pdrc minutes april 2010 - feb 2011
TRANSCRIPT
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Point Douglas Residents Committee Board Meeting
May 13, 2010
Attending: Roanna Hepburn (Chair), Tyson Cormack (Vice Chair), Elaine
Bishop (Treasurer), Karin Streu (Secretary), Martin Landy, HeatherGeddies, Jim Chaprick, Leah Decter, Ivan Fleming, Kurt McMullen, Dale
Harik (NECRC).
BOARD DEVELOPMENT
2010.05.02 BOARD ORIENTATION
Terri Crew, Cooperative Development Ocer of Winnipeg, Social
Enterprise discussed the Board Governance questionnaire handout.
She suggested that the Governance Committee review the
questions and "job" descriptions and then plan for a strategic
planning session. Chris is looking into funding for BoardDevelopment.
ACTION: Terri will work with Chris and return to assist with a
Strategic Plan and TimeLine.
2010.05.01 HISTORY OF PDRC
Roanna, Heather and Martin recounted the history of the Point
Douglas Residence Committee (see Community Website for more
historical info). There is a strong foundation already in existence
and there should be no gap from previous history. Roanna queried
as to what the PDRC should be doing for our community this year.ACTION: Martin will dig through his and oce files for history and
documentation
ACTION: Heather will email the 2008 Point Douglas
Community Survey Results Analysis to all board
members.
BOARD MEETING
1. Welcome/Introductions made.
2. Acceptance of Agenda. Marty motioned to move asamended. Elaine 2nd. Carried.
3. Approval of Minutes (April 8).
MOTION: Jim moved that the minutes now be tracked
by Year/Month/Agenda #. Tyson 2nd. Carried.
NECRC – Dale Harik (Housing Program Supervisor)
discussed the NECRC Mid Term Report and Minutes
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hand out. At this time there are not enough
applications in for the Housing Improvement Initiatives
Grant Program so the deadline will be extended
another week in case some residents did not receive it.
Dale will now attend Housing Committee meetings only
and Heather Geddies will report to this to the board.Dale is building a database of long term vacant houses.
ACTION: Dale will email Heather the application form
for her to forward on to her database.
ACTION: Dale will email Heather current addresses of
vacant homes.
4. PRESTO (Political Regulatory Economic Sociological
Technological Other).
Elaine explained we make decisions within a broader
context that is changes have happened that will ef ect
what we do. Our MP had stepped down to run for
mayor and our city councilor has had an aneurysm. We
need to be active during elections. The financial
environment will be tight for the next 5-10 years with
a 0% increase on new grants.
ACTION: Roanna will contact Tom Sims and organize a
mayoral debate.
5. EXECUTIVE REPORT (Tyson Cormack). Jim asked whatthe role of the Executive Director is in relation to the
Executive Committee and decision making. The
Executive Committee supports the staf person. This
committee is not a mini
-board but is to present situations to the board for
decision making. All projects must go to the board
level. The executive Committee quorum is the ED and
2 executive members.
ACTION: Tyson will email board members theExecutive Report
ACTION: Executive committee will work on their
mandate and present the board with terms of
reference (in writing).
6. CHAIR REPORT (Roanna Hepburn). Roanna mentioned
the location misunderstanding that resulted in Sister
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Johanna waiting at the Filipino Centre to present at our
AGM.
ACTION: Jim will write a letter of apology.
Share The Warmth – Hydro invited Roanna and Jackie to
their June meeting to discuss PDRC’s participation.Elaine suggested that an evaluation be made on last
year’s program ( a nightmare!) and access the situation
(storage, building, etc). Major changes would have to
be made on Hydro’s part and they have agreed to get
us major funding and in-kind donations for many of
the raised concerns. Hydro understands the
importance of involving the community children
throughout the summer and will of er free admission
to sports games, etc. Leah said with Hydro’s high
profile we should keep them in mind as they are in ourneighborhood and could be highly beneficial. Ivan
suggested that collecting dry non-perishable goods
also.
7. EXECUTIVE DIRECTOR REPORT (Chris McCarville) No
report. Chris is recuperating from surgery.
8. FINANCIAL REPORT ( Elaine Bishop). Our funding
proposal to NA! was handed out.NA! is aware of our
last year and is looking favorably towards our changes.
Elaine and Chris will work on the accounts to sort out
what money belongs to what grant. They are workingclosely with the bookkeeper to have a paper trail and
reduce bookkeeper costs. There is no balance sheet
available for this month.
MOTION: Jim Martin motioned to accept the budget
proposal for NA!. Leah 2nd. Carried.
9. GOVERNANCE REPORT (Leah Decter) The Committee
has not met since the AGM. The board suggested that
the Governance Committee meet with Chris regarding
expectations.
10.HOUSING REPORT ( Heather Geddies). No report.
ACTION: Heather will review the Norquay
Minutes re PDRC rent renewal and contact Rita
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for a letter in writing. Elaine may also attend the
Norquay board meeting and report her findings.
ACTION: Heather will contact Dave Desins (sp?)
at WHHI re our funding grant which is late due to
Chris’s surgery.
11.ENVIRONMENT REPORT (Tyson Cormack).
ACTION: Tyson will forward the minutes to
Roanna.
The subject of dog awareness was discussed and Elaine suggested
calling 311 regarding lost dogs threatening children. She was told
to call 911 if children are at risk. Elaine also asked about getting
the contact number for animal control but was denied. Problem
dogs should get a letter with pound by-laws.
MOTION: Elaine motioned The EnvironmentCommittee re dog awareness (see minutes?). Jim
2nd.Carried.
The Disreali Bridge construction was discussed. Decisions are yet to
be made regarding the on/of ramp on Rover which should be
decided in the next 4-6 months. Concern was raised regarding the
impact of the ramp re safety on Rover and our neighborhood.
There is a remote change for the consultation re infrastructure
(Ruth Marr) between the PDRC and the city.
MOTION: Jim motioned that the Environment Committee create an
ad hoc committee to address the Disreali bridge situation.
ACTION: Jim will attend the Disreali bridge ad
hoc committee.Tyson 2nd. Carried.
The Green Team was discussed. The Environment Committee in
collaboration with Linda (Safety Supervisor for the Women’s
Resource Centre) will provide directions for the Green Team. (this
was passed at board level). Tyson also mentioned that Sel Burrows
has applied for Green Team workers.
ACTION: Tyson will pursue funds from Hicks and
Lazarenko for portapotties.2010.05.12 OTHER BUSINESS. Roanna will contact Sel Burrows
regarding the needs of the Seniors’ Association with regards to
Green Team workers.
Chris McCarville will write a letter to Rita and Denis (board) at the
Norquay Community Centre for a renewal of our lease. The letter
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should reach the board before their next board meeting on April
28.
In case the lease is not renewed a suggestion was made to re-
contact Manitoba Housing and ask for one of their houses.
Meanwhile Tyson Cormack will check out zoning regulations in
regards to a house he has of ered to the PDRC to rent.
Next Board Meeting: June 10 @ 5:30 pm at the Phillipino Seniors Centre.
Point Douglas Residents Committee Board Meeting
June 10, 2010
Attending: Roanna Hepburn (Chair), Tyson Cormack (Vice Chair), Elaine
Bishop (Treasurer), Karin Streu (Secretary), Heather Geddie, Jim Chapryck,
Leah Decter, Phillip Cramer, Michelle Bruce, Chris McCarville.
Regrets: Ivan Fleming, Martin Landy, Kurt McMullen, Gerald Brown.
BOARD MEETING
1. Welcome/Introductions made.
2. Acceptance of Agenda. Jim motioned to add Business
Arising from previous minutes as a permanent item
after the approval of minutes. . Elaine 2nd. Carried.
3. Approval of Minutes (April 8). Leah accepted the
minutes with revisions. Tyson 2nd. Revisions: Updates
on Action item, 2010.05.04 The PDRC will host a TownHall meeting rather than a debate, 2010.05.11
amendment to the Disreali Bridge construction.
ACTION: Roanna will discuss the Town Hall meeting
with Rebecca and Judy for a date near the end of
August or early September.
4. GUEST SPEAKER: Ron Mark from Manitoba Hydro/Share
the Warmth. Ron (Parade Manager for the Santa Claus
parade was joined by Jackie Britton (Promotion &
Sponsorship Representative Business
Communications). Ron discussed last year’s paradeand was pleased with the collection for Share the
Warmth. They are very eager to keep our involvement
with the parade and Share the Warmth. Also mentioned
was Host A Block which involves the various business
and organizations on specific blocks to help with
crowd control and organize activities for the kids while
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they wait for the parade to begin. Jackie discussed the
history of the Share the Warmth event. Boxes are set
up from October 15 to the end of February.
MOTION: Jim motioned that an ad hoc committee be
struck to review last year’s involvement, what we are
prepared to do this year and report these findings to
the board next week. Jim, Elaine and Roanna to be on
the ad hoc committee. Phil 2nd. Carried.
ACTION: .The PDRC board will meet Share the Warmth
on July 8 regarding our decision to participate.
5. EXECUTIVE REPORT (Chris McCarville). Chris DeSousa
was to meet with the board but had the wrong date.
ACTION: A meeting will be set up with Chris and
available board members.
6. CHAIR REPORT (Roanna Hepburn). Roanna began the
discussion regarding the early morning exceptionally
long line ups at the Point Douglas Community Clinic
when there are two other clinics within a short
distance.
ACTION: Leah will ask someone who may know the
reason for the clinic’s popularity and report to the
board.
Roanna inquired re boarded up and run down houses.
The Housing Committee will discuss this at their next
meeting.
ACTION: Chris will insert info into The Point regarding
calling 311 with information regarding the above.
The Norquay Community Center will be hiring a full
time sports coordinator in the fall.
7. EXECUTIVE DIRECTOR REPORT (Chris McCarville) Chris
will hold of with our charity status until we have
discussed our strategic plan with the board and have
something to of er the community.
8. FINANCIAL REPORT ( Elaine Bishop). A detailed Balance
Sheet and Profit and Loss update was handed out.
MOTION: Jim motioned to accept the accounting
updates. Phillip 2nd. Carried.
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9. GOVERNANCE REPORT (Tyson Cormack) Chris
presented the United Way grant for Board Development
and Training. The modules were reviewed ( 4 x ½ day
modules) and Chris handed out a Director’s Self-
Evaluation Checklist for board members to complete
and return to her. The model of Strategic Planningshould be recommended by the Executive to the board.
MOTION: Phil motioned to go ahead with this
application. Jim 2nd. Carried.
10.HOUSING REPORT ( Heather Geddie). Chris will apply
for funding for a housing coordinator
. This will be done after the strategic planning.
11.OFFICE SPACE UPDATE. We are on a month-to-month
lease with the satellite space which has been extended
for 6 months. Meanwhile space has been cleaned out.Chris spoke to Russ at Neechi Foods regarding renting
space when their building is complete. Russ will let us
know when rental rates have been worked out.
MOTION: Jim motioned the Executive Committee on
behalf of the board make the decision to pursue rental
of Neechi Foods if rent is within our budget. Phil 2nd.
Carried.
12.GRANTS COMMITTEE. The need for a grants committee
was tabled to the next board meeting.13.UPCOMING EVENTS. Reminders of the NCC AGM and
Metis event. The grand opening of the Manitoba
Indigenous Cultural Centre is on Wednesday June 30,
11 am – 2 pm.
ACTION: Chris will email the board this information (it is also
on our website).
2010.05.14 OTHER BUSINESS. Tyson spoke with Sel Burrows
regarding the name change of Rover to an aboriginal name.
Rob will meet with Terri (SEED) regarding the book written onthe Point Douglas history.
Next Board Meeting: July 6 @ 5:30 pm at the Phillipino Seniors Centre.
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ACTION: Chris will write a letter to our previous
bookkeeper stating that their services are no longer
required.
CHAIR REPORT. No report.
EXECUTIVE REPORT (Chris McCarville). See report.HOUSING REPORT (Tyson Cormack). Heather Geddie has stepped down as
Chair of the Housing Committee. Tyson has volunteered to Chair this
committee. Roanna has Dale’s letter regarding the 5 year Housing Plan
Revision and staf hiring which will be discussed on July 20 when the
committee reviews the incoming proposals.
ACTION: Tyson will bring the Housing Report to the next meeting.
ENVIRONMENT REPORT (Tyson Cormack). See Environment Report and
2010.07.06 (above).
NEED FOR GRANTS COMMITTEE. Elaine, Roanna and Gerald will work withChris as a Finance
Committee for grant writing.
NEW BUSINESS. Steve Wilson (Director of Grati Gallery) has been in
touch with the Governor General and she will be visiting Point Douglas on
August 25 for the renaming of the Norquay Community Center after Her
Excellency, Michaelle Jean. This is a great opportunity which could
translate into funding for the center. The Grati Gallery will be hosting a
luncheon with a small tour of Point Douglas and a renaming ceremony
and tea. Steve is looking for the PDRC to support this event and the
renaming of the center. All board members present were in favor of the
event.
ACTION: Roanna will talk to Steve and Steve will discuss this
with Denis and Rita at the Community Center.
SHARE THE WARMTH. Jim, Elaine and Roanna were unable to
meet with Jackie and Ron.
ACTION: Roanna will discuss this further at the next board
meeting.
ACTION: Chris will talk to Coats for Kids regarding drycleaning.
PROVINCIAL PARK. We need to get the momentum going on
this.
ACTION: Chris will contact Bill Blaikie and set up a meeting
regarding the money allocated for next year.
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NEXT BOARD MEETING: August 12 @ 5:30 pm at the NCC Satellite Centre.
Point Douglas Residents Committee Board Meeting
August 12, 2010
Attending: Roanna Hepburn (Chair), Tyson Cormack (Vice Chair), Karin
Streu (Secretary), Gerald Brown, Jim Chapryk, Ivan Fleming, Michelle
Bruce, Chris McCarville.
Regrets: Kurt McMullen, Leah Decter, Elaine Bishop.
BOARD MEETING
1. WELCOME/INTRODUCTIONS
.
2010.08.02 ACCEPTANCE OF AGENDA. Tyson 1st. Ivan 2nd. Carried.
2010.08.03 APPROVAL OF MINUTES. Marty 1st. Michelle 2nd. Carried.
2010.08.04 PRESTO (Political Regulatory Economical Social
Technological Other). Discussed: The Governor General ‘s
visit on August 25 and events planned; upcoming elections
ACTION: Chris will contact Lanie @ Sign Shop to make a new
PDRC banner.
2010.08.05 EXECUTIVE REPORT (Karin Streu) Discussed:
plans for the Governor General’s visit; the meeting with Chris
DeSousa held later in the evening at the community center.
The committee agreed to Chris’s request for a leave of absence without pay.
2010.08.06 EXECUTIVE DIRECTOR REPORT (Chris McCarville)
(handout). Tree banding will be happening. A meeting with
Bill Blaikie regarding the naming of the park will be arranged
for end of August –early September.
ACTION: Chris will email the executive dates to see who is
interested.
ACTION: Chris will email the board a breakdown of the grant situation.
Upcoming Mynarski elections were discussed. A debate
committee was struck headed by Marty and Tyson.
ACTION : Chris will attend the upcoming Town Hall meeting
at St. John’s High School.
ACTION: Marty & Tyson will organize a town hall for
September.
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ACTION: Chris will design simple posters to help get the
word out.
MOTION: Tyson moved that we support the application for
fund for oce support position and a greening coordinator.
Marty 1st, Jim 2nd. Carried.
2010.08.07 CHAIR REPORT (Roanna Hepburn) Share The
Warmth (Jim, Elaine and Roanna working with Manitoba
Hydro). Kick of date is Aug 25 at the Goldeyes’ game. Jim
will be attending the event. We are also partnering with the
United Way for assistance in collecting and cleaning coats.
Santa Claus parade is November 15. Roanna asked for board
support regarding a class action suit in which her
granddaughter is involved.
ACTION: Roanna will gather more info regarding the
ramifications of board support for the class action suit. Philwill be updated and asked for his input/suggestions.
2010.08.08 GOVERNANCE REPORT (Chris McCarville) Board
training and sessions were discussed. Suggested time slots
were Tuesday nights and Saturday mornings for 4 weeks.
ACTION: The committee will meet early next week to choose
a consultation.
2010.08.09 FINANCIAL REPORT (Chris McCarville) The new
bookkeeper is finding the books disorganized but is plowing
through.2010.08.10 HOUSING REPORT (Tyson Cormack) The housing
committee will be hiring staf from an agency rather than an
independent.
ACTION: Tyson will find out the amount of money allotted for
the Exterior Fix Up Grant and the Block By Block Grant.
2010.09.11 ENVIRONMENT REPORT (Tyson Cormack) No
meetings held in the summer.
2010.09.12 OTHER BUSINESS. Jim requested a consistent
meeting place for the board so that the community canattend.
ACTION: Chris will book the Filipino Centre starting
September.
Door prizes for the Community Dinner celebration was
discussed. A 3 question survey to be completed as an entry
form.
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Questions: 1. What do you want the PDRC to do?
2. What is your biggest concern about the neighborhood?
3. What is your favorite thing about the neighborhood?
ACTION: Ivan will ask Gunn’s, Neechi Foods and the Tallest
Poppy for door prizes.
Jim motioned to adjourn the meeting.
NEXT MEETING: THURSDAY, SEPTEMBER 9 @ 5:30 PM
FILIPINO CENTRE
Point Douglas Residents Committee Board Meeting
September 9.2010
Present: Roanna Hepburn (Chair), Tyson Cormack (Vice chair),
Karin Streu (Secretary) Ivan Fleming, Jim Chapryk, Martin Landy,Chris McCarville (Executive Director).
Regrets: Elaine Bishop (Treasurer), Leah Decter, Michelle Bruce,Kurt McMullen, Gerald Brown, Phillip Cramer.
BOARD MEETING
2010.09.01 WELCOME/INTRODUCTIONS
2020.09.02 GUEST SPEAKERS. Sonia Prevost-Derbecker discussed the Point Douglas Revitalization Strategy a projectinitiated by the province.
The provincial government plans to partner with the community inthe creation of a joint vision plan. This 1-20 year plan has 2 mainfoci: buildng
capacity/sustainability and poverty reduction. There will be variouspublic forums in the engagement process. A survey is beingdeveloped and a mapping of all services will be developed(McGregor, Burrows, Higgins, river boudaries). This is anIntersectorial Working Group. The PDRC is invited to have arepresentative attend monthly meetings. Marty will be therepresentative, Chris will be sub for Marty at the first meeting onSeptember 29.
ACTION: Chris will contact Sonia regarding Marty as the rep andhave Sonia email her and Marty more information.
Peter Reimer will be facilitating our board training sessions. Using afacilitator approach he will provide tools and models which reflectPDRC's involvement with the community. This will hopefully lead ustowards our strategic planning. He met with the GovernanceCommittee last week.
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ACTION: Chris will email the training session dates to the board for availability and Peter's email contact.
2010.09.03 PRESTO. Tyson mentioned a newspaper article whichread that the Province will be buying up Main Street hotels.
ACTION: Roanna will speak to Greg Selinger and get moreinformation and update the board.
ACTION: Roanna will update the board regarding the legalramifications of the PDRC's endorsement regarding police brutatity(discussed at an eariler meeting).
2010.09.04 ACCEPTANCE OF AGENDA. Changes: Move financialreport to #6, change date to September 9, 2010, add #16Community Feast.
Tyson moved as amended. Marty 2nd.
2010.09.05 APPROVAL OF MINUTES. Changes: Add Martin Landy
as present. Jim 1st. Ivan 2nd.2010.09.06 FINANCIAL REPORT (Chris McCarville). See handout.Questions arose regarding the financial report. Chris will discussthis with Judy. Marty has offered to redesign the sheets. We stillhave outstanding grant money and there are 2 grants that needtheir reports completed.
2010.09.07 ACTION MINUTES REPORT. A PDRC banner was notmade for the Governor General's visit. Perhaps a banner will bemade once the
PDRC has a permanent home. Tree banding has begun and will
continue on Saturday starting 10 am at Joe Zucken Park with a 1pm lunch.
The Mynarski candidates will debate at Norquay School onSeptember 27 at 7pm.
2010.09.08 EXECUTIVE REPORT.
ACTION: Karin will email minutes to the board.
2010.09.09 CHAIR REPORT ( Roanna Hepburn). Roanna thankedeveryone for their help with the Governor General visit.
2010.09.10 EXECUTIVE DIRECTOR REPORT (Chris McCarville).
See handout. Dan Vandal gave a $300.00 cheque for the Governor General's visit.
An ad hoc committee for the strategic planning will be struckinvolving Martin, Chris and Tyson.
ACTION: Chris will email board members so they can participate onthe ad hoc committee if they want.
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The Mayoral Forum on October 18 at the Indian Metis FriendshipCentre may need some assistance from the PDRC as it appearsthey may have dropped the ball on this event.
ACTION: Chris will contact Rob and see if they need help.
The PDRC Candidates Forum will need volunteers.
ACTION: Chris will contact Rob Galston to MC the event.
2010.09.11 HOUSING REPORT (Tyson Cormack). See handout.Posters were available with information on the upcoming meetingSeptember 21
7:30 pm. The Housing Review Committee was discussed.
ACTION: Chris will contact Dale at NERC regarding the city grantmoney which apparently the NERC is to administer.
ACTION: Tyson and Ivan will attend the North End Housing Projectboard meeting.
2010.09.12 ENVIRONMENT REPORT (Tyson Cormack). Seehandout and poster.
2010.09.13 SHARE THE WARMTH (Roanna Hepburn). Kicked off and is much more organized this year. Lights on Broadway -Roanna, Lynn, Jim and Elaine will attend this event this Saturdayand promote Share the Warmth.
ACTION: Marty to look for Santa hats.
2010.09.14 NEW BUSINESS. Tyson discussed the North PointDouglas Women's Centre volunteer program proposal regarding
active collaboration with the PDRC. The board decided to supportthis. Regarding board members - Heather Geddie has steppeddown from the board.
ACTION: Roanna will contact Kurt and Gerald regarding their attendance and report back to the board.
2010.09.15 IN CAMERA. This will be a new item on the agenda.
2010.09.16 COMMUNITY FEAST. Tabled for the Executive
Committee to discuss at their next meeting.
POINT DOUGLAS RESIDENTS COMMITTEEBOARD MEETING
OCTOBER 14, 2010
Present: Roanna Hepburn (Chair), Tyson Cormack (Vice
Chair), Elaine Bishop (Treasurer), Karin Streu (Secretary),
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Michelle Bruce, Phillip Cramer, Leah Decter, Ivan Fleming, Jim
Chapryk, Martin Landy.
Regrets: Gerald Brown, Chris McCarville (Executive Director)
2010.10. 01 WELCOME/INTRODUCTIONS. Garaline James -
community member joined the meeting.2010.10.02 ACCEPTANCE OF AGENDA. Changes: #8 was
moved to #5. Add #4 as OLD BUSINESS (formerly titled
ACTION MINUTES REPORT (2010.09.07). Jim moved as
amended. Tyson 2nd.
2010.10.03 APPROVAL OF MINUTES (September 9.2010).
Tyson 1st. Jim 2nd. Carried.
2010.10.04 OLD BUSINESS.
ACTION: Roanna will contact Greg Selinger regarding the
provinces move to buy Main Street Hotels.ACTION: Karin to send the Executive Report to the board.
2010.10.05 GUEST SPEAKER. Victor Sawelo, Manager of the
Ross House Museum, discussed the results of the soil tested
at the Ross House Museum garden. He notified the city of the
results which read heavy metal contamination in the garden
and was told this would be corrected. Victor suggested
additional soil testing in the Point Douglas due to its history
as an industrial area. Victor would like to get the community
involved, share their knowledge and pressure the city into
rectifying the situation. Elaine suggested concentric circle
soil testing and results to be discussed with our new city
councillor. Victor is pressing ahead with the shed project.
The board thanked Victor for his great photographs of the
Governor General's visit.
MOTION: Phillip motioned to strike a committee of 3 people
to write a series of questions to be submitted to the city
councillor candidates and appropriate person in provincial
and federal authorities asking how they will respond to this
issue. Leah 2nd. Carried.ACTION: Phillip, Elaine and Victor will write the letter and
circulate it to the board as quickly as possible.
ACTION: Chris/Karin to add Victor Sawelo email address to
mailing list ([email protected])
2010.10.06 CHAIR REPORT (Roanna Hepburn). See handout.
Kurt McMullen has resigned from the board.
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ACTION: Karin to remove Kurt's name from board email list.
ACTION: Board members are to talk to possible new
candidates to join the board.
ACTION: The Governance Committee will have a process in
place for electing new candidates.ACTION: Jim will represent the Point Douglas Residents
Committee at Luda's restaurant with CBC radio on October
18 re Mayoral candidates will be there talking to voters.
2010.10.07 EXECUTIVE DIRECTOR REPORT (see handout).
Board members are encouraged to bring forward information
regarding any spaces they deem suitable for the PDRC's
future location.
ACTION: Chris to get more information (size, location in
building, etc) on the new proposed rental space at Neechi'sFoods.
ACTION: Tyson to get more info on the Aboriginal Centre
regarding rental space.
ACTION: Roanna to give Chris direction regarding oce/
board needs for new space and discussed at the next board
meeting.
ACTION: Reminder to Chris - Greening Coordinator Position.
2010.10.08 FINANCIAL REPORT (Elaine Bishop). (see handout
- Treasurer's Report). Regarding the Profit & Loss handoutchanges: December should read September. Deferred income
totalling $26,500.00 was not recorded from the previous
financial year which will absorb the deficit shown at the
bottom of the page.
MOTION: Elaine moved to accept the Profit & Loss with the
date change. Jim 2nd. Carried.
MOTION: Elaine moved that the PDRC hold a specially called
members meeting to rescind the motion reappointing our old
auditor and to appoint Cheryl J. Reid auditor for our next
audit. Gerald Brown 2nd. Carried.
MOTION: Elaine motioned the Executive be tasked with
assessing our personnel policies for budget implications.
Leah 2nd. Carried.
2010.10.09 SHARE THE WARMTH (Elaine Bishop). Manitoba
Hydro is thrilled with the level of expertise and organization.
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There is still a lot of work to be done before the launch date
November 13. Kristie Pauls (Volunteer Coordinator at the
Women's Centre) is also involved. There is sorting space at
Vulcan Iron Works but heated space is needed for sorters to
work.
ACTION: Roanna will contact Kristie regarding securing space
at St. Andrews Hall.
ACTION: Roanna will ask MB Hydro for financial help with
regarding to sorting.
MOTION: Phil motioned to reimburse the Women's Centre
5hr/wk @ $11/hr plus benefits starting Oct 15 until Nov. 24
during Chris's absence and when she returns she will resume
the responsibility of this work. Note: Elaine left the room
when the motion and voting were made. Tyson opposed. Jim
2nd. Carried.2010.10.10 HOUSING COMMITTEE REPORT (Tyson Cormack).
(see handout).
MOTION: Phillip motioned that Myfanwy Cowley (1 yr term),
Ivan Fleming (2 yr term) and Tyson Cormack (3 yr term)
represent the PDRC on the North End Housing Project board.
Jim 2nd. Carried.
ACTION: Roanna to send a letter by mid November to the
North End Housing Project regarding the above.
2010.10.11 ENVIRONMENT COMMITTEE REPORT (TysonCormack). (see handout). Street captains with signage on
their homes was discussed and tabled to the next board
meeting.
2010.10.12 INFORMATION SHARING WITH RESIDENTS. The
Governance Committee crafts policies regarding sharing
information with resident and harassment threshold.
MOTION: Phillip motioned that in 4-6 weeks all board
minutes and all supporting documents that are inherently
public in nature (start date AGM April 25, 2010) will be onour website for public accessibility. Tyson 2nd. Carried.
ACTION: Karin will email Phil the motion and he will draft a
letter to Chris DeSousa and Roanna will sign and Phil will
deliver the letter.
2010.10.13 PRESTO. The Prime Minister has until Oct 27 to
call a by-election in this riding. The United Way Campaign is
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hoping to reach its goal and so continue its funding. A free
flu shot clinic will be held at the Women's Centre Nov. 3, 3-7
pm. A notice will be on The Point website regarding the
clinic. The police helicopter will be in the air soon.
2010.10.14 PUBLIC INTEREST LAW CENTRE (Roanna
Hepburn). Roanna informed the board that there will be no
implications for board support regarding the police brutality
law suit.
ACTION: Elaine will put this item on the Women's Centre
agenda so they can be another supporting agency.
2010.10.15 IN CAMERA SESSION. In 7:20 pm Out 7:45 pm.
2010.10.16 OTHER BUSINESS. Matters left to discuss: 1.
Evaluation of candidates debate. 2. Strategic planning.
ACTION: Phil will be working on our website.Ivan adjourned the meeting at 8:25 pm. Tyson 2nd. Carried.
NEXT MEETING: Tuesday, November 9 @ Filipino Centre.
BOARD MEETING
NOVEMBER 9, 2010
Present: Roanna Hepburn (Chair), Tyson Cormack (Vice
Chair), Elaine Bishop (Treasurer), Karin Streu
(Secretary), Michelle Bruce, Leah Decter, Ivan Fleming,
Chris McCarville (Executive Director).
Regrets: Gerald Brown, Martin Landy, Phillip Cramer
2010.11.01 WELCOME/INTRODUCTIONS. Mark &
Christa Tellier community members joined the meeting.
Heather Geddie was also present.
2010.11.02 ACCEPTANCE OF AGENDA. Ivan 1st. Elaine
2nd. Carried.
2010.11.03 PRESTO. (a) Upcoming by-election. (b)
Mayor Katz re-elected. (c)PDRC to meet with new councillor
(Ross Eadie) ASAP re: contaminated soil, changes on Rover
with Disreali bridge construction, low voter turnout in inner
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city partly due to election held on cheque day, domestic
violence this month (Women’s Centre will plan an event
around this), (c)US Republicans have gotten in which may
af ect global climate changes.
2010.11.04 APPROVAL OF MINUTES (October
14.2010). Changes: 2010.10.08 Add ‘from the financial
committee meeting’ after Gerald Brown 2nd. 2010.10.09
Correct spelling of name to Kristi. Ivan 1st. Tyson 2nd.
Carried.
2010.11.05 CONFIDENTIALITY AGREEMENT. The
agreement was reviewed and changes made.
ACTION: Roanna will email asking board to sign,
witness and return to the next meeting.
2010.11.06 OLD BUSINESS.
ACTION: Leah will speak to Khalin regarding
joining the board.
ACTION: Roanna to send letter to the board of the
North End Housing Project regarding PDRC
representation.
2010.11.07 CHAIR REPORT (Roanna Hepburn). See
handout.
2010.11.08 EXECUTIVE DIRECTOR REPORT – No report.
2010.11.09 FINANCIAL REPORT (Elaine Bishop). Seehandout . The board expressed their gratitude to Elaine for
her hard work regarding the budget.
MOTION: Elaine moved to adopt the draft 2010
budget with amendments. Tyson 2nd. Carried.
The 2011 budget was discussed. There are items
on this budget that still need to be thought out and
addressed. This draft is a preliminary only and a reminder to
the board that we need to look at the budget every month.
Missing figures on the itemized budget will be filled in once
there is more clarity.
MOTION: Elaine moved to table the 1st draft of the
2011 budget. Tyson 2nd. Carried.
We need a grant report in order to give the auditor
some idea of the 2011 budget i.e. what needs to be carried
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forward/deferred. We need an archiving policy including
electronic archiving.
2010.11.10 EXECUTIVE COMMITTEE REPORT. Tabled to
the next meeting. The board expressed appreciation to Kristi
at the Women’s Centre for all her hard work on Share The
Warmth.
2010.11.11 GOVERNANCE COMMITTEE REPORT. We
need other board members to participate.
2010.11.12 HOUSING COMMITTEE REPORT (Tyson
Cormack). Work continues on the 5 Year Housing Plan. There
is an upcoming meeting on November 15. In order to have
as many residents attend as possible with as few barriers as
possible the following was suggested: flyer available at
school, use PDRC phone number for info/registration,
circulate a survey as widely as possible with surveys availableat the Women’s Centre with someone available to discuss it.
2010.11.13 ENVIRONMENT COMMITTEE REPORT
(Tyson Cormack). A “do crew” meeting on other times than
the meeting date was suggested. Garden debriefing. Block
captains/spreadsheets will be discussed at the next
Environment meeting.
2010.11.14 IN CAMERA SESSION. There was no in
camera session.
2010.11.15 OTHER BUSINESS. We need to think aboutwho we are partnering with and what we need from the
NECRC 5 Year Housing Plan renewal.
ACTION: Chris will attend and report back on the
NECRC 5 Year Housing Plan meeting held Nov 24.
New PDRC Oce Space. Chris discussed the PDRC
rental opportunity at Neechi Commons. $700/mo for a large
oce, 4 work stations. Square footage is unknown at this
time. Chris is waiting for a call from them regarding this and
other questions ( how much is the small space? etc). Also
mentioned was the Daycare space upstairs of the FilipinoCentre – they are moving out and the space may be for rent.
Another option – Darren Jorgensen has invited u back for free
in the Canada Meds Building. The board needs to list the
needs of the PDRC regarding what is required for oce
optimal space.
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MOTION: Tyson moved that Chris get full details and a
cost analysis of both the Day Care and Neechi Commons
spaces. Leah 2nd.
An evaluation of the Mynarski ward candidates’ debate
was discussed. On the positive side: the media coverage was
good and also the turnout. It was a good idea and should be
done again. Negative side: the moderator is very important
for fairness and there was some weakness in this area. Also
there was a lack of aboriginal involvement. Suggestion -
provide food or some giveaway to attract residents. An
evaluation after any event should be made in order to see
where our strengths and weaknesses lie.
An ad hoc History Committee was suggested. This was
deferred to the next meeting.
Residents are concerned about the possibility of 111Lisgar turning into a rooming house.
ACTION: Heather will report this to the Power House
and check for permits with the city. She will email her finds
to Chris.
MOTION: ? moved that Chris look into the potential
rooming house on 111 Lisgar. Elaine 2nd. Carried.
Tyson moved to adjourn the meeting at 8 pm.
NEXT MEETING: Thursday, December 9 @5:30 pm@
Filipino Centre.
THE DECEMBER 2010 BOARD MEETING WAS CANCELLED
DUE TO LACK OF QUORUM.
! w
BOARD MEETINGJANUARY 13, 2011
Present: Roanna Hepburn (Chair), Tyson
Cormack (Vice Chair), Elaine Bishop
(Treasurer), Karin Streu (Secretary), Michelle
Bruce, Leah Decter, Ivan Fleming, Martin
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Landy, Phillip Cramer, Gerald Brown, Chris
McCarville (Executive Director).
2011.01.01 WELCOME/INTRODUCTIONS. Joan,
Bill and Kevin joined the meeting.2011.01.02 ACCEPTANCE OF AGENDA. Martin moved.
Elaine 2nd. Carried.
2011.01.03 PRESTO. (a) Continuing snowfall-be
prepared for flooding and think about what we might
have to do. (b) no more housing lots in the
neighbourhood. (c) safety funding at Women’s
Centre was renewed – this may enable the youth
outreach in summer to expand. (d) bed bugs in the
neighbourhood. (e) Ross Edie has been contacted re
our meetings – sent regrets but plans to attend inthe future. (f) police are still diving for Nathaniel (g)
Kudos to the volunteer search and rescue and to
Dave Delorme for agitating for continuing to search.
2011.01.04 APPROVAL OF MINUTES (November
9.2010). Ivan moved. Michelle 2nd.
2011.01.05 CONFIDENTIALITY AGREEMENT. Oath
was changed to deportment. Board members are
asked to mark this change on their agreements, sign
it and have it witnessed.2011.01.06 OLD BUSINESS.
ACTION: Chris will send a letter to North End
Housing Project board re board representation.
ACTION: Chris will follow up with Heather
regarding the residents concern of the
possibility of 111 Lisgar becoming a rooming
house.
2011.01.07 CHAIR REPORT (Roanna Hepburn).
(Handouts -Personnel Policy, ED Job Description). Infuture the Chair will not be giving a report except
under special circumstances. The Executive
Director’s job description was discussed. Some
concerns were raised and the job description will be
tabled to the February meeting.
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ACTION: Martin will email Karin concerns
regarding 5D
ACTION: Gerald will email concerns re 5.0, 5E,
5L.
The Personnel Policy will be handed over tothe Governance Committee (Martin, Leah, Phillip,
Tyson and/or Roanna) for further revisions.
2011.01.08 EXECUTIVE DIRECTOR REPORT (Chris
McCarville). (Handout- Interim Report) Reminder of
the Strategic Planning meetings: Jan 25 and Feb 5.
ACTION: Chris will email Rob Neufeld at NERC
the PDRC Interim Report for December
31.2010.
2011.01.09 FINANCIAL REPORT (Elaine Bishop).(Handout- Budget).
ACTION: Confer the budget to the next
meeting.
MOTION: Elaine moved that the PDRC
establish under our membership number a second
chequing account on which one signature only is
required. Further move that arrangements be made
with Assiniboine Credit Union that one debit card be
issued for this account, with that debit card to be
under the control of the executive Director of thePDRC. Thirdly move that the maximum balance of
the new account be $1,000. Fourthly that this
account be reconciled for refund at least monthly
with refund being made through regular chequing
account upon approval by singers of the
reconciliation. Tyson 2nd. Carried.
MOTION: Elaine moved that approval for the
annual budget be deemed to be approved for
disbursement of expenditures there-in. For general
expenditures or matters not in the budget butregarding work approved by the Board that the ED is
authorized to spend up to $500 without further
approval, on items of $501-$1,000 with consultation
with the Treasure or Board Chair and that
expenditures for items over $1,000 be brought to
the Board for approval. Leah 2nd. Carried.
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2011.01.10 EXECUTIVE COMMITTEE REPORT (Karin
Streu). Board minutes will be sent out 2 weeks in
advance of meeting for corrections. The Executive
committee will meet 2 weeks in advance of board
meetings.
2011.01.11 ENVIRONMENT COMMITTEE REPORT
(Tyson Cormack). Tyson’s motion to have the
Environment Committee work with staff to set up a
street captain’s plan and implement it will be taken
to the Strategic Planning session.
ACTION: Tyson will be calling an Environment
Committee meeting in February.
2011.01.12 GOVERNANCE COMMITTEE REPORT. No
report.
2011.01.13 HOUSING COMMITTEE REPORT (TysonCormack). Reminder: 5 Year Housing Plan Open
House January 18.
ACTION: Chris will email a reminder regarding
the Special Meeting of PDRC to appoint a new
auditor.
2011.01.14 OTHER BUSINESS.
Website – Discussion regarding updating our
website on our domain (ca). To be discussed at
Strategic Planning session.
PDRC Rental Space. Tabled until after our
Strategic Planning sessions.
ACTION: Chris will prepare a cost analysis and
pros and cons (amenities, access, etc) of
Neechi’s Commons vs Filipino Centre.
AGM – The Governance Committee will nominate the
slate. A suggestion to provide food for the event was suggested.
DATE: May 15, Sunday at 2 pm. Location: TBD.
Newsletter – Chris will be chairing a meeting
this Saturday (Jan 15, 1-2 pm) at Women’s
Centre regarding a succession(s) for The Point.
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North Point Douglas Women’s Center
Community Oven Project (Leah Decter). A
letter of support from the PDRC for this project
was requested.
MOTION: Tyson moved to provide a letter
of support for the Oven Project. Martin 2nd.
Carried.
Provincial Park. A meeting with Bill Blaikie will
be held on January 26.
ACTION: Chris will attend the meeting
with B. Blaikie.
2011.01.15 IN CAMERA SESSION. In 7:15 pm. Out
7:32 pm.
POINT DOUGLAS RESIDENTS COMMITTEE
BOARD MEETING
FEBRUARY 10, 2011
Present: Roanna Hepburn (Chair), Tyson
Cormack (Vice Chair), Elaine Bishop
(Treasurer), Karin Streu (Secretary), Michelle
Bruce, Leah Decter, Ivan Fleming, Martin
Landy, Phillip Cramer, Gerald Brown, Chris
McCarville (Executive Director).
Regrets: Michelle Bruce, Phillip Cramer, Gerald
Brown.
2011.02.01 WELCOME/INTRODUCTIONS. Joan,
Bill and Alon Weinberg joined the meeting.
2011.02.02 ACCEPTANCE OF AGENDA. #13. Other
Business -Disreali Bridge added. Tyson moved. Ivan
2nd. Carried.
2011.02.03 PRESTO. (a) Lack of communication
with construction process of the Disreali Bridge –
added to agenda. (b) George Hicks is not running for
MLA. Kevin Chief will be running in our area. Kevin
would like to speak with the PDRC at some point.
Rebecca Blaikie (NDP) will run provincially. (c) City
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of Winnipeg workers have called a strike - garbage
and snow removal will not affected.
2011.02.04 APPROVAL OF MINUTES (January
13.2011). Marty moved. Leah 2nd. Carried. Board
recognized Karin’s efforts as secretary.
2011.02.05 OLD BUSINESS.
ACTION: Item#2011.01.09 Change ‘confer’ to
‘defer’.
2011.02.06 EXECUTIVE DIRECTOR REPORT (Chris
McCarville). (Handout- rental space chart.) PDRC
office will be staying in the Norquay Community
Centre Satellite for now.
ACTION: Chris to request letter from Norquay
CC regarding our extended stay.A reminder to ourselves to provide for special
needs community members who attend any of PDRC
meetings (e.g. laptop for hard of hearing).
Provincial meeting with Bill Blaikie – not much
new was said.
Strategic Planning – ongoing consultation vs
(boring) board meetings was discussed. Suggestion
- a series of community meetings hosted by various
board members throughout the year.
Youth Cooking Classes – Church of the Open
Door has offered to host these classes. Concerns
regarding their agenda was discussed – i.e. their
leaning towards presenting a spiritual component.
Chris is waiting to hear what their definition and
proposal is regarding a spiritual component. A policy
motion was made.
MOTION: Tyson motioned that the Point
Douglas Residence Committee will not support
any spiritual guidance or proselytizing inprogramming using Point Douglas Residence
Committee funds. Leah 2nd. Carried.
2011.02.08 FINANCIAL REPORT (Elaine Bishop).
(Handout- Budget). Discussion of the report was
held In Camera.
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ACTION: Confer the budget to the next
meeting.
2011.02.09 EXECUTIVE COMMITTEE REPORT (Karin
Streu).
2011.02.10 ENVIRONMENT COMMITTEE REPORT(Tyson Cormack).
ACTION: Tyson will hold an Environment
Committee potluck meeting on February 15 @
5pm at his home.
2011.02.11 GOVERNANCE COMMITTEE REPORT. No
report.
ACTION: Chris will email date of next
Governance meeting -February 21 @ 6pm at the
satellite office.Board Recruitment – Leah has contact info for 3
women. If they are interested Leah will hold
informal board mentorship sessions with them. This
ties in with different ways of being a board and
requires more discussion. Barriers need to be
removed, proactive outreach is important for added
involvement, and plain language in our policy.
ACTION: Leah to contact 3 possible new board
members to discuss the role of the board.
2011.02.12 HOUSING COMMITTEE REPORT (Tyson
Cormack). Point Douglas is a housing improvement
zone for infill housing but there are no lots available
so the money piles up. There is currently $75,000.00
leftover to be used before April 30, 2011. This
money is for construction related/development of
housing (i.e. new units) and needs to be used before
the deadline.
ACTION: The distribution of $75,000.00 will be
discussed further at the next HousingCommittee meeting in context with the 5 year
housing plan.
ACTION: Chris will get a rough tally of
strategic planning goals from Pete.
2011.02.13 IN CAMERA SESSION. In 6:45 pm. Out
7:43 pm.
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MOTION: Elaine motioned to receive the
Treasurer’s report recognizing that this was
thoroughly discussed and that the board
recognize the critical position we are in. Leah
2nd. Carried.
MOTION: Elaine motioned that with respect to
Neighbourhoods’ Alive! (NA!) we send a letter
to NA! with respect to our 2009/10
contribution agreement recognizing our
inability to provide the required reports. We
are requesting that the project be closed with
no further disbursement of funds and we
apologize for this situation. Tyson 2nd. Carried.
MOTION: Elaine motioned that we authorize
Chris to develop a new application to NA! forone staff person and activities based on our
strategic plan activities priorities. This
application is to be approved by the board prior
to the March 1st deadline. Karin 2nd. Carried.
MOTION: Elaine motioned that we authorize
Chris to apply to Urban Green Team in
consultation with the Environment Committee.
We ask the Environment Committee to bring
forward their approval of this application to the
next board meeting. Ivan 2nd
. Carried.MOTION: Elaine motioned that we authorize
Chris to apply for emergency funding to United
Way Foundation and other sources as may be
found in consultation with the Executive
Committee. We ask the Executive Committee to
bring forward their approval o f this application
to the next board meeting. Leah 2nd. Carried.
MOTION: Elaine motioned that we receive the
unaudited statement of Income and Expense
for Jan-Dec, 2010. Questions may be broughtto the next meeting. Karin 2nd. Carried.
IN CAMERA SESSION. In 8:00 pm. Out 8:07
pm.
2011.01.14 OTHER BUSINESS. No discussion.
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Karin motioned to adjourn at 8:07 pm. Elaine
2nd. Carried.
NEXT MEETING: Thursday, March 10 @5:30
pm@ Filipino Centre.
Financial information