packet for july 9, 2014

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

Regular Meeting of the Capitol Region Watershed District (CRWD) Board Of Managers, for Wednesday,

July 9, 2014 6:00 p.m. at the office of the CRWD, 1410 Energy Park Drive, Suite 4, St. Paul, Minnesota.

REGULAR MEETING AGENDA

I. Call to Order of Regular Meeting (President Joe Collins)

A) Attendance

B) Review, Amendments and Approval of the Agenda

II. Public Comment – For Items not on the Agenda (Please observe a limit of three minutes per person.)

III. Permit Applications and Program Updates (Permit Process: 1) Staff Review/Recommendation, 2) Applicant Response, 3) Public Comment, and 4)

Board Discussion and Action.)

A) Permit # 14-019 Capitol Office Building (Kelley)

B) Delegation of LGU Authority for Wetland Conservation Act in City of Roseville (Kelley)

C) Permit Program/Rules Update (Kelley)

IV. Special Reports – No Special Reports

V. Action Items

A) AR: Approve Minutes of the June 18, 2014 Regular Meeting (Sylvander)

B) AR: Approve Minutes of the June 26, 2014 Special Meeting (Doneux)

C) AR: Adopt resolution supporting Clean Water Partnership Grant Application (Zwonitzer)

VI. Unfinished Business

A) FI: Highland Ravine Stabilization Project Update (Eleria)

B) FI: Upper Villa Stormwater Improvement Project Update (Kelley)

C) FI: Lake McCarrons Aquatic Plant Harvesting Update (Zwontizer)

D) FI: Curtiss Pond Improvement Project Update (Fossum)

E) FI: City of St. Paul Volume Reduction Plan Comment Letter (Doneux)

VII. General Information

A) Administrator’s Report

VIII. Next Meetings

A) Board Workshop, Friday, July 11, 2014

B) CAC Meeting, Wednesday, July 16, 2014

C) Board Meeting Wednesday, July 23, 2014

IX. Adjournment

\\CRWDC01\Company\04 Board of Managers\Agendas\2014\July 9, 2014 Agenda Regular Mtg.docx

Materials Enclosed


Regular Meeting of the Capitol Region Watershed District (CRWD) Board of Managers, for Wednesday,

June 18, 2014 6:00 p.m. at the office of the CRWD, 1410 Energy Park Drive, Suite 4, St. Paul, Minnesota.

REGULAR MEETING

I. Call to Order of Regular Meeting (Vice President Mary Texer)

A) Attendance

Joe Collins

Shirley Reider

Seitu Jones

Mary Texer

Mike Thienes

Staff Present

Michelle Sylvander, CRWD

Nate Zwontizer, CRWD

Anna Eleria, CRWD

Britta Suppes, CRWD

Bob Fossum, CRWD

Public Attendees

Mark Evensen, DTZ

B) Review, Amendments and Approval of the Agenda

Vice President Mary Texer asked for additions or changes to the agenda. Mr. Fossum requested Action item E.

District Office Lease Extension be moved up the agenda before Action item A.

Motion 14-122: Approve the June 18, 2014 Agenda with change to action item E be moved up in the agenda.

Reider/Jones

Unanimously approved

II. Public Comments – For Items not on the Agenda

There were no public comments.

III. Permit Applications and Program Updates

A) Permit # 14-017 St. Paul Academy (Kelley)

Mr. Kelley reviewed Permit #14-017 St. Paul Academy. The applicant is Nelson, Tiets & Hoye, Inc. The permit

is for Performing Arts Building expansion on the St. Paul Academy and Summit School Campus. The

applicable rules are Stormwater Management (Rule C), Flood Control (Rule D), Erosion and Sediment Control

(Rule F). The disturbed area of this project is 3.7 Acres and 2.34 Acres impervious surface.

Motion 14-123: Approve the permit for St. Paul Academy with seven conditions:

1. Receipt of $11,700 surety and documentation that maintenance agreement has been recorded with

Ramsey County.

2. Provide plans signed by a professional engineer per the Minnesota Board of AELSLAGID.

3. Provide a copy of the NPDES permit.

July 9, 2014 Board Meeting

V. Action Item A) Approve Minutes

of June 18, 2014

DRAFT Regular Board Meeting

(Sylvander)


4. Remove geotextile fabric from bottom of tree trench cross section and 24” clean washed sand note from

tree trench detail.

5. Revise rain garden cross section:

a. Remove coarse aggregate.

b. Specify slotted single wall HDPE piping embedded directly in filtration soil, with circular knit

polymeric filament filter sock per ASTM D6707-01

6. Provide roof plan and/or details to demonstrate attenuation of runoff.

7. Revise HydroCAD or the project plans to correspond. The HydroCAD model indicates the pipe gallery

outlet is at 929.02; Detail 9 on sheet C403 indicates the outlet at 929.5.

Thienes/Reider


B) Permit # 14-018 Frogtown Farms (Kelley)

Mr. Kelley reviewed Permit #14-018 Frogtown Farms. The applicant is St. Paul Parks and Recreation. The

permit is for creation of a new urban farm and park. The applicable rules are Stormwater Management (Rule

C), Flood Control (Rule D), Erosion and Sediment Control (Rule F). The disturbed area of this project is 5.2

Acres and .29 Acres impervious surface.

Motion 14-124: Approve the permit for Frogtown Farms with two conditions:

1. Provide a copy of the NPDES permit.

2. Revise rain garden section on sheet L104 as follows:

a. Specify planting mix comprised of 80% sand and 20% compost.

b. Remove geotextile fabric wrap from around rock trench.

Reider/Jones


Mr. Kelley noted that the City of St. Paul Parks Department has an excess volume.

Motion 14-125: Approve the City of St. Paul Parks Department bank 1,210 cubic feet.

Reider/Jones


IV. Special Reports.

MS4 Annual Report for 2013 (Eleria)

Ms. Eleria reviewed as a regulated operator of a small municipal separate storm sewer system (MS4), CRWD is

required to prepare and submit an annual report of activities and accomplishments associated with its

stormwater pollution prevention program (SWPPP) by June 30th

to MN Pollution Control Agency (MPCA).

CRWD must solicit public comment on the MS4 annual report and hold an annual public meeting to present the

SWPPP activities and accomplishments made each year.

At the June 4th

meeting, the Board approved a public comment period for CRWD’s 2013 stormwater

management activities and accomplishments, which are summarized in the enclosed draft MS4 annual report

form and in CRWD’s draft 2013 annual report. The public comment period ends on June 27th

. Announcements


of the public comment period and public meeting were published in the Saint Paul Pioneer Press and CRWD’s

website. The draft 2013 annual reports are available on CRWD’s website.

Ms. Eleria provided a presentation of our stormwater management accomplishments. No public comments were

received at the meeting. The Board of Managers thanked Ms. Eleria for her presentation.

Motion 14-126: Approve the Stormwater Pollution Prevention Program Annual Report for 2013 and authorize

the Administrator to submit the report to Minnesota Pollution Control Agency.

Jones/Reider


V. Action Items

E) AR: District Office Lease Extension (Doneux)

Mr. Fossum reviewed the District Office Lease Extension in place of Administrator Doneux. Staff has worked

with DTZ Americas, Inc. to begin planning for the next phase of our real estate search process. The next steps

for our current lease would be to execute a lease extension and complete a small remodeling project. DTZ has

negotiated two options for a lease extension:

1) Two Year extension at $6.44 (avg)/sqft with $5,000 towards remodel

2) One Year extension with one year option at $6.50(first year) and $6.75 (second year) /sqft

Our current rent is $6.35/sqft. Staff would recommend Option 2 – One Year Extension with a One Year

Option. This option would give the District the most flexibility with nominal costs.

As part of the Lease Extension, a minor office remodel is proposed to provide adequate space for our existing

staff on the east side of the office and provide three additional work stations for future staff as well as a small

meeting area. Currently eight staff work on the east side of the office and the Preliminary Fit Plan would

provide work stations for 10 as well as a small informal meeting area. The plan is to incorporate the remodeling

work as part of the Lease Extension. The proposed remodeling costs are not know but estimated to be in the

$10,000-$15,000 range. Staff are also requesting authorization to complete the remodeling as part of the lease

extension. CRWD would work with DTZ and their architect to complete the work and get reimbursed $1,500

from Cassidy Turley.

Motion 14-127: Authorize Board President and Administrator to execute Lease Extension – Option #2, One

Year Extension and One Year Option and authorize Administrator to implement remodeling consistent with

Preliminary Fit Plan not to exceed $15,000.

Reider/Jones


A) AR: Approve Minutes of the June 4, 2014 Regular Meeting (Sylvander)

Motion 14-128: Approve Minutes of the June 4, 2014 Regular Meeting.

Jones/Reider


B) AR: Approve Accounts Payable/Receivables for May 2014 (Sylvander)


Motion 14-129: Approve May 2014 Accounts Payable/Receivable and May Budget Report and direct Treasurer

and Board President to endorse and disperse checks for these payments.

Thienes/Reider


C) AR: Award Contract for Curtiss Pond Improvement Project (Fossum)

Mr. Fossum reviewed the Curtiss Pond Improvement Project. In 2011, the City of Falcon Heights requested the

District’s assistance in determining the causes and identifying possible solutions to mitigate the flooding at

Curtiss Field. In 2012 the District completed the Curtiss Pond Improvement Project Feasibility Study. The

study recommended a project to increase the stormwater storage and infiltration area within the park.

Bids for the Curtiss Pond Improvement Project were opened on Friday, May 9, 2014. The lowest apparent

responsible bidder was Veit & Company, Inc. Houston Engineering has determined that Veit & Company, Inc.

is the lowest, responsible, qualified bidder per the bidding documents for the project. Mr. Fossum suggested

further discussion at the Budget workshop and to delay action till the July 8th

Board of Managers meeting.

D) AR: Schedule 2015 budget Workshop (Doneux)

The Board of Managers discussed dates to hold the 2015 budget workshop. The managers agreed the date of

the first workshop should be Thursday, June 26th

at 6:00 p.m. President Collins will not be able to attend. The

managers agreed to have the second workshop on Friday, July 11th

at 4:00 p.m. Manager Jones will not be able

to attend.

Motion 14-130: Approve the 2015 budget workshop meeting dates as Thursday, June 26th

at 6:00 p.m. and

Friday, July 11th

at 4:00 p.m.

Collins/Reider


F) AR: 2014 MPCA Clean Water Partnership Grant (Doneux)

Mr. Fossum reviewed that CRWD has periodically submitted and received MPCA Clean Water Partnership

(CWP) Grant Requests. Based on the CWP program requirements two potential projects appear to be themost

viable for this program. The first is the Central High School project the second is the potential projects in East

Kittsondale. A 50% match is required for this grant program and if awarded CRWD would be required to

match state grant funds on 1:1 basis. The program requires grant funds be expended within three years.

Motion 14-131: Authorize staff to submit Clean Water Partnership Grant Request for Central High School and

East Kittsondale.

Jones/Reider


VI. Unfinished Business

A) FI: Eustis Street Stormwater Improvements Feasibility Study (Eleria)


Ms. Eleria provided an update on the Eustis Street Stormwater Improvement Feasibility Study. Ramsey

County will conduct a street improvement project on Eustis Street that will include street mill and overlay, and

construction of a new 5-foot sidewalk on the east side of Eustis Street from Idaho Avenue south to the existing

sidewalk. Besides street runoff, the greenspace area receives runoff from the private apartment complexes. A

second concrete swale running east-west on this private property is also connected to the municipal storm sewer

system. Improvements to this second concrete swale area should also be considered for the feasibility study. At

this time, no other aspect of the private property is being considered for stormwater BMPs.

CRWD anticipates the level of effort for this project ranges from $20,000 to $30,000. CRWD’s Board of

Managers will consider selecting one firm as the Engineer for this project at the July 23rd

meeting. After a firm

has been selected, a professional services agreement will be executed. The Board of Managers thanked Ms.

Eleria.

B) FI: City of St. Paul Volume Reduction Plan Comment Letter (Doneux)

Mr. Fossum updated the Board of Managers that Administrator Doneux stated that the City of St. Paul has

completed a Volume Reduction Plan. A letter has been drafted but not sent. The District has three main issues

with the plan: 1) CRWD has not been involved in the plan, 2) the focus is on large underground gray

infrastructure and, 3) no reference to public right of way. Administrator Doneux has requested a meeting with

Wes Saunders-Pearce, Ann Webber and Bruce Elder.

VII. General Information

A) Administrator’s Report

Administrator Approved or Executed Agreements

Stewardship Grant for one rain garden at 1503 Hamline Avenue North - $1394.14.

Board Approved or Executed Agreements Work Order No. 7 to Agreement with Barr Engineering for a system-wide NASSCO inspection of the Trout

Brook Storm Sewer Interceptor - $86,410.

Amendment No. 5 to Consultant Services Agreement with Wenck Associates for additional design and

engineering work for the Highland Ravine Stabilization and Restoration Project - $149,911 total.

General updates including recent and upcoming meetings and events

Thirty five boulevard rain gardens were planted on May 31 in partnership with Saint Paul’s RSVP program and

Great River Greening.

Nominations for Blooming Saint Paul Award are being accepted through June 27, 2014. This is the second year

the CRWD has sponsored the Clean Water Award category that recognizes projects that demonstrate

stormwater runoff reduction, pollution prevention or water reuse.

CRWD hired temporary Water Resource Technician, Jim Rudolph who will be working with the Monitoring

team through August 2014.

Over 1,000 people attended the Landscape Revival Native Plant Market and Expo on Saturday, June 7. CRWD

has supported the event for three years and managed the promotion of the event.


Staff will be participating in the Green Line Opening Ceremony at Union Depot the morning of Saturday, June

14 and tabling at the Hamline Station location throughout the day.

Mark Doneux will participate in the grand opening of the HUB at Beacon Bluff with Saint Paul Port Authority

on Friday, June 20, from 2:30 – 4:00 pm.

The Annual MAWD Summer Tour takes place June 18-20.

The Lake McCarrons harvesting is scheduled to begin on Friday, June 20th

. This will be the first of two rounds

of harvesting. The first round will be for access lanes. The second cutting is scheduled in early August.

1.) Upcoming events and meetings

A) Next Board meeting is Wednesday July 9, 2014 from 6:00 – 8:00 pm.

B) Next CAC meeting is Wednesday July 16, 2014 from 7:00 – 9:00 pm.

2.) Project and Program Updates

Community Capacity Assessment: Mae Davenport and her researchers are finishing the first phase of interviews

with community members adjacent to the Green Line and on Saint Paul’s East Side. Preliminary results of the

interviews will be complete in September, and Mae and her team will gather the Project Advisory Team to

discuss findings.

VIII. Adjournment

Motion 14-132: Adjournment of the June 18, 2014 Regular Board Meeting at 6:55 p.m.

Reider/Texer

Unanimously Approved

Respectfully submitted,

Michelle Sylvander


Budget Workshop of the Capitol Region Watershed District (CRWD) Board of Managers, for Thursday, June

26, 2014 6:00 p.m. at the office of the CRWD, 1410 Energy Park Drive, Suite 4, St. Paul, Minnesota.

BOARD WORKSHOP

I. Call to Order of Regular Meeting (Vice President Mary Texer)

A) Attendance

Seitu Jones

Mary Texer

Mike Thienes

Shirley Reider

Joe Collins (Absent

w/notice)

Others Present

Mark Doneux, CRWD

Public Attendees

None

Motion 14-133: Approve the June 26, 2014 Board of Managers Workshop Agenda with no changes.

Reider/Jones


II. Action Item – Award bid for Curtiss Pond Improvement Project (Doneux)

Administrator Doneux, reviewed the Curtiss Pond Improvement Project. In 2011, the City of Falcon Heights

requested the District’s assistance in determining the causes and identifying possible solutions to mitigate the

flooding at Curtiss Field. In 2012 the District completed the Curtiss Pond Improvement Project Feasibility

Study. The study recommended a project to increase the stormwater storage and infiltration area within the

park.

Bids for the Curtiss Pond Improvement Project were opened on Friday, May 9, 2014. The lowest apparent

responsible bidder was Veit & Company, Inc. Houston Engineering has determined that Veit & Company, Inc.

is the lowest, responsible, qualified bidder per the bidding documents for the project.

Motion 14-134: Award the base bid and alternates 1 and 2 for the Curtiss Pond Improvement Project to Viet &

Company, Inc. for an amount not to exceed $329,692.84. Authorize the Board President and Administrator to

execute a Notice of Award and an Agreement with Veit & company, Inc. for the Curtiss Pond Improvement

Project subject to the review and approval of the Ramsey County Attorney. Authorize Administrator to execute

change orders not to exceed $33,000 in aggregate.

Thienes/Reider


July 9, 2014 Board Meeting

V. Action Item B) Approve

Minutes of June 26, 2014

DRAFT Budget Workshop

Meeting

(Doneux)


III. Review Draft 2015 Budget and Work Plan (Doneux)

Vice President Texer reviewed the expected outcomes of the meeting and asked if Administrator Doneux had

any other comments. Administrator Doneux noted the general order of review that he would conduct the

Budget Workshop and the type of feedback he was seeking.

Administrator Doneux began by reviewing the overall 2015 Budget Schedule. Administrator Doneux reviewed

the CRWD Budget Structure and Process as background information for the Board. He then briefly reviewed

the draft 2015 Project List. Administrator Doneux reviewed the draft 2015 expenditures by category followed

by the 2013 actual expenditures and the 2014 year to date expenditures. Administrator Doneux then highlighted

the major changes in the 2015 draft budget. There was a discussion on the steps necessary to review and refine

the draft 2015 budget to ensure that expenditures match revenue. Administrator Doneux the briefly described

each project and Managers provided feedback, asked questions and made recommendations on the proposed

projects. Manage Thienes requested the 2015 draft project list in the 2014 budget in a side by side formant.

Following that discussion Administrator Doneux reviewed the next steps in the budget process.

III. Adjournment

The Board Workshop was adjourned at 7:10 PM.

Motion 14-134: Adjournment of the June 26, 2014 Budget Workshop at 7:10 p.m.

Reider/Texer

Unanimously Approved

W:\04 Board of Managers\Minutes\2014\June 26, 2014 DRAFT Board Workshop.docx

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.

DATE: June 30, 2014

TO: CRWD Board of Managers

FROM: Nate Zwonitzer, Urban BMP Specialist

RE: Resolution for 2014 Clean Water Partnership Grant

Background

CRWD has periodically submitted and received MPCA Clean Water Partnership (CWP) Grant

Requests. The $430,000 loan for Villa Park, $100,000 grant to Roseville for Villa Park PAH

contaminated sediments and the $50,000 grant to create the Crosby Lake Management Plan all were

MPCA CWP funds.

Issues

After further review of the requirements for MPCA CWP funds, staff feels that the East Kittsondale

retrofit projects are a better fit for BWSR Clean Water Funds. Staff will still submit a CWP application

for Central High School by the July 3rd

deadline. The application requires a resolution supporting the

project be submitted by July 14th

. The resolution is attached.

Staff have also identified additional funding sources, and determined that the existing Central High

School special grant award would help leverage additional grant funds. This increases the project total to

$375,000, which will allow for implementation of more identified stormwater projects. The anticipated

project funding sources are as follows:

The CRWD 2015 Special Grant has NOT been approved by the Board of Managers. This will require a

separate review and action by the Board this fall pending the results of the CPW grant application and

review of the full list of 2015 Special Grants.

Action Requested

Adopt resolution supporting the 2014 Clean Water Partnership Grant for Central High School.

enc: Resolution Form and Grant Application

\\CRWDC01\Company\02 Budget and Finance\Grants\2014\MPCA CWP 2014\Board Memo - Resolution 2014 MPCA CWP Grant Request 7-9-14.docx

Source Amt. % of Total Project

CRWD 2014 Special Grant 40,000.00$ 11%

CRWD 2015 Special Grant 100,000.00$ 29%

RCD (CWF) 25,000.00$ 7%

SPPS 10,000.00$ 3%

MPCA CWP Grant 175,000.00$ 50%

Total 350,000.00$ 100%

July 9, 2014

V. Action Items D) Adopt

resolution supporting CWP Grant

Application (Zwonitzer)

Resolution Capitol Region Watershed District

In the matter pertaining to: Retrofitting Central High School Stormwater.

Board Member ____________introduced the following resolution and moved its adoption, seconded by Board

Member ___________.

WHEREAS, Capitol Region Watershed District (CRWD) Board of Managers has authorized staff to submit a

proposal with the Minnesota Pollution Control Agency (MPCA) for the following Project: Central High School

Stormwater Retrofits, and

WHEREAS, CRWD is authorized to submit the proposal in partnership with St. Paul Public Schools and

Central High School, and

BE IT FURTHER RESOLVED, the Administor be authorized to submit the proposal for the above –mention

Project and shall have the authority to represent this body in all matters that do not specifically require the

action of this body, and

BE IT FURTHER RESOLVED, that submittal of a proposal does not obligate this body to accept a grant

and/or a loan if so offered.

Vote: Approved/Denied

*Approval must receive minimum of 3 Yeas

W:\04 Board of Managers\Motions\Resolutions 2014\Resolution 14-xxx Central HS Stormwater Retrofits.docx

Requested By: Mark Doneux

Recommended for Approval:

Approved by Attorney: N/A

Funding Approved: N/A

Manager Yeas* Nays Absent Abstain

Collins

Texer

Jones

Thienes

Reider

TOTAL

Resolution # 14-_____

Date Adopted: July 9, 2014

Resolution Adoption Certified By the Board of Managers:

By: _____________________________________________ Date: July 9, 2014

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.

DATE: July 2, 2014

TO: CRWD Board of Managers and Staff

FROM: Mark Doneux, Administrator

RE: July 9, 2014 Administrator’s Report

1) Administrator Approved or Executed Agreements

a) Stewardship Grant Agreement for the installation of one rain garden at 1380 Sheldon Street, Saint Paul - $305.64.

b) Stewardship Grant Agreement for the installation of two rain gardens at 77 Langford Park, Saint Paul - $4,196.59.

c) Stewardship Grant Agreement for the installation of a rain garden at 1712 Randolph Ave, Saint Paul - $1,355.43.

d) Stewardship Grant Agreement for the installation of a rain garden at 1269 Cleveland Ave. No. - $772.73.

2) Board Approved or Executed Agreements

a) Consultant Services Agreement with J & N Weed Harvesting for the removal of aquatic vegetation in McCarrons

Lake – not to exceed $32,7666.

b) Consultant Services Agreement with Barr Engineering to conduct a Natural Resource Inventory of District 6 – not

to exceed $27,410.

c) Special Grant Agreement with Target Corporation for design and construction of BMPs at the Midway Target

store – not to exceed $50,000.

d) Construction Agreement with Sunram Construction for the Highland Ravine Stabilization Project - $312,622.

3) General updates including recent and upcoming meetings and events

a) Bugs Night Out, Macroinvertebrate event at Como Lake was on Tuesday, June 17.

b) Shirley Reider, Mike Thienes, Mark Doneux and numerous staff attended the MAWD Summer Tour in Stillwater,

June 19 and 20.

c) Bob Fossum will be leading a tour of Trout Brook Nature Sanctuary for the Urban Roots summer interns on July 8.

d) Public Art St. Paul – Mobile Art Lab, Tuesdays from 1:00-4:00 at the Western Sculpture Park.

e) Mark Doneux gave a talk at the Beacon Bluff Grand Opening at the “Hub” on Friday, June 20.

f) Manager Thienes and Mark Doneux met with DTZ representatives to plan for office remodel and reviewed a list

of potential future office sites. Another tour will be scheduled some time later in July.

4) Upcoming events and meetings

a) Board Workshop (Budget) is Friday, July 11, 2014 from 4:00-6:00 pm.

b) Next Metro MAWD meeting is Tuesday, July 15, 2014 from 7:00 – 9:00 pm.

c) Next CAC meeting is Wednesday July 16, 2014 from 7:00 – 9:00 pm.

d) Next Board meeting is Wednesday July 23, 2014 from 6:00 – 8:00 pm.

5) Project and Program Updates

a) Watershed Partners Partner Grant: Focus groups were held on June 30 to gather feedback on the Storm Drain

Goalie online web application.

b) Communications Consultant: Staff from CRWD, RWMWD and MWMO reviewed proposals for a shared

communications specialist and will be conducting interviews of the top three.

W:\04 Board of Managers\Correspondence\Administrator's Report 2014\Administrator's Report 7-9-14.docx

packet for july 9, 2014

Documents

regular meeting agenda

agenda regular

c board meeting

regular meeting sylvander

b cac meeting

paul academy kelley

permit applications

special meeting doneux