partnership packet 2018 · reputation as one that values diversity and inclusion, which further...

www.womenofcolor.net

Women of Color STEM Conference

A premier multicultural event for science, technology, engineering, and mathematics professionals and college students

PartnershiP PaCket 2018

www.womenofcolor.net

OCTOBER 11-13, 2018Detroit Marriott at the Renaissance Center • Detroit, MI

WWW.CCGMAG.COM | Career Communications Group, Inc. 729 East Pratt Street, Suite 504 | Baltimore, MD 21202 | Phone: 410/244-7101 | Fax: 410/752-1834

WWW.WOMENOFCOLOR.NET

2

Greetings Women of Color in STEM Partners

This year marks the 23nd Annual Women of Color STEM Conference. Again

for the second consecutive year, it will be held at the Detroit Marriott

Renaissance Center on October 11-13, 2018. This year’s Conference

promises to be an unforgettable experience. This national event for

Women of Color, hosted by Career Communications Group, Inc., is the

premier event recognizing outstanding women in science, technology,

engineer-ing and mathematics (STEM) fields from across the nation. It

offers a unique opportunity for professional development, networking and

recruiting.

Today’s rapidly changing global marketplace requires that we continue

to develop our pipeline of highly skilled, diverse, technical talent.

Unfor-tunately, the representation of women in STEM professions falls

woeful-ly short of the demand. Through your Conference partnerships,

we are working together to close the gaps and create a new reality. Your sponsorship support will help to ensure that women continue to participate in STEM educa-

tion programs, have access to role models and are prepared to fill the technical positions needed

in businesses today and beyond. Additionally, your sponsorship builds upon your company’s

reputation as one that values diversity and inclusion, which further aids in the attraction and

retention of top talent.

Thank you for your partnership and commitment to the 23nd Annual Women of Color STEM

Conference. The CCG team is ready to work with you to ensure that your organization’s expectations

are surpassed at this year’s Conference.

Now, more than ever, is the time for bold, forward movement. Let’s continue to work together to

ensure inclusion and opportunities for women in STEM. Our nation’s future depends on it. Together,

we can make it happen.

See you in October and welcome to Detroit!

Monica E. Emerson

Women of Color STEM Conference

National Chair

Women of Color steM ConferenceLetter to Partners

3WWW.CCGMAG.COM | Career Communications Group, Inc.

729 East Pratt Street, Suite 504 | Baltimore, MD 21202 | Phone: 410/244-7101 | Fax: 410/752-1834 WWW.WOMENOFCOLOR.NET

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Why Women of Color steM Conference?

Gender based bias remains high in the workplace (28.5% in 2011) according to

EEOC statistics

Gender based bias remains high in the workplace (28.5% in 2011) according to

EEOC statistics

Women are less likely than men to be employed

in STEM jobs, fostering the need to nurture those already there and those aspiring to be employed

in a STEM field.

According to EEOC, in 2011, only 8 % of women profes-sionals were employed in the relatively high-paying computer and engineering fields compared with 44% of

male professionals

Several studies show a strong correlation between recognition

and retention

U.S. Department of Labor cites lack of apprecia-

tion as the number – one reason employees leave

their jobs

The conference creates an informal trusted community

that supports the professional women in their career growth

and development

Who does the Women of Color steM Conference serve?

Although this is a conference about women, roughly 18 percent of the attendees are men. 20 percent are college students who attend from colleges across the nation. The av-erage GPA of the college students attending is over 3.0. Among the professionals attending, 59% are in engineering and other STEM fields, 21% are in management, and 13% are in business and financial operations.

Additionally, we host roughly 300 middle and high school students, engaging them in hands-on activi-ties such as robotics and interactive workshops.



Women of Color steM ConferencePartnershiP OPPOrtUnities

4

aLUMnae WeLCOMe reCePtiOnCO-Parners .......................................................................... $25,000

Representatives from the Women of Color Alumnae Association welcome and induct the current class of Women of Color (WOC) honorees with a pinning ceremony. The event planners and reception sponsor(s) greet the attendees. Food, beverages, and music included.

Partner Benefits• Employerbrandvisibility

• Inclusionineventmarketingandpromotion

• Nameandlogooneventsignage

• Literaturedistributionattheevent

• Uptofive(5)minuteswelcomeremarksattheevent

• Primenetworkingvenue

AudienceConference participants, current and past honorees, human resource and diversityexecutives from industry, government and the military.

teChnOLOgy reCOgnitiOn LUnCheOn (All-STARS AnD RISInG STARS)CO-Partners ......................................... (FouR AvAIlAblE) $25,000

The Technology Recognition Luncheon honors the All Stars and Rising Stars in technology.TheTechnologyRisingStarsandAll-Starsarerecommendedforrecognitionby their organizations. They exemplify leadership and technical achievements. This event includesakeynoteaddressaswellasspeakingopportunitiesforeacheventpartner.

Partner Benefits• Inclusionineventmarketingandpromotion



• Uptofive(5)minutesspeakingopportunitytorecognizeyourTechnology“Stars”

AudienceConference participants, technologists, engineers, industry and government execu-tives,mid-levelmanagers,anddiversityandhumanresourceexecutives.

PrOfessiOnaL DeveLOPMent Meet & greetPartner................................................................................ $20,000

TheWomenofColorMeetandGreettakesprofessionaltrainingtoanewlevel.Thisisnotjustareception,itisanopportunityforconferenceattendeestonetwork.Tocapitoff,theeveningendswithapowerfulspeaker.




• Uptofive(5)minuteswelcomeremarksattheevent

• Primenetworkingvenue

AudienceConference participants, current and past honorees, college students, human re-source and diversity executives from industry, government and the military

WOMen Of COLOr reCOgnitiOn DinnerPartner................................................................................ $75,000 CO-Partners ........................................ .(FouR AvAIlAblE) $20,000

SomeofAmerica’smostaccomplishedwomeninindustryandgovernmentarethefocus of this dinner. The special recognition and education awards as well as the women featured in the spring issue of Women of Color magazine are recognized at thisdinner.Thiseventincludesakeynoteaddressaswellasspeakingopportunitiesfor event partners.

Partner Benefits• Inclusionineventmarketinganpromotion



• Uptofive(5)minutesexecutive-levelspeakingopportunityattheevent

• Five(5)VIPtickets

• Awardpresentationopportunity

AudienceConference participants, current and past honorees, students, human resource anddiversity executives from industry, government and the military.

Breakfast With LeaDers anD LegenDsPartner................................................................................ $45,000 CO-Partners ......................................... (FouR AvAIlAblE) $10,000

Whatdoesittaketoreachtheupperrungsofthecorporateladder?Thisistheques-tionon themindsof the typicalWomenofColorSTEMConferenceattendee.TheBreakfastwithLeadersandLegendseventoffers insight into theskillsneeded fortheC-Suite.FourExecutiveswillhonethemessagewithstirringdiscussionswiththeaudienceonthequalitiesoflegendaryleadership.




• Uptofive(5)minuteswelcomeremarksattheeventspeakingopportunityattheevent


• One(1)executivetoparticipateintheprogram

AudienceConference participants, current and past honorees, student leaders, humanresource and diversity executives from industry, government and the military.

WOMen Of COLOr seMinar seriesPartner....................................................... (EACh TRACk) $10,000

TheWomenofColorSTEMConferenceseminarseriesconsistof in-depthprofes-sional development seminars and workshops. Topics covered in these solution-packedseminarsincludethefollowingtracksleadershipmanagement,professionaldevelopment,technicalskillsdevelopment,diversityandinclusion,andthecollegestudentstrack.




• Opportunitytomoderateaseminar

• Opportunitytopresentattwo(2)seminars

AudienceProfessionalsatvariousstagesoftheircareersandcollegestudents



Women of Color steM ConferencePartnershiP OPPOrtUnities

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WOMen Of COLOr WeBinars$3,500 Per WeBinar

Reachingtoptalentdoesn’tendwhenourconferencelightsgoout.Yearround,weofferprofessionalandtechnicaldevelopmenttrainingwebinarshostedbythenation’sthoughtleaders.LiveandrecordedsessionsareavailabletoouraudienceofSTEMprofessionals and business managers.

By sponsoring a Women of Color webinar, you get access to registrant lists and have the option to be featured during one of our segments along with promotional content.

WOMen Of COLOr aWarDs gaLa (InCluDES PRE-GAlA RECEPTIon)

exCLUsive Partner .......................................................... $100,000 CO-Partners .......................................... (TWo AvAIlAblE) $50,000

Andthewinnersare…TheAwardsCeremonyandDinneristhepinnacleofthethree-dayconference.Itisalsotheculminationofyearsofhardworkandperseveranceforthewomenwhocompetedtowalkacrossthestagetoaccepttheirawards.Thiseventisloadedwithproductionvaluethatrivalsmanywell-knownawardprograms.




• Uptothree(3)minutesexecutive-levelspeakingopportunityattheeventorasixty (60) second commercial

• Ten(10)VIPtickets

• Awardpresentationopportunity

AudienceConference attendees including college students, award winners, award presenters,human resource and diversity executives from industry, government and the military.

CLOsing reCePtiOnPartner................................................................................ $15,000

The Closing Reception is the event that immediately follows the WOC Awards Ceremony.

Thiseventbringsprofessionalsandstudentstogethertocelebrateandnetworkwithhonorees in a relaxed atmosphere, which includes light music, dessert and cash bar*.

Partner BenefitsEmployerbrandvisibility




• PrimeNetworkingopportunity

• Uptothree(3)minutesexecutive-levelspeakingopportunityattheevent

• Openbaravailableforanadditionalcost

AudienceAward winners, award presenters, and college students, and human resource anddiversity executives from industry, government and the military.

teChnOLOgy aWareness PrOgraMPartner................................................................................ $35,000

This program is designed to inspire next generation scientists and engineers by exposing them toSTEMprofessionals.Workshopactivities focusonSTEMcareerfields. This structuredprogram is filledwithactivities that arecaptured in studentworkbooksandaninstructor’sguide.TheaddedelementsofaccessibleSTEMpro-fessionals, college recruiters, and potential employers, make this program a life-changing experience for the participants.


• Inclusionineventmarketinganpromotion



• Uptofive(5)minutesexecutive-levelspeakingopportunityattheevent


• Opportunitytopresentanactivityfromtheworkbook

AudienceMiddle and high school students and teachers from the region

COLLege stUDent PrOgraM (DieL)What is DieL?

TheDevelopmentInstituteforEmergingLeaders(DIEL) isacomprehensiveleader-ship and professional development program designed to help students succeed in theworkplace.

DIEL’smissionistoencouragestudentstosustainaninterestinandcommitmenttotheSTEMindustry/education.Benefitsinclude:

• Learningthefundamentalsofcareermanagement

• Buildinganetworkofprofessionalandcorporatecontacts

• Pursuingcareeropportunitieswithmajorcorporationsandgovernmentorganizations

• Networkingwiththeirpeersfromcollegesanduniversitiesacrossthecountry

COLLege stUDent WeLCOMe LOUngePartner................................................................................ $15,000

BetheFIRSTtomeetandgreetcollegestudentsastheyarriveattheconference.ThewelcomeloungeiswherestudentsgathertorelaxaftertheirjourneyandtopickuptheirWOCregistrationmaterials.Thepartnerofthiseventcanengagestudentsone-on-one,presentprintedmaterialorshowashortvideothatrepresentsyourorganiza-tion.Snacksandbeveragesareprovided.





• Primerecruitmentopportunity

• Uptofive(5)representativetoengagethestudents

• Opportunitytopresentashortvideoaboutyourorganization

AudienceStudentsmajoringinSTEMdisciplinesfromHistoricallyBlackCollegesandUniversities

(HBCUs),Hispanic-servinginstitutions(HSIs),andmajoritycollegesanduniversities.

résUMé Writing WOrkshOPPartner................................................................................ $10,000

This workshop is an interactive session designed to provide students with vital resumewritingtipsandadvice fromhiringprofessionals.Thisworkshopoffers theopportunitytospendqualityone-on-onetimewithstudents.


• Inclusionineventmarketinganpromotion



• Primerecruitingopportunity

• Provideuptofive(5)representativestoreviewstudentresumes

AudienceStudentsmajoringinSTEMdisciplinesfromHistoricallyBlackCollegesandUniversities

(HBCUs),Hispanic-servinginstitutions(HSIs),andmajoritycollegesanduniversities.



6 Women of Color steM ConferencePartnershiP OPPOrtUnities

aDvertising OPPOrtUnities

Women of Color magazine reaches the majority of minority science, technology, engineering and mathematics (STEM) students,aswellasmanySTEMprofessionals.Twiceayear,theseselect audiences comb our pages filled with success stories, pertinent articles about technology and education, and timely careeradvice.ThisistheofficialfalleditionWomenofColorSTEMConference magazine.

Formore information on amedia kit, editorial calendar, or ratecardcallusat410-244-7101.

COnferenCe CO-hOst ................................. $125,000

• Fifty(50)fullconferenceregistrations

– (30)ReservedVIPseating

– (20)Reservedcorporateseating

• Senior-levelawardspresenteratthegala++

• Senior-levelwelcomeremarksatthegala++

• PresenterattheWomeninGovernmentandIndustrydinner

• One(1)companyhostedsignatureseminar

• Seminarpanelistopportunity(basedonavailabilityandapproval)**

• Two(2)WOCawardsselectioncommitteejudges+

• Exclusiveregistrationboothwithsignage

• Upto(20)10’x10’careerfairexhibitbooths

• Two(2)interviewbooths

• Accesstocorporatesponsorslounge

• CEOwelcomeletterinconferenceguide

• Recognizedinmarketingmaterialsastheconferenceco-host

• Listingintheconferenceguideastheconferenceco-host

• eCruitPlus

DiaMOnD PLUs LeveL PartiCiPatiOn ........... $50,000

• Twenty(20)fullconferenceregistrations



• One(1)companyhostedsignatureseminar




• One(1)interviewbooth


• Recognizedinmarketingmaterialsasaconferencepartner

• Listingintheconferenceguideasaconferencepartner

• Full-pageadvertisinginconferenceissueofWomenofColormagazine

• eCruitPlus

DiaMOnD LeveL PartiCiPatiOn ................... $45,000

• Twenty(20)fullconferenceregistrations









• Full-pageadvertisinginconferenceissueofWomenofColormagazine

• eCruitPlus

PLatinUM PLUs LeveL PartiCiPatiOn .......... $35,000

•Fifteen(15)fullconferenceregistrations

–(15)Reservedcorporateseating

•Seminarpanelistopportunity(basedonavailabilityandapproval)**

•One(1)WOCawardsselectioncommitteejudges+

•Upto(2)10’x10’careerfairexhibitbooths

•Recognizedinmarketingmaterialsasaconferencepartner

•Listingintheconferenceguideasaconferencepartner

•Full-pageadvertisinginconferenceissueofWomenofColormagazine

•eCruit

PLatinUM LeveL PartiCiPatiOn ................... $27,500

•Ten(10)fullconferenceregistrations

–(10)Reservedcorporateseating

•Seminarpanelistopportunity(basedonavailabilityandapproval)**





•eCruit

gOLD LeveL PartiCiPatiOn ........................... $22,500

•Six(6)fullconferenceregistrations

– (6) General seating





•eCruitBasic

siLver LeveL PartiCiPatiOn ......................... $17,500

•Five(5)fullconferenceregistrations

–(5)Generalseating

•One(1)10’x10’careerfairexhibitbooth




•eCruitBasic



7Women of Color steM ConferencePartnershiP OPPOrtUnities

BrOnZe LeveL PartiCiPatiOn ...................... $10,000

• Two(2)fullconferenceregistrations

– (2)Generalseating

• One(1)10’x10’careerfairexhibitbooth



• Half-pageadvertisinginconferenceissueofWomenofColormagazine

• eCruitBasic

COrPOrate exhiBit .......................................... $5,500

No registrations are included• One(1)10’x10’careerfairexhibitbooth



aCaDeMiC/sMaLL BUsiness exhiBit .............. $1,500

No registrations are included• One(1)10’x10’careerfairexhibitbooth



intervieW BOOth $1,500

• Availableonlytoconferencepartners

PreMier Career fair sPaCe.......................... $20,000

• Lobbyspace

• Primelocationsoncareerfairfloor

eCrUit PaCkages

the eCruit advantageRecruiting technology talent has changed. You need an integrated ap-proach that involves print, personal connections and digital. CCG eCruit adds social networking to your recruitment efforts. eCruit allows you to build relationships with job candidates before and after meeting them at WOC. Throughout the year eCruit helps you to connect, inform and engage tens of thousands of technical students and professionals in their comfort space.

By using our network of electronic resources, we are helping you move your recruitment messaging process online to accelerate the speed by which candidates can be matched with vacancies.

Using our eCruit database technologies, and online job boards, our Confer-ence Sponsors can now fill posts in a fraction of the time previously possible.

Impressions

eCruit Plus BannerAdvertisement 150,000

Webinar 100

Facebook 10,000

Twitter 5,000

Newsletter 40,000

EmailBlast 40,000

BEYA/WOCTV 3,500

CorporateProfileonJobBoard

eCruit BannerAdvertisement 100,000

Facebook 10,000

Twitter 5,000


eCruit Basic BannerAdvertisement 50,000

Hyperlink


**SeminarPanelistmustbereceivedbeforeJune30th. +SelectionCommitteemembermustbereceivedbyApril30th. ++AwardPresenterrequestmustbereceivedbyAugust30thandissubjecttoapproval

fULL COnferenCe registratiOn inCLUDes

Opening Night Welcome Reception, Technology Recognition Luncheon,Women of Color Recognition Dinner, Professional Development Meet & Greet, Breakfast with Leaders and Legend, Women of Color Awards Gala, Closing Reception, 2-Day Seminar Series, and Career Fair.

Banquet event tables/tickets PricesTechnology Recognition luncheonVIP$2,000pertable/$225perseat

Corporate$1,500pertable/$175perseat

General$1,000pertable/$125perseat

Women of Color Recognition Dinner

VIP$2,000pertable/$225perseat



Women of Color Awards Gala




Breakfast with Leaders and Legend




Employee Group Registration Rate

<10employees.......................$1,200each

10–20employees..................$1,000each

21–40employees..................$950each

41+employees........................$900each



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OrganizationName: .......................................................................................................................................................

PrimaryContact: ............................................................................................................................................................

Title: ................................................................................................................................................................................

E-mail: ...........................................................................................................................................................................

Address1: ......................................................................................................................................................................

Address2: .....................................................................................................................................................................

City: ...........................................................................State: ....................ZIPCode: .......................................................

Phone: .......................................................................Fax: ...............................................................................................

ExhibitCoordinator:........................................................................................................................................................

1. Make all checks payable to:CareerCommunicationsGroup,Inc.

2. Mailing:729E.PrattSt.,Suite504,Baltimore,MD21202

3. Deposit:Adepositequaling50%ofthefeemustaccompanythisap-plication.TheremainingbalanceisduebySeptember30,2015.Failuretomakerequiredpaymentsmayresultincancellationofthisapplicationand in a reassignment of assigned exhibit space.

4. Booth Assignment: CCG has sole discretion in the assignment or reas-signmentofboothspace.Exhibitorsmaynotreassignorsubletassignedexhibit space, in whole or in part, without prior written permission from CCG.Boothassignmentisbasedonthedateofpostmark,exhibitboothrequirements,andothercriteriadeemednecessarytoensuretheoverallsuccess of the annual conference.

5. Contract:Thisapplication,whenaccompaniedbytherequiredpay-ment and accepted by CCG, constitutes a binding legal agreement. AcceptanceofapplicationisdeemedtooccuronlywhenconfirmedtoExhibitor.

6. Cancellation:ExhibitormaynotcancelthiscontractorreducetheamountofassignedexhibitspacewithoutwrittennotificationtoCCG.Intheeventofcancellationorreduction,Exhibitorshallbeliableforanamountequalto50%ofthetotalfee.AnybalanceremainingfromthetotalfeethathasbeenpaidbyExhibitorshallberefundedtoExhibitorbyCCG. There are no cancellations or reductions of assigned exhibit space permittedafterSeptember30,2015,atwhichtimeExhibitorshallremainliable for the total fee stated in this contract.

All cancellations must be submitted in writing to: Accounts Receivable, Career Communications Group Inc. 729 E. Pratt St., Suite 504, Baltimore, MD 21202

7. Agreement:Byaffixinghis/hersignaturetothisagreement,theexhibitingcompanycontactcertifiesthathe/shehasreadandagreesto all Terms and Conditions as well as Rules and Regulations written or implied by this agreement.

seCtiOn 1 | exhiBitOr infOrMatiOn seCtiOn 3 | terMs anD COnDitiOns

CardHolder’sName ........................................................................................................................................................

CreditCardNumber ........................................................................................................................................................

ExpirationDate ................................................................................................................................................................

CardHolder’sSignature ..................................................................................................................................................

Total Amount Due ............................................................................................................................................................

Date .................................................................................................................................................................................

WeAccept:

________________________________________AuthorizedSignature_____________________________________________ Date_____________________________________________PrintNameasSigned_____________________________________________Accepted by CCG_____________________________________________Date

PartiCiPatiOn PriCe

PartnershiP LeveLs:q AdditionalCorporateInterviewBooth $1,000

q AcademicExhibit $1,500

q Corporate/BusinessExhibitOnly $5,500

q Bronze $10,000

q Silver $17,500

q Gold $22,500

q PlatinumPlus $35,000

q Platinum $27,500

q DiamondPlus $50,000

q Diamond $45,000

q Co-Host $125,000

aDDitiOnaL OPPOrtUnities: q OpeningNightAlumnaeWelcomeReception $25,000

q TechnologyRecognitionLuncheon $25,000

q ProfessionalNetworkingMixer $20,000

q WOC Webinar (per webinar) $3,500

q WOCSeminarSeries (pertrack)$10,000

q ClosingReception $15,000

q Women of Color Recognition Dinner ($75,000

q AwardsDinnerandCeremony $100,000

q AwardsDinnerandCeremony (co-partner)$50,000

q BreakfastwithLeadersandLegends $45,000

q BreakfastwithLeadersandLegends (co-partner)$10,000

k-12 PrOgraMs:q TechnologyAwarenessProgram $35,000

COLLege stUDent PrOgraMs (DieL):q CollegeStudentWelcomeLounge 15,000

q ResumeWritingWorkshopCollegeStudent $10,000

q CareerFairLunchBreak $30,000

q ConferenceBags(ProfessionalsorStudents) $25,000

q ConferenceT-Shirts(ProfessionalsorStudents) $15,000

q Badges $6,000

q Lanyards $5,000

q ConferenceWritingPads $4,000

q ConferenceWritingPens $5,000

q ConferenceBagInserts(ProfessionalsorStudents) $1,000(each)

q HotelKeyCard $5,000

q Portfolio $8,000

q WOCWebBanners $3,500

a La Carte registratiOns/taBLes:q FullRegistration(Corporate) $1,200

q FullRegistration(Government) $1,100

q VIPTableAwardsDinnerandCeremony (seats10)$2,500

q CorporateTableWomenofColorAwardsGala (seats10)$1,750

q GeneralTableWomenofColorAwardsGala (seats10)$1,250

q VIPTableBreakfastwithLeadersandLegends (seats10)$2,000

q CorporateTableBreakfastwithLeadersandLegends (seats10)$1,500

q GeneralTableBreakfastwithLeadersandLegends (seats10)$1,000

q VIPTechnologyRecognitionLuncheon (seats10)$2,000

q CorporateTechnologyRecognitionLuncheon (seats10)$1,500

q GeneralTechnologyRecognitionLuncheon (seats10)$1,000

q VIPTableWomenofColorRecognitionDinner (seats10)$2500

q CorporateTableWomenofColorRecognitionDinner (seats10)$1500

q GeneralTableWomenofColorRecognitionDinner (seats10)$1250

Pleasefillinyourorganization’snamebelowasitshouldappearonallsignageandliteraturefortheconference.

qMasterCard q Visa qAmEx qDiscover

seCtiOn 2 | CreDit CarD PayMent

seCtiOn 4 | agreeMent

seCtiOn 5 | PLease CheCk aPPrOPriate BOxes

GRAND TOTAL: $_____________________________

Is there a specific organization(s) that you do not want your booth to be located near?____________Yes ____________NoIf yes, please provide organization name(s), not product type.___________________________________________________________________________________

PartiCiPatiOn PriCe

PrOMOtiOnaL OPPOrtUnities COntinUe:

Women of Color steM ConferencePartnershiP reservatiOn fOrM

Please fill in your organization’s name below, as it should appear on all signage and literature for the conference.___________________________________________________________________________________



9Women of Color steM ConferenceexhiBit rULes anD regULatiOns

Please read the rulesand regulationsenclosedwiththis contract. This contract is not binding until ac-cepted. When so accepted, it will constitute a bind-ing agreement between CCG and your organization subject to its terms and conditions, including, but not limited to, the Rules and Regulations which are listed below.Itistheresponsibilityoftheexhibitingcompa-ny to be fully familiar with the Rules and Regulations and to ensure that each member of the company at-tending the exhibit show is also familiar with the Rules and Regulations.

COntraCt fOr sPaCe

The request for booth space, upon acceptance byCCG, constitutes a contract for rental of the space assigned between CCG and the exhibitor company, provided, however, that CCG shall be released from theobligationsintheeventofstrikesorothercircum-stancesbeyondCCG’scontrol.

sPaCe assignMent

CCG has sole discretion in the assignment or reas-signmentofboothspace.Exhibitormaynotreassignor sublet assigned exhibit space, in whole or in part, without prior written permission from CCG. Booth assignmentsarebasedonthedateofpostmark,ex-hibit booth requirements, and other criteria deemednecessary to ensure the overall success of the annual conference

PayMent fOr exhiBit sPaCe

Applications must be accompanied by a 50% de-posit made payable to Career Communications Group Inc.,andfullpaymentmustbereceivednolaterthan September 30, 2018.IntheeventtheExhibitorfailsto fulfill, or violates the contract agreement, orwith-draws from the event after September 30, 2018, no monies shall be refunded. CCG reserves the right to makechanges in theprogram, locationof the booths, or hours of exhibition when it is deemed necessary to ensure the overall success of the conference.

aUxiLiary serviCes anD LaBOrTheofficialservicecontractorwillhandledecorating,drapery, furniture rental, drayage, sign painting, and labor.PaymentforservicesprovidedtotheExhibitorbytheofficialservicecontractoristheresponsibilityoftheExhibitor.AllservicesnotorderedinadvancemustbeprocuredthroughtheExhibitor’sServiceCenter.Alllabor requirementscanbeacquired from theofficialservice contractor.

CCg’s rights

CCGreservestherighttomakesuchadditionalcondi-tions, rules, and regulations as is deemed necessary to enhance the success of the conference, and to de-cline or prohibit any exhibit which, in its judgment, is not inkeepingwith thecharacterof theconference,this reservation being all-inclusive as to persons,things, printed matter, products, and conduct.

DisPLay COnstrUCtiOn anD LiMitatiOns

a Booth Construction: CCG must approve anycanopies or ceilings over the front half of the ex-hibitboothareanolaterthan30dayspriortotheexhibition.

b. Booth Signage/Decorations: Nothing can beposted on, tacked, nailed, screwed, or otherwiseattached to columns,walls, floors, or other partsof the building, booth structures, or furniture. Bal-loons,stickers,anddecalsarenotallowed in thebuilding.Eachexhibitorisentitledtoareasonablesight line from the aisle, regardless of the size of the exhibit.

c. Space Restrictions: Aisles and other spacesin theexpositionarenot leased to exhibitors.Nobooth is to extend into this space. All displays, in-terviews, lectures, demonstrations, or other type ofactivity shall be conducted inside the contractedspace.Limitedprivateinterviewspaceisavailableata separate cost through CCG sales representatives.

d. Prize drawings and promotions:Prizedrawingswill be allowed within the guidelines furnished byCCG. Distribution of trade publications, invitations,circulars, business cards, novelties, etc. may bemade only within the space assigned to the exhibi-tordistributing suchmaterials andmust fit into agiveaway bag.

e. Sound:Exhibitorsoperatingsoundequipmentwillbe expected to keep the sound at a reasonablevolume. No sound effects that carry to adjoiningbooths are permitted. Headsets with videos areacceptable.Showingofvideos,slides,transparen-cies,opaquematerials,etc.willonlybepermittedwithintheconfinesoftheexhibitorbooth.

f. Lighting:Spotlightsandfloodlightsmustnotinter-ferewith,distract,orannoyothers.Clip-on typesare not allowed.

g. Safety Provisions: Exhibitor must provide thenecessary shielding or safety items to protect at-tendees, other exhibitors, and all others fromequipmentthat isoperableorfromanyotherma-terial, processes, or operations that might causebodily harm.

h. Food:Exhibitormayservefoodattheirboothonlyif provided through the designated representativeof CCG.

seCUrity/gUarD serviCe

Although CCG will provide twenty-four (24) -hoursecurities for Friday andSaturday, protection of theproperty and insurance are the Exhibitor’s sole re-sponsibility.ExhibitoragreesthatCCGhasnoobliga-tiontoprovidesecurityservicesandCCGmakesnorepresentation whatsoever with respect to the security of the premises.

nOn-LiaBiLity

Itisexpressed,understood,andagreedbyeachcon-tractingexhibitor,his/heragents,andhis/hergueststhat neither CCG, nor its employees, nor its contrac-tors shall be liable for loss of or damage to the goods or properties of exhibitors. At all times, such goods

and properties remain in the sole possession and custody of each exhibitor.

inDeMnifiCatiOn CLaUse

Eachpartyherebyagrees to indemnify,defend,andhold the other harmless from any loss, liability, costs, or damages arising from actual or threatened claims orcausesofaction(hereinafter, the“Claims”)result-ing from the gross negligence or intentional miscon-ductofsuchpartyoritsrespectiveofficers,directors,employees, agents, contractors, members, or partici-pants (as applicable), provided that with respect to officers,directors,employees,andagents,suchindi-viduals are acting within the scope of their employ-ment or agency, as applicable. In the event Claimsare asserted against either party, each party agrees to providewrittennoticewithinten(10)workingdaysofthe existence of such Claims to the other party. More-over, both parties agree to cooperate and coordinate in the defense of such claims so as to avoid unneces-sary expense and fees. The parties further agree that their liability for attorney fees incurred by the other party in the defense of any Claims shall be limited to those reasonable fees necessary for the defense of the party.

exhiBitOrs aDMissiOn CreDentiaLs

Exhibitors shall furnish CCG with an advance listof their representatives by September 30, 2018. Representatives must register upon arrival and are requiredtowearidentificationbadgescontainingthenameofthefirmthatcontractedspace,atalltimes.The badges are not transferable, and CCG reserves the right to withdraw the use of the badge used to gain admission to the exhibition by any person other thantheoneforwhomitwasissued.ExhibitorswillbeadmittedtotheExhibitHallatleastone(1)hourbeforethe opening of the hall, each show day. Any special arrangements must be made in advance.

exhiBit hOUrs, instaLLatiOn anD DisMantLing

The hours during which the exposition will be open are outlined in theExhibitorsServiceManual.Under nocircumstances may dismantling occur before the dis-mantlinghoursspecified.Allfreightmustberemovedfromtheexhibitionfloorby6:00p.m.Saturdaynight.These hours are subject to change.

COnferenCe POstPOneMent anD/Or CanCeLLatiOn

CCG, at its discretion, shall have the right to postpone or cancel the conference and exposition and shall be liable in noway to theExhibitor for losses resultingfrom such delay or cancellation. CCG will not be liable forthefulfillmentofthiscontractastothedeliveryofexhibitspaceifnon-deliveryisduetoanyofthefol-lowing causes:By reasonof the facility beingdam-agedordestroyedbyfire,actofGod,publicenemy,war,orinsurrections,strikes,theauthorityofthelaw,postponement or cancellation of the exposition, or for any cause beyond its control.

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