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Payroll and Time/Labor ChangesUpgrade to Version 9.0
HRMS Unit Liaison MeetingApril 18, 2008
AGENDA: Gross Pay Register (GPR) Access Time/Labor Changes Departmental Preparation Before Upgrade
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Gross Pay Register (GPR) Access GPRs will no longer be available in
Vista Plus after the upgrade GPRs will be available…
Via Corporate Documents in the Payroll Data Warehouse (no fee for Business Objects license and no training required for access)
Via Report Manager in HRMS M-Pathways-HEPROD – complete GPR
Via UM Reports in HRMS M-Pathways-HEODS using Run Control Parameters – departmental GPR
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Gross Pay Register (GPR) Access (Cont’d)
Access via HRMS M-Pathways will require a security role and an M-Token Access to the complete GPR via Report Manager
in HEPROD and to the departmental GPR via UM Reports in HEODS will be added to the following, existing HRMS M-Pathways security roles at upgrade:
HR APPT VIEWER HR TOTAL APPOINTMENT VIEW USER PY VIEWERS TL TIME ENTRY USERS HM MAIS SUPPORT STAFF PY MAIS FUNC STAFF TL MAIS FUNC STAFF
Individuals with these security roles will automatically have access after the upgrade
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Gross Pay Register (GPR) Access (Cont’d)
New HRMS security role There are 185 current users of GPRs in Vista
Plus that do not have any of the listed security roles
A new security role, PY GROSS PAY REGISTER USER, will be created and provide access only to GPRs in HEPROD and HEODS
New security role not available until mid-June OARS Access Requests must be submitted If the individual does not currently have any M-
Pathways security roles, then “Access and Compliance” must be completed (DCE101 in MY LINC)
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Report Manager – Complete GPR in HEPROD
Access to the complete GPR will be available using Report Manager
Complete GPR will be run centrally and be available for departmental access
Searching the GPR .pdf for specific field values will permit the printing of specific GPR pages
This will not be the same search/consolidation functionality available in Vista Plus
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Report Manager – Complete GPR in HEPROD (Cont’d)
Report Manager Access path: Wolverine Access
University Business M-Pathways Student Administration & Human
Resource Management System Reporting Tools – Report Manager
In Report Manager Choose the “Explorer” tab Expand the PY Gross Pay Registe section
Double click on the appropriate GPR based on date
Click on the .pdf document and use the Search function in the “EDIT” menu in Acrobat Reader to find specific values, e.g. department ID
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UM Reports – Departmental GPR Run in HEODS
It is possible to run a report that selects a portion of the GPR
This will only be available in HEODS The following selection criteria will
be part of the GPR Run Control Pay Period End Date On-cycle vs. Off-cycle payroll One of the following:
Department ID(s) Emplid(s) Project/Grant(s)
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UM Reports – Departmental GPR Run in HEODS (Cont’d)
UM Reports Access path: Wolverine Access
University Business M-Pathways Student Administration & Human
Resource Management System Payroll for North America UM Payroll Reports Dept Gross Pay Register
Enter Run Control ID Enter Report Request Parameters
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Timekeeper Access to Gross Pay Data
Departmental timekeepers will continue to have access to Gross Pay data, via 2 PeopleSoft queries, for individuals in their static groups
By Emplid: MTL_GROSS_PAY_BY_EMPL By static group:
MTL_GROSS_PAY_BY_GROUP
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Time/Labor Changes
Timekeeper cannot enter his/her own time data, unless department is using self-service New security enhancement paralleling
controls recommended by University Audits
Time data should be entered by back-up timekeeper or a timekeeper in another department
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Time/Labor Changes (Cont’d)
Elapsed Time Page renamed “Timesheet” Timesheet will display full pay period for
both biweekly- and monthly-paid staff Timesheet has hour totals and
customizable features Rapid Time and Mass Time functionality
will be eliminated Field name for “Account Code” will
change to “Combo Code” (Shortcode)
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Departmental Preparation Before Upgrade
Decide which option for printing GPRs best suits your departmental needs
Identify individuals who will need access to print GPRs in HRMS M-Pathways or the Payroll Data Warehouse and process OARS Access Requests
Find data entry solution for departmental timekeepers’ personal time information
Send departmental timekeepers to Time/Labor Interchange (schedule on next slide)
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Departmental Preparation Before Upgrade (Cont’d)
Campus Timekeeper Network Interchanges in Room G18 Wolverine Tower – Ann Arbor Wednesday, May 7 10:30 am-noon Friday, May 9 2:30-4:00 pm Monday, May 12 2:30-4:00 pm
Campus Timekeeper Network Interchange – Dearborn Thursday, May 8 PEC Rooms 1430/1440
2:00 – 3:30 pm Hospital Timekeeper Network Interchanges
Thursday, May 15 Ford Auditorium2:00-4:00 pm
Wednesday, May 21 NCAC Rooms A & B10:00- noon