outdoor activities draft (r3)

8/7/2019 Outdoor Activities DRAFT (R3)

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TROOP SOP (SCOUT/PARENT HANDBOOK)OUTDOOR / ACTIVITIES SECTION (D R A F T) 02/02/2011

OUTDOOR PROGRAMThe place where Scouting works the best is also the place that the boyswant most. The Outdoors.

ACTIVITIES

ONE-DAY ACTIVITIES (Hikes/Tours)Individual patrol activities are encouraged and require Scoutmasterpermission. Safety, tour permits, and financial matters described inthis section apply.

CAMPINGEach patrol plans a menu and Duty Roster (Appendix ___) for theencampment and must keep their budgeted cost within the amountestablished in SOP Section ____, Finance / Records. Unless pre-approved by the Scoutmaster, Scouts are not permitted to bring food oftheir own to any encampment.

Unless otherwise approved by the outing coordinator, Scouts are to be

in their tents by 10:30 pm. Quiet conversation with their tentpartner(s)is permitted, but not between tents.SUMMER CAMPThe Troop attends at least one BSA sponsored or run summer Camp eachyear. Locations and dates are determined by the Scoutmaster andleaders responsible for the troop camping.

Advancements opportunities will be available. See Section ____ of theAdvancements protocol for guidelines.

TROOP / DISTRICT / COUNCIL EVENTSThe Patrol Leaders Council (PLC) selects which Council or District

events the troop will attend each year. The troop is encouraged toparticipate in as many as possible.

OUTING ARRANGEMENTS

ADULT PARTICIPATIONThe goal of the Scouting program is to teach the Scout leadership,teamwork and outdoor proficiency. The Troop encourages adultparticipation to enable this learning experience. The ScoutmasterHandbook recommends one adult inattendance for each eight (8) Scouts,but no less than two (2) adults at any event. The presence of4 Adultsis desired to meet adequate group supervisory needs in case a Scoutmust be transported in a medical emergency.

Upon completion, approval and publication of the annual Troop Programeach year, parents/guardians and other authorized adults are requestedto indicate their first and second choice of the encampments andactivities they would be interested in helping organize and run. TheScoutmaster and the Committee Chair will develop and publish theassignments for the year.

FINANCIAL PROVISIONSSee Section ____. Finance / Records

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TRANSPORTATIONThe committee is responsible for arranging transportation to and fromencampments, summer camp and activities planned by the Troops PatrolLeaders Council. Activities include coordinating the number ofvehicles needed and contacting parents/guardians and other approvedadults to request assistance in driving, and tomaintain a current listof authorized drivers at www.myscouting.org (Tour Permit link).

MILEAGE REIMBURSEMENTGuidelines for reimbursement of authorized drivers areprovided in SOPSection ____, Finance / Records.

TOUR PERMITSBSA group insurance requires an approved tour permit any time the troopleaves the council boundaries.The Committee is responsible forensuring timely preparation. Receipt of the application at the Counciloffice is required not later than 14 days prior to the onset date oftravel to an outing. Late applications are not accepted.

Types of permits

Applications are available from the Council office or online.a. Local, for trips less than 500 milesb. National, trips 500 miles or more.

Essential information required for approval includes:

Logistics

Date(s) of the tour/outing

Tour group composition

Adult leader tour-related training

Driver/vehicle/insurance data

Commitment that permission has been received from the participatingScouts parent/guardian.

Agreement to applicable policies/guidelines. See:

Guide to Safe Scouting (Transportation) http://www.scouting.org/scoutsource/HealthandSafety/GSS/gss12.aspx

Pledge of Performance http://bsa.scouting.org/filestore/pdf/pledge.pdf

Youth protection (training available at www.myscouting.org )

Wilderness Use Policy http://www.scouting.org/filestore/pdf/20-121.pdf

Processing

Tour permits may be submitted for Council approval by two means:

Paper format.

Forms are available at the council office or online. For information required and

guidance, seehttp://www.scouting.org/filestore/pdf/34426.pdf for local trips, andhttp://www.scouting.org/filestore/pdf/4419.pdf for the national application. NOTE:The forms require signature of a committee member prior to submission to the Counciloffice.

Electronic format.Electronic preparation and submission of the tour permit is madethrough a Scout leaders MyScouting account online atwww.myscouting.org. The leader must be a registered member of the

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http://www.myscouting.org/http://www.scouting.org/scoutsource/HealthandSafety/GSS/gss12.aspxhttp://bsa.scouting.org/filestore/pdf/pledge.pdfhttp://www.myscouting.org/http://www.scouting.org/filestore/pdf/20-121.pdfhttp://www.scouting.org/filestore/pdf/34426.pdfhttp://www.scouting.org/filestore/pdf/4419.pdfhttp://www.myscouting.org/http://www.myscouting.org/http://www.scouting.org/scoutsource/HealthandSafety/GSS/gss12.aspxhttp://bsa.scouting.org/filestore/pdf/pledge.pdfhttp://www.myscouting.org/http://www.scouting.org/filestore/pdf/20-121.pdfhttp://www.scouting.org/filestore/pdf/34426.pdfhttp://www.scouting.org/filestore/pdf/4419.pdfhttp://www.myscouting.org/


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troop to have access to this capability. On approval of the permit bythe Council an electronic notice, including the approved Tour PermitPDF with unique tour identification number, is provided to the adultleader and the assistant leader in charge of the outing.

RESERVATIONSIn coordination with the Scoutmaster, the Committee is responsible forDistrict or Council reservations, and attendance.

PARENTAL/GUARDIAN CONSENTBefore a Scout may attend an encampment or activity, written

permission from the parent / guardian of the Scout must be obtained.This provides a release for the leaders and allows for emergencymedical treatment if the parent / guardian is not available. Aprototype form is presented at Appendix ___.

EQUIPMENTRecommended. A list of recommended equipment is provided at Appendix___. Outing participants are encouraged to print the sheet prior toeach outing to use as a check-off tool for packing gear.

Items Not Permitted.Electronic amusement such as radios, hand held games and textingSnack food (unless prior Scoutmaster approval granted)

Open-toed footwear (unless prior Scoutmaster authorizationgranted)FirearmsSling ShotsFireworksLaser lightsLighters ??

LOW IMPACT WILDERNESS USE POLICYBSA emphasizes these practices for all groups planning to usewilderness areas:

Contact the landowner or land managing agency well in advance of the

outing to learn the regulations for that area and to obtain requiredpermits and current maps.

tour permit. Meet all conditions specified, and carry it on the trip.

Limit the size of groups generally to no more than 8 to 11 persons,including at least two adult leaders.

Match the ruggedness of high-adventure experiences to the skills,physical ability, and maturity of those taking part.

Participate in training for adult leaders on low-impact camping or beproficient and experienced in the leadership and skills required for

treks into wilderness areas.

Conduct pre-trip training that stresses proper wilderness behavior,rules, and skills for all of the potential conditions that may beencountered.

The following principles are applicable (The Boy Scout Handbook, 2010edition pp 244 257 and training PDF available athttp://www.scouting.org/filestore/pdf/21-117.pdf )Plan Ahead and PrepareTravel and Camp on Durable Surfaces

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Dispose of Waste properlyLeave What You FindMinimize Campfire ImpactsRespect WildlifeBe Considerate of Other Visitors

RISK MANAGEMENTSee troop website for the Council Risk Management Guide for Units. Viewthe document at http://www.BSA-troop46.org . Log in/register forrestricted files. Click on Files followed by selecting Adult Resources,then on GSMC Risk Management Guide for Units..

Topics include:

Council emergency procedures

Press Relations

Youth Protection procedures

Insurance

Tour permits

Accident forms

HIGH ADVENTURE OUTINGSA Troop goal for older, qualified Scouts, is to provide the opportunityfor their participation inHigh Adventure Outings. These could be trips

to the Boundary Waters Canoe Area, Philmont Scout Camp, or otheractivities to advance and challenge their knowledge and experience.

QualificationsEach Scout taking part in a High Adventure Outing ISREQUIRED TO MEETthe following guidelines:- Has achieved First Class Scout rank by January 1 of the participatingyear

- Has completed the First Aid merit badge by May 1 of the participatingyear

- Meets age requirements by January 1 of the year the activity willtake place. If not specifically stated, must be at least 13 yearsold.

- Has been active in Scouting for at least two years

- Is approved by the Scoutmaster and the Outing Leader

Additional requirements apply to the following outing types:

Backpacking:- Is enrolled in class or has completed the Backpacking Merit Badge- Has participated in a minimum of two backpack shakedown trips(including adults)

- Participates in a physical fitness training program

Philmont- Has participated in a long term backpack trip- Participates in a physical training program for high altitude and

heavy exertion- Meets the fourteen (14) year old cut-off date established byPhilmont Scout Reservation.

Canoe Trek- Has Swimming Merit Badge and Canoeing Merit Badge- Life Saving Merit Badge is highly recommended- Has participated in a long term backpack trip- Has participated in a minimum of one Canoe shakedown trip(includesadults)

Seabase

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- Has Swimming Merit Badge and Life Saving Merit Badge- Is fourteen (14) years old by arrival time to participate in SCUBA

program

LeadershipA minimum of two (2) adults MUST accompany the High AdventureOuting group during the trip. If possible these adults should havesome experience in the type of Outing planned.

CostPayment for a High Adventure Outing is from the Scouts individualScoutActivity Fund and/or personal funds.

Report of OutingFor troop outings, the Outing Leader presents an oral report to the TroopCommittee regarding events, successes, failures and lessons learned as anaide in planning the next similar High Adventure Outing.Also included inthe report is the itemization of all expenses, with receipts and incomereceived.

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DATE _______________

PATROL: ________________

ATTENDANCE (including adults): __________

DUTY ROSTER

BREAKFAST LUNCH DINNER BREAKFAST

COOK __________ __________ _________ _________

Asst COOK _________ _________ ________ ________

K.P. ___________ ___________ __________ __________

___________ ___________ __________ ___________

FIRE ___________ ___________ __________ ___________

WA TER ___________ ___________ __________ ___________

STOV ES ___________ ___________ __________ ___________

OTHER RESPONSIBILITIES

NIGHT # 1 NIGHT # 2 COMMENTS

EVENING FIRE ________ ________

PROGRAM ________ ________

SNACKS ________ ________

FIRE EXTINGUISHING ________ ________

FOOD SHOPPING ________ ________

CAMP SETUP/DEPARTURE ________ ________

ADVANCEMENT GOALS:

OTHER ACTIVITIES:

Patrol Leader ________ Advisor ________ Scoutmaster _______

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APPENDIX ______Saturday Breakfast Saturday Dinner _____________________ ______________________ _____________________ ______________________ _____________________ ______________________ _____________________ ______________________

Saturday Lunch Sunday Breakfast

____________________ ______________________

____________________ ______________________ ____________________ ______________________ ____________________ ______________________

STEPS TO PREPARING MENU & DUTY ROSTER

1) Determine which patrol members will attend

2) Those assisting should prepare menu.

3) Divide tasks of shopping, cooking, fire & water evenly among those attending.

4) Fill out the menu and duty roster forms and get your advisor or the Scoutmastersapproval signature on each form.

5) Check your patrol box for necessary supplies or leftover items such as hotchocolate, oatmeal, pancake syrup, etc. When cleaning your patrol box after acampout, make a list of needed items as matches, paper towels, and such andleave in the box as a reminder for the next campout preparation.

6) Create a shopping list with all ingredients and the amount of ingredients required.For example:1 Gallon milk2 boxes of 10-12 packets Hot Chocolate Mix1 box of 10 -12 packets Instant Oatmeal (variety pack)4 cans chicken noodle soup

7) When shopping for food, the keep in mind the trroop allowance is $2.00 permeal/per Scout. If the food supplies purchased exceeds this budgeted amount, the

patrol members participating in the eventare responsible for working out the additional expense with the Grubmaster.

8) Make sure the assigned people get the food and equipment to the campout. Dontwait until the night before the campout to check the equipment

9) Make sure the Menu and Duty Roster are posted at the campsite

APPENDIX ______

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Saturday Breakfast

Meal:

Supplies to PurchaseCost:

Saturday Lunch

Meal:

Supplies to Purchase

Cost:

*********************************Additional Supplies:

Cost:

APPENDIX _______

Saturday Dinner

Meal:


Cost:

Sunday Breakfast

Meal:


Cost:

*********************************

Grub Money:

$2.50 x # ___ Scouts x # ___ Meals =

$_____

Total Cost of Supplies:

$_____

Other: ________________________

$_____

Balance:

$_____

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Great Smoky Mountains National Park

Campsite #17 Hike/Maintenance

(Abrams Creek Ranger Station Trailhead)

August 28, 2010

This outing focuses on hiking, service project (backpack campsite maintenance), and opportunitiesfor increasing the Scouts level of backwoods skills such as safety, and Leave No Trace principles.

DEPARTURE: 8:00 AM, Saturday, August 28, 2010 from Cokesbury U/M Church. (A Scout iscourteous Arrive early and dont keep others waiting)

RETURN (est): 3:00 PM

EQUIPMENT: Good hiking shoes, extra pair of socks, work gloves, dress appropriately for the weatherconditions - BE PREPARED, water, your lunch, and The Outdoor Essentials (see p. 264 of your ScoutHandbook, or p. 207 of the old handbook)

EMERGENCY TELEPHONE: Assistant Scoutmaster Elliott 951-3189 (Note: cell phones are not

operable in some areas of the park)

^^^^^^ CUT ^^^^^^^ CUT AND SAVE THE ABOVE FOR YOUR RECORDS ^^^^^^^ CUT ^^^^^^^^

WAIVER OF RESPONSIBILITY

TROOP 46 BOY SCOUTS OF AMERICAChartered by: COKESBURY UNITED METHODIST CHURCH

In consideration of the benefits to be derived, and in view of the fact that the Boy Scouts of Americais an educational institution, membership in which is voluntary, and having full confidence that everyprecaution will be taken to ensure the safety of my Scout son/ward, namely,________________________________________________ during this August 28, 2010 outing in

the Great Smoky Mountains National Park. I agree to his participation and waive all claims againstthe leaders of this trip, officers, agents and representatives of the Boy Scouts of America, and thetroop chartering organization. In the event I cannot be reached in an emergency, the troop unit leaderof the activity, or his designee, has my permission to obtain medical treatment for this Scout at adoctor, hospital, or medical care provider, at my expense.

Signed: _______________________________________ Date: __________

I can be contacted at the following phone numbers: ______________________________This Scout is allergic or sensitive to: __________________________________________________________________________________________________________________

This Scout is taking the following medications: _________________________________________________________________________________________________________Please include additional instructions on the back of this form

APPENDIX ______

OUTING EQUIPMENT9


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GENERAL

___ PACK (or whatever you will be packing your equipment in)___ PACK COVER or large plastic bag that will cover the pack ___ SLEEPING BAG ___ SLEEPING BAG PAD___ BLANKET (for layering, during cooler weather, if sleeping bag is not 3 lbs or more of fill. Can substitute summer sleeping bag)___ BOWL for eating (paper item not suitable)___ CUP (paper item not suitable. Small, plastic is suggested) ___ SPOON (Spork works great!)___ WATER BOTTLE ___ WHISTLE

___ BUG REPELLANT (in season)TOILET KIT (zip lock bag works well) CONTAINING:___ SOAP (a plastic sandwich bag makes a nice container to keep other items from getting messy)___ TOOTHBRUSH & PASTE/powder (have a small tube?)___ COMB___ WASH CLOTH (have an old, light one?)___ HAND TOWEL (keep it small)___ HANDKERCHIEF or small package of tissue (NOTE: Everything hauled in is hauled out. Burning of any goods is

not permitted)___ FLASHLIGHT(consider extra batteries also)___PERSONAL FIRST AID KIT (small plastic bag is great to keep the items together. The troop kit will be in proximity)___POCKETKNIFE

___ MATCHES/FIRE STARTERS ___ Have acompass? ___ Pencil & paper

___ Sun protection

CLOTHING

___ RAIN GEAR (can also use for layering) ___ SOCKS , 2 pair (wool recommended)___ HIKING BOOTS or STURDY SHOES (waterproof)___ EXTRA SHOES (to remain in vehicle for emergency use and to be worn on trip home to keep vehicles clean)___ TRAIL FOOD

Cold/Cool Weather Warm Weather

(Layer, layer, layer! Cotton kills!!)___Long sleeve shirt ___Short sleeve shirt___Long pants (wool synthetic) ___Long pants & shorts (Scout pants are great. Can zip off legs)___Sweater ___T-shirt (consider using the Class B uniform shirt)___Underwear (consider long underwear) ___Underwear

___Pajamas (A definite if long underwear is not brought)___Coat/Jacket (hood recommended) ___Consider what you will wear if evening cool (hint layer)___Warm hat (knit) ___Hat with brim for shade___Warm gloves ___Extra clothing as needed___Extra clothing, as needed

Packaging clothing and sleeping items in large ziplock bags is highly recommended. The bags are waterproof & help organizeequipment.

GROUP EQUIPMENT (teamwork!!).___tents ___water bags___ground cloths ___kitchen kit___cooking equipment ___gas

___food ___stove(s)___first aid kit ___rope___water pump ___tarp

___map

Items vary, depending on length of the outing Italicized = Scout Basic Essentials

APPENDIX ________

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