our return-to-work plan
TRANSCRIPT
OUR RETURN-TO-WORK PLAN
Panavision and our entire family of companies are fully committed to the health and safety of our employees, customers and visitors. Our goal is to create a safe workplace and environment while continuing to deliver the high quality of service and collaboration that you have always experienced with us.
The following document summarizes our Return-to-Work guidelines and procedures. We will continue to review our operations, policies, and their effective use along with the COVID-19 situation. We will also ensure that guidelines and procedures remain up to date and are reinforced through adequate education and maintenance. As always, we welcome any input or feedback that you may have, and we appreciate your support.
In order to maintain the safety of our facilities, we have implimented the following measures:
• Each facility undergoes enhnced cleaning and disinfection on a regular basis and in line with local reopening protocols.
• COVID-19 signage and posters have been strategically placed around our facility, which includes Panavision standards.
• Personal Protective Equipment (PPE) and hand sanitization stations have been set up throughout the facility to provide employees and visitors the necessary protective supplies.
• All equipment is cleaned in designated areas as per our facility & equipment guidelines document, and workstations, printers, photocopiers, scanners and other common surfaces are cleaned frequently throughout the day.
• HVAC units have been serviced and are being operated in accordance with COVID-19 recommendations and guidelines.
• Workstations and work areas have been modified with barriers and partitions or rearranged to maintain social distancing.
FACILITY MAINTENENCE
We have implemented various controls and procedures to limit risks caused by interaction with third parties:
• Reception area has been fitted with protective screens and social-distancing markers.• Employees complete a daily health screen and upon arrival at our facility each day, execute an attestation
form to confirm that they have no COVID-19-like symptoms, have not tested positive and have had no known exposure in the past two (2) weeks..
• All clients and visitors to the facility must be scheduled in advanced.• Upon entering the facility, clients and visitors are asked to confirm that they have no COVID-19-like symptoms,
have not tested positive and have had no known exposure. Visitors are required to sign in and out of our visitor notification system, in the process acknowledging our NDA and the Visitor Attestation. You can preview the
CHECK-IN, BUILDING ACCESS, & DELIVERIES
PANAVISION USVERSION V3.2 - MARCH 24, 2021
[email protected] | WWW.PANAVISION.COM PAGE 2
[email protected] | WWW.PANAVISION.COM PAGE 3
Customers are permitted on site in accordance with the following rules and guidelines. Customers are provided a communication that outlines all the measures, policies, and practices to ensure a safe and compliant workplace within Panavision during and after COVID-19. This communication is provided at the first engagement of the sales & rental process via email and/or direction to the company website by the Sales & Marketing Representative.
Customer visits must be scheduled in advance, and the number of customers on the premises and in any one area at any one time will be monitored and limited so that strict social distancing and room capacity limits may be maintained. No visitors, including friends, family members, pets, etc., will be permitted into the building.
Below are the responsibilities of the Sales & Marketing Representative for the project at issue, in conjunction with the Health & Safety Site Lead.
• It is expected that the customer and the designated Sales & Marketing Representative will review the equipment package and prep requirements in detail prior to the customer’s arrival at the facility. The objective is to have as much of the prep completed before the customer arrives, thereby minimizing the amount of face- to-face time and potential risk to exposure.
PERMISSION OF CREW ON SITE
• All group meetings, including those with customers, should take place over the telephone or via video conferencing.
• Where possible, employees have been asked to work from home.• We have determined maximum occupancy limits based on the size of rooms
and/or areas in the facility and posted signage with respect to occupancy limits.
• Some areas within the facility have been closed to the public, and signs have been posted indicating such closure.
• All public restrooms have social-distancing notices and occupancy limits.• All nonessential communal areas are closed, and distancing tape and permittable occupancy levels have been
placed around essential communal areas.• Workstations and desks have been reconfigured to ensure safe social distancing.• Workstations and desks have been fitted with screens where applicable or necessary.• All kitchens and drink stations have occupancy limits and have been set up to support social distancing.• Panavision employees will not be permitted to visit sets, other than for purposes of dropping off equipment or
servicing equipment that cannot be serviced remotely.
In order to ensure that staff and visitors can maintain the recommended 6 feet physical distance while in our facility, we have implemented the following measures:
SOCIAL DISTANCING
• Employees, clients, and visitors are also asked to disclose if they have travelled out of state or the country within the past two (2) weeks and may be asked to follow additional screening requirements prior to being admitted into a facility.
[email protected] | WWW.PANAVISION.COM PAGE 4
All our employees and visitors will be required to follow basic personal hygiene rules, including:
• Washing hands frequently using soap and water for a minimum of 20 seconds or using hand sanitizer which is available throughout our facilities.
• Avoiding touching their face or face coverings while at work.• All staff are asked to bring only essential items into the workspace.• No personal deliveries are being accepted into the workplace.• All staff have been asked to bring their own food and drink in disposable
containers for eating and drinking.
PERSONAL HYGIENE & SANITATION
We have adopted a sensible and practical use of PPE. These items are available to employees and visitors and
include:
• Disposable gloves for single use only.
• Disposable facemasks to cover nose and mouth, worn correctly and changed
regularly. The wearing of masks will be required for admission to a site unless
local law requires an exception.
• Cloth face coverings are permitted and must meet the requirements of
Panavision’s Face Covering policy which follows CDC’s guidelines.
• Hand sanitizer.
PPE (PERSONAL PROTECTIVE EQUIPMENT)
US Panastores will be open for in-house crew prep only.
PANASTORE
As part of the initial communication to the client, the client will need to communicate, organize, and schedule the return of equipment, giving Panavision ample time to prepare, quarantine, and disinfect equipment before it is received back into inventory, where billing can assess and address any shortages and/or damaged equipment.
RETURNING / WRAPPING EQUIPMENT
• It is recommended that the prep reservations be discussed, agreed, and committed to a minimum of 48 hours in advance.
• A master schedule for preps/customer visits will be maintained by the Health & Safety Site Lead in each facility.
PAGE [email protected] | WWW.PANAVISION.COM
Our employees will participate in training, which will include:
• A return-to-work orientation on COVID-19 procedures.
• How to safely handle and properly store cleaning agents.
• Specific training for enhanced disinfection methods.
• The importance of reading and actioning company communications.
• How COVID-19 is transmitted, its common symptoms and ways to prevent the
spread of infection.
• The proper use of PPE.
• Importance of personal hygiene including proper handwashing techniques.
• Social distancing expectations.
• The obligation to self-isolate if symptoms occur and to immediately notify our HR department.
• How to report any concerns.
Regular updates of any changes to health & safety measures are communicated to employees via email.
TRAINING
Employees are required to follow guidelines when handling equipment and are notified of new procedures that include:
• Cleaning and disinfection in accordance with our corporate cleaning policy.• Utilizing well-ventilated areas for equipment returns.
EQUIPMENT HANDLING
Cleaning takes place throughout the working day and incorporates the following practices performed by external
cleaning crews, facility staff and employees:
• The use of antibacterial cleaning products approved by the relevant government authority for COVID-19
cleaning.
• Regular cleaning of door handles, door panels, sanitizer dispensers, and access control points.
• Regular cleaning of communal areas.
• Refilling of soap and sanitizers.
• Disposal of garbage and used PPE in a manner that minimizes potential exposure to COVID-19.
• Regular cleaning, restocking, and servicing of the restrooms.
• Employees are expected to clean their own desks and equipment at regular intervals.
• The frequently touched areas of shared equipment (photocopiers, etc.) are cleaned before and after each use.
• Employees are asked to pay special attention to the cleaning and disinfecting of telephones, keyboards,
workstations, monitors, and other electronic items.
FACILITY CLEANING
PAGE [email protected] | WWW.PANAVISION.COM
For additional information, please visit Panavision’s COVID Response Resource Hub
In the case that a staff member and/or visitor develops symptoms while in a Panavision office, that individual will be immediately asked to leave the facility. Any areas that the ill employee/visitor has been in will be cleaned and disinfected appropriately.
SYMPTOM MANAGEMENT
Our senior management team, all department managers, and the Health & Safety Site Leads will be instrumental in enforcing compliance. In order to ensure that COVID-19 related risks are kept as low as possible:
• Please report any non-compliance issues or concerns to the relevant Health & Safety Site Lead or HR.• Employees and/or visitors will be regularly reminded of their responsibilities to ensure the safest possible
environment is maintained.
COMPLIANCE
• In the case that an employee and/or visitor tests positive for COVID-19 and has recently been onsite at a Company facility, we will engage in a disciplined and confidential process of assessing the risk of exposure to others, which includes identifying and notifying potential contacts of the need to quarantine.
• HR and our Health & Safety Site Leads have been trained on completing thorough exposure assessments and conducting contract tracing in line with CDC guidelines and local reopening protocols.
EXPOSURE ASSESSMENTS