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PAS Form No. 04

ILIGAN MEDICAL CENTER COLLEGE

PERFORMANCE APPRAISAL SYSTEM FOR LIBRARY SERVICES DEPARTMENT

NAME: _________________________________________________ COLLEGE/DEPT.: _________________________________

POSITION: ______________________________________________ Rating Period: _____________________________________

PERFORMANCE INDICATORS(Duties and Responsibilities and character traits)

10 8 6 4 2 RatingI. OCCUPATIONAL COMPETENCE (70%)

A. For Head of Office only

1. Formulated policies, rules and regulations for the use of the library

2. Prepared annual plan of action for a continuous library program

3. Acquired adequate number of standard/updated books, references and other

library materials in conformity to existing requirements of the CHED/TESDA/

DepED in coordination with the Deans, Principal, Faculty members and the

Library Committee

4. Supervised library staff in giving wholesome and efficient library services to

students and faculty members

5. Prepared and submitted reports of accomplishments, issues and concerns to the

Administration on schedule6. Supervised Library staff in the cataloguing, indexing, circulation, reference,

internet and other library services

7. Provided opportunities for growth and development of staff on in-house andoutside work related training programs as available

8. Assisted Dean of Academic Affairs in the application of new programs with theCHED

9. Conducted performance evaluation of staff based on work targets

Total Score

Sub-rating (Total score / 9 x 70%

B. Librarians, Office Clerks (Please select tasks applicable to your job description/duties and responsibilities

1. Assisted Head of Library Services in the implementation of policies, rules andregulations for the use of the library

2. Provided efficient and effective library services such as charging/discharging

books and other library materials to students and faculty members

3. Supervised student assistants in giving out efficient library services to studentsand faculty members

4. Supervised student assistants in shelf-reading and arranging of books and otherlibrary materials in shelves and cabinets

5. Catalogued and classified books and other library materials using the DeweyDecimal System

6. Filed and refilled catalog cards in the card catalog cabinet

7. Prepared yearly acquisition list of books and other library materials

8. Prepared monthly/annual reports and submitted these to the Head on schedule

9. Acted as Office-in-charge as designated by the Head in her absence10. Prepared students, faculty and staffs identification cards

11. Prepared updated listing of library holdings of books, journals, magazines,

periodicals and on-print materials relevant to education and areas ofspecialization and furnished copies to the different deans of colleges

12. Updated serial display and prepared serials for binding every end of school year

13. Prepared statistics on library users and corresponding number of books used

every end of the school year

14. Oriented and trained student assistants on their work assignments in the library

15. Maintained physical upkeep of library by updating bulletin boards and orderly

physical arrangement

16. Conducted library inventory at the end of the school year

17. Prepared and sent overdue notices to delinquent library users

Total Score

Sub-rating (Total score / 17 x 70%

II. PROFESSIONAL & PERSONAL CHARACTERISTICS (20%)

1. Decisiveness ability to develop alternative solutions to problems to evaluate

facts to courses of actions, and to reach sound decision and readiness to take

action orcommitment.

2. Honesty and Integrity is honest in the use of school resources, including the use

of time for the service of the institution.

3. Dedication and Commitment self-propelled and self-reliant in his/her work.

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PAS Form No. 04 (p. 2)

4. Initiative and Resourcefulness starts action on projects and performs assigned

tasks without being told, under minimal supervision and is resourceful.

5. Courtesy shows polite, kind and thoughtful behavior toward the public, clientelein manner of speech and actions.

6. Human relations integrates concern for people at work, office clientele anddepartment head-subordinate relationship into work situation.

7. Leadership the manner of guiding, influencing, motivating and developingconfidence of subordinates to work as a team and accomplish tasks leading the

organizational unit to achieve its goals and objectives enthusiastically.

8. Stress tolerance stability of performance under pressure or opposition.

9. Fairness & Justice impartial in treating students and co-workers.

10. Proper attire/Good grooming observes proper dress code and college uniforms

on designated days, along with good grooming.

Total Score

Sub-rating (Total score / 10 x 20%)

III. ATTENDANCE & PUNCTUALITY (10%)

1. Punctuality no. of times tardy

2. Attendance no. of days absent

Total Score

Sub-rating (Total score / 2 x 10%)

PLUS FACTOR(0.5 for each indicator but not to exceed 2 points for the total)1. Performed multiple higher functions beyond the call of duty

2. Assisted in the completion of programs/projects

3. Serviceability at all times

4. Showed gallantry and bravery in times of emergency, calamity and disaster.

SUMMARY

I. Occupational Competence (70%)

II. Professional and Personal Characteristics (20%)III. Punctuality and attendance (10%)

Total

Plus Factor

OVERALL RATING

DESCRIPTIVE RATING

Remarks/Recommendations (to be accomplished by Dean/Immediate superior

___________________________________________________________________________________________________________

___________________________________________________________________________________________________________

___________________________________________________________________________________________________________

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Conferred with:

__________________________________________________ __________________________________________

Ratee Head, Library Services

RECOMMENDING APPROVAL

___________________________________________

Dean, Academic Affairs

APPROVED:

___________________________________________

President

KEY DESCRIPTIVE RATING

8.60 10.00 Outstanding

6.60 8.59 Very Satisfactory

4.60 - 6.59 Satisfactory

2.60 4.59 Unsatisfactory

2.59 and below - Poor