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Permanent Audit Files (PAF) and Current Audit Files (CAF)

For recurring audit engagements it is usual for documentation which is of continuingimportance (i.e., `permanent') to be filed separately from information relating primarily to theaudit of a single period (i.e., `current').

General correspondence files are also likely to be maintained for each client although theengagement letter, management (weakness) letter and letters providing evidence (such as thebank report for audit purposes and management representation letter) will be filed on thecurrent audit file.

Permanent audit file typical contents

Information concerning legal structure of entity (e.g., Memorandum and Articles ofAssociation).

Other documents of continuing importance:o terms of engagement;o minutes of important meetings;o debenture deeds;o mortgages and charges;o title deeds and lease agreements;o trade agreements and labour contracts;o profit share and bonus agreements;o Royalty agreements.

Descriptions of nature and history of client's business, locations and products. A list of client's investments (if any). Organization charts, with extra details for finance department. Main accounting records, showing where kept and of what type (e.g., handwritten,

computerized).

Copies of previous financial statements and auditor's reports thereon. Previous reports to management (detailing weaknesses found in the accounting system. Client's other professional advisers. Client's insurance cover details. Significant ratios and trends. Accounting systems descriptions in flow chart and narrative form (see later). Internal controls evaluation data: questionnaires and checklists (see later). Principal accounting policies.Current audit file typical contents

statements being audited (evidenced as having been agreed to accounting recordsand cross-referenced to supporting schedules).

t item (including comparatives), cross-referenced todocuments arising from external verification (e.g., direct confirmations of accounts receivableand attendance at physical inventory counting).

nd other third parties.

xt year.of queries not cleared for the manager/partner reviewing the audit.

of minutes of meetings of directors and shareholders (cross-referenced whererelevant).

ncluding client response.of representation received from management.

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administration data:

partner and staff employed; dates audit areas completed; time summaries; Performance monitored against budget.

papers of results of tests, evaluation of systems, control weakness and action taken.

of results of audit tests on transactions and balances and conclusions reached(indexed and cross-referenced to demonstratesufficient audit evidence).

audit program.Accounts completion checklist.

For larger clients

Current files may be subdivided into `interim visit' and `final audit' and systemsdocumentation may be held on a separate `systems' file. Separate files may also be set up forspecific audit areas (e.g., inventory).

A permanent audit file normally includes:

organizational structure of the entity.

Memorandum and Articles of Association.

In the case of a statutory corporation, this includes the Act and Regulations under which thecorporation functions.

Minutes relevant to theaudit.

study and evaluation of the internal controls related to the accountingsystem. This might be in the form of narrative descriptions, questionnaires or flow charts, orsome combination thereof.

ditor, if any.

acceptance of theappointment as auditor.

ing significant accounting policies.

The current file normally includes:

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s and General Meetings, asare relevant to the audit.

e.

performed, and the resultsof such procedures.

reviewed.

ations with other auditors, experts and other third parties.

or discussed with theclient, including the terms of the engagement and material weaknesses in relevant internalcontrols.

Letters of representation or confirmation received from the client.

ects of the audit, including themanner in which exceptions and unusual matters, if any, disclosed by the auditors procedureswere resolved or treated.

audit reports.