organizational development & learning division of human resources dr. jaffus hardrick vice...

Organizational Development & Learning

Division of Human Resources

Dr. Jaffus Hardrick

Vice President of the Division of Human Resources

On behalf of theDivision of Human Resources

Welcome to New Faculty Orientation!



Talent Management & Development


EQUAL OPPORTUNITY PROGRAMS & DIVERSITYAugust 15, 2012

Presented by Shirlyon J. McWhorter Director EOPD

DIVERSITY & INCLUSION:“A MATTER OF RESPECT”

Faculty Training

Presented by S. J. McWhorter, Director EOPD

EQUAL OPPORTUNITY PROGRAMS & DIVERSITY

Primera Casa Building (PC)Room 215

Tel. (305) 348-2785Fax (305) 348-3459


Training ObjectivesParticipants will be able to:

1) Identify the “protected categories” and understand that complaints of discrimination/harassment must be based upon one or more of the “protected categories.”

2) Define and recognize behavior or conduct that can be perceived as sexual harassment.

3) Understand their responsibility when responding to discrimination/ harassment complaints.

4) Respond appropriately to student request for disability accommodations.


PROTECTED CATEGORIES

Gender Race Color Religion National Origin Political Beliefs Marital Status

Age Sexual

Orientation Veteran Status Pregnancy Sexual

Harassment Disability


ADA: American Disability Act

Understanding and Accommodating


DISABILITY DEFINED

Disability is defined as:

Having a physical or mental impairment that substantially limits a major life activity (e.g., walking, talking, eating, breathing, seeing, etc.),

Having a record of such impairment, or

Being regarded as having such an impairment, even when no limitations exist


EOPD appreciates the initiative and proactive measures managers take to accommodate their staff; however, it is of utmost importance EOPD solely grant accommodations to ensure these practices are in compliance with government and university guidelines.


WHAT SHOULD YOU DO?Employee

Encourage the employee to submit his/her request to the Office of Equal Opportunity Programs and Diversity, who acts as the ADA Coordinator for the University.

Student

Refer the student to the Disability Resource Center. This office maintains records on student accommodations.


REQUIREMENT

Under the auspices of the ADA, strict confidentiality requirements on medical information obtained from students, applicants and employees, regardless of whether they have disabilities or not, must be adhered to at all times.

All information obtained from post-offer medical exams and inquiries must be collected on separate forms and maintained in confidential files.


Syllabus Statement One suggestion is to put a general statement on the course

syllabus:Note to students with disabilities: FIU welcomes

students with disabilities into the University's educational programs. If you have a disability-related need for modifications or reasonable accommodations in this course, contact Disability Resource Center.

Instructors should be notified as early in the semester as possible regarding the need for modification or reasonable accommodations. Since many students have disabilities not readily noticeable this announcement or statement encourages students to identify their needs early in the semester so timely adaptations can be made.


SEXUAL

HARASSMENT


DEFINITION OF SEXUAL HARASSMENT

Unwelcome sexual advances, requests for sexual favors, and other verbal, physical or pictorial conduct of a sexual nature


TWO TYPES OF SEXUAL HARASSMENT

Quid Pro Quo

Hostile Work Environment


FACTS ABOUTSEXUAL HARASSMENT

The act(s) must be Severe or Pervasive.

The victim may be male or female.

The victim may be a third party.


SEXUAL HARASSMENT:Is it or is it not?


RETALIATION


RETALIATION DEFINEDRetaliation occurs when an employer illegally strikes back at or seeks revenge on an employee or applicant who has participated in a civil rights action which is considered a:

Protected ActivityFiled a complaintOpposed an unlawful practice.Participated in an investigation

Adverse Employment Action

Causal Connection


INTERNALCOMPLAINT

PROCESS


STANDARD PROCEDURE

Intake Process

Interviews

Summary Report

Findings

Review Process


EOPD STAFF

Shirlyon J. McWhorter, Esq.

Director

Jonaura Wisdom

Assistant Director


QUESTIONS


THE END

REMEMBER

“IT’S A MATTER OF RESPECT”




Introduction to Ethics and Compliance

ConsiderationsFlorida International University

New Faculty Orientation*

Leyda Benitez, J.D. University Compliance OfficerAugust 15, 2012

*Information abridged to accommodate time allotted during New Faculty Orientation





Welcome to the University

I. Understanding the Compliance basics

II. Understanding the Code of Ethics basics

III. Understanding the IT Security and Privacy basics

IV. Resources





I. Compliance Basics

The University Compliance Program is a means to an end:

To demonstrate the University’s commitment to a culture that encourages ethical conduct and compliance with laws





II. Code of Ethics

• We are subject to:– State of Florida Code of Ethics for Public Officers

and Employees

– University regulations and policies and procedures

• Some situations we must pay particular attention to:

– Solicitation and acceptance of gifts or favors

– Contracts and transactions with the University

– Misuse of public position or confidential information

– Conflicting employment or contractual relationships

– Employment of relatives Talent Management & Development




II. Ethics Personal Gifts/Benefits

• Public officials and employees should:– conduct themselves independently

and impartially– not use their offices for private gain – not solicit or accept personal gifts or

benefits provided to influence official action

• See Ethics in Purchasing and Gift Policy No. 140.105



http://policies.fiu.edu/record_profile.php?id=598&s=140.105




II. Ethics Personal Gifts/Benefits (Cont’d)

• Additional restrictions apply if you are:– a state “procurement employee” or – a “reporting individual”

A procurement employee influences decision-making in the purchase of goods/services of $1,000 or more

Examples: Write specifications for bid Select a consultant Recommend purchase of scientific equipment






A reporting individual is required by law to file an annual disclosure of financial interests with the Florida Commission on Ethics

At FIU, reporting individuals are:• board of trustee members• president• vice presidents• deans • legal counsel

• purchasing agents • finance/accounting

directors• business managers• personnel officials• grant coordinators






• What are the restrictions?– Procurement employees and reporting

individuals cannot• solicit any gifts for themselves or immediate family

members from lobbyists • accept gifts greater than $100 from any lobbyist of

the University

– Reporting individuals cannot accept personal gifts from registered lobbyists in any amount

– “Lobbyists” include University vendors (prospective, current, or during previous 12 months)





II. Ethics Outside Activities/Conflicts of Interest

What needs to be disclosed? Florida Law:

All outside compensated professional activities and other activities that may create an actual or potential COI between your private interests and your public duties as an employee of FIU





II. Ethics Outside Activities/Conflicts of Interest (Cont’d)

Under Florida’s Code of Ethics, a university officer or employee is prohibited from:• Doing business with the University in a private capacity• Doing business with an entity in which the employee,

his/her spouse, or child owns more than a 5% interest• Holding an employment or business relationship with

an entity that does business with the University• Holding an employment or contractual relationship that

would create a frequent and recurring conflict• Secondary employment must be disclosed/approved by

Academic Affairs (faculty)/HR (staff)






Under narrow circumstances specified by law, these prohibitions on doing business with the University do not apply:

• Formal bid process • Sole source• Emergency purchase• Aggregate transactions do not exceed

$500/calendar year






What needs to be disclosed? Federal Law: Research

–New disclosure and training requirements under Public Health Service regulations effective August 24, 2012

–Significant financial interests (SFIs) in relation to the investigator’s institutional responsibilities (SFIs include those of the investigator’s spouse and dependent children)

–Institution must determine whether the SFI is related to the research and, if so, whether the SFI is a Financial Conflict of Interest that could directly and significantly affect the design, conduct or reporting of PHS-funded research

–Outside Activities/Conflicts of Interest are disclosed using the electronic portal available at:http://hr.fiu.edu/index.php?name=conflict_of_interest



http://hr.fiu.edu/index.php?name=conflict_of_interest



II. Ethics Nepotism

• Nepotism (related employees may work at the University provided they do not supervise or control each other)

• “Relationship” is defined as individuals related by blood, marriage, or adoption (and also covers “dating,” “residing in the same household,” or “where the employee’s objectivity may be impaired”)





II. EthicsSafeguarding University Resources

• FIU employees have a responsibility to safeguard university resources

• As such, we need to be familiar with the types of improprieties that may occur within our areas of responsibility

• In the event we become aware of irregularities, we must notify our supervisor or other designated university representative





II. Ethics Non-Retaliation Policy and Hotline Reporting• The University has a strong non-

retaliation policy for University employees who report in good faith

Fraud Prevention and Mitigation/University Responsibility and Response Policy No. 140.110

• Concerns can be reported on an anonymous basis using the ethics and compliance hotline

• Hotline provided by EthicsPoint is available 24/7, 365 days, via 888-286-5154, or via the Internet at http://www.fiu.ethicspoint.comTalent Management & Development




http://www.fiu.ethicspoint.com/



III. IT Security/Privacy BasicsLaws protect highly sensitive data

• Examples of highly sensitive data:– Social security numbers– Student education records [FERPA]– Personally identifiable financial information– Personally identifiable health information– Research data

• Hard Copy—Store in file cabinets w/locks and in a location that is locked except during business hours

• Electronic—Must be encrypted while stored and accessed via a unique name/identifier– Data Stewardship Procedure No. 1930.020a



http://policies.fiu.edu/record_profile.php?id=560&s=data%20ste



Information created or received

Information created or received

Technical / AdministrativeAnd Physical Safeguards

Technical / AdministrativeAnd Physical Safeguards

University maintainsand keeps “secure”

[Confidential, Integrity, Available]

University maintainsand keeps “secure”

[Confidential, Integrity, Available]

Federal / State Laws Control

Receive/CreateAccess Disclose

Destroy Maintain



Know Your Safeguards



III. IT Security/Privacy Basics

Federal and State laws prohibit the institution from having a pattern

or practice of disclosing a student’s education records without the student’s consent

Excepted from student education records are

categories of information that the

institution has designated as directory

information

At FIU, directory information consists of:

Student education records (FERPA)






Directory Information at FIU(Cont’d)Student’s name,

local and permanent address, and

telephone numbers

Date and place of birth

Student classification and major and minor

fields of study

Participation in officially recognized activities and sports

Weight and height of members of athletic teams

Dates of attendance, degrees and

awards received

Most recent previous educational institution or agency attended by

the student

Photographic image






(Cont’d)• If not directory information, then need the

student’s consent (for external disclosures)• Within FIU, faculty, administrators, staff and

consultants employed by FIU BOT or BOG may access student education records for their work if it involves the performance of:• Administrative, supervisory or instructional

tasks which relate to students• Services which benefit students

• Other persons specifically authorized by federal and state law may also access• Regulation FIU-108, Access to Student

Education Records

Talent Management & DevelopmentDivision of Human Resources



Student Education Records (FERPA)(Cont’d)• Do:

• Learn FIU’s designated Directory Information

• Pay attention to the confidential indicator on PantherSoft system to determine if student has opted out of the directory

• Learn who is your College/School’s IT Security Administrator and how to reach the IT Security Office: (http://security.fiu.edu/)

• Use strong passwords • Learn College/School specific

policies & procedures regarding FERPA

• Keep student education records in a secure location (hardcopy or encrypted)

RULES OF THE ROAD• Don’t:

• Disclose non-directory information without the written consent of the student

• Use name, SSN or Panther ID number to publicly post grades

• Discuss a student’s education record in class or with other students, or leave graded papers in a stack or unsecured location

• Share your password or leave your computer logged-in and unattended

• Share education records with any faculty or staff at FIU unless that individual has a legitimate educational interest

• Provide anyone with a student enrollment list, class schedule, or assist someone in locating a student on campus, unless a legitimate educational interest exists



http://security.fiu.edu/



IV. Resources



FIU Ethics and Compliance Hotline:(24 hours/365 days)Tel. 1-888-286-5154

http://www.fiu.ethicspoint.com http://www.ethicspoint.com

University Compliance Directoryhttp://compliance.fiu.edu/directory.htm

University Policies and Procedureshttp://policies.fiu.edu/

FIU Ethics and Code of Conduct http://compliance.fiu.edu/ethics.htm

Division of Research

http://research.fiu.edu/compliance/compliance.html

Environmental Health and Safety (EHS)http://www2.fiu.edu/~ehs/safety_training/

Equal Opportunity Programs & Diversityhttp://hr.fiu.edu/index.php?name=equal_opportunity_programs

IT Security Officehttp://security.fiu.edu/

Office of the General Counselhttp://generalcounsel.fiu.edu/

Office of Internal Audithttp://www.oia.fiu.edu/

University Police Departmenthttp://police.fiu.edu

http://www.fiu.ethicspoint.com/

http://compliance.fiu.edu/ethics_comp.htm

http://compliance.fiu.edu/directory.htm

http://policies.fiu.edu/

http://compliance.fiu.edu/ethics.htm



http://www2.fiu.edu/~ehs/safety_training/

http://hr.fiu.edu/index.php?name=equal_opportunity_programs

http://hr.fiu.edu/index.php?name=equal_opportunity_programs

http://security.fiu.edu/

http://generalcounsel.fiu.edu/

http://www.oia.fiu.edu/

http://police.fiu.edu/

https://secure.ethicspoint.com/domain/en/report_custom.asp?clientid=19158



Search by Subject Category

Search by Table of Contents

Search by Titles A-Z Search

by UniversityArea



Search by Key

Word

University Policies & Procedures Libraryhttp://policies.fiu.edu/

Various Search Functions Allowed

http://policies.fiu.edu/



Florida International

UniversityModesto Maidique Campus 11200 S.W. 8th Street – PC

520Miami, FL 33199

Telephone: (305) 348-2216Facsimile: (305) 348-7657

[email protected]



Leyda BenitezAssociate Vice President, University Compliance Officerand Interim Privacy Officer

JoAnn BovaAssistant Director and Paralegal

Nelson PerezAssistant Compliance Officer Claudia ZapataAdministrative Assistant

University Compliance Office

mailto:[email protected]



Questions?



Florida International UniversityPayroll Essentials

August 15, 2012

• hr.fiu.edu as a resource• PantherSoft HR• my.fiu.edu• m.fiu.edu• Employee Self Service (ESS)• Manager Self Service (MSS)• Direct Deposit• Time & Labor

• On-line Training• Payroll Calendar• 9/12 Program

Agenda

• Web/Browser Based and native mobile device support

• Multi-platform Support• iOS• Android• Blackberry

m.fiu.edu

FIU Mobile

MyFIU – Main Menu

• Available for all 9 month Faculty

• Enrolled no later than 2nd Pay Period of Fall Semester - (i.e. by 08/22/2012)

• First Deferral on 09/07/2012 Paycheck- 19 Deferrals to cover 6 Paychecks in the Summer

9 over 12 month Deferred Earnings Program(DEP)

Questions?

Office Of Employee Assistance

“Help Within Reach”

Office of Employee Assistance

Our Mission

Enhance the quality of life of FIU faculty and staff

Improve personal and organizational effectiveness

Create a healthier campus community


Meet Our Staff

Dr. Kate Kominars Licensed Psychologist & Director

Dr. Minca Brantley Licensed Psychologist

Dr. Jose A. Miranda Licensed Psychologist


OEA offers Free and Confidential Services for FIU Employees and

Immediate Family Members

ConsultationAssessmentReferral ServicesCounseling or Coaching


OEA Clinical Staff can provide brief counseling which may include…

Support and Encouragement

Recommendations for new strategies

Opportunities to explore options and alternatives

A safe environment …


StressRelationship Difficulties

Financial IssuesParenting

BereavementEldercare

Work concernsSubstance Abuse


No need to feel lost in a crowd

2012 Faculty Connections

• Facebook Page• Hosted by OEA• Dedicated to connecting incoming

2012 faculty members• Avenue by which resources can be

distributed and communication maintained

To join this page, logon to Facebook and search for FIU 2012 Faculty Connections


The Office Of Employee Assistance

Can Help!Call Us! 305-348-2469

Appointments at both MMC & BBC

www.oea.fiu.edu

Evelyn Rodriguez, Benefits Director

Janik Collin, Assistant Director

Larysa Mysyk, Assistant Director

Lourdes Fonnegra, Coordinator

Alicia Pena, Coordinator BBC

Mariela Varona, Coordinator

Martha Montoya, Senior HR Associate

Andrew Hart, Senior HR Associate

Mary Cruz, Workers’ Compensation Coordinator

Cintia O’Reilly, FMLA Coordinator

Benefits Administration

AGENDA

• Introduction

• Enrollment Opportunities

• Benefits Summary

• Supplemental Insurance

Options

• Retirement Options

• Benefits Enrollment

Workshops

• Enrollment Timeline

HealthDental

SupplementalLife Insurance

Accident DisabilityVision

FSA/HSA/LMRA

Plan Administrator: 1-866-663-4735 People First http:/peoplefirst.myflorida.com

STATE BENEFITS

Enrollment & Contact Information

84

State Benefits Plan Administrator : People First

• 1-866-663-4735• People First http://peoplefirst.myflorida.com

Division of Human Resources Benefits Administration• Location: PC 224• Phone numbers: 305-348-2181 to schedule

appointment• Website: www.fiu.edu/hr

http://www.fiu.edu/hr

Introduction

FIU BENEFITS

Legal InsuranceLife Insurance

Long Term Care Long Term Disability

State Retirement: • Pension • Investment• ORP Eligible

• Coordinator or above • Faculty • COM (mandatory for any teaching position)

Voluntary Retirement: • TDA/403 (b) (FIU)• 457 Deferred Compensation (State)

Retirement Benefits

Enrollment Opportunities

• New Hires– Eligible to enroll within 60 days from hire date – Coverage effective first of the month following

enrollment/payment

• Qualifying Status Change (QSC) – Must occur within 31 days of the event

• Open Enrollment Period– Once a year in the fall: October 8– November 2, 2012 – Coverage effective January 1st, 2013

Eligible DependentsSpouse ♦ DependentsMust provide proof of relationship

Children, from birth through the end of the calendar year in which they turn age 26

Social Security Number (For those who are unable to obtain a social security number, please contact the benefits office at 305.348.2181)

Disabled dependents are covered for the length of their disability

Same Sex Domestic Partners – Health Insurance Stipend available; contact the Director of Benefits, Evelyn Rodriguez at 305.348.2464 or [email protected]

Over Age Eligible Dependents – Certain criteria apply; Enrollment information available on Benefits website

All employees and dependents must provide a valid social security number to be effectively covered.

For those who are unable to obtain a social security number, please contact the benefits office at 305.348.2181.

mailto:[email protected]

Health Insurance Premiums

Insurance (Pretax) Premiums for Full Time Employees*

PPO & HMOMonthly Health Premiums

Employee contributions: $50 Individual /$180 Family Employer contributions: $499.80 Individual/1063.34 Family

Monthly Health Premiums (9-month Faculty) Single premiums from September through January Double premiums from February through 1st paycheck in May

Health Investor Plans Monthly premiums Employee contributions: $15 Single / $64.30 Family Employer contributions: $499.80 Individual/1063.34 Family

*Part Time (PT) Employee premiums are pro-rated

Monthly Employer Contributions for all health plans: $ 499.80 Individual

$ 1,063.34 Family

Spouse ProgramDefinition of eligibility

– Both employees need to be employed full time by a State agency (such as other Public Universities, DOT, FDLE, DCF etc.)

Premiums – Employee pays $15/monthly each – Employer pays $606.68/monthly each

Requirements– Enrollment forms must be completed within 31 days, with

plan administrator, People FirstResponsibilities

– If one participant terminates employment, People First and the Benefits dept. must be notified, and either cancel coverage or change to Family coverage

COBRA Consolidated Omnibus Budget Reconciliation Act

Continuation of existing group health benefits Eligibility

Termination of Employment Dependent overage

18 months or 26 months if retirement Cost: Full Premium cost + 2% administration

fee

Health Insurance Plans & Pharmacy

Health Insurance• Preferred Provider Organization (PPO)

– Blue Cross Blue Shield

• Health Maintenance Organization (HMO)– AvMed – Coventry Health Plan

• Health Investor Plan (HIP)– HMO, AvMed or Coventry– PPO, Blue Cross Blue Shield

Prescription/Pharmacy (included with health plan)– MEDCO (separate card)– Employee receives two cards regardless of plan selected– Copays $7/$30/$50

Health Insurance PlansStandard PPO Plan

Blue Cross Blue Shield of Florida (Nationwide Coverage) Deductibles:

In Network: $250 Single, $500 Family Out of Network: $750 Single, $1,500 Family

Co-insurance: Employee 20% / Insurance 80%

Co-pay: Preventive/Routine visit $15 PCP $25 Specialist

Prescription plan / MEDCO:$7/$30/$50

PPO plans are subject to pre-existing conditions limitations except for children up to 19 years old

Health Insurance Plans

HMO

PCP Assign

edSpecialist Referral Network

AVMed No NoLocal (South

Florida)

Coventry Health Plans Yes NoLocal (South

Florida)

Co Pays – No deductible

Office Visit PCP $20 / Specialist $40ER Visit / Urgent Care Center $100 / $25Prescription Plan/ MEDCO

$7 generic / $30 Brand / $50 non-brand

PCP = Primary Care Physician

Health Investor Plans(high deductible/low premium)

HIP PPO BCBS HMO: AvMed or Coventry

Network Nationwide Local South Florida

Deductible In Network $1,250 Single/ $2,500 Family $1,250 Single/ $2,500 Family

Deductible Out of Network $2,000 Single/ $5,000 Family No Coverage

Co-Insurance In Network 20% after Deductible is met 20% after Deductible is met

Co-Insurance Out of Network 40% after Deductible is met No Coverage

* Preventative Co-Pays $15 PCP / $25 Specialist $20 PCP / $40 Specialist

* Preventative care: routine exams, health screenings & immunizations

Prescriptions (MEDCO) 30% Generic & Brand / 50% Non-Brand

Health Savings Account (HAS) Mandatory

Health Savings Account Mandatory with HIP Plan

An HSA is like a personal savings account for healthcare, however it

is tax-free

Balance carries over into next year

Pays for cost of medical, dental or vision care services not covered

under HIPs

Annual Amounts are divided by 24 paychecks *

Enrollment through People First directly

*19 paychecks for 9 month employees

Flexible Spending Accounts [FSA] Pre-tax Contribution Medical : ($5,000 max. /$60 min.)

• Eligible healthcare (incl. dental) expenses (co-pays, co-insurance and deductibles)

Dependent Care: ($5,000 max. /$60 min.)• Any child under the age of 13 • A disabled child• Parent

Plan Features • Reduces federal and FICA taxes• Employee may incur expenses through March 15, 2013• January 1 – December 31 (unless changes are made during Open

Enrollment)• Submission of claims – due April 15th of the following year • Credit Card available for MRA benefit• Use it or Lose it!

January 1, 2013 Maximum Medical FSA Reduced to $2,500

State Life Insurance Plans

• Basic Term Life Insurance (Pre tax) Provided by Minnesota Life Insurance Company

Face value $25,000

• Optional Term Life Insurance (Post Tax)

1 to 7 times employee’s salary to a cap of $1,000,000

Medical Underwriting required:• if electing 6 or 7 times • or face value is greater than

$500,000Fill out beneficiary Form online

Dental Insurance Plans

1. Prepaid Plans (DHMO): CompBenefits United HealthCare AssurantCIGNA

2. Standard statewide dental DPPO: (in or out of network)CompBenefits PPO – Receive care from any dentist (Open Access)

3. Dental Indemnity with DPPO network plan:Receive care from any dentistDeductible $50 / person

4. Dental Indemnity plan:CompBenefits: Deductible $50 / person

Vision InsuranceHumana Vision Care

Pre-tax Two Options:

1. Exam Plus plan: • Comprehensive eye exam • MaterialsEmployee pays monthly premium:

2. Materials Only plan:Employee pays monthly premium:

www.Humana VisionCare.com/custom/FL/

Employee Only

Employee + SpouseEmployee + Children

Family $17.98 $13.38

Exam & Materials

Materials Only

$5.85 $4.36

$11.56 $8.60

$11.44 $8.50

Supplemental Insurance Plans

FIU Benefits• Gabor Agency

• Disability• Long Term Care• Gabor Life

• Arag • Legal Plan

• State Benefits: • Cancer • Hospitalization• Intensive Care • Accident and Disability Plans

Sick Leave Pool―Covers Employee only during illness―Eligibility

• Benefits-eligible employee (part-time or full time) for a period of 6 months

• Invitation is sent via email to employee after 6 months of employment;

• Can join if accrual of 40 hours (full time) or 20 hours (part-time) of accrued leave is in place

―Enrollment• Donation of a minimum of 8 hours (full time) or 4

hours (part-time) required―Catastrophic Pool

• Any major illness or injury that does not allow an employee to return to work for a period of time

• Hours may be donated from one employee to another

102

Tuition Waiver ProgramEligibility:

Must be a full time employee Available Immediately Be admitted as a degree seeking undergraduate student or Admitted by a graduate program Or enrolled as a special student taking courses specifically

related to job assignments Maximum (6) credit hours of on-campus courses /per

employee/per semester Maximum (10) credit hours of on-campus courses for

dependents (total combined maximum employee/dependent)

Covers in-state tuition only (courses at FIU only) Must earn a grade of “B” or better, otherwise tuition

payment must be reimbursed to the University Dependent Coverage

• Spouse, Child (up to age 25) or same sex-domestic partners

103

Post-Tax Insurance OptionsGabor Agency

Benefit equal to 66 2/3 of your basic monthly salary subject to: $15,000 monthly maximum benefit $100 monthly minimum benefit

104

Option I Long Term Disability : 30-day elimination period (benefits begin on the 31st day of disability = smaller deductible)

Option II Long Term Disability : 90-day elimination period (benefits begin on the 91st day of disability = larger deductible)

Disability InsuranceIncome Protection

EXAMPLE: Annual Salary $40,000 * 66 2/3 %

$26,666/12 mo=$2222 Monthly Benefit

Short Term: $0.85 per $100

Long Term: $0.59 per $100

Annual Salary: $ 40,000.00 / 100 = $400 Monthly Rate

Short Term: 400 x $0.85= $340.00/year $28.33

Long Term: 400 x $0.59= $236.00/year $19.66

Gabor Agency:

Eligible employees can apply for coverage on a Simplified Issue basis

Limited underwriting within the first 60 days of employment

Coverage (with Group discount) is available for employee, spouse, parents, grandparents, in-laws and parents-in-law

Benefits based on selected coverage level Contact Representative

Coverage is fully portable

Issued through John Hancock Life Insurance Company

105

Long Term Care Insurance [LTC]

Examples of LTC coverage: Provide assisted living facility care Provide nursing home care Provide home health care Offer homemaker services Offer caregiver training Provide physical, speech, and

occupational therapists

LIFE INSURANCE• Renewable Term• Level-premium Term

• Return-of-Premium Term

• Universal (with Guaranteed No-Lapse)• Variable Universal• Whole Life

Symetra Life Insurance Company• Up to four times your annual salary• Maximum limit of $250,000• Offers up to $25,000 on a guaranteed issue

basis to spouses• Fully portable at the same rate upon

termination of employment or retirement• Lifetime guaranteed Universal Life

106

Life Insurance

GROUP (Renewable) TERM• Low cost term life insurance • Underwritten by UNUM Life

Insurance Company• Up to three times their

annual salary,• Maximum limit of $150,000 • Employee spouses are also

eligible for guaranteed coverage up to $25,000

• This coverage may be continued at retirement up to $20,000 if payroll deducted through FRS

Guaranteed issue to new employees during the first 60 days Gabor Agency:

Ren

tin

gO

wn

ing

Health Insurance Enrollment Timeline

17 And 13 1 Through 16

September October

16

August

1 Through

Enrollment Election Deadlines

Benefits Enrollment labs available August 31, 2012 deadline for September health benefits Coverage.

Employee needs to pay by check for September 1 coverage.

September 30, 2012 deadline for October health benefits Coverage.

Employee needs to pay by check if enrolling after September 13 for October coverage.

Benefits Enrollment

Deadline to enroll for benefits (60 days from date of hire 8/17/12) October 16th for November health Benefits Coverage

Employee needs to pay by check if enrolling after October 11 for November coverage

Benefits Enrollment& Labs

Benefits Enrollment

30 15

Important Dates:

1) Health Insurance Enrollment Deadline: October 16, 2012 (60-day deadline)

2) Annual Open Enrollment: October 8, 2012 – November 2, 2012 Coverage Effective January 1, 2013

Failure to Enroll, results is No Benefits Coverage available for One year, until the next Annual Open Enrollment Period with coverage effective January 1,

2014

3) Retirement Plans:

ORP 90-day deadline date is November 15, 2012 Default to FRS Pension Plan

Default to FRS Pension Plan is November 16, 2012

FRS Investment Plan is February 13, 2013 Default to FRS Pension Plan

Questions ?

Retirement

Presented by

Richard Akirmaian

112

Retirement Plans Plans All employees [Exempt, Non-Exempt]may choose:

1. Florida Retirement System Pension plan [FRS pension]• Defined Benefit plan• 8 years vesting (newly enrolled employees as of 7/1/2012)• 3% Employee contribution required• Eligible to enrolled in Deferred Retirement Option Program

[DROP]• Normal retirement at age 65 with 8 yrs FRS or 33 years service

regardless of age• Default enrollment

2. Florida Retirement System Investment plan [FRS Investment]• Defined Contribution plan• End of 5th month following month of hire to enroll• 1 year vesting• 3% Employee contribution required• 6.3% Contribution to employee’s account (which includes 3%

employee mandatory contribution)

113

Retirement Plans Exempt Employees and Faculty may also choose:

3. State University System Optional Retirement Program [SUSORP aka ORP]• Immediate vesting• Must Select Annuity Company within 90 days of date of hire to

enroll• Employer contributions 5.14%• Employee contribution 3% required• Voluntary employee contribution up to 5.14% maximum with option

to enroll in separate 403(b)• Subject to IRS limit ($17,000 or $22,500 over age 50)ORP State Approved Companies:

• ING• Jefferson National• MetLife• TIAA-CREF• Valic

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1) Tax Deferred Annuities & Mutual Funds Companies / 403(b) May defer up to $17,000

Additional $5,500 over age 50

Must meet criteria for retirement to withdraw without penalty

Several Companies to choose from:

2) Deferred Compensation (457) No penalty for withdrawal after 30 days of termination

Set up directly through State at: www.myfloridadeferredcomp.com

May defer up to $17,000

Additional $5,500 over age 50

Voluntary Retirement Plans

ING Jefferson

National MetLife TIAA – CREF

T. Rowe Price Vanguard Group Symetra Valic

http://www.myfloridadeferredcomp.com/

Questions ?

organizational development & learning division of human resources dr. jaffus hardrick vice...

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