies during the project period will be less than 5 years.

• 35% extra cost for O&M of the equipment (5 years @ average of 6% for AMC and 1% for insurance) included in unit rates.

• Extended warranty may be another option. AMC is part of the bidding document and contract, and costs of AMC may be added to the cost of ‘Goods’ instead of ‘Operation Cost’.

• Taxes: For the purpose of budget estimation 12.5% is added for VAT/service taxes to the unit rates.

• Contingencies and price escalation: Ten (10%) should be added for contingencies and price escalations “at the bottom” of the cost table.

Model PIP for a medium to large State

New State: WRDNew State N PV (2015) 104.1 Cr RsAllocations (lakhs Rs) Rec 100 Cr Rs (+10% Contingency) 114.5 Cr RsImporting Instructions

Tabular SummarySub-

Comp %A 41.3% A1 84.4%

Rs 4301.9 A2 4.5%JMetric 41.3% A3 11.0%

B 2.3% B1 42.1%Rs 237.8 B2 15.9%

JMetric 2.3% B3 42.1%C 30.7% C1 78.1%

Rs 3199.0 C2 21.9%JMetric 30.7%

D 25.6% D1 53.1%Rs 2669.0 D2 11.8%

JMetric 25.6% D3 13.1%D4 3.5%D5 18.6%

A, 41.3%

B, 2.3%C, 30.7%

D, 25.6%

Components

Model PIP for a medium to large State

2015 2016 2017 2018 2019 2020 2021 2022 20230

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pip preparation for hp-iii hp-iii workshop and wrap-up meeting @ new delhi feb. 4, 2015

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