PowerPoint Presentation

Division of Human ResourcesWelcomes You!Jaffus Hardrick, Ed.D.Vice President, Human Resources

El pagnier K. HudsonAssistant Vice President, Human Resources

Benefits Overview

Presented by:Janik Collin, Assistant DirectorBenefits Administration

Benefits AdministrationEvelyn Rodriguez, Benefits DirectorJanik Collin, Assistant DirectorCrystal Hsu, Assistant DirectorMariela Varona, Analyst Karina Hidalgo Chung, Benefits & Leave ManagerAlicia Pena, Coordinator Martha Montoya, Senior HR AssociateAndrew Hart, Senior Benefits AssociateMary Cruz, Workers Compensation Associate

Contact InformationEnrollment InformationEnrollment Deadlines# of calendar days from the date of hire State Retirement90 daysEnrollment DetailsEligible DependentsRequired Information: Social Security Number and Date of Birth for all dependentsHMOs vs. PPOs PlansHealth Insurance: PPO

Monthly Health Premiums in this Presentation are based at employee whose standard work hour per week is 30 or more. Health Insurance: HMOMonthly Health Premiums (9-month Faculty)Single premiums from September through January Double premiums from February through 1st paycheck in May

Prescription Drug PlansStandard HMOs and Standard PPO** (in network)Health Investor HMO and PPO ** (in network)Standard PPO **& Health Investor Plan PPO (out of network)Type of MedicationRetailMail Order ProgramRetail and Mail Order*Retail and Mail Order*(up to a 30-day Supply)(up to a 90-day Supply)Generic$7 $14 30%Pay in full and file a claimPreferred Brand-Name$30 $60 30%Non-preferred Brand-Name$50 $100 50%*Member cost of prescription after satisfying the appropriate individual or family annual deductible.** Mandatory Mail in order for maintenance drugs

Dental Insurance PlansVision Insurance

State Life Insurance Plans

Tax-Favored AccountsEmployee ContributionSupplemental Benefit PlansGabor AgencyAdditional Benefits & ServicePlease visit www.fiu.edu/hr for more information!

Leaves of AbsenceWorkers CompensationRetirement Plans - MandatoryRetirement Plans-Voluntary New Faculty Hired 8/19/2014Health Benefits Deadlines For September 2014 Health Benefits Coverage Enrollment Deadline*August 29, 2014

*Employee must be active in PantherSoft and People First60-Day Benefits Enrollment DeadlineOctober 18, 2014Annual Open EnrollmentOctober 20, 2014 November 07, 2014for Coverage Effective January 1, 2015Failure to enroll will result in no benefits coverage available for the year 2015, until the next annual Open Enrollment Period with coverage effective January 1, 201623New Faculty Hired 8/19/2014Retirement Deadlines ORP 90-Day Enrollment Deadline November 16, 2014Default to FRS Pension Plan DeadlineNovember 17, 2014FRS Investment Plan Enrollment Deadline January 30, 2015

Call (866) 446-9377 or default to FRS Pension PlanEnrollment Labs 08/21/2014 and 08/22/2014 From 9AM - 4:30PM Please Sign Up with FIU Benefits Representative for an Appointment

New Faculty Hired 8/19/2014Benefits Deadlines Questions?

Benefits Teamwww.fiu.edu/hr TEL:305-348-2181

Ethics and Compliance

Presented by:Karyn Boston, Chief Compliance Officer

New Faculty Orientation

Office of Compliance & Integrity

Panthers Are:Proactive Accountable Non-Retaliatory Transparent Honest Ethical and Compliant Respectful Stewards of FIU Resources

29Welcome to the UniversityEach member of the University community should seek to be an Ethical Panther

Core valuesCulture Do the right thing Ask questions and raise concerns

If you see something that you think may not be right Say something!

30Why We Are Ethical And Compliant

Discuss where policies and procedures can be found.31What We Comply With Everyone says it cant happen here, until it does.Michael Josephson

As public employees, we are subject to the State of Florida Code of EthicsAs Faculty of FIU, we are expected to comply with:The LawFIU RegulationsFIU Policies and Procedures (As approved by the Faculty Senate)

Discuss where policies and procedures can be found.32Top 8 Ethics and Compliance ListEthics & Integrity Conflict of InterestPersonal Gifts and BenefitsPrivate Interest v Public DutyEmployment and Contractual RelationshipsReporting and DisclosureNepotismReporting SFI

Public officials and employees must:Be independent and impartialNot misuse public position or office for private gain Not solicit or accept personal gifts or benefits that would influence your official action or judgmentSee Ethics in Purchasing and Gift PolicyConflicts of interests, including those arising from University or outside activities, are prohibitedA University officer or employee is prohibited from:Employment or business activities with any entity that does business with the UniversityEmployment or contractual relationship that would create a recurring conflictA University employee may not do business with an entity in which he/she, his/her spouse, or child owns more than a 5% interestHolding secondary employment if not disclosed/approved by Human Resources/ Academic Affairs

33Top 8 Ethics and Compliance List Cont.Public Records Law (Sunshine Law)Safeguarding University ResourcesZero Tolerance Retaliation PolicyMandatory Child Abuse ReportingSafeguarding Your PrivacyFERPADirectory InformationStudent Records

Public officials and employees must:Be independent and impartialNot misuse public position or office for private gain Not solicit or accept personal gifts or benefits that would influence your official action or judgmentSee Ethics in Purchasing and Gift PolicyConflicts of interests, including those arising from University or outside activities, are prohibitedA University officer or employee is prohibited from:Employment or business activities with any entity that does business with the UniversityEmployment or contractual relationship that would create a recurring conflictA University employee may not do business with an entity in which he/she, his/her spouse, or child owns more than a 5% interestHolding secondary employment if not disclosed/approved by Human Resources/ Academic Affairs

34Do Something and Say Something!

Resources:

Outside Activities/Conflicts of Interest HR Portal: http://hr.fiu.edu/

Florida Department of Children & Families (DCF) Hotline: 1-800-96-ABUSE immediately & without delay (Can also make a report by fax or online)

If a child is in imminent danger or risk of harm call FIU Police: MMC: 305-348-5911 or BBC: 305-919-5911, or 911 prior to contacting DCF

Faculty & Staff Training / Online IT Security & Awareness: http://it.fiu.edu/about/projects/online_security.shtml

Ethics and Compliance Hotline provided by Ethics Point: http://www.ethicspoint.com/or by calling 1-888-286-5154 (24 hours a day, 365 days a year)

35Resources

Office of Compliance & IntegrityFlorida International UniversityModesto Maidique Campus 11200 S.W. 8th Street PC 429 Miami, FL 33199Telephone: (305) 348-2216Facsimile: (305) 348-7657compliance@fiu.edu

Payroll Essentials

Presented by:Carlos Flores, Executive DirectorHR Operations and Systems

Agendahr.fiu.edu as a resourcePantherSoft HRmy.fiu.edum.fiu.eduEmployee Self Service (ESS)Manager Self Service (MSS)Time and LaborOn-line TrainingPayroll Calendar9/12 Program

FIU MobileWeb/Browser Based and native mobile device supportMulti-platform SupportiOSAndroidBlackberry

m.fiu.edu

MyFIU Main Menu

9 over 12 month Deferred Earnings Program (DEP)Available for all 9 month FacultyEnrolled on 1st Pay Period of Fall SemesterDeadline August 22, 2014First Deferral on 09/05/2014 Paycheck19 Deferrals to cover 6 Paychecks in the Summer

Security Awareness Training

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Security Awareness Training60 days to complete training from start date.Security Awareness Training

Security Awareness Training

Security Awareness Training

Office Of Employee Assistance

Presented by:Kathryn Kominars, Associate Director University Counseling Center

Our MissionEnhance the quality of life of FIU faculty and staff

Improve personal and organizational effectiveness

Create a healthier campus community

OEA offers Free and Confidential Services for FIU Employees and Immediate Family Members Consultation Assessment Referral Services Counseling & Coaching Eldercare Support Group On-line courses to enhance personal and professional effectiveness

The Office Of Employee Assistance offers online courses in the area ofUsing the EAP in SupervisionWorld of Wellness (WOW): StressWorld of Wellness (WOW): ResilienceWorld of Wellness (WOW): Effective CommunicationWorld of Wellness (WOW): AssertivenessWorld of Wellness (WOW): Generations in the Workplace

Courses can be found by going to: https://professionaldevelopment.fiu.edu

OEA hosts weekly Mindfulness Meditation Sessions!

Join us as we practice this ancient approach to reduce stress!

Modesto A. Maidique CampusWednesdays, 12PM to 1PMGreen Library GL 482 Biscayne Bay Campus (Will restart in the fall)Tuesdays, 12PM to 1PMAcademic II Room: 246B

The Office Of Employee AssistanceCan Help!

Call Us! 305-348-2469Modesto A. Maidique CampusSHC 137Individuals can also be seen at the Biscayne Bay Campus by Appointment!www.oea.fiu.eduPublic Safety and Emergency Management

Presented by:Alexander D. Casas, Chief of PoliceAmy B. Aiken, Director of Emergency Management

University PoliceAlexander D. Casas, Chief of PoliceModesto Maidique Campus885 S.W. 109th Avenue, PG-5 Market Station, Miami, FL 33199Tel: (305) 348-2626 Fax: (305) 348-1566 Emergency: (305) 348-5911

Biscayne Bay Campus3000 N.E. 151st Street Building SO II, North Miami, FL 33181Tel: (305) 919-5559 Fax: (305) 919-5505 Emergency: (305) 919-5911

EMERGENCY PHONE NUMBERS: 24 Hours 7 Days a WeekMMC: (305) 348-5911 BBC: (305) 919-5911dem.fiu.eduAmy B. AikenDirectorDepartment of Emergency Management305-348-6975Preventing Harassment in the Workplace

Presented by:Shirlyon McWhorter, DirectorEqual Opportunity Programs & Diversity

ITS A MATTER OF RESPECTEQUAL OPPORTUNITY PROGRAMS & DIVERSITY TRAINING

Revised 10/28/04Training ObjectivesParticipants will be able to:Understand the importance of diversityIdentify the protected categories and understand that complaints of discrimination/harassment must be based upon one or more of the protected categories.Learn the importance of accommodating students in accordance with the Americans with Disabilities ActDefine sexual misconduct and distinguish the two types of sexual harassment.Recognize behaviors or conduct that can be perceived as sexual harassment.

Revised 10/28/04Diversity MattersatFlorida International University

InclusionThe goal is to create and maintain an organizational culture that recognizes, encourages and respects individual differences.

ConsciousnessFIU encourages all employees to recognize, appreciate, value, and utilize the unique talents and contributions of all individuals.

Protected CategoriesGenderRaceColorReligionNational OriginPolitical BeliefsMarital StatusAgeSexual OrientationVeteran StatusPregnancyDisabilitySexual HarassmentRevised 10/28/045 official race categories:Asian Black Hawaiian/Pacific Islander American Indian/Alaska NativeWhite

ADA: American Disability Act

Understanding and Accommodating Disability Defined Disability is defined as:

Having a physical or mental impairment that substantially limits a major life activity (e.g., walking, talking, eating, breathing, seeing, etc.),

Having a record of such impairment, or

Being regarded as having such an impairment, even when no limitations existThe Office of Disability Resources (DRC) establishes thorough measures to determine whether a student has a qualified disability. It is of utmost importance that faculty adhere to the accommodations granted by DRC to ensure ADA compliance with government and university guidelines.

Syllabus Statement One suggestion is to put a general statement on the course syllabus:Note to students with disabilities: FIU welcomes students with disabilities into the University's educational programs. If you have a disability-related need for modifications or reasonable accommodations in this course, contact the Disability ResourceCenter.

Instructors should be notified as early in the semester as possible regarding the need for modification or reasonable accommodations. Since many students have disabilities not readily noticeable, this announcement or statement encourages students to identify their needs early in the semester so timely adaptations can be made.

Presented by S. J. McWhorter, Director EOPDSexual MisconductTitle IXTitle IX of the Education Amendments of 1972 (Title IX), prohibits discrimination on the basis of sex in education programs or activities operated by recipients of Federal financial assistance.No person on the basis of sex should be excluded from participation in, be denied the benefits of, or subject to discrimination under any AcademicExtracurricular ResearchTrainingEducation Program or ActivityScope of CoverageTitle IX protects students and employees from sexual harassment in an institutions education programs and activities, including:All academic, educational, extracurricular, athletic, and other programs of the institutionOn-campus, off-campus, in transit, sponsored at other locations, etcDefinition of Sexual Harassment Unwelcome sexual advances, requests for sexual favors, and other verbal, physical or pictorial conduct of a sexual natureRevised 10/28/04Two Types of Sexual HarassmentQuid Pro QuoHostile Work EnvironmentRevised 10/28/04Facts about Sexual HarassmentThe act(s) must be Severe or PervasiveThe victim may be male or femaleThe victim may be a third party

ReportingShirlyon McWhorter Title IX CoordinatorDirector, Equal Opportunity Programs and DiversityPC215 Phone: (305) 348-1509E-Mail: eopd@fiu.eduFor reports or inquiries of gender inequity or gender-based misconduct concerning faculty, staff, and outside contractors, visitors or vendors

Kristen KawczynskiDeputy Title IX CoordinatorDirector, Student Conduct and Conflict ResolutionGC311A Phone: (305) 348-3939E-Mail: kristin.kawczynski@fiu.eduFor reports or inquiries of gender inequity or gender-based misconduct concerning student on student

Julie BergDeputy Title IX CoordinatorSenior Associate Athletic DirectorUSCBA 202A Phone: (305) 348-2352Email: julie.berg-Mc_Graw@fiu.edu For reports or inquiries of gender inequity or gender-based misconduct involving athletics

Retaliation Retaliation Defined

Retaliation occurs when an employer illegally strikes back at or seeks revenge on an employee or applicant who has participated in a civil rights action which is considered a:

Protected ActivityFiled a complaintOpposed an unlawful practice.Participated in an investigation

Adverse Employment Action

Causal Connection

Revised 10/28/04Internal ComplaintProcessStandard Procedure Intake ProcessInterviewsSummary ReportFindingsReview Process

Questions?

Equal Opportunity Programs and Diversity(305) 348-2785PC321Shirlyon J. McWhorter, Esq.Director & Title IX Officer Jai A. IngrahamAssistant Director & ADA Coordinator Daniel NicolasCoordinatorKamora MossOffice Coordinator

REMEMBER

ITS A MATTER OF RESPECTRevised 10/28/04