Payroll and Time/Labor ChangesUpgrade to Version 9.0

HRMS Unit Liaison MeetingApril 18, 2008

AGENDA: Gross Pay Register (GPR) Access Time/Labor Changes Departmental Preparation Before Upgrade

Gross Pay Register (GPR) Access GPRs will no longer be available in

Vista Plus after the upgrade GPRs will be available…

Via Corporate Documents in the Payroll Data Warehouse (no fee for Business Objects license and no training required for access)

Via Report Manager in HRMS M-Pathways-HEPROD – complete GPR

Via UM Reports in HRMS M-Pathways-HEODS using Run Control Parameters – departmental GPR

Gross Pay Register (GPR) Access (Cont’d)

Access via HRMS M-Pathways will require a security role and an M-Token Access to the complete GPR via Report Manager

in HEPROD and to the departmental GPR via UM Reports in HEODS will be added to the following, existing HRMS M-Pathways security roles at upgrade:

HR APPT VIEWER HR TOTAL APPOINTMENT VIEW USER PY VIEWERS TL TIME ENTRY USERS HM MAIS SUPPORT STAFF PY MAIS FUNC STAFF TL MAIS FUNC STAFF

Individuals with these security roles will automatically have access after the upgrade

Gross Pay Register (GPR) Access (Cont’d)

New HRMS security role There are 185 current users of GPRs in Vista

Plus that do not have any of the listed security roles

A new security role, PY GROSS PAY REGISTER USER, will be created and provide access only to GPRs in HEPROD and HEODS

New security role not available until mid-June OARS Access Requests must be submitted If the individual does not currently have any M-

Pathways security roles, then “Access and Compliance” must be completed (DCE101 in MY LINC)

Report Manager – Complete GPR in HEPROD

Access to the complete GPR will be available using Report Manager

Complete GPR will be run centrally and be available for departmental access

Searching the GPR .pdf for specific field values will permit the printing of specific GPR pages

This will not be the same search/consolidation functionality available in Vista Plus

Report Manager – Complete GPR in HEPROD (Cont’d)

Report Manager Access path: Wolverine Access

University Business M-Pathways Student Administration & Human

Resource Management System Reporting Tools – Report Manager

In Report Manager Choose the “Explorer” tab Expand the PY Gross Pay Registe section

Double click on the appropriate GPR based on date

Click on the .pdf document and use the Search function in the “EDIT” menu in Acrobat Reader to find specific values, e.g. department ID

UM Reports – Departmental GPR Run in HEODS

It is possible to run a report that selects a portion of the GPR

This will only be available in HEODS The following selection criteria will

be part of the GPR Run Control Pay Period End Date On-cycle vs. Off-cycle payroll One of the following:

Department ID(s) Emplid(s) Project/Grant(s)

UM Reports – Departmental GPR Run in HEODS (Cont’d)

UM Reports Access path: Wolverine Access

University Business M-Pathways Student Administration & Human

Resource Management System Payroll for North America UM Payroll Reports Dept Gross Pay Register

Enter Run Control ID Enter Report Request Parameters

Timekeeper Access to Gross Pay Data

Departmental timekeepers will continue to have access to Gross Pay data, via 2 PeopleSoft queries, for individuals in their static groups

By Emplid: MTL_GROSS_PAY_BY_EMPL By static group:

MTL_GROSS_PAY_BY_GROUP

Time/Labor Changes

Timekeeper cannot enter his/her own time data, unless department is using self-service New security enhancement paralleling

controls recommended by University Audits

Time data should be entered by back-up timekeeper or a timekeeper in another department

Time/Labor Changes (Cont’d)

Elapsed Time Page renamed “Timesheet” Timesheet will display full pay period for

both biweekly- and monthly-paid staff Timesheet has hour totals and

customizable features Rapid Time and Mass Time functionality

will be eliminated Field name for “Account Code” will

change to “Combo Code” (Shortcode)

Departmental Preparation Before Upgrade

Decide which option for printing GPRs best suits your departmental needs

Identify individuals who will need access to print GPRs in HRMS M-Pathways or the Payroll Data Warehouse and process OARS Access Requests

Find data entry solution for departmental timekeepers’ personal time information

Send departmental timekeepers to Time/Labor Interchange (schedule on next slide)

Departmental Preparation Before Upgrade (Cont’d)

Campus Timekeeper Network Interchanges in Room G18 Wolverine Tower – Ann Arbor Wednesday, May 7 10:30 am-noon Friday, May 9 2:30-4:00 pm Monday, May 12 2:30-4:00 pm

Campus Timekeeper Network Interchange – Dearborn Thursday, May 8 PEC Rooms 1430/1440

2:00 – 3:30 pm Hospital Timekeeper Network Interchanges

Thursday, May 15 Ford Auditorium2:00-4:00 pm

Wednesday, May 21 NCAC Rooms A & B10:00- noon