ordinary meeting of council 15 june 2016 condobolin … · 2016-06-10 · 7.4.1 pesticide use...

This is Page No.1 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June

2016 in Condobolin.

`

ORDINARY MEETING OF COUNCIL

15 June 2016

CONDOBOLIN

Commencing at 10:00am

This is Page No.2 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held on 15 June

2016 in Condobolin.

Lachlan Shire –THE HEART OF NSW

Our Vision:

For the Lachlan Shire to be a resilient community

providing economic and social growth, through

evolving, agricultural, business and mineral

activities

Mission:

To engage the community, providing and

delivering progressive services whilst implementing

a long term strategic plan leading to the social and

economic benefit of the community

This is Page No.3 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held on 15 June 2016 in

Condobolin.

TABLE OF CONTENTS

1.0 ACKNOWLEDGEMENT OF COUNTRY AND ELDERS ........................................................................5

2.0 CONFIRMATION OF THE MINUTES ....................................................................................................5

3.0 LEAVE OF ABSENCE ........................................................................................................................ 20

4.0 MAYORAL MINUTE ............................................................................................................................ 21

5.0 PUBLIC FORUM ................................................................................................................................. 23

6.0 DISCLOSURE OF INTEREST ............................................................................................................. 24

7.0 REPORTS ........................................................................................................................................... 25

7.1 GENERAL MANAGER ........................................................................................................................ 25

7.1.1 REQUEST FOR LEGAL ASSISTANCE ............................................................................................... 25

7.1.2 YOUTH EXPENDITURE ...................................................................................................................... 29

7.1.3 VOLUNTARY PLANNING AGREEMENTS .......................................................................................... 35

7.1.4 REQUESTS FOR DONATIONS........................................................................................................... 42

7.1.5 BETTER PRACTICE REVIEW UPDATE .............................................................................................. 50

7.1.6 COUNCIL IMPROVEMENT PLAN UPDATE ........................................................................................ 59

7.1.7 ACTIVE RESOLUTIONS AS AT JUNE 2016 ....................................................................................... 74

7.2 FINANCE .......................................................................................................................................... 114

7.2.1 AUDIT & RISK COMMITTEE MEETING 14 APRIL 2016 .................................................................... 114

7.2.2 INVESTMENTS AS AT 31 MAY 2016 ................................................................................................ 118

7.3 COMMUNITY SERVICES AND GOVERNANCE ............................................................................... 123

7.3.1 REMUNERATION FOR THE MAYOR AND COUNCILLORS ............................................................. 123

7.3.2 ABORIGINAL ADVISORY COMMITTEE MEETING MAY 2016 .......................................................... 125

7.4 ENVIRONMENT AND PLANNING .................................................................................................... 131

7.4.1 PESTICIDE USE NOTIFICATION PLAN ADOPTION......................................................................... 131

7.4.2 DEVELOPMENT APPLICATION 2016/8 – INTENSIVE LIVESTOCK INDUSTRY (40,000 SHEEP

FEEDLOT) ........................................................................................................................................ 155

7.4.3 DEVELOPMENT ACTIVITY MAY 2016.............................................................................................. 216

7.4.4 RECLASSIFICATION OF LAND ........................................................................................................ 220

7.4.5 TOTTENHAM WASTE MANAGEMENT FACILITY – PROPOSED CHANGE TO OPENING DAYS .... 225

7.4.6 CONDOBOLIN CEMETERY COMMITTEE MEETING MINUTES AND AMENDED POLICY .............. 228

7.5 INFRASTRUCTURE SERVICES ....................................................................................................... 255

7.5.1 TOWN WATER SUPPLY REPORT - MAY ......................................................................................... 255

7.5.2 WATER MAINS EXTENSION HENRY PARKES WAY CONDOBOLIN ............................................... 267

7.5.3 LACHLAN TRAFFIC COMMITTEE MEETING JUNE 2016 ................................................................. 272

7.5.4 LAKE CARGELLIGO FORESHORE ADVISORY COMMITTEE ......................................................... 307

7.5.5 STREET ADDRESSING – RENAMING SR26, SR215 AND SR1033 ................................................. 313

7.5.6 ISLAND CREEK BRIDGE .................................................................................................................. 319

This is Page No.4 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in

Condobolin.

7.5.7 LAKE CARGELLIGO WALKWAY STAGE 2 ....................................................................................... 321

7.5.8 LAKE CARGELLIGO CBD UPDATE .................................................................................................. 323

7.5.9 ACTIVE TRAVEL PLAN .................................................................................................................... 325

7.5.10 PROPOSED PARK GOOBANG STREET CONDOBOLIN.................................................................. 328

8.0 DEPUTATIONS ................................................................................................................................. 333

9.0 MEETINGS AND FUNCTIONS ATTENDED BY THE MAYOR, DEPUTY MAYOR AND

COUNCILLORS ................................................................................................................................ 334

10.0 NOTICE OF MOTIONS ..................................................................................................................... 335

11.0 DELEGATES REPORT ..................................................................................................................... 336

11.1 NSW ASSOCIATION OF MINING RELATED COUNCILS INC – MINUTES OF ORDINARY MEETING

FRIDAY 13TH MAY 2016 .................................................................................................................... 336

11.2 REPORT FROM THE MAYOR ATTENDING THE CENTROC BOARD MEETING 12 MAY 2016 –

PARLIAMENT HOUSE SYDNEY ....................................................................................................... 347

11.3 MINUTES OF THE WESTERN PLAINS REGIONAL DEVELOPMENT EXECUTIVE MEETING – 25

MAY 2016 ......................................................................................................................................... 356

12.0 CORRESPONDENCE ....................................................................................................................... 358

12.1 CATHERINE MARSHALL – SEEKING PETITION - MOBILE BLACK SPOTS .................................... 358

12.2 TOTTENHAM CENTRAL SCHOOL – REQUEST FOR ASSISTANCE – UPGRADE OF SCHOOL

GROUNDS ........................................................................................................................................ 363

12.3 AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION – JOINT INFRASTRUCTURE STATEMENT –

MAYOR TROY PICKARD - PRESIDENT ........................................................................................... 364

12.4 TULLIBIGEAL PICNIC RACE CLUB INC – LETTER OF APPRECIATION ......................................... 366

13.0 COMMON SEAL ............................................................................................................................... 367

14.0 QUESTIONS OF WHICH NOTICE HAS BEEN GIVEN ...................................................................... 367

15.0 CLOSED SESSION ........................................................................................................................... 368

15.1 NOTICE OF INTENTION TO DEAL WITH MATTERS IN CLOSED SESSION .................................... 368


Condobolin.

1.0 ACKNOWLEDGEMENT OF COUNTRY AND ELDERS

2.0 CONFIRMATION OF THE MINUTES

RECOMMENDATION

That the Minutes of the:

a) Ordinary Council Meeting held 18 May, 2016 and

b) Extra Ordinary Meeting of Council held 25 May 2016 be received and noted.


Condobolin.


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3.0 LEAVE OF ABSENCE

RECOMMENDATION

That a leave of absence be granted for


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4.0 MAYORAL MINUTE

4.1 EVENTS

LACHLAN SHIRE COUNCIL

REPORT TO COUNCIL MEETING

TO BE HELD ON 20th APRIL 2016

AUTHOR: MAYOR

REPORT NO: MM 4/16

SUBJECT: EVENTS

TRIM NO:

MAYORAL MINUTE

The Mayor’s Weekend Seminar

The Mayors weekend was held down in Sydney at LGNSW headquarters on the

21/22nd May 2016. The weekend was two full days with various presenters on

different topics. Topics covered current challenges for Mayors and Councils, the

Mayoral toolkit, Mayor as community leader, Mayor in times of rapid change, Mayor

as council leader and Mayor and the General Manager.

The presenters for the weekend included Genia McCafferry, Sarah Artist, Graham

Sanson, Tim Rogers, Narayan van de Graaff and Glen Ingliss. Very interactive

weekend and worthwhile for the networking value with other councillors and staff at

LGNSW.

Draft Community Strategic Plan and Budget

First of all I would like to congratulate and thank the General Manager and all the

staff for the work they have put in to getting these important documents prepared for

public exhibition. These documents will now be promoted through several community

meetings around the shire and other mediums for comment and then brought back to

a special meeting of Council to be held on Wednesday 29th June 2016.

I encourage all Councillors and the public to engage with these documents as they

set out the future of this council for the next twelve months and beyond.


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RECOMMENDATION THAT:

a) Mayoral Minute No 3/16 be received and noted.


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5.0 PUBLIC FORUM


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6.0 DISCLOSURE OF INTEREST

The provision of Chapter 14 of the NSW Local Government Act 1993 and Council’s

Code of Conduct regulate the way in which Councillors and staff of Council conduct

themselves to ensure that there is no conflict between their private interests and their

public trust.

The Act prescribes that where an official of Council (or a Committee of Council) has

an interest in a matter to be considered at a meeting of the Council (or Committee),

that interest must be disclosed as soon as practicable after the start of the meeting

and the reasons for declaring such interest.

RECOMMENDATION

That Councillors and staff now disclose any interest in the matters under

consideration at this meeting, describe the nature and type of interest, and in

the case of ‘less than significant on pecuniary interests’ the reasons why they

consider the interest to be non significant.


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7.0 REPORTS

7.1 GENERAL MANAGER

7.1.1 REQUEST FOR LEGAL ASSISTANCE

LACHLAN SHIRE COUNCIL REPORT TO COUNCIL MEETING TO BE HELD ON 15th JUNE 2016

AUTHOR: GENERAL MANAGER

REPORT NO: GM 27/16

SUBJECT: REQUEST FOR LEGAL ASSISTANCE

TRIM NO:

Purpose:

To advise Council of a request for legal assistance to Bathurst Regional Council.

Supporting Information:

A copy of the request is shown as Attachment “A”.

Background:

Councils which are involved in legal challenges that are of general importance to all

councils may apply for legal cost assistance through Local Government NSW. A

request is then made for all councils to make a contribution to the relevant council

when the case is completed.

Issues & Comments:

Bathurst Regional Council defended an appeal to the Supreme Court over its

jurisdiction to fix fees for services under long term contracts. The Court of Appeal

found against Bathurst Regional Council.

Financial & Resource Implications:

The contribution requested is $617.07. Council is not compelled to make any

contribution.


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Legal Implications:

Nil from not contributing.

Risk Implications:

Nil from not contributing.

Stakeholder Consultation:

Nil.

Options:

1. Council contribute towards legal costs as requested.

2. Council not contribute towards legal costs.

Conclusion:

Council may find itself in a similar situation one day and should make a contribution.

Funds are available in the general legal costs budget.

Link to Policy And/Or Community Strategic Plan:

5.7.3 Council’s decision making is equitable and ethical.


a) General Manager Report No 27/16 be received.

b) Council make a contribution towards legal costs as detailed in the

Report.


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7.1.2 YOUTH EXPENDITURE

LACHLAN SHIRE COUNCIL REPORT TO COUNCIL MEETING TO BE HELD ON 18th MAY 2016


REPORT NO: GM 28/16

SUBJECT: YOUTH EXPENDITURE

TRIM NO:

Purpose:

To provide a response to the Question Without Notice from Councillor Phillips at the

April Council Meeting. This report was deferred from the May Ordinary Council

Meeting.


The response from Western Plains Regional Development Corporation (WPRD) is

attached as Appendix “A”.

Background:

Councillor Phillips requested a breakup of the youth expenditure by WPRD between

the towns.

Issues & Comments:

The information is detailed in Appendix “A”


As detailed in Appendix “A”.

Legal Implications:

Nil.

Risk Implications:

Nil.


WPRD provided the response to the Question Without Notice.

Options:


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1. Council receive and note the Report.

2. Council amend the recommendation.

Conclusion:

Council receive and note the Report.




a) General Manager Report No 28/16 be received and noted.


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7.1.3 VOLUNTARY PLANNING AGREEMENTS



REPORT NO: GM 29/16

SUBJECT: VOLUNTARY PLANNING AGREEMENTS

TRIM NO:

Purpose:

To obtain Council’s endorsement of the Memorandum of Understanding (MOU) with

the NSW Minerals Council and Timeline document for completion of future Voluntary

Planning Agreements.


Copies of the relevant documents are attached as Attachment “A”.

Background:

The Association of Mining Related Councils (Association), of which Council is a

member, resolved in November 2015 to enter into discussions with the NSW

Minerals Council to develop a standard template for Voluntary Planning Agreements

(VPA’s).

Issues & Comments:

A Memorandum of Understanding and Timeline for Completion of VPA’s have been

developed and are ready to be signed off by both the Association and the Minerals

Council. The Association has asked each member council to have the documents

approved by their respective council.

The development of a standard template for a VPA is a positive step forward given

the variety of ad hoc VPA’s entered into by Councils in the past.


There is no cost to Council to endorse these documents.

Legal Implications:

The MOU is a non-binding legal document.


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Risk Implications:

Nil from not endorsing the documents.


Oz Environmental Pty Ltd assisted the Association in the development of the

documents.

Options:

1. Council endorse the documents.

2. Council not endorse the documents.

Conclusion:

Council may benefit in the future when dealing with mining companies and should

endorse the documents.





b) Council endorse the Memorandum of Understanding with the NSW

Minerals Council and Timeline for Completion of Voluntary Planning

Agreements.


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7.1.4 REQUESTS FOR DONATIONS



REPORT NO: GM 30/16

SUBJECT: REQUESTS FOR DONATIONS

Purpose:

To submit three requests for donations to Council for its consideration.


A copy of each request is shown at Attachment “A”. An updated balance of the

Donations Budget is shown at Attachment “B”.

Background:

Council has a donations budget and considers various requests for funding from

community organisations and individuals throughout the year.

Issues & Comments:

The first request is from the Condobolin Sports Club seeking an undisclosed amount

towards their annual Centre State Open Triples event to be held 15 th/16th October.

Council previously donated $200 towards this event last year.

The second request is from Health NSW seeking $300 for the cost of a BBQ at their

next Men’s Health Check day. Council previously donated $300 towards this event

last year.

The third request is from Ian McFadyen - Lakes Alive/Progress Association seeking

$750 to maintain their Lake Cargelligo Tourism website. Council donated $750 for

this purpose last year.


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Funds are available in the donations budget. The balance of the donations budget is

shown at Attachment “B”.

Legal Implications:

There are no legal implications for Council from approving or not approving these

requests.

Risk Implications:

There are no risk implications for Council from approving or not approving these

requests.


Nil.

Options:

1. Council approve the requests

2. Council vary the funding requests

3. Council not approve the requests.

Conclusion:

Council approve the funding requests.





b) Council approve $200 for the Centre State Open Triples Event.

c) Council approve $300 for the Men’s Health Check Day BBQ.

d) Council approve $750 for the Lake Cargelligo Tourism Website.


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DONATIONS BUDGET - 2015/16 As At 1st June 2016 Attachment "B"

Organization/Individual Sporting Education/ Community Art &

Environment Organizations Culture

Cancer Care Western Inc 500$

Condobolin Sports Club State Triples 200$

Condobolin Chamber of Commerce 500$

Condobolin Historical Society 160$

Tullibigeal Gymkhana 500$

Men's Health Check BBQ 300$

Rotary Xmas Carnival - Condo 1,500$

Condo 750 5,000$

Rotary Xmas Carnival Lake Cargelligo 1,000$

Tottenham Xmas Tree celebrations 500$

School Presentation Nights x 8 1,600$

CWA - Public Speaking Competition 300$

St Vincent De Paul - waive tip fees 208$

Tottenham outdoor gym equip 650$

TAFE Institute awards 150$

Tullibigeal Xmas Event - costs 450$

Koori kids schools Initiative 450$

Condobolin Sports Club State Triples 200$

Men's Health Check BBQ 300$

Lake Progress C'tee Website 750$

TOTAL 5,900$ 3,100$ 2,608$ 3,610$

Annual Allocation $5,700 $4,000 $2,300 $4,000

Balance Remaining -$200 $900 -$308 $390


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7.1.5 BETTER PRACTICE REVIEW UPDATE


AUTHOR: GENERAL MANAGER REPORT NO: GM 31/16 SUBJECT: BETTER PRACTICE REVIEW UPDATE

TRIM NO:

Purpose:

To update Council on the implementation of the Better Practice Review

recommendations.


The updated summary worksheet is shown as Attachment “A”.

Background:

Council received the final Better Practice Review Report from the Office of Local

Government (OLG) on the 20th March 2015 which detailed 26 recommendations to

be implemented by Council. Progress in implementing the Action Plan must be

reported to the OLG within 6 months of Council tabling the Action Plan at the April

2015 Council Meeting and this was duly reported in October 2015.

Issues & Comments:

Most recommendations have been completed with only business continuity testing,

asset management plans and Section 355 committees remaining.

The asset management plans for the remaining asset classes are to be completed

by Jeff Roorda and Associates prior to 30th June this year so that the figures are

ready for the Annual Financial Statements.

Testing the Business Continuity Plan involves a major simulation exercise which

requires other agencies’ involvement and could be expensive.

Section 355 Committee training will be deferred until after the September elections

as Council must call for fresh nominations on all committees at each new term of

Council and will only have to conduct training again if it is undertaken beforehand.


2016 in Condobolin.


There will be costs for the completion of the remaining asset management plans by

Jeff Roorda. These costs have been provided for in the Delivery Program.

Legal Implications:

The implementation of the recommendations will assist Council in reducing potential

legal issues.

Risk Implications:

The implementation of the recommendations will reduce Council’s exposure to risk.


Penrith City Council assisted in the development of some of the recommendations.

State Wide has assisted in the Risk Management Plan development.

Options:

1. Council note the progress made to date as per Attachment “A”

2. Council amend the Action Plan.

Conclusion:

Council note the progress made in implementing the Better Practice Review

recommendations.





b) Council note the relative progress made in implementing the

recommendations of the OLG Better Practice Review.

This is Page No.52 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.

ACTION PLAN

Lachlan Shire Council faces a number of challenges, particularly in relation to improving its governance framework and achieving financial

sustainability.

The review team has prepared the following Action Plan to record the areas requiring development and proposed actions arising from the Promoting

Better Practice Review. Areas and actions already captured in the Council’s Organisation Development Plan have been noted in the Progress

Report Column. A notional risk rating for each area has also been included in the priority column.

The Council is asked to review each area, the proposed actions and the risk ratings allocated. It is suggested that once conf irmed, the additional

areas and actions identified by the review team be included in the Council Improvement Plan. The Council is encouraged to include start and finish

dates based on priority as soon as practicable. It is critical that the Senior Management Team monitor progress against the tasks in the Council

Improvement Plan and report to the Council quarterly.

The Council is also encouraged to review the linkages between the Council Improvement Plan and its suite of Integrated Planning and Reporting

documents. As part of this process, start and completion dates, as well as indicative costs, should also be included in the Counci l Improvement

Plan.

Areas for Development Priority Action Proposed Timeframe Responsibility Progress Report

LEADERSHIP AND GOVERNANCE

1. Review of policies High - Review all policies and procedures to align with a standard format.

- Introduce version control and an up-to-date policy register.

- Provide training to relevant staff.

Complete by

30/06/15

MANEX

Completed

2. Legislative compliance High - Put in place a system or process to ensure legislative and regulatory obligations are

Complete by

DCSG

Completed



met. 30/04/15

3. Business Continuity Plan High - Test the existing Business Continuity arrangements to ensure that the Council can operate in the event of a catastrophic disaster or emergency.

Complete by

30/09/16

DCSG

Development of BCP completed and adopted by Council at its July 15 Ordinary Meeting

Current BC arrangements to undergo testing to identify existing gaps

4. Risk management/ fraud control

High - Develop an enterprise risk management plan to identify and address all key business risks facing the Council.

Complete by

30/6/16

GM

Completed.

5. Internal audit High - Implement an internal audit capability using a shared service approach with neighbouring councils (i.e. CENTROC councils).

-

Complete by 30/06/15

CFO Completed

6.

Procurement, disposal and tendering

High - Review all policies, guidelines, practices and procedures in this area.

- Develop policies, guidelines and practices relating to overall contract management and monitoring the performance of contractors

- Provide training to relevant staff.

Complete by 30/3/15

CFO

ARC Blue initial consultation and report investigated, policies and procedures reviewed.

Grant Thornton completed a review of financial controls and procurement in March 2015

Recommendations from that review assessed with a view to implementing recommendations by 30 June 2016

Tender link training undertaken

Procurement review Team



established and is reviewing all aspects of procurement

Monthly meetings of the team currently being held.

7 Asset Management High - Establish up to date data base of all assets - Also see Recommendation 25


CFO Completed for Council’s roads infrastructure assets.

JRA consulted with a view to similar review for other infrastructure assets by 30 June 2016.

Staff continuing to update Water & Sewer data and will shortly begin on Parks and Gardens assets. JRA engaged to look at utilities Special Schedule 7 data

Review of Building Asset Management Plan completed in house with guidance of JRA

8.

Policy on staff interactions with the Mayor and councillors

Medium Develop a policy on: - the interaction between the Mayor and

General Manager. - the interaction between councillors and staff. - Access to information by councillors.

Complete by 30/3/15

GM Completed

9. Code of Conduct Medium - Implement strategies to reinforce awareness of the Code to Council delegates, the public and contractors.

- Promote awareness of Protected Interest Disclosure and related notification

Complete by 30/3/15

DCSG

Completed



procedures.

10. Delegations High - Complete current review of delegations. - Establish a standard instrument of

delegations or register. - Provide appropriate induction, training and

support for staff accountable for enacting delegations.

- Develop monitoring mechanisms to ensure that delegations are appropriately applied.

Complete by 28/2/15

DCSG

Completed

11. Statement of business ethics

Medium - Link the revised Procurement Policy to the Council’s Code of Conduct.

- Develop a statement to guide external parties (such as suppliers and contractors) on the standards that are required when dealing with the Council or acting on the Council’s behalf.

Complete by 30/3/15

GM

Completed

12. Legal services Medium - Finalise review of provision of legal services to the Council.

- Establish a legal advice panel.

Complete by 30/3/15

GM Completed

13. Privacy management Medium - Prepare and adopt a privacy management plan.

- Provide training on privacy management to councillors and refresher training to relevant staff as required.

Complete by 30/3/15

GM Completed

14. Supporting Council’s committees (s355)

Medium - Provide committees with a constitution or charter setting out their role and membership, as well as documented procedures and relevant training.


DCSG

The following will be

completed prior to Sept

355 committees being re-

appointed after the Sept

16 Council elections.

Review of the Terms of Reference roles and



responsibilities.

Completion of a Committee handbook

Training, including Code of Conduct and member responsibilities.

15. The Friendship Alliance with Penrith City Council

Medium - Utilise the alliance with Penrith City Council to assist in strengthening existing governance arrangements.

Complete by 30/3/15

GM

Completed but ongoing.

COMMUNITY STRATEGIC PLANNING FOR THE FUTURE

- 16. Improved linkages between all of the Council’s plans and strategies

Medium - Review and improve links between the Resourcing Strategy and the Delivery Program and Operational Plan.

- Better integrate the individual plans within the Resourcing Strategy (ie Long-Term Financial Plan, Asset Management Plan and Workforce Strategy).

-


DCSG CFO

Completed

17. Long-Term Financial Plan High - Include Key Performance Indicators as required

- Provide commentary to explain scenarios. - Carry out a sensitivity analysis

Complete by 30/6/15

CFO DCSG

Completed.

DELIVERING A SUSTAINABLE FUTURE

18. Update the Resourcing Strategy and Delivery Program

High - Once the Asset Management Plans have been updated to include the Fair Valuation of Assets (value and depreciation), the Council should also update its Long-Term Financial Plan and Delivery Program accordingly.

- The updated Asset Management Plans should also include full asset maintenance costs.

- The Long-Term Financial Plan should

Complete by

30/6/15

All Directors

Completed



include the costs of initiatives from the Workforce Management Plan.

19. Alignment of financial data for the Resourcing Strategy and Delivery Program

High - Once the Asset Management Plans and the Workforce Plan have been updated, the financial data contained in those plans should agree with the information in the Long-Term Financial Plan and the Delivery Program.

-

Complete by

30/6/15

CFO

Completed

20. Quarterly Budget Review Statement

High - The Council should recommence the preparation of a Quarterly Budget Review Statement, as per legislation.

Complete by

30/3/15

CFO

Completed

21. Water Fund High - The Council should prepare a business plan for its Water Fund as per the National Competition Policy.

- The Council should increase its water rates or reduce expenditure to enable the fund to at least break even in line with the National Competition Policy.

Complete by

30/6/15

DIS

CFO

Completed.

22. Sewerage Fund High - The Council should consider increasing its sewerage rates to at least bring the Fund to a break even position.

Complete by

30/6/15

CFO

Completed

23. Succession Plan Medium - The Council should develop a succession plan.

Complete by

31/12/15

DCSG

Completed

24. Workforce Plan Medium - The Council should clearly address the workforce requirements of the Delivery Program, and ensure that costs associated with proposed workforce actions are addressed in the Long-Term Financial Plan.

Complete by

30/6/15

DCSG

Completed

25. Asset Management High - Establish up to date data base of all assets Complete by CFO Completed for Roads



Review and complete asset management plans 30/6/16 infrastructure assets.

Completed for building assets

JRA engaged to do similar review for other infrastructure assets by 30 June 2016

JRA updating Water & Sewer data and will shortly begin on Parks and Gardens assets.

JRA engaged to look at utilities AMPs

All financial data to be centralised in the Civica Authority CVR system by 30 April 2016

Technical data to be incorporated in the JRA Datashare system by 31 May 2016.

26. Procurement Policy - Review

High - Engage Grant Thornton to review Procurement. Council to implement recommendations.

Complete by

30/9/15

CFO

Review completed. Not all

recommendations

implemented.


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7.1.6 COUNCIL IMPROVEMENT PLAN UPDATE


AUTHOR: GENERAL MANAGER REPORT NO: GM 32/16 SUBJECT: COUNCIL IMPROVEMENT PLAN UPDATE

TRIM NO:

Purpose:

To update Council on the implementation of the Fit for the Future (FFTF) Council

Improvement Plan.


The updated summary worksheet is shown as Appendix “A”.

Background:

Council submitted the Council Improvement Plan to the Office of Local Government

(OLG) as part of its Fit For the Future submission and has been told to commence its

implementation.

Issues & Comments:

The Traffic Light summary at Appendix “A” indicates which actions/strategies are

under way with some actions completed and others yet to start.


There will be costs for the completion of the remaining asset management plans by

Jeff Roorda and also the building asset plans however these should be offset by

efficiency and cost savings in other actions contained within the Plan.

Legal Implications:

The implementation of the recommendations will assist Council in reducing potential

legal issues.

Risk Implications:

The implementation of the strategies will reduce Council’s exposure to risk,

particularly the Enterprise Risk Management Plan recommendation.


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IPART and the OLG have considered the Plan and have asked Council to implement

it.

Options:

1. Council note the progress made to date as detailed in Appendix “A”

2. Council amend the Improvement Plan.

Conclusion:

Council note the progress made in implementing the Council Improvement Plan.



RECOMMENDATION THAT


b) Council note the relative progress made in implementing the Council

Improvement Plan.


COUNCIL IMPROVEMENT PLAN

A MANAGEMENT OF CHANGE PLAN FOR LACHLAN SHIRE COUNCIL TO BECOME

FIT FOR THE FUTURE

JUNE 2016


1.0 HOW WILL COUNCIL BECOME FIT FOR THE FUTURE?

LSC proposes a combination of various measures to become and remain fit for the future and these are clustered under the following

headings: -

1. Sustainability

2. Infrastructure and Service Management

3. Efficiency

The Plan is designed to be implemented over a four year delivery timeframe from 2016/17 (based on financial years).

1.1 THEME 1:- SUSTAINABILITY

This theme identifies the main strategies to improve performance against the sustainability benchmarks for the 2016-20 period

including expected outcomes. There are three benchmarks – Operating Performance Ratio, Own Source Revenue and Building

and Infrastructure Asset Renewal. The key assumptions underpinning the strategies include:-

Rate pegging to remain constant at 2.4% p.a. No allowance for access to proposed rate peg review. Rating base and population to remain static however LSC will be working hard to increase growth in the shire.

Approval of a SRV of 5% p.a each year for 4 years plus rate pegging effective from 2016/17.

Salaries have been increased by 3.25% and allow for predicted Award/Enterprise Agreement and superannuation guarantee levy increases up to 2018/19. They then reduce to 2.5% p.a. thereafter.

Other rates, user charges, reimbursements and other revenue have been increased by 2.5%.

Specific & General Purpose Grants have been increased by 2.5% excluding Financial Assistance Grant (FAG).

The FAG will increase by 3% in 2015/16 & 2016/17, 4% in 2017/18 & then by 2.5%. Despite the freeze on FAGs many small rural

councils have been getting increases over 3%.

Statutory Charges have been increased by 2.5% however these movements may be inconsistent.

Interest on investments have increased by 3.1% for the first year, 3.4% for the second year and 3.5% per annum thereafter however

these are subject to external influences that could cause them to move in either direction.

Electricity has been estimated to increase by 5% per annum, property insurance by 9% per annum for 3 years then 2.5% p.a.

thereafter.

Workers Compensation Insurance estimated to increase by 3.5%.

Street lighting costs have been increased by 13% p.a. for 3 years then by 2.5% thereafter.

Materials and other expenses have been increased by 2.5% and these are also subject to external factors.

No allowance for disasters e.g. flood grants and associated expenditure which can impact on the works program.


Key:-

GM - General Manager DCSG - Director Community Services and Governance DEP - Director Environment and Planning DIS - Director Infrastructure Services CFO - Chief Financial Officer MANEX - Management Executive Team

No OBJECTIVE STRATEGY/ACTION MILESTONE OUTCOME STATUS PROJECT SPONSOR

& MANAGER

SUSTAINABILITY

1.1.1 Increased

Revenue Base

and Increased

Discretionary

Spending

Apply for a special rate

variation of 33% over 4 years

By Feb

2016 for

2016/17

Additional $1.5m

p.a. rate revenue

raised from year 4

IPART has approved SRV

application – Completed

GM

CFO

1.1.2 Increase

Funding for

New

Infrastructure

Develop and adopt a Section

94A Contributions Plan

By June

2016

Est $40k average

p.a. extra revenue

Section 94A plan adopted -

Completed

DES

1.1.3 Reduce Asset

holdings

Examine assets not required for operations such as housing, plant, commercial premises, land, etc. and utilise sale income for asset renewal and reducing infrastructure

Ongoing to

2019/20

Funds estimated at

around $1m should

become available

over the next 4

years. Depreciation

Houses and land identified

for sale and currently on the

market. One house sold, I lot

sold in Albert and two lots in

Condo Industrial estate under

GM

DCSG


backlog. expense reduced. contract. Auction for I house

late June.

SUSTAINABILITY CONT’D

No OBJECTIVE STRATEGY/ACTION MILESTONE OUTCOME STATUS PROJECT SPONSOR

& MANAGER

1.1.4 Operating Costs

Reduced

Reduction of donations budget for

community groups, schools,

individuals to $16,000 p.a.

By 2016/17 Council has

additional funds of

$100,000 p.a to

reduce backlog and

renew assets.

Completed. GM

1.1.5 Minimise

Council’s

Exposure to

Risk

Develop, in conjunction with staff,

an Enterprise Risk Management

Plan

By Dec 16 Risks are identified

and measures in

place to mitigate

those risks

Completed – subject to approval

by IA and Council.

Council has been working hard

counselling staff with a view to

reducing the number of work-

cover claims.

GM

MANEX

1.1.6 Develop Internal

Audit Capacity

Engage an independent Internal

Auditor to prepare an internal

audit plan from the Enterprise

Risk Management Plan and

undertake internal audit function.

By June

2017

Improved

governance and

mitigation of potential

financial and other

risks to the

organisation

Six reviews have been identified

and will be prioritised. These will

make up the Internal Audit Plan.

GM

MANEX


1.1.7 Organisation

Structure has

relevant Skills

and Capability to

be FFTF

Review organisation structure and

workforce strategy following

review of service levels to

determine if staff levels and

skills are appropriate

By

December

2016

Workforce capable of

completing the

Improvement Plan

and functions of

Council

Not commenced – waiting on

Innovation Fund application for

service level review.

MANEX

COUNCIL

1.1.8 Increased

Economic

Development in

the Shire

Prepare and implement an

Economic Development Plan to

increase investment, employment

and population. Construct new

tourism infrastructure.

By

September

2016

Increased business

activity and

confidence,

employment

opportunities created

and new residents.

Sale of council land.

$25,000 MDB grant successful –

EOI commenced to engage a

consultant to prepare the ED

Plan.

National Jockey’s Memorial

under construction. Mt Tilga

lookout under development.

New cabins placed at caravan

park in Condo.

GM

MANEX

1.2 THEME 2:- INFRASTRUCTURE AND SERVICE MANAGEMENT

This theme summarises LSC’s key strategies to improve performance against the infrastructure and services management benchmarks

in the 2016-20 period including expected outcomes. The three benchmarks are Infrastructure Backlog Ratio, Asset Maintenance Ratio

and Debt Service Ratio.

Infrastructure planning and asset management is reflected in the LSC Resourcing Strategy. This enables Council to efficiently apply its

allocated resources to maintain and implement an asset renewal program of each category of infrastructure. The application of 10-year

modelling of maintenance and renewal requirements is based on condition assessments, statistical analysis of historical asset

investment, existing asset conditions, together with the prioritisation of new or upgraded services. This process forms the basis of the

proposed annual Capital Works program and ensures that a longer term focus is maintained for works which will be required in future

years. The various Asset Management Plans and LTFP are to be aligned over the 10 year planning period to ensure that a robust

financial model provides for the appropriate investment in assets and services.


The Better Practice Review program has a primary goal to ensure that Council provides the community with the services which it

determines to deliver in the most effective and sustainable manner. While service improvement and best practice delivery is the

fundamental aim of the program LSC will also undertake a Service Level Review to determine optimal levels and examine the impact of

reduced or increased budget allocations on those levels. Reviews will also be expected to identify any potential for significant

operational savings.

Key assumptions include:

Only one loan of $1.9m is budgeted in the period and it is assumed that Council will have access to the TCorp borrowing facility due to it being FFTF. (Borrowings in Water Fund additional).

Council’s Infrastructure backlog for 2016/17 and onwards is the same as that calculated by Jeff Roorda and Associates in June 2015.

Asset Management Plans will gradually shift expenditure from new / upgrade to renewal over the next 10 years to ensure continuing optimum expenditure on renewal.

Service level review to be undertaken in-house with extensive community consultation.

No allowance in future budgets for any operational savings as a result of service level reviews.

Depreciation expense overstated by $6.6m in 2013/14 to be written back to the asset value in 2014/15.

No allowance for natural disasters which can impact on the completion of projects in the works program.

INFRASTRUCTURE & SERVICE MANAGEMENT

No OBJECTIVE STRATEGY MILESTONE OUTCOME STATUS PROJECT SPONSO

R & MANAGE

R

1.2.1 Assess Current

Level of

Customer

Satisfaction

Engage Micromex Pty ltd to undertake a customer satisfaction survey to assess satisfaction and importance of services provided by LSC

By September

2016

Council gauges level of

satisfaction and which

services are considered

less important.

VFFF provide funds

to Lower Lachlan Inc

to undertake Shire

wide survey.

Completed.

GM

DCSG


1.2.2 Determine

Levels of

Service

Required by

the Community

Undertake a service level review in line with the ACELG Service Delivery Review in Australian Local Government Report.

By June 2017 Service levels and mix

of services are

appropriate and at levels

agreeable by the

community

This is part of a joint

application for

Innovation Fund

grants. Due in July.

MANEX

1.2.3 Building

Assets Valued

Correctly

Engage independent professional valuer to assess all building assets and determine cost to bring to a satisfactory standard. Develop a buildings programmed maintenance plan

By June 2016 Correct valuations and condition assessment of building assets. Identification of future programmed maintenance needs.

Not yet started –

funds in next year’s

budget

DES

1.2.4 Road Infrastructure Assets Condition Assessment is Accurate

Engage independent professional engineer to assess all road infrastructure assets and determine cost to bring to a satisfactory condition.

By June 2016 Correct valuations and

condition assessment of

road assets

Jeff Roorda currently

doing assessment.

DIS

1.2.5 Reduction in

Infrastructure

Backlog

Ensure inter-generational equity for new or upgraded long life assets by utilising loans as a source of funding

2016/17 Showground Hall

replaced from loan

funds est at $1.9m

Tender for demolition

advertised. Loan to

be taken up prior to

June 16.

DES

CFO

1.2.6 Asset

Management

Plans that align

with LTFP

Asset management plans to be reviewed in-house and integrated with the Long Term Financial Plan

By 2016/17 AMP’s that fully

integrate with the LTFP

Underway. MANEX

1.3 THEME 3:- EFFICIENCY

This theme summarises LSC’s key strategies to improve performance against the efficiency measures in the 2016-20 period, including

expected outcomes. The measure is a reduction in real operating expenditure per capita over time.


With regard to operational budget savings, Council operates a long established discipline in the preparation of its annual budget of limiting operating costs, other than employment related costs, at the previous year's level plus a CPI increase. It is proposed to implement Zero Based Budgeting within the next two years to help ensure annual operational efficiencies are maximised, any “fat” in the budget has been eliminated and opportunities are provided to allow for the expansion of functional areas in a prioritised approach. LSC must also renegotiate its expired Enterprise Agreement which has generous untaken sick leave payouts on termination. LSC is

one of the last councils with this employment entitlement and management will endeavour to remove it from the Enterprise Agreement

via a sunset clause for current staff and removing it altogether for future staff. Weekly pays are also a luxury that could be eliminated in

favour of fortnightly pays which would allow the payroll officer to focus on other personnel matters such as management of untaken

leave.

Key assumptions include:

A static population level over the next ten years.

Annual operating expenditure has been deflated by the anticipated CPI (2.5%).

Staffing levels remain relatively static however it is noted this could change depending on new technologies or service level reviews undertaken by Council.

The Enterprise Agreement is satisfactorily renegotiated in a timely manner.

LSC remains an active member of the Central West Joint Organisation which will be established in 2016.

No savings from the measures proposed below have been included in future budgets. Any savings made can be used to address infrastructure backlogs, maintenance, asset renewal and financial sustainability over the longer term.

No OBJECTIVE STRATEGY MILESTONE OUTCOME STATUS PROJECT SPONSO

R & MANAGE

R

EFFICIENCY

1.3.1 Zero Based

Budgeting

(ZBB)

Eliminate any “fat” in the budget that has crept in over several years by re-examining the need for all budgeted

For 2016/17

Financial

Reduced

operational costs

Deferred to 2017/18

Budget

GM


introduced expenditure. year and inefficiencies MANEX

1.3.2 Reduced

overtime levels

Revise current work practices such as triple time for sewer workers in confined spaces.

By December

2016

Reduced overtime

expenditure

Work practices

reviewed - POO

DIS

1.3.3 Reduce costly

conditions in

the LSC

Enterprise

Agreement

In conjunction with Penrith City Council HR Department negotiate a new Enterprise Agreement and eliminate payment of untaken sick leave on termination and introduce fortnightly pays.

By December

2016

Reduced leave

liability and

improved

efficiencies in

payroll

Tentative agreement

with unions to phase

out attendance bonus

over new 3 year EA.

Fortnightly pays due

1st July 2016.

MANEX

1.3.4 Reduction in

Employee

Leave Liability

Monthly leave balance report to be distributed to managers who are required to coordinate leave plans for individuals with excessive leave

Ongoing Reduction in leave

Operating

Performance ratio

should be

enhanced liability

and staff benefit

from taking leave

for the purpose it

was given.

Monthly reports

provided and staff

with outstanding

balances have

prepared leave plans

to reduce to

acceptable levels.

MANEX

No OBJECTIVE STRATEGY MILESTONE

OUTCOME STATUS PROJECT SPONSO

R & MANAGE

R

EFFICIENCY CONT’D


1.3.5 Appropriate

delegations are

in Place for all

staff and

councillors

Review all delegations and staff being delegated functions. Revise annually.

Ongoing Increased clarity of roles, more

timely decision making and

improved customer service

Delegations reviewed

and adopted by Council.

To be reviewed again

after council elections in

Sept 16

MANEX

1.3.6 A strong

friendship

alliance with

Penrith City

Council

Ensure offers of assistance and expertise of Penrith Council staff are taken up to improve governance processes.

Ongoing Increased efficiencies and

reduced costs

Exchanges of

information, visits and

staff occurring.

10 year Anniversary

function in August 16

GM

MANEX

1.3.7 Revive Mid-

Lachlan Alliance

Meet with other members and develop opportunities for Resource Sharing. Formal MOU established.

By Dec 16 Increased efficiencies and

reduced costs. Opportunities

to increase income from

private works.

Innovation Fund

application made for

resource sharing and

review of service levels

MANEX

DIS

1.3.8 Be an active

member of the

Central West JO

Continue to have relevant staff on the various working committees of the JO to take advantage of its scale and capacity.

Ongoing Improved efficiencies from

greater scale of JO and

reduced costs in areas such as

procurement, resource sharing

and tendering. Increased

opportunities for grants applied

for by the JO.

Key staff are on

committees and Mayor

and GM now on the

Executive of CENTROC

MANEX

1.3.9 Major Assets

Managed

Effectively

Ensure Gumbend Lake Recreational Area and Showground Racecourse have Management Plans in place.

By 2016/17 Economic & community

benefits enhanced from these

major assets.

Not yet commenced –

job for new Manager

Parks and Recreation

DIS

1.4 IMPROVEMENT ACTION PLAN

This section summarises the key improvement actions that will be achieved in the first year of the Plan being 2016/17.


No ACTIONS MILESTONES LINK TO CSP TRAFFIC

LIGHT

1.4.1 Apply for a special rate variation of 33% over 4 years For 2016/17 Income shown in LTFP from 2016/17

1.4.2 Develop and adopt a Section 94A Contributions Plan By June 2016 Income shown in LTFP from 2015/16

1.4.3 Examine assets not required for operations such as

housing, plant, commercial premises, land, etc. and

utilise sale income for asset renewal and reducing

infrastructure backlog.

Ongoing to 2018/19

LTFP allows for sale of 3 houses and all remaining Council land in its industrial and residential subdivisions. Other assets to be identified not included at this time.

1.4.4 Reduction of donations budget for community groups,

schools, organisations and individuals to $16,000 p.a.

For 2016/17 $50,000 reduction in 2015/16 and a further $50,000 reduction thereafter has been included in LTFP

1.4.5 Develop, in conjunction with staff, an Enterprise Risk

Management Plan

By December 2016

Recommendation of Better Practice Review

1.4.6 Engage an independent Internal Auditor to prepare an

internal audit plan from the Enterprise Risk

Management Plan and undertake internal audit

function.

By June 2017 Engagement of Internal Auditor budgeted in LTFP from 2015/16 – Plan to be developed from ERM when completed

1.4.7 Review organisation structure and workforce strategy

following review of service levels to determine if staff

and skill levels are appropriate

By December 2016

To be included after service level review and in any case after next Council election

1.4.8 Prepare and implement an Economic Development

Plan to increase investment, employment and

population. Construct Jockey’s Garden Memorial.

By September 2016

Funds allowed in LTFP 2015/16 and 2016/17. Construction underway. Grant for ED Plan successful. Expressions of Interest for the Development of an Economic Development Strategy have been requested. This closes on 10June


2016.

No ACTIONS MILESTONES LINK TO CSP TRAFFIC LIGHT

1.4.9 Engage Micromex Pty ltd to undertake a customer

satisfaction survey to assess satisfaction and

importance of services provided by LSC

By September 2016

Funds allowed in LTFP from 2015/16 onwards. Lower lachlan has undertaken shire wide survey that can substitute.

1.4.10 Undertake a service level review in line with the

ACELG Service Delivery Review in Australian Local

Government Report.

By June 2017 Refer Page 9 of CSP – Part of Innovation fund application.

1.4.11 Engage independent professional valuer to assess all building assets and determine cost to bring to a satisfactory standard. Develop a buildings programmed maintenance plan

By June 2016 Consultant costs included in LTFP in 2015/16

1.4.12 Utilise loans as a source of funding for the

construction of the Showground Hall.

By June 2016 Included in LTFP 2015/16

1.4.13 Asset management plans to be reviewed in-house

and integrated with the Long Term Financial Plan

By June 2016 Included in Resourcing Strategy

1.4.14 Engage independent professional engineer to assess

all road infrastructure assets and determine cost to

bring to a satisfactory condition.

By June 2016 Consultant costs included in LTFP in 2015/16

1.4.15 Introduce Zero Based Budgeting (ZBB) For 2016/17 In-house by existing staff – No savings identified at this time

1.4.16 Revise current work practices to reduce costs and For 2016/17 In-house by existing staff – No savings identified at this time


improve efficiencies

1.4.17 Negotiate a new Enterprise Agreement and eliminate

payment of untaken sick leave on termination and

introduce fortnightly pays.

For 2016/17 In-house by existing staff – EA to phase out Attendance bonus near finalisation. Fortnightly pays to commence July.

No ACTIONS MILESTONES LINK TO CSP TRAFFIC LIGHT

1.4.18 Establish leave plans for individuals with excessive

annual and long service leave

Ongoing In-house by existing staff – No savings identified at this time

1.4.19 Review all delegations and staff who have delegated

functions.


1.4.20 Strengthen Friendship alliance with Penrith City

Council and utilise their staff and expertise to improve

governance processes.


1.4.21 Develop a formal MOU with the Mid Lachlan Alliance

(Forbes, Parkes and Lachlan) setting out

opportunities for Resource Sharing.

By December 2016

In-house by existing staff – No savings identified at this time. Joint innovation fund grant application submitted

1.4.22 Assign relevant staff to the various working

committees of the CENTROC JO.

Ongoing In-house by existing staff – No savings identified at this time. Mayor & GM now on Executive

1.4.23 Develop Management Plans for Gumbend Lake

Recreational Area and Condobolin

Showground/Racecourse.

By December 2016

In-house by existing staff – No savings identified at this time


7.1.7 ACTIVE RESOLUTIONS AS AT JUNE 2016



TO BE HELD ON 15th JUNE 2016


REPORT NO:GM 33/16

Date Dept. Resolution Action Taken to Date Expected Completion

MAY 2016 GM 183/16 CONFIDENTIAL REPORT – SALE OF LAND

RESOLVED THAT:


b) Council adopt Option 2 as detailed in the Report.

c) Council delegate authority to the Mayor and General

Manager to sign and affix the Council seal to the contract

documents.

(Brady/Scott)

Councillor Phillips voted against this resolution

Contact made and

offer renegotiated –

waiting on final

confirmation of sale

July 2016

MAY 2016 GM 184/16 CONFIDENTIAL REPORT – SALE OF LAND Valuation of property

being obtained.

July 2016



RESOLVED THAT:



c) Council delegate authority to the Mayor and General

Manager to sign and affix the Council seal to the contract

documents, if the sale proceeds.

(Brady/Scott)

Purchaser notified and

waiting for valuation.

MAY 2016 GM 181/16 QUESTIONS OF WHICH NOTICE HAS NOT BEEN

GIVEN

1) Draft Expressions of Interest Document tabled by the General

Manager in relation to the Condobolin Retirement Village

2) Following discussion of waste disposal by St Vincent’s De Paul

it was agreed that Council would provide tip vouchers equivalent

to one trailer load per week to both Lake Cargelligo and

Condobolin

3) Discussion also took place on the membership of the

Aboriginal Advisory Committee and relocating entry sign on

Parkes Road and replacing with an aboriginal statement at the



existing location.

RESOLVED THAT:

a) EOI be sent out in current form as soon as possible.

(Frankel/Brady)

EOI’s advertised

COMPLETE

D

MAY 2016 GM 175/16 K & H FAIR – COMMUNITY FEEDBACK REGARDING

COLLECTION AGENCY

RESOLVED THAT:

a) The correspondence be noted and an acknowledgement

be forwarded to K & H Fair.

(Phillips/Ridley)

Correspondence sent Completed

MAY 2016 GM 178/16 DAN AND KATE O’CONNOR – FEEDBACK RELATING

TO LOW COST TOILETS AT FROGS HOLLOW – LAKE

CARGELLIGO

RESOLVED THAT:

a) The correspondence be noted,

b) Donation boxes be placed at Frogs Hollow and Deadman’s

E-mail sent to lake

Cargelligo overseer to

July 2016



Point.

(Brady/Scott)

erect donation boxes

179/16 WILL AND LYN ERVIN – REQUEST FOR COUNCIL TO

PROVIDE HOT WATER AT LAKE CARGELLIGO LOCAL POOL

RESOLVED THAT:

a) Council staff investigate the request and aim for the

provision of hot water before the 2016/17 swim season.

(Phillips/Hall)

Hot water service

included in 16/17

budget

September

16

APR 2016 GM 147/16 CONFIDENTIAL LATE REPORT – CONDOBOLIN RETIREMENT VILLAGE RESOLVED THAT:



(Scott/Saunders)

EOI completed.

Valuation undertaken.

September

16

APR 2016 GM 138/16 MEDIA AND COMMUNICATIONS POLICY RESOLVED THAT:

Council staff prepare a Media Communications Policy for staff

Policy adopted at May

2016 Ordinary

COMPLETE



and Councillors when representing Lachlan Shire Council.

(Hall/Ridley)

Meeting. D

APR 2016 GM 117/16 FEDERAL ELECTION ISSUES RESOLVED THAT:


b) Council add the issue of water diversion and proposed

dam on the Belubula River to the issues listed at Appendix

‘A’ and forward to candidates at the upcoming Federal

Election.

(Hall/Phillips)

Issue added – to be

sent to candidates

when nominations

closed

June 2016

MAR 2016 GM 102/16 VALUATIONS OF PREMISES RESOLVED THAT: Resolution Minute 34/16 be rescinded.

b) Council grant a two year extension of the current management

agreement with Whiddon Homes.

c) The Mayor and General Manager be delegated authority to

sign the extension agreement.

Advice sent to

Whiddon Homes and

extension of

Agreement rejected.

COMPLETE

D



For:

Clr Ridley, Clr Frankel, Clr Medcalf, Clr Manwaring, Clr Nelson

Against:

Clr Phillips, Clr Scott, Clr Brady, Clr Saunders

MAR 2016 CFO 87/16 The City of Whyalla – The Future of Australian Steel Industry RESOLVED THAT

a) Council adopt a local procurement approach for all

upcoming infrastructure prospects that requires structural steel.

(Brady/Frankel)

Listed for inclusion in

current review of

Procurement policies

and procedures

September

2016

MAR 2016 GM 68/16 OLG INNOVATION FUND APPLICATION RESOLVED THAT


b) Council approve a joint application with other Lachlan

Alliance member councils for funding under the Office of

Local Government’s Innovation Fund.

Joint application sent

to OLG.

Individual application

sent.

Both awaiting outcome

June 2016



c) Council approve an individual application from Lachlan

Shire Council for upgrades to communication technology at

remote Council sites.

d) Council’s co-contribution for the joint application be

included in the 2016/17 Operational Plan.

(Nelson/Hall)

of application

DEC 2015 GM 358/15 REQUEST FOR FINANCIAL ASSISTANCE

RESOLVED THAT

(a) Council give delegation to the General Manager to

negotiate assistance towards works up to a maximum

value of $50,000 payable after the development is

completed.

(Scott/Brady)

Negotiations

commenced.

Developer waiting on

approval of CC by

Council. Also issue of

transfer of library to

new development

under consideration

July 2016

MAY 2016 GM QUESTIONS OF WHICH NOTICE HAS NOT BEEN GIVEN

Clr Phillips requested clarification of the distribution of Youth

Services Funding throughout Lachlan Shire.

Report deferred to

June Ordinary Meeting

of Council

June 2016



MAY 2016 CS&G 170/16 NOTICES OF MOTION

CONDOBOLIN LIBRARY RELOCATION TO THE PROPOSED

NEW DEVELOPMENT IN THE OLD TARGET COUNTRY

BUILDING

RESOLVED THAT:

Council staff investigate the proposed move and report back to

the June Council meeting.

(Scott/Brady)

MAY 2016 E&P 160/16 CONDOBOLIN CEMETERY COMMITTEE MEETING

MINUTES

Councillor Brady moved the recommendation, seconded by

Councillor Scott. When the motion was put it was Lost 6-3.

RESOLVED THAT:

a) The recommendations of the Condobolin Cemetery

Advisory Committee be received and noted;

b) The amended Condobolin Cemetery Policy be sent back to

the Cemetery Committee for further consideration.

Meeting to be held

08/06/2016

15/06/2016



(Nelson/Hall)

APR 2016 E&P 139/16 TOILET FACILITES AT FROGS HOLLOW LAKE

CARGELLIGO

Council investigate the provision of toilet facilities for campers at

Frogs Hollow, Lake Cargelligo.

(Phillips/Scott)

DEP and DI met with

community

representatives and

Councillor Hall on 20

April 2016. Costings to

be prepared and

brought back to

Council.

1 July 2016

APR 2016 E&P 120/16 CENTRAL WEST COUNCILS ENVIRONMENT AND

WATERWAYS ALLIANCE MEMBERSHIP

RESOLVED THAT:

a) Council note: the activity report furnished by the Alliance

(Attachment 1); the 5-Year Plan (Attachment 2); and, the

correspondence received by the Central Western Councils

Environment & Waterways Alliance (Attachment 3)

b) Council resolves to extend its current membership with the

Alliance advised of

Council resolution.

Completed



Alliance for a 1-year period, as suggested by the Alliance,

at a cost of $3,150.00 + CPI.

(Phillips/Frankel)

APR 2016 E&P 121/16 REGIONAL PLAN UPDATE

RESOLVED THAT:

a) Council note that the Draft Central West and Orana

Regional Plan is on exhibition.

b) The Director Environment and Planning make a

submission to the Department of Planning and

Environment outlining Council’s concerns with the Draft

Plan.

c) Councillors provide the Director Environment and

Planning with any relevant points they wish to be

included in the submission by 2 May 2016.

(Hall/Phillips)

Draft being prepared. 30 June

2016



MAR 2016 E&P 73/16 NEW POLICY – PROPOSED CONTAMINATED LANDS

POLICY

RESOLVED THAT

a) Director Environment and Planning Report No 5/16 be

noted.

b) The draft Contaminated Land Policy be placed on public

exhibition for a period of 28 days.

(Hall/Manwaring)

Complete

FEB 2016 E&P 27/16 RETROSPECTIVE DEVELOPMENT

RESOLVED THAT:

Council, pursuant to the provisions of Section 80 (1)(b) of the

Environmental Planning and Assessment Act, 1979 refuse

Development Application 2015/46 for the continued use of an

existing residential building at Lot 31 DP807084, Wells Street,

Curlew Waters for the following reasons:

Discourse with Legal

firm representing

proponent is ongoing..

1 July 2016.



(i) The proposed development is considered

unsatisfactory with regard to Section 79C(1)(a)(i) of

the Environmental Planning and Assessment Act,

1979 in that the dwelling;

a) does not minimise the flood risk to life and

property associated with the use of the land

b) is not compatible with the land’s flood hazard

potential, taking into account projected changes

as a result of climate change

c) does not avoid adverse impacts on flood

behaviour and the environment

d) will result in social and economic costs to the

community as a consequence of flooding

e) will result in the likelihood of contamination of

the water in the lake as a result of the disposal of

untreated wastewater on the surface of the

ground.

(ii) The proposed development is considered



unsatisfactory with regard to Section 79C(1)(b) of


1979 in that the dwelling has been constructed

without a Construction Certificate having been

obtained and therefore it cannot be determined

whether the structure complies with the National

Construction Code/Building Code of Australia. As

such, the safety of the dwelling in terms of its

structural stability may compromise life safety and

thereby have an adverse impact on the

environment.

(iii) The proposed development is considered

unsatisfactory with regard to Section 79C(1)(d) of


1979 in regard to the issues raised in the three

submissions to Council.

(iv) The proposed development is considered

unsatisfactory with regard to Section 79C(1)(e) of




1979 in the public interest is not served by the

approval of development that does not meet

legislative and community expectations with regard

to the construction of the dwelling and the disposal

of the untreated wastewater, which could result in

adverse impacts on adjoining land uses.

(v) That the owner Mr Graham Spackman be required

to remove from the site the existing unauthorised

dwelling and ablution facility and septic tank located

on Lot 31/DP807084 Wells Street Curlew Waters on

or before Friday 26 March 2016.

(Scott/Hall)


DEC 2015 E&P 341/15 ADOPTION OF LACHLAN SHIRE URBAN LAND USE

STRATEGY 2015 AND LACHLAN DEVELOPMENT

CONTROL PLAN

RESOLVED THAT

(a) Council adopt the Lachlan Shire Urban Land Use Strategy

and Lachlan Development Control Plan

(b) Council prepare a Planning Proposal pursuant to the

Environmental Planning and Assessment Act 1979, as

amended, to amend the Lachlan Local Environmental Plan

2012 to reflect the intent of the Lachlan Shire Urban Land

Use Strategy

(Phillips/Frankel)

DCP and LUS in effect

Complete

Planning Proposal

Discussions held with

Town Planning

Consultant to

implement this

process. Two quotes

have been obtained.

Zenith Town Planning

has been engaged to

undertake works.

End of 2015

LEP

amendment

mid 2017

Planning

proposal to

reclassify

land by end

of 2016


MAY 2016 IS 163/16PROPOSED ROAD CLOSURE IN THE LAKE

CARGELLIGO LOCALITY

RESOLVED THAT:

a. Infrastructure Services Report No 45/16 be received and

noted.

b. Council consents to the closure of the eastern portion of

unformed Council road SR216 and all the Crown roads in

the proposal, with the provision that an easement for

access north of Lot 98 DP752329 is granted to maintain

western access to Lots 51, 58, 59, 139 and 140 DP752329

of ‘Sheet of Water’.

c. Council acknowledges that the land within the closed

Council road will vest in the Crown and may be sold.

(Phillips/Manwaring)

Letter written to Crown

lands advising of

resolution

COMPLETE

Complete

MAY 2016 IS 164/16 PROPOSED ROAD CLOSURE IN TOTTENHAM

LOCALITY

RESOLVED THAT:

a) Infrastructure Services Report No 46/16 be received and

noted.

Letter written to

applicant

COMPLETED


b) Council consents to the closure of the unformed portion

of SR269 Yarrangrove Road, being the southern arm of

the road.

c) Council acknowledges that the land within the closed

Council road and shared Council/Crown road will vest in

the Crown and may be sold.

(Manwaring/Nelson)

APR 2016 IS 125/16 STREET ADDRESSING – ROAD NAMING REQUEST

FOR FLETCHER LANE

RESOLVED THAT:

a) Infrastructure Services Report No 32/16 be received

and noted.

b) Council approve to name the Council road north east of

Melrose Street near the intersection with SR 340 Silo

Road, as Fletcher Lane.

(Saunders/Scott)

Consultation letters

sent to Properties with

access to Road

Oct 2016

APR 2016 IS 126/16 PROPOSED LAND SWAP – LOT 9 DP 821592

RESOLVED THAT:

Letter sent to engage

surveyor to prepare

required plans

Aug 2016



noted.

b) Council engage a surveyor to prepare the required survey

plans for the acquisition of Part Lot 9 DP821592 and

closure of the enclosed portion of public lane.

c) Council provide delegation to the Mayor and General

Manager to negotiate the land swap with the owners of Lot

9 DP821592 and to sign place the seal of council on

documentation as required.

d) No costs associated with the land swap shall be borne by

Council.

(Manwaring/Hall)

APR 2016 IS 134/16 SR64 PLATINA ROAD UPGRADE

RESOLVED THAT:

a) Council receive and note DIS report 41/16

b) Council add SR64 Platina Road shoulder resheeting, in

preparing the 2016/17 Operational and Delivery Plans.

(Phillips/Hall)

Included in budget -

COMPLETED


MAY 2016 IS 165/16 ROADS BUDGET ADJUSTMENTS UPDATE

RESOLVED THAT:

a) Receives and notes DIS report 47/16

b) Endorses the action of council staff in engaging Sharpe

Bros. of Gosford to undertake a shoulder widening trial on

MR377 Lachlan Valley Way for $278,300 including GST as

per sole quotation, on the basis that because of

extenuating circumstances, a satisfactory result would not

be achieved by inviting tenders:

a. The decision by council resolution 135/16 b) (f) ii on 20

April 2016 to add this project to the current roads

program to address community safety concerns and to

accelerate spending of grant funds to ensure full

expenditure as required by 30 June 2016 was expected

to be less than $150,000;

b. The short window of time for expending the grant funds

and for sealing the shoulders did not allow for a tender

process to be undertaken;

c. It is a trial for the technique pioneered by this company

which can be the basis for a future tender if the trial is

Sharpe Bros engaged

and works undertaken


successful in demonstrating potentially significant

savings for widening roads;

d. It is preferred to trial 200mm gravel depth rather than

the 100mm that was originally presented, to achieve

longer life - in this case it is expected to be similar to the

centre pavement strip;

e. The safety concerns over the narrow seal that gave rise

to requests from the public for widening the road would

not be met by shortening the trial length.

(Manwaring/Frankel)

MAR 2016 IS

92/16 RURAL FIRE SERVICE VEHICLES DISPOSAL

RESOLVED THAT

Council will dispose of the following decommissioned Rural Fire

vehicles by sale of:

1) BFO 1815 (1993 Isuzu 4X4 dual cab truck) to Des

Manwaring for $21,500.00.

2) BFO 3936 (1996 Isuzu 2X4 single cab truck) to Neville

O’Hara for $22,000.00.

3) BFO 5264 (1993 Isuzu 4X4 dual cab truck ) to Des

Successful tenders

have been advised,

and arrangements to

be made for payment

and vehicle pick up.

Minor adjustments

required to one vehicle

prior to pick up.

Vehicle picked up first

week in June.

May 2016


Manwaring for $23,500.00.

4) BFO 8383 (1997 Nissan Navara 4wd dual cab utility) to

Carnet Auction $3,000.00.

(Frankel/Hall)

COMPLETED

MAR 2016 IS 94/16 REHABILITATION OF LAKE CARGELLIGO 4ML RESERVOIR RESOLVED THAT

a) Director Infrastructure Services Report No 28/16 be

received.

b) The tendered price of $384,562.32 submitted by Aeramix

Pty. Ltd. be accepted for the concrete rehabilitation works

and leak repairs of the 4ML Reservoir located at the Lake

Cargelligo Water Treatment Plant.

(Scott/Hall)

Tender advised.

Startup meeting held,

site establishment to

commence from April

18

Steel reinforcing

exposed and found to

be in pristine condition.

Honeycombing

revealed on the interior

and internal liner will

be adjusted to suit

Project

Completion

date 30

September

2016

MAR 2016 IS 81/16 GUM BEND LAKE ADVISORY COMMITTEE

RESOLVED THAT


Proposed works

placed on Schedule

May 2016


noted.

b) Council completed the following works:

a. The northern fence of the camping ground be

realigned along the edge of the road and allow a

turning bay at the end. Further the surface inside

the fence area be seeded with an appropriate plant

to encourage regeneration of vegetation.

b. Seats be installed at the playground shade structure

c. A light with timer button operation be installed at the

boat ramp

d. Mops be provided in the amenities

(Brady/Saunders)

FEB 2016 IS 30/16 RURAL ADDRESSING

b) Council approve to name the Crown road west of Lot 16

DP752359, Sansons Lane.

(Hall/Phillips)

Letters sent to owners,

Crown lands and GNB,

Gazette of name may

take some months.

JUNE 16

FEB 2016 IS 37/16 CENTROC REGIONAL TENDER PANEL

RESOLVED THAT

CENTROC advised

Tender documentation

Tenders to be

called shortly


b) Council agrees to participate in a regional fuel contract

through Central NSW Councils (Centroc).

c) Council adjusts the Plant Program to increase the fuel

management system budget to $200,000, funded from the

Plant Reserve.

(Hall/Manwaring)

prepared for

advertising. See report

this meeting – Closed

Session

Nov 2015 CSG 329/15 SALE OF LAND

(a) Council sell the land to the purchaser as detailed in the Report.

(b) The Mayor and General Manager be delegated authority to sign

and affix the Council Seal to the contract documents.

(Brady/Scott)

Contract with Solicitor

April 2016

Nov 2015 IS LACHLAN TRAFFIC COMMITTEE MEETING NOVEMBER 2015

RESOLVED THAT:

(a) Council suspend the trial line marking and seek further

consultation with Mr Mills and report back to the next

Traffic Committee Meeting.

(b) Council investigate the removal/reduction of the western

garden bed in conjunction with the removal of the southern

Consultation

completed

Investigation complete

removal scheduled

Complete

May 2016


median strip.

(c) Council investigate appropriate location of a pedestrian

refuge between the post office and Newsagency and

between the Pharmacy and IGA in Foster Street, Lake

Cargelligo and undertake pedestrian/traffic counts.

(Scott/Brady)

Counts not taken to

date

June 2016

Nov 2015 IS 327/15 GRADERS TENDER 2015

RESOLVED THAT:

(b) Purchases Caterpillar 140M grader from Westrac Pty Ltd

for $412,500.00 and trades in grader fleet number 045 for

$154,000.00 with a nett changeover of $258,500.

(c) Purchases Caterpillar 140M grader from Westrac Pty Ltd

for $412,500.00 and trades in grader fleet number 075 for

$170,500.00, with a nett changeover of $242,000.00.

(Saunders/Hall)

Graders Delivered.

COMPLETED

Oct 2015 GM 297/15 Sale of Land

RESOLVED THAT:

(d) Council sell the land to the purchaser as detailed in the

Purchaser has

COMPLETE


Report.

(e) The Mayor and General Manager be delegated authority to

sign and affix the Council Seal to the contract documents.

(Hall/Phillips)

withdrawn from sale

Sept 2015 GM 257/15 Sale of Premises LC

RESOLVED THAT:

a) Council sell the premises to the purchaser at the price as

detailed in the report. A clause be inserted in the contract that

Lachlan Shire Council be offered first option to purchase the

premises should they be offered for sale in the future.

(b) The net proceeds from the sale be allocated to the Lake

Cargelligo CBD upgrade.

(c) The Mayor and General Manager be delegated authority to

sign and affix the Council Seal to the contract documents.

(Phillips/Frankel)

Contracts settled

COMPLETE


Sept 2015 IS Rural Addressing - Road Naming Request

243/15 RESOLVED THAT:

Council approve to rename SR95 Cookaburragong Road to

Ilgindrie Lane.

Council approve to rename Leifermann Street, between

Cunningham and Madeline Streets to Quirk Drive.

Council seek public comments from affected property owners on

the proposed road name changes.

Council apply to Crown Lands to transfer the Crown Road to

Council’s control, between Lots 18 and 19 DP752360 and Lot 16

DP752359, within ‘Glenburnie’.

(Hall/Frankel)

Letters have been sent

to land owners for

comment on approved

names

March 2016


Sept. 2015 IS Road Asset Management Plan

I. Providing the expected services of trafficability and safety for each classification within the roads hierarchy, at all points through the life cycle;

II. Maintaining the assets to provide the full service potential applicable to the type and classification of road;

III. Periodically renewing short lived asset components so that the whole asset (such as road segment) achieves its full useful life (e.g. periodic reseals to keep the whole road structure going for 60 or 80 years as applicable);

IV. Once an asset (e.g. road segment) or major component reaches condition 5, it is scheduled for renewal/replacement before it becomes unusable;

V. Sealed roads will generally have priority for funding of maintenance and renewals over unsealed roads;

VI. Maintenance of unsealed roads is as needed, as determined by inspection, rather than periodic whether needed or not;

VII. Maintenance and renewals will generally have priority for funding over new seals, unless there are sufficient benefits to justify sealing in specific cases (allowing for changing circumstances or additional grant funded programs);

VIII. Reconstruction of narrow seals will usually also include an upgrade component for widening to improve safety and reduce ongoing maintenance;

Community

consultation put on

hold until plan can be

checked against JRA

report and LTFP.

Community

Consultation proposed

for April – May

Draft powerpoint

presentation

completed.

First Presentation

completed with 100%

support, Expecting

similar responses from

the remainder of the

consultation.

June 2016


IX. Any decline in level of service due to funding shortfall will be limited to lower classification unsealed roads (mainly class 6 and 7), with reduced maintenance and renewals (e.g. little or no gravel resheeting or heavy maintenance grading);

X. Acceptance that lower classification unsealed roads may be ‘dry weather roads only’ and occasionally impassable in wet conditions;

XI. There may be exceptions requiring temporary loss of service caused by extreme weather events, but repairs will enable the asset to provide a service as soon as practically possible;

XII. This level of service is approximated for Special Schedule 7 purposes as:

Maintaining road assets at or above condition 4 for the expected useful life;

While providing a reasonable level of trafficability and safety for road users;

On the understanding that once it reaches condition 5 an asset or component will be scheduled for renewal within 5 years or before it becomes unusable for its intended purpose if sooner than 5 years.

(Hall/Manwaring)


AUG 2015 IS 6.5.8 RESOLVED that:

I. Council endorses the preparation of a grazing lease for

part Lot 173 DP752329;

II. Council enters an agreement to lease for twelve months

grazing on Lake Cargelligo Aerodrome with S. Golding on

part Lot 173 DP752329.

(Phillips/ Frankel)

Solicitor has been

engaged to prepare

grazing lease,

Valuation being

obtained to

recommend lease

price.

Once documents have

been received

consultation will take

place with S. Golding

May 2016

MAR 2016 CS&G

That investigations take place into a new location for Youth

Services in Condobolin.

WPRDC rep and GM

met to discuss

alternate sites in Feb

16. Funding and

suitable sites to

supervise children and

sufficient outdoor play

area are the main

issues.

When

sufficient

funding

becomes

available


June 2015 IS 153/15 Tottenham Footpath Program

RESOLVED that Council adjusted the 2014/15 Capital Works

Footpath Program for Tottenham as per the Minute 153/15 under

7.4.9.

Works completed in

Merilba Street.

Works in

Meryula Street

will be

commenced

shortly and

expected to be

completed by

June 2016.

RESOLVED that Lachlan Shire Council reinvestigate the

construction and operation of a Fluoride dosing unit for the Lake

Cargelligo Town Water Supply system.

Subsidy funding

approved through

NSW Health. Meeting

with NOW (NSW

Office Water) held

29/11/13 to obtain

“Form 1”. Tender

Specification being

prepared for NaF

Saturator Dosing

System. Tender

advertisement

expected to

Further

information

provided to

NOW

progressing in

June 2016


commence shortly.

“Form 1” completed

4/07/14 and submitted

to NOW.

Council has been

working with NOW to

answer queries raised

about the submitted

“Form 1”.

Formal approval

received by NSW

Health to proceed with

preparation of

Tenders.

Tender received for

evaluation.


IS RESOLVED that Council investigates the relocation or upgrade of

‘Lions Park’ Condobolin.

This is a key part of

the WTP EPA license

to ensure that we put

something in place to

prevent sludge from

being put back into the

river although don't

want to pull a

playground down until

it has been relocated

to another site.

Refer to report at June

Council Meeting

June 2016

IS Request school bus operators confirm that the information

supplied by Transport NSW is correct

Overseers have been

provided with councils

list of bus operators

dated 2008 to update

and confirm the routes

that are currently being

used. Received

information on bus

MAY 2016


routes from operators

south of Lachlan River

Advised that Transport

NSW is preparing new

contracts in April 2016.

Will need to obtain

updated list of bus

operators.

IS Note that installation of RV friendly signs be considered in

conjunction with the Short Term Truck Machinery Parking Area

(Item 4).

Awaiting truck site to

be resolved. Inspection

made of truck parking

site 12/12/13.

Further inspection

completed in Sept

2015 and discussed

with Tottenham

Streetscape

Committee

February 2016


IS RESOLVED that Council contact Graincorp and request a

permanent solution to dust issues emanating from all internal

roads in Lake Cargelligo site.

Council Staff met with

GrainCorp prior to

2014 grain harvest and

discussed

expectations in

addressed the dust

issue and provided

some input to vehicle

movements for ingress

and egress to the Lake

Cargelligo site.

GrainCorp

implemented dust

suppression measures

for 2015 grain season.

Sealing Grace

Street in 4

year Delivery

Operational

Plan

IS Island Creek Bridge

248/15 RESOLVED that:

i. Title survey be undertaken to determine what land

acquisitions may be required in conjunction with construction

of the new Island Creek bridge and associated road.

Reviewing the draft

tender document.

Update provided to

Council in Directors

Report to October

2014 meeting of

Bridge

segments

have been

purchased

June 2016


ii. An environmental consultant be engaged to undertake

environmental and planning clearances for the Island Creek

Bridge project.

iii. Land be acquired in accordance with the Roads Act 1993

Section 177, for the purpose of road widening and

construction of SR88 Fairholme Road in association with

bridge replacement, at the intersection with MR377 Lachlan

Valley Way:

iv. Undertake the acquisition by agreement with the land

owner, of the land described as Part of Lot 13 DP

753105 Parish of Moonbia, County of Gipps;

v. Authorise the General Manager to negotiate the

acquisition, associated terms for compensation and

permission to enter to construct road works.

(d) Council engage the Valuer General to provide a valuation of

the land associated with the Island Creek Bridge Project, for the

purposes of land acquisition in accordance with the Land

acquisition (Just Terms Compensation) Act 1991.

(e) Council purchase three steel bridge modules for the quoted

amount of $110,000 (excluding delivery) from Sell and Parker

Equipment and engage the supplier to supervise construction at

Council. See report

April 2015 meeting

Installation of modular

steel bridge put on

hold while

environmental factors

are resolved, as well

as land acquisition

requirements, see

report to September

2015 Council meetings

REF has been

completed and

consultation

undertaken with NSW

Fisheries. Demolition

plan being prepared

and design plan for

footings.


Island Creek on SR88 Fairholme Road.

( (f) Council demolish the timber bridge at Island Creek on

SR88 Fairholme Road.

(g) Council authorise the Mayor and General Manager to sign

and affix the Council Seal to all contract documents, easements

and land titles and survey plans as required associated with the

Island Creek Bridge.

(h) Land acquired be classified as Operational Land.

(Nelson/Scott)

April 2013 IS RESOLVED that the Condobolin Airport runway, taxiway and

apron lighting be replaced by solar powered LED lights similar to

those installed at Tottenham Airport as a capital renewal project

and that funds be made available by transfer from:

Aerodrome Operations $20,000 (comprising Grounds

Maintenance $10,000 and Airstrip Apron and Marker

Maintenance $10,000);

Footpaths and Bike Track Maintenance $25,000.

Getting details for

quote documentation.

The old Pilot Activated

Airfield Lighting

Control (PAALC) unit

is irreparable. The

existing network wires

have also perished in

the ground.

Dec 2015 if

new controller

only.

Nov 2016 if

wait on more $

for lights.


(Saunders/Phillips) Had initial quotes for

solar powered LED

lights but it appears

that solar LED lights

cannot be used on a

registered airport – to

be confirmed with

CASA. Need to have

wiring inspected. Short

term fix may be a new

controller and then

replace lights when

more funds are

available.

IS RESOLVED that Council note that the matter of providing funds

for a tree planting program needs to be considered as part of its

budget deliberations for the adoption of its 2013/14

Operational/Delivery Plan and 10 year Financial Plan.

(Phillips/Frankel)

Budget fully expended

2014/15 and cut in

2015/16, so program

will be reduced.

Ongoing


IS RESOLVED that Council includes upgrading the radio network in

the 2013/14 Delivery and Operational Plan and budget, at an

estimated cost of $220,000, to be funded as an additional amount

from the Plant Reserve to that which has been advertised.

(Hall/Phillips)

Specification has been

finalised and will form

basis of tender

documents. Letter

sent to Solicitor to

prepare Deed of

Access.

Some changes

required with sale of

Yellow Mountain

property

Letter has been sent to

new owners to enter

into agreement for

Deed of Access.

Successful

communication with

Owners representative

Dec 2015 to proceed

with preparation of

When access

is resolved and

tender able to

proceed – mid

2016 approx


Deed for Access.

IS RESOLVED that Council:

Not approve the removal and replacement of the Pine Trees; in

accordance with LSC Street Tree Policy adjacent to 36 Parkes

Road, Condobolin.

(Brady/Hall)

Prefer not to dig

around roots of trees

coming into summer.

Better to complete

these works in Autumn

next year.

April 2016

IS RESOLVED that Council resolves to:

Acquire lands in accordance with the Roads Act 1993 section

177, for the purpose of road widening and construction of MR57N

Fifield Road, north of Fifield.

Undertake the acquisition by agreement with the land owners, of

the lands described as follows:

Part of Lot 22 DP 753987 Parish of Fitzroy, County of Kennedy;

Part of Lot 16 DP 661660 Parish of Fitzroy, County of Kennedy;

Agreements have

been signed by

landholders.

Need to brief solicitor

to initiate the formal

acquisition process

under the Compulsory

Acquisition (Just

Terms Compensation)

January 2016


Authorise the General Manager to negotiate the acquisitions,

associated terms for compensation and permission to enter to

construct road works. Engage the Valuer General to provide a

valuation of the land for the purposes of land acquisition in

accordance with the Land Acquisition (Just terms Compensation)

Act 1991.

(Nelson/Scott)

Act).

Engage valuer,

solicitor and finalise

survey plans

094/15

April 2015

IS RESOLVED that Council:

Submit the proposed road names listed in Table 1

(p 77 April BP) to the Geographical Names Board for

approval.

Seek further public comment of the proposed road names

listed in Table 2.(p78 April BP)

(Brady/Frankel)

Public comments have

been sought from

affected land owners.

Road names listed in

Table 1 have been

submitted to the GNB.

A short list of names

have been refused and

also identified other

issues with gazette

names and sign

issues.

MARCH 2016


2016 in Condobolin.

7.2 FINANCE

7.2.1 AUDIT & RISK COMMITTEE MEETING 14 APRIL 2016




AUTHOR: CHIEF FINANCIAL OFFICER REPORT NO: CFO 13/16

SUBJECT: AUDIT & RISK COMMITTEEE MEETING

14 APRIL 2016

TRIM NO: 4.9.4.38

Purpose:

To provide Council with a report of the Audit & Risk Committee Meeting held on 14

April 2016.


Draft minutes of the Audit & Risk Committee Meeting:

ATTENDANCE

VOTING

Libby Skipworth – Chairperson Independent - Community

Councillor Graham Scott Councillor

NON VOTING

Robert Hunt General Manager

John Chapman Chief Financial Officer

Mark Griffiths (via teleconference) Grant Thornton Australia

Seyonne Kidnapillai (via teleconference) Grant Thornton Australia

John O’Malley (via teleconference) Intentus Chartered Accountants

1. Apologies Councillor Dennis Brady

2. Declarations of Interest Nil

3. Confirmation of Minutes The minutes of the meeting held on 5th February 2016 were confirmed.

(Councillor Scott/Libby Skipworth)

4. Committee Membership Enquiries will be undertaken in relation to the potential for independent committee members from Forbes Shire Council being invited to nominate for membership of this committee.


2016 in Condobolin.

A senior partner of Grant Thornton Australia is due to retire in June 2016 and may be available to nominate for membership of the committee.

It was noted that independent community members of Internal Audit Committees of other Councils are paid a fee.

5. Draft Enterprise Risk Management Plan Grant Thornton Australia undertook to conduct a detailed review of the draft Enterprise Risk Management Plan. The review will be discussed with management before consideration at the next Audit & Risk Committee meeting. The General Manager advised that it is intended to complete the Enterprise Risk Management Plan for adoption by Council and submission to the Office of Local Government by 30 June 2016.

6. External Auditor’s Strategy Document The External Auditor’s Strategy Document was presented by Council’s External Auditor (John O’Malley – Intentus Chartered Accountants) and reviewed by the committee.

7. Chief Financial Officer’s Report on Audit Reviews Status The Chief Financial Officer presented his report on the status of the recommendations from the Internal Auditors Reports of March 2015 and the External Auditor Management Report of November 2015. The report was reviewed by the committee.

An updated CFO’s report will be provided quarterly for consideration by the committee.

8. Draft Internal Audit Plan

Grant Thornton Australia will prepare a draft Internal Audit Plan for consideration by the committee following adoption of the Enterprise Risk Management Plan.

9. General Business

Nil.

10. Next Meeting On a date to be determined in early July 2016.

The meeting closed at 11.50am


2016 in Condobolin.

Background:

The Audit & Risk Committee plays a pivotal role in the governance framework by

providing an independent oversight and monitoring of audit processes, including the

council’s internal controls and activities. This oversight includes risk management

activities, internal and external audit, and compliance.

Issues and Comments:

Enquiries will be undertaken in relation to the potential for independent committee

members from Forbes Shire Council being invited to nominate for membership of

this committee.

A senior partner of Grant Thornton Australia is due to retire in June 2016 and may be

available to nominate for membership of the committee.

It was noted that independent community members of Internal Audit Committees of

other Councils are paid a fee.

It is intended to complete the Enterprise Risk Management Plan by 30 June 2016.

An updated CFO’s report on the status of issues raised by Internal and External

Auditors will be provided quarterly for consideration by the committee.

Grant Thornton Australia will prepare a draft Internal Audit Plan for consideration by

the committee following adoption of the Enterprise Risk Management Plan.

Financial and Resource Implications:

Funds have been provided in the 2015-2016 and 2016-2017 Operational Plan

budgets for the provision of internal audit services and associated expenses.

Legal Implications:

There are no known legal implications.

Risk Implications:

The oversight of an Internal Audit Committee includes internal and external

reporting, risk management activities, internal and external audit, and compliance.

The Internal Audit Committee increases the effectiveness of risk management,

control and the governance processes.



2016 in Condobolin.

The Office of Local Government’s Internal Audit Guidelines have been utilised as a

basis for the operation of the committee.

Conclusion:

The establishment of an Audit & Risk Committee provides council with independent

oversight and monitoring of the council’s audit processes, including the council’s

internal controls and activities. This oversight includes internal and external

reporting, risk management activities, internal and external audit, and compliance.

Following the completion of the Enterprise Risk Management Plan, an Internal Audit

Plan will be established.

Link to Policy And Community Strategic Plan:

Council’s Community Strategic Plan/Delivery Program Item 5.7.3 aims to ensure that

“Council’s decision making and operational activities meet regulation and community

expectation”.

RECOMMENDATION

THAT:

a) the Chief Financial Officer’s Report No 13/16 be received and noted.

(/)


2016 in Condobolin.

7.2.2 INVESTMENTS AS AT 31 MAY 2016




AUTHOR: CHIEF FINANCIAL OFFICER REPORT NO: CFO 14/16

SUBJECT: INVESTMENTS AS AT 31 MAY 2016 TRIM NO: 13.6.6.2

Purpose:

To provide Council with details of cash and investments held as required by Local

Government (General) Regulation 2005 clause 212.


Statement of Cash Book Balances:

Opening Balance 1/05/2016 1,053,091.53

Add: Receipts

6,459,097.82

Less: Payments - 5,670,690.25

Closing Balance 31/05/2016 1,841,499.10

Unpresented Cheques

14,209.36

Unpresented Deposits

- 80,196.85

Bank Statement 31/05/2016 1,775,511.61

The consolidated overdraft arranged with Bank is $500,000.00.

Details of investments held are provided as follows:


2016 in Condobolin.

DATE

INVESTED

BAL LAST

MONTH

FINANCIAL

INSTITUTION TYPE RATING INT RATE

(REDEEMED)

/INVESTED

CURRENT

INVESTMEN

T

TERM

(days) MATURES

YEARS TO

MATURITY

n/a 1,886,389 NAB Cal l AA- 1.80% (347,590) 1,538,799 n/a Cal l

6/05/2011 1,000,000 Bank of Queens land Term Depos i t A- 7.65% (1,000,000) - 0 5/05/2016 0.07-

29/05/2014 800,000 NAB Term Depos i t AA- 3.95% (800,000) - 0 29/05/2016 0.01-

31/05/2012 900,000 Bank of Queens land Term Depos i t A- 5.47% (900,000) - 0 31/05/2016 -

31/05/2014 1,109,912 Quay CU Term Depos i t NR 3.50% (1,109,912) - 0 31/05/2016 -

3/06/2015 2,000,000 Credit Union of Aust Term Depos i t BBB+ 2.95% 2,000,000 384 21/06/2016 0.06

2/07/2015 1,000,000 Peoples Choice CU Term Depos i t BBB+ 2.95% 1,000,000 370 6/07/2016 0.10

20/07/2015 500,000 AMP Bank Term Depos i t A+ 2.90% 500,000 366 20/07/2016 0.14

20/08/2015 1,500,000 AMP Bank Term Depos i t A+ 2.90% 1,500,000 365 19/08/2016 0.22

31/05/2016 Bank of Sydney Term Depos i t NR 3.05% 500,000 500,000 90 29/08/2016 0.25

14/09/2015 1,000,000 Bank of Queens land Term Depos i t A- 2.75% 1,000,000 366 14/09/2016 0.29

13/10/2014 1,000,000 Rura l Bank Term Depos i t A- 3.75% 1,000,000 731 13/10/2016 0.37

13/10/2015 499,999 Bendigo Bank Term Depos i t A- 2.90% 499,999 379 26/10/2016 0.41

5/05/2016 - Bank of Queens land Term Depos i t A- 3.00% 1,000,000 1,000,000 181 2/11/2016 0.42

9/11/2015 1,000,000 Bank of Queens land Term Depos i t A- 2.85% 1,000,000 366 9/11/2016 0.44

30/05/2016 - NAB Term Depos i t AA- 2.99% 800,000 800,000 182 28/11/2016 0.50

31/05/2016 - Bank of Queens land Term Depos i t A- 3.00% 900,000 900,000 183 30/11/2016 0.50

21/01/2016 500,000 NAB Term Depos i t AA- 2.99% 500,000 328 14/12/2016 0.54



8/02/2016 1,000,000 Pol ice Credit Union Term Depos i t NR 3.10% 1,000,000 366 8/02/2017 0.69

10/02/2016 1,000,000 Credit Union of Aust Term Depos i t BBB+ 3.15% 1,000,000 365 9/02/2017 0.70

25/02/2016 500,000 ING Bank Term Depos i t A- 3.10% 500,000 364 23/02/2017 0.73

27/02/2015 1,548,263 AMP Bank Term Depos i t A+ 3.40% 1,548,263 731 27/02/2017 0.75

10/03/2015 500,000 Credit Union of Aust Term Depos i t BBB+ 3.15% 500,000 729 8/03/2017 0.77



5/06/2012 1,300,000 Rabo Term Depos i t A+ 5.90% 1,300,000 1821 31/05/2017 1.00

31/05/2016 AMP Bank Term Depos i t A+ 3.00% 500,000 500,000 365 31/05/2017 1.00

31/05/2016 Bendigo Bank Term Depos i t a- 3.00% 1,000,000 1,000,000 548 30/11/2017 1.50


22/03/2016 500,000 Newcastle PBS FRN BBB+ BBSW + 160 bps 500,000 1095 22/03/2019 2.81

11/03/2016 2,000,000 Westpac Bank FRN AA- BBSW + 100 bps 2,000,000 1155 10/05/2019 2.94

29/05/2014 1,000,000 ME Bank Term Depos i t BBB+ 4.70% 1,000,000 1825 28/05/2019 2.99


27,344,560 542,498 27,887,058


2016 in Condobolin.


2016 in Condobolin.

Background:

The Local Government (General) Regulation 2005 clause 212 states that the

responsible accounting officer of a council must provide a written report (setting out

details of all money that the council has invested under section 625 of the Act) to be

presented at the ordinary meeting of the council each month.

The responsible accounting officer must also provide a certificate stating whether the

investments have been made in accordance with the Act, the Regulations and the

council’s investment policy.

Issues and Comments:

This report provides Council with a summary of accounts paid and details of

investments held as at 31 May 2016.

Accounts paid for the month totalling $5,670,690.25 have been fully checked and

certified as to receipt of goods and/or the provision of service, prices, computations

and castings, by the relevant Council officer.

Responsible Accounting Officer Certificate

I hereby certify that the bank accounts and investments have been reconciled with

the Councils general ledger as at 30 April 2016, and that investments have been

made in accordance with the Local Government Act, Local Government (General)

Regulation 2005 and Council’s Investment Policy.

John Chapman

Responsible Accounting Officer

7 June 2016

Financial and Resource Implications:

Interest earned on investments for the year to date was $1,177,002, which compares

with the budgeted figure of $766,816.

Legal Implications:

There are no known legal implications.

Risk Implications:


2016 in Condobolin.

The investment environment continues to operate at a lower interest level, which is

unlikely to change in the short term. Council’s investment advisor recommends that

where cash flow permits investments should focus in the three to four year range

where rates are more attractive.


Council’s investments are discussed with and monitored by CPG Research and

Advisory which have been retained for this purpose.

Conclusion:

Investments will continue to be managed so Council can meet its cash commitments

when they fall due. Where possible, investments will target longer terms.

Link to Policy And Community Strategic Plan:

Investments are made in accordance with Council’s Investments Policy and the

Community Strategic Plan/Delivery Program Item 4.7.1, which aims to ensure that

“Council is financially sustainable and provides services at a level expected by the

community”.

RECOMMENDATION

THAT:

a) That the Chief Financial Officer’s Report No 14/16 be received and

noted.


2016 in Condobolin.

7.3 COMMUNITY SERVICES AND GOVERNANCE

7.3.1 REMUNERATION FOR THE MAYOR AND COUNCILLORS


AUTHOR: MANAGER PEOPLE AND ORGANISATIONAL

DEVELOPMENT REPORT NO: CS&G 2/16

SUBJECT: REMUNERATION FOR THE MAYOR AND COUNCILLORS

Purpose:

This purpose of this report is to advise Council that the Office of Local Government

has provided notification that the Local Government Remuneration Tribunal has

released its 2016 report and determination under ss239 and 241 of the Local

Government Act 1993. As a result, it is now necessary to determine fees to be paid

to the Mayor and Councillors for the 2016/2017 financial year.


Nil.

Background:

Under the categories determined by the Tribunal, Lachlan Shire is designated as a

Rural Council. This designation has not been reviewed for the current determination

which has increased fees by 2.5%. As a result of this increase, the Councillor fee

must be within the range of $8,540 minimum and $11,290 maximum. The additional

fee for the office of Mayor must be within the range of $9,080 minimum and $24,630

maximum.

From 2013-2014 to 2015-2016 Council resolved to set the fees at the maximum for

both categories. It also set a fee of $2,620 in 2015-2016 for the Deputy Mayor. This

fee must be deducted from the Mayoral fee. In line with the 2.5% overall increase,

this figure can rise to: $2,686. This means that in addition to their Councillor fees the

Mayor and Deputy Mayor would receive $21,944 ($24,630 - $2,686) and $2,686

respectively.


2016 in Condobolin.


Council has adequately budgeted for the maximum amount of remuneration in its

Draft Delivery Program which is currently on exhibition and due for adoption on 29

June 2016.

Risk Implications:

There are no significant risk implications.


Council has not undertaken any direct engagement on this matter and has relied on a

Circular to Councils issued by the Office of Local Government.

Conclusion:

Based on the information supplied by the Local Government remuneration tribunal

and pursuant to section 241 of the Local Government Act it is recommended that

Council adopt the maximum fees for a rural Council of $11,290 for Councillors and an

additional fee of $24,630 for the Mayor. Furthermore it is recommended the $2,686

be allocated from the Mayoral allowance and allocated to the Deputy Mayor.


This report links to Strategic Outcome Number 5.7 - Strong Effective Council, in the

Lachlan Shire Community Strategic Plan.


a) Council note advice received from the Office of Local Government

regarding the 2016/2017 Determination of the Local Government

Remuneration Tribunal relating to annual fees for the Mayor and

Councillors;

b) Determine that the annual fees for 2016/2017 be:

Mayor - $21,944

Councillors - $11,290

Deputy Mayor - $2,686.


2016 in Condobolin.

7.3.2 ABORIGINAL ADVISORY COMMITTEE MEETING MAY 2016




AUTHOR: DIRECTOR COMMUNITY SERVICES &

GOVERNANCE

REPORT NO: CS&G 3/16

SUBJECT: ABORIGINAL ADVISORY COMMITTEE

MEETING MAY 2016

Purpose:

The purpose is to advise Council of the recommendations made by the Aboriginal

Advisory Committee meeting held 12 May 2016. Formal Adoption by Council of the

Minutes and recommendations is also required.


The Minutes of the Aboriginal Advisory Committee meeting held 12 May 2016 are

constrained within Attachment A for the information of Council.

Background:

The Aboriginal Advisory Committee is a Council Committee in which it provides

advice, direction and recommendations to Council on projects, programs and policy

initiatives relevant to Aboriginal people within Lachlan Shire.

Issues & Comments:

The following issues were raised by the Committee:

Boundary Re- Alignment - Concern was expressed by the Murrin Bridge

Community that they were not receiving sufficient support from Cobar Shire.

The Committee felt that with the proximity of Lake Cargelligo to Murrin Bridge

Lachlan Shire Council were in a better position to provide the necessary

support to the Murrin Bridge Community.


2016 in Condobolin.

The Committee agreed that it would prefer a boundary re-alignment, However

it was also agreed that the Committee should consult with the communities to

find out which Shire they would prefer it to be in.

That the Committee be allowed to draw further membership as required to

represent the whole community including Lake Cargelligo and Murrin Bridge,

and that Murrin Bridge be considered as part of LSC for the purpose of this

Committee.

Issues Re- Garbage tip at Murrin Bridge being used by unauthorised people –

due to the tip at Lake Cargelligo being closed a lot of the time.


None anticipated.

Legal Implications:

None anticipated.

Risk Implications:

None anticipated.


Notification of Council’s position in relation to the topics shown in the Issues and

Comments section above, will be advised at the next meeting of the Committee.

Options:

As this is an Advisory Committee, Council has the option of pursuing or not pursuing

some or all of the issues raised in the minutes.

Conclusion:

That Council should adopt the Minutes and continue to support the Aboriginal

Advisory Committee.


Community Strategic Plan – Strategic Outcome number 1.1 Connecting with our

Aboriginal Communities.


2016 in Condobolin.

RECOMMENDATION

THAT:

a) Director Community Services & Governance Report No 3/16 be received

and noted.

b) The recommendations of the Aboriginal Advisory Committee be

received and noted.


2016 in Condobolin.

1.1.1 ABORIGINAL ADVISORY COMMITTEE

MINUTES

12 th May 2016 Commencing at 2:10pm

ATTENDEES

Committee Members

Clr Mark Hall, Clr Graham Scott, Kevin Read (Chair), Judith Bartholomew, Youth, Sgt Peter

Gibson (Condobolin Police),

Guests

Heather Blackley (WPRD- Services Coordinator) Vicky Bell (Murrin Bridge), Jamie O’Neil

(3 are 1 Program), Lione O’Neil (Executive Officer Land Council),

Staff Members

Luke Taberner (Director of Community Services and Governance)

MINUTES

WELCOME

The Chairman Kevin Read asked for a minute silence to welcome everyone.

BUSINESS ARISING FROM THE PREVIOUS MEETING (REVIEW OF MINUTES).

The Minutes from the previous meeting were noted.

The Chairman expressed concerns of the lack of numbers from Lake Cargelligo on the

committee.

It was agreed that there should be one Aboriginal Advisory Committee not two with a

voice from each area (Condobolin and Lake Cargelligo).

Read/Batholomew

LEAVE OF ABSENCE

Apologies have been received from Juanita Gilpin, Shirley –Ann Merritt, Amanda

Coe and Kamille Whitbread.

Committee Recommendation

Noted


2016 in Condobolin.

DISCLOSURE OF INTEREST

NIL

GENERAL BUSINESS

Juanita Gilpin resignation accepted and noted.

1). Boundary Re- Alignment

There is concern in relation to Murrin Bridge with it being in the Cobar Shire as they have no

support from the Cobar Shire.

The Committee agreed that it would prefer a boundary re-alignment, However it was

also agreed that the committee should consult with the Communities to find out which

Shire they would prefer it to be in.

Clr Scott stated that LSC put in a submission in for a boundary re-alignment as part of

its FFTF submission.

Vicky Bell spoke about Murrin Bridge missing out on services due to this and that

there should be a policy to specially include Murrin Bridge.

Kevin Read expressed concern at the closure of services in Murrin Bridge

Murrin Bridge is serviced by Murrumbidgee Health but Lake Cargelligo is serviced

by Central West Health.

Clr Hall Stated – 40 Agencies are getting money to deliver services but are not

delivering. We could employ Local people with this money. About 5 organizations

provide services.

Jamie O’Neil : Interagency Staff not here long enough to put a name to the face.

Clr Scott/Batholomew

2). That the Committee be allowed to draw further membership as required to represent

the whole community including Lake Cargelligo and Murrin Bridge, and that Murrin

Bridge be considered as part of LSC for the purpose of this committee carried.

YOUTH SERVICES REPORT – Heather Blackley

Youth Assistance officers have just been completed and an appointment will be made

Submission has been made for 3 are 1 Grooming

They have received funding for Kayak training.

Domestic violence film to be launched in Condobolin on the 26th May 2016 – funding

has been received from the Aboriginal Liaison Community to use the film as training

Love Bites program Launched.

The Youth Centre at Lake Cargelligo is going well serving anywhere up to 45

Children.


2016 in Condobolin.

White Ribbon March to take place at Lake Cargelligo in September 2016.

3 ARE 1 REPORT – Jamie O’Neil

Hunt for Home are performing an under 18 Gig which will be held at The Memorial

Hall in Lake Cargelligo on Friday 27th May 2016. The singer is an Anti-Bullying

Crusader. A bus will pick up from Murrin Bridge and look getting out to Euabalong.

Back Track Model is being implemented at Barooga-Karrai Station, Utilizing the

Quarters: and learning General First Aid and beautifying the Shearing Shed.

Boxing Training with Sean Townsend has been going well. The first six week

program is about to conclude. Looking at starting a new six week program.

OTHER BUSINESS

Is there funding this year for Naidoc Week - Lake Cargelligo to look at funding the

budget.

3). Issues Re- Garbage tip at Murrin Bridge being used by unauthorized people – due to

the tip at Lake Cargelligo being closed a lot of the time.

The next meeting will be held on 14 July 2016 at The Wiradjuri Study Centre.

Meeting Closed 3:10pm.


2016 in Condobolin.

7.4 ENVIRONMENT AND PLANNING

7.4.1 PESTICIDE USE NOTIFICATION PLAN ADOPTION




AUTHOR: Melinda Jeoffreys REPORT NO: E & P 12/16

SUBJECT: Pesticide Use Notification Plan adoption

Purpose:

To seek adoption of the up-dated Pesticide Use Notification Plan.

Background:

Council last adopted a Pesticide Use Notification Plan in November of 2006.

Although that Plan had been prepared in accordance with the requirements of the

Pesticides Regulation 1995 (the Regulation), that Regulation was superseded 14

years later, on 1 September 2009; therefore, outdating Council’s Plan.

Almost another seven years have passed, so it is well past due that Council’s

Pesticide Use Notification Plan be brought up to date to reflect current legislation;

hence this report seeking Council’s approval to adopt the attached up-dated Plan.

As stated on our website: “The aim of this Plan is to meet the community’s general

right to know about pesticide applications made to outdoor public places that are

owned, or controlled by, public authorities. The plan allows members of the

community to take action to avoid contact with pesticides, if they wish. Council

ensures that pesticides are applied to public places in a safe, responsible manner,

minimizing harm to the community or the environment.” This aim does not change

with the up-dating of the Plan. It will continue to inform the public of:

The public areas covered by the Plan

Notification arrangements for different areas/situations, including emergency

applications

Exactly what information will be provided upon notification and how


2016 in Condobolin.

Provisions made for the public to register any pesticide sensitivities in order

that extra precautions can be adopted and what those extra precautions/

measures could be

How and who to contact for further information about the Plan and/or specific

applications in public places

How future reviews of the Plan will be undertaken

Community Engagement:

The draft Plan was placed on public exhibition for four weeks, commencing on 13

April 2016 and closing on 11 May 2016. There were no submissions received by

Council over the exhibition period.

Issues & Comments:

The only issue is that Lachlan Shire Council has been operating under a way

outdated Pesticide Use Notification Plan for so long.


There are no financial implications foreseen with the adoption of an updated Plan;

however, the resource implication is that Council’s Pesticide Use Notification Plan

document will be current, taken seriously and reflect well on Council.

Conclusion:

Lachlan Shire Council has been operating under an outdated Pesticide Use

Notification Plan for far too long and, regardless of any foreseen or unforeseen

financial implication, it is the public’s health at risk and Council needs to act now to

update the Plan to reflect current legislation.

RECOMMENDATION

THAT:

a) Environment and Planning Report No 12/16 be received and noted.

b) Council adopt the draft (updated) Pesticide Use Notification Plan.


2016 in Condobolin.


2016 in Condobolin.

7.4.2 DEVELOPMENT APPLICATION 2016/8 – INTENSIVE LIVESTOCK

INDUSTRY (40,000 SHEEP FEEDLOT)



TO BE HELD ON 19 15th JUNE 2016

AUTHOR:

OFFICER : RALPH TAMBASCO, RELIEF BUILDING

AND PLANNING OFFICER

REPORT NO: 13/16 E&P

SUBJECT: DEVELOPMENT APPLICATION 2016/8-

INTENSIVE LIVESTOCK INDUSTRY( 40,000 SHEEP

FEEDLOT) IN TWO STAGES, INCLUDING FEEDING

PENS, EFFLUENT EVAPORATION PONDS, MANURE

COMPOST PADS, SEDIMENTATION PONDS,

ACCESS RODAS, SHEEP LANEWAYS, HOSPITAL

PENS AND DRAINAGE WORKS, LOT 3 DP 631607

AND LOT 56 DP 752103 PARISH OF MICABEL AND

LOT 6 DP 752093 PARISH OF GULGO, “KIAGATHUR

STATION”, CONDOBOLIN.

Purpose:

The Applicant seeks Council’s approval of the above Designated and Integrated

Development Application for the operation of a 40,000 sheep feedlot at Kiagathur

Station.


Supporting information is contained within the Environmental Impact Statement and

Environmental Impact Statement Appendices dated 18 December 2015 prepared by

Zinga and Associates Pty ( Copies of these two documents will be available at the

Council Meeting, in hard copy, for the information of the Councillors) and

Attachments A and B located at the end of this report.


2016 in Condobolin.

Background:

The proposed development will complement existing regional business activities

undertaken by the proponent, Fletcher International Exports Pty Ltd, including

managing a large mixed farming operation and a large sheep processing plant at

Dubbo. The proposal constitutes a significant development and will create positive

economic benefits and employment opportunities in the district and wider regional

area.

The proponent is planning to implement the development on a staged basis,

comprising two stages each with approximately 20,000 sheep, over the next 24-36

months.

The feedlot is designed to the “Class 1 Standard” according to the “Intensive

Feeding Systems Classification” outlined in the “National Procedures and Guidelines

for Intensive Sheep and Lamb Feeding Systems”. Class 1 is categorised as having

“high” design, construction and operating standards. The stocking density will be

3.75 square metres per sheep. It is intended that the feedlot will be operated to

industry “best management practices” and comply with the requirements of key

government agencies and the “National Procedures and Guidelines” published by

Meat and Livestock Australia.

The site of the proposed development is gently undulation cleared agricultural land

that has been used for cropping and livestock grazing for decades. The site satisfies

many of the preferred feedlot locational criteria such as moderate rainfall, high

evaporation, adequate buffer distances to nearest dwellings, adequate water

supplies, suitable soils, good site drainage, not in an area of shallow groundwater,

not flood liable and having a good buffer distance to a major watercourse (Lachlan

River).

Issues & Comments:

The proponent has been in operation successfully in the sheep grazing and sheep

processing industry for many decades and plans to expand sheep finishing

operations using an intensive grain feeding system. Grain, hay and silage produced

mainly on farm but also sourced from the local district will be value added.


2016 in Condobolin.

The aim is to produce heavy prime lambs for a range of domestic and export

markets. The feedlot may also be used as a drought feedlot to help maintain the

condition of breeding ewes in dry seasons when natural pasture is deficient.

Sheep in the feedlot will be properly handled and cared for according to the “Model

Code of Practice for the Welfare of Animals, 1992.”

Consultations regarding the proposed development were undertaken with a wide

range of agencies to gather background information and identify issues to be

covered in the EIS.

Proposal in Detail:

The site of the proposed feedlot is located approximately 16 kilometres west of

Condobolin on the northern side of the Lachlan River on the “Glenlee” part of

“Kiagathur Station”. The site is approximately 5 kilometres north of the Lachlan River

on elevated terrain well above the alluvial floodplain.

Representatives of Fletcher International Exports Pty Ltd approached Lachlan Shire

Council to discuss the development and obtain information on its requirements for

the proposed feedlot operation. The proposal is both Integrated Development and

Designated Development under the Environmental Planning and Assessment Act

1979.

The proposal also requires an Environmental Protection Licence issued by the

Environment Protection Authority under the Protection of the Environment

Operations Act 1997. The NSW Office of Water has indicated that a change in water

use is needed under the Water Management Act 2000.

An odour report assessment, based on the Environment Protection Authority

methodology has indicated that there is adequate buffer distance to the nearest

residence and the town of Condobolin from the impacts of odour emissions. In

addition, the proponent intends to adopt industry accepted “best management

practices” for odour minimisation.

Stormwater runoff will be contained within the feedlot site. Earthen embankments

and channels will direct stormwater runoff via catch drains and sedimentation

structures to effluent evaporation ponds.


2016 in Condobolin.

The soils investigation has revealed that with the use of relatively impermeable

clayey subsoil and proper construction methods, there will only be minimal risk of

groundwater pollution.

Feedlot effluent will be directed to specially constructed, clay lined evaporation

ponds. Disposal of any sludge accumulation from these ponds will be to an approved

and secure waste disposal site or disposed of on-farm in an environmentally

sustainable manner.

Manure from the feeding pens is to be aerobically composted into a crumbly soil-like

product and applied to cropping paddocks.

Carcasses from any stock losses will be buried deep into a stockpile of feedlot

manure and be composted.

In regards to animal welfare and the proper handling and care of sheep, the feedlot

will be operated according to the “Model Code of Practice for the Welfare of Animals,

1992.”

The overall site operations will be in accordance with an Environmental Management

Plan and an ongoing Environmental Monitoring Program as per the conditions of the

development consent.

The proposed development will create local employment and opportunities for a

diverse range of local businesses and support services including livestock breeders,

grain and hay producers, livestock carriers and veterinary and agronomic product

suppliers. It will also bring significant benefits to the local community and regional

economy.

Legal Implications:

There are no foreseen legal implications concerning the proposed development as

there were no submissions received by Council concerning the proposal and no

State Government Agency raised any major concerns. The EPA has issued its

General Terms of Approval in the form of “Administrative Conditions” and

“Mandatory Conditions for all EPA licences”. Both of these requirements have

been attached as conditions to the development consent. It is assumed that the latter

conditions will be attached to the future Environment Protection License for the

development to be issued by the EPA. Additionally, staff have prepared other


2016 in Condobolin.

conditions of development consent that should ensure that the operation of the

proposed development will occur without any adverse environmental impacts being

created.

Risk Implications:

There are no risk implications that could result if the development were approved by

Council. It is considered that the conditions of development consent are strong and

robust and that if the development is carried out in accordance with the conditions of

development consent, no adverse environmental impacts should be created by the

proposed development.

In any event, Council staff have adequate powers under the Environmental Planning

and Assessment Act 1979 and the Protection of the Environment Operations Act,

1997 to issue appropriate Notices and Orders to remedy a breach of development

consent or for the generation of pollution from the development, should justifiable

complaints be received. The EPA also have strong powers to enforce the

Environmental Protection License that is required.


Notification of the proposed development was undertaken as follows:

1. Nine adjoining and adjacent property owners within a distance of 2 kilometres

from the site, by letter dated 15 February 2016.

2. Published in the Lachlander and the Condobolin Argus on two separate

occasions as required by clause 80 of the Environmental Planning and

Assessment Regulation 2000.

3. A notice was exhibited on the land in accordance with the requirements of

clause 79 of the Environmental Planning and Assessment Regulation 2000.

4. Hard copies of the Development Application and associated documentation

were placed out for public exhibition at various locations in Condobolin,

Tullibigeal, Lake Cargelligo and Tottenham.

5. Eight NSW State Government Agencies were notified of the proposal and any

comments/conditions were sought.


2016 in Condobolin.

In all cases, the closing date for submissions was 21 March 2016 which is in

accordance with the 30 day submission period as set out in Section 79 of the

Environmental Planning and Assessment Act 1979.

At the end of the submission period, Council received four submissions. All were

from NSW State Government Agencies. A copy of the submissions is at Attachment

“A”. The submissions from three of the four Government Agencies have been

attached as conditions on the development consent. The remaining submission did

not have any specific comments to make on the proposal.

ASSESSMENT UNDER THE ENVIRONMENTAL PLANNING AND ASSESSMENT

ACT 1979 (EP&A ACT)

In determining a Development Application, a consent authority is to have regard to

Section 79C of the EP&A Act, as amended. The following matters are of relevance to

the proposal and commentary has been provided for the consideration of

Councillors.

S79C (1)(a)(i)-provisions of any Environmental Planning Instrument

a) Lachlan Local Environmental Plan 2013 (LEP 2013)

The site is zoned RU1 Primary Production pursuant to the LEP 2013. The

development is permissible with consent as per the RU1 Primary Production

Zone Land Use Table as an “intensive livestock agriculture”. Any proposed

development must have consideration to both the aims of the LEP2013 as

required by clause 1.2, and the objectives of the relevant zone as required by

the Land Use Table.

Aims of the LEP 2013

The aims of the LEP 2013 that are applicable to this development include:

“(a) to protect, conserve and enhance agricultural land through the proper

management, conservation and development of natural and man- made

resources.

“(b) to encourage the provision of a range of housing, employment and

recreational facilities to meet the needs of existing and future residents of

Lachlan.

“(e) to encourage the sustainable growth of Lachlan.

The proposal, if approved by Council, will comply with the above aims.

Objectives of the RU1 Primary Production Zone


2016 in Condobolin.

The objectives of the RU1 Primary Production Zone that are applicable to this

development include:

(a) To encourage sustainable primary industry production by maintaining and

enhancing the natural resource base

(b) To encourage diversity in primary industry enterprises and systems

appropriate for the area.

The proposal, if approved by Council, will comply with the above

objectives.

Other relevant LEP 2013 clauses include:

5.9 Preservation of trees or vegetation

This clause requires either development consent or a permit to be obtained prior to

the removal of certain species of trees or other vegetation that are prescribed by a

development control plan made by Council. The proposal does not involve the

removal of any vegetation. It should be noted that the Lachlan DCP 2015 does not

prescribe any species of trees or other vegetation for the purposes of this clause.

5.9AA Trees or vegetation not prescribed by development control plan

This clause applies to any tree or other vegetation that is not included in any

development control plan referred to in clause 5.9. It permits the ringbarking, cutting

down, topping, lopping, removal, injuring or destruction of any tree or other

vegetation without development consent. The proposal does not involve the removal

of any vegetation.

5.10 Heritage conservation

The subject land is not listed in Schedule 5 of the LEP 2013 as containing an item of

heritage significance. The subject land does not contain any items listed on the State

Heritage Register. A search of the Aboriginal Heritage Information Management

System has not identified any items of cultural heritage significance on the land.

6.1 Earthworks

This clause aims to ensure that earthworks for which development consent is

required will not have a detrimental impact on environmental functions and

processes, neighbouring uses, cultural or heritage items or features of the

surrounding land.


2016 in Condobolin.

Before granting development consent for earthworks, Clause 6.1(3) requires that a

consent authority must consider the following matters:

a) the likely disruption of, or any detrimental effect on, drainage patterns

and soil stability in the locality of the development,

b) the effect of the development on the likely future use or redevelopment

of the land,

c) the quality of the fill or the soil to be excavated, or both,

d) the effect of the development on the existing and likely amenity of

adjoining properties,

e) the source of any fill material and the destination of any excavated

material,

f) the likelihood of disturbing relics,

g) the proximity to, and potential for adverse impacts on, any waterway,

drinking water catchment or environmentally sensitive area,

h) any appropriate measures proposed to avoid, minimise or mitigate the

impacts of the development.

Having regard to the objectives of the clause and the matters for consideration in

clause 6.1(3), the proposal involves earthworks for effluent drains, sedimentation

ponds, effluent evaporation ponds, and internal access roads. No significant impacts

on environmental functions, neighbouring uses, cultural or heritage items or features

of the surrounding land are expected as a result of the above proposed earthworks

or are assessed to have occurred as a result of earthworks that may have been

carried out.

6.2 Flood planning

This clause aims to:

a) minimise the flood risk to life and property associated with the use of

land,

b) to allow development on land that is compatible with the land's flood

hazard, taking into account projected changes as a result of climate

change,

c) to avoid significant adverse impacts on flood behaviour and the

environment.


2016 in Condobolin.

The Flood Planning Map of the LEP 2013 does not identify the land as being

affected by the 1 in 1:100 Average Recurrent Interval (ARI) flood event plus 0.5

metre freeboard.

Clause 6.2(3) states that development consent must not be granted to development

on land to which this clause applies unless the consent authority is satisfied that the

development:

a) is compatible with the flood hazard of the land, and

b) will not significantly adversely affect flood behaviour resulting in

detrimental increases in the potential flood affectation of other

development or properties, and

c) incorporates appropriate measures to manage risk to life from flood,

and

d) will not significantly adversely affect the environment or cause

avoidable erosion, siltation, destruction of riparian vegetation or a

reduction in the stability of river banks or watercourses, and

e) is not likely to result in unsustainable social and economic costs to the

community as a consequence of flooding.

Therefore, this clause of the LEP 2013 is complied with.

6.4 Terrestrial biodiversity

The objective of this clause is to maintain terrestrial biodiversity by:

(a) protecting native fauna and flora, and

(b) protecting the ecological processes necessary for their continued existence,

and

(c) encouraging the conservation and recovery of native fauna and flora and their

habitats.

This clause applies to land identified as "Biodiversity" on the Terrestrial Biodiversity

Map.

The subject site is not identified as an area of biodiversity on the LEP 2013

Terrestrial Biodiversity Mapping.


2016 in Condobolin.

6.5 Groundwater vulnerability

The objective of this clause is to maintain the hydrological functions of key

groundwater systems and protect vulnerable groundwater resources from depletion

and contamination as a result of development. The clause applies to land identified

as "Groundwater Vulnerable" on the LEP 2013 Groundwater Vulnerability Mapping.

Clause 6.5(3) states that before determining a development application for

development on land to which this clause applies, the consent authority must

consider the following:

a) the likelihood of groundwater contamination from the development (including

from any on-site storage or disposal of solid or liquid waste and chemicals),

b) any adverse impacts the development may have on groundwater dependent

ecosystems,

c) the cumulative impact the development may have on groundwater (including

impacts on nearby groundwater extraction for a potable water supply or stock

water supply),

d) any appropriate measures proposed to avoid, minimise or mitigate the

impacts of the development.


on land to which this clause applies unless the consent authority is satisfied that:

a) the development is designed, sited and will be managed to avoid any

significant adverse environmental impact, or

b) if that impact cannot be reasonably avoided—the development is designed,

sited and will be managed to minimise that impact, or

c) if that impact cannot be minimised—the development will be managed to

mitigate that impact.

The subject site is not identified as an area of vulnerable aquifer on the LEP 2013

Groundwater Vulnerability Mapping.


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6.6 Wetlands

This clause applies to land identified as "Wetlands" on the Wetlands Map. The

objective of this clause is to ensure that wetlands are preserved and protected from

the impacts of development.

Clause 6.6(3) states that before determining a development application for

development on land to which this clause applies, the consent authority must

consider the following:

a) Whether or not the development is likely to have any significant adverse

impact on the following:

(i) the condition and significance of the existing native fauna and flora on

the land,

(ii) the provision and quality of habitats on the land for indigenous and

migratory species,

(iii) the surface and groundwater characteristics of the land, including water

quality, natural water flows and salinity, and

b) any appropriate measures proposed to avoid, minimise or mitigate the impacts

of the development.


on land to which this clause applies unless the consent authority is satisfied that:

a) the development is designed, sited and will be managed to avoid any

significant adverse environmental impact, or

b) if that impact cannot be reasonably avoided—the development is designed,

sited and will be managed to minimise that impact, or

c) if that impact cannot be minimised—the development will be managed to

mitigate that impact.

The subject site is not identified as “Wetlands” on the LEP 2013 Wetlands Mapping.

6.7 Essential services

This clause requires that a consent authority must be satisfied that any of the

following services that are essential for the development are available or that

adequate arrangements have been made to make them available when required:

a) the supply of water,


2016 in Condobolin.

b) the supply of electricity,

c) the disposal and management of sewage,

d) stormwater drainage or on-site conservation

d)e) suitable vehicular access.

Having regards to Clause 6.7 above, the existing site and infrastructure is provided

with existing water, electrical, stormwater and access services.

There are no other clauses of the LEP 2013 which are considered to be relevant to

the determination of this proposal.

b) State Environmental Planning Policies (SEPP’s)

The following SEPP’s are applicable and require consideration:

State Environmental Planning Policy No. 30- Intensive Agriculture

Only applies to cattle feedlots or piggeries.

State Environmental Planning Policy No. 33- Hazardous and Offensive

Development

The requirements of the SEPP have been complied with.

State Environmental Planning Policy No 55 - Remediation of Land

Clause 7 of this SEPP requires that a consent authority must not consent to the

carrying out of any development on land unless it has considered the contamination

potential of the land, and if the land is contaminated, it is satisfied that the land is

suitable for the development in its contaminated state, or that appropriate

arrangements have been made to remediate the site prior to the development being

carried out.

The site inspection revealed that there was no evidence of land contamination. No

potential contaminated sites have been recorded on the subject land by Lachlan

Shire Council.

State Environmental Planning Policy ( Rural Lands) 2008

The requirements of the SEPP have been complied with

S79(C)(1)(a)(ii) The provisions of any proposed instrument

There are no draft planning instruments that apply to the site.

S79(C)(1)(a)(iii) Any development control plan


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Lachlan Development Control Plan 2015

The Lachlan Development Control Plan 2015 (DCP) applies to the proposal. Part 1 is

the ‘Introduction” and is applicable. It is considered that the proposed development

complies with this Part.

Part 3 concerns “Development” and is applicable. It is considered that the proposed

development complies with the relevant sections of this Part.

Part 4 concerns ‘Public Notification Procedures’ and is applicable. Council has met

its obligations in relation to this Part.

S79(C)(1)(a)(iiia) Any planning agreement

There are no planning agreements relating to the site.

S79(C)(1)(a)(iv) The regulations

Environmental Planning & Assessment Regulations 2000

Division 8 of Part 6 of the Environmental Planning and Assessment Regulation 2000

specifies additional matters that must be taken into consideration by a consent

authority in determining a development application. Consideration of these matters is

included below:

Clause 92 - Government Coastal Policy

Not applicable to the Lachlan Shire Local Government Area.

Clause 92 - Building Demolition

No buildings or structures are proposed to be demolished.

Clauses 93 & 94 - Fire Safety Upgrades

No fire safety upgrades are required.

Clause 94A - Temporary Structures

Not relevant to this proposal.

Clause 95 - Deferred Commencement


Clause 96 - Ancillary aspects of development



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Clause 96 - Ancillary aspects of development


Clause 97 - Modification or surrender of development consent or existing use


Clause 97A - Fulfilment of BASIX commitments


S79(C)(1)(b) The likely impacts of the development

The likely environmental impacts of the proposed development are assessed below:

Site Design

The proposal basically involves an intensive agricultural land use together with civil

works for structures such as feeding pens, effluent evaporation ponds, sedimentation

ponds, manure compost pads, sheep laneways, hospital pens, drainage works and

access roads. No adverse effects are envisaged as a result of the proposed

development.

Context and Setting

The proposed activity represents an extension to an existing agricultural activity

involving an intensive sheep feedlot. The site of the proposed activity is located well

clear of adjoining dwellings and watercourses. No adverse effects are envisaged as

a result of the proposed development.

Access. Transport and Traffic

The site is currently serviced by Glenlea Road and Gulgo Road which are gravel

sealed maintained by Council. No new public roads are proposed to be constructed

to provide practical and legal access to the site. No adverse traffic impacts are

envisaged and the RMS will require upgrading of the intersection of Glenlea Road

and Kiacatoo Road. This has been attached as a condition of development consent.

Public Domain

The proposal will not have a negative impact on public opportunities in the locality.

There are no changes to the amount, location, design, use and management of

public spaces in the area.

Utilities


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The existing site and infrastructure is serviced by an electricity supply and a

telecommunications service.

Other Land Resources

The proposed feedlot facility is not expected to have a negative impact on nearby

primary production lands, or on any mineral and extractive resources.

Stormwater

There is adequate land available on site to manage stormwater so as not to impact

on adjoining properties, native bushland and receiving waters.

Air and Microclimate

No significant impacts are likely as part of the proposal.

Noise and Vibration

No significant impacts are likely as part of the proposal.

Natural Hazards

There are no natural hazards which significantly affect the subject land.

Technological Hazards

There are no technological hazards which affect the subject land.

Social and Economic Impact on the Locality

There are no adverse social or economic impacts as a result of the proposal. In fact,

the proposed development will bring significant benefits to the local community and

regional economy.

Flora and Fauna

The feedlot proposal is not expected to create adverse impacts on flora and fauna in

the locality. No additional trees or shrubs are proposed to be removed to

accommodate the proposal. The site is not affected by critical habitat for threatened

or endangered fauna species.


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Cumulative Impacts

It is considered there will be no negative cumulative impacts as a result of the feedlot

activity.

Section 79(C)(1)(c) The suitability of the site for the development

It is considered that the site is suitable for the proposed intensive livestock industry.

The subject land is not significantly affected by any natural hazards and there are no

characteristics of the site that would render the proposal prohibitive

Section 79(C)(1)(d) Any submissions made.

At the expiry of the submission period, Council received four (4) submissions from

NSW State Government Agencies. No submissions were received form adjoining

and adjacent property owners. A copy of the submissions are included as

Attachment B.

Section 79(C)(1)(e)- The public interest

The proposed development is permissible and considered to be generally consistent

with the aims of the LEP 2013 and with the objectives of the RU1 Primary Production

Zone for the reasons espoused in the first and second dot points under the Section

79C assessment matters.

Also, the public interest would be served by the approval of the development that

meets legislative and community expectations with regard to the proposed

operations of the facility. The proposed Development Consent conditions are such

that the development will be able to be conducted in an environmentally acceptable

manner. Any perceived non-compliance with either planning legislation or

environmental legislation will be able to be adequately controlled by Council staff

under the Environmental Planning and Assessment Act 1979 and the Protection of

the Environment Operations Act, 1997. Also, the Environment Protection Authority

will have an oversight role by virtue of the Applicant having to obtain and operate the

facility in accordance with the requirements of an Environmental Protection Licence.

Options:

Option 1: Council, pursuant to the provisions of Section 80 (1)(b) of the

Environmental Planning and Assessment Act 1979, conditionally approve

Development Application 2016/8 for an intensive livestock industry (40,000 sheep) in

two stages, including feeding pens, effluent evaporation ponds, manure compost


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pads, sedimentation ponds, access roads, sheep laneways, hospital pens and

drainage works at Lot 3 DP 631607 and Lot 56 DP 752103 Parish of Micabel and Lot

6 DP 752093 Parish of Gulgo, “Kiagarthur Station’, cnr of leifermann and Madline St

Condobolin in accordance with the Schedule of Conditions contained in Attachment

A by way of conditional approval.

Option 2: Any other resolution of Council.


2.6 A diverse range of employment opportunities

5.6 Strong and active business community

6.4 A healthy natural environment

This report does not specifically relate to the Community Strategic Plan Something

about Built Environment & Planning and about health Services.

RECOMMENDATION

THAT:

a) Council, pursuant to the provisions of Section 80 (1)(b) of the

Environmental Planning and Assessment Act 1979, conditionally

approve Development Application 2016/8 for an intensive livestock

industry (40,000 sheep) in two stages, including feeding pens, effluent

evaporation ponds, manure compost pads, sedimentation ponds,

access roads, sheep laneways, hospital pens and drainage works at Lot

3 DP 631607 and Lot 56 DP 752103 Parish of Micabel and Lot 6 DP

752093 Parish of Gulgo, “Kiagarthur Station’,cnr of leifermann and

Madline St Condobolin in accordance with the Schedule of Conditions

contained in Attachment A by way of conditional approv.

Formatted: Font: English (Australia), Highlight

Formatted: Font: English (Australia), Highlight

Commented [AJ1]:


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Attachment A: Conditions of Consent

1. INTEGRATED DEVELOPMENT

The proposed development is Integrated Development as it requires development consent and approval from the Environment Protection Authority (EPA) under the Protection of the Environment Operations Act 1997 (POEO Act). The Environmental Protection Licence issued by the EPA will contain a number of mandatory operating conditions which must be complied with at all times.

2. TERMS OF APPROVAL

The proposed development shall be carried out generally in accordance with: (a) The ‘Environmental Impact Statement “ prepared by Zinga & Associates Pty Ltd,

dated 18 December 2015; and (b) Any supporting information relating to the development; and (c) Any approved Environmental Protection Licence issued by the EPA

and subject to the conditions specified in this consent. Expansion beyond the scale proposed will require further development consent to be obtained from Council.

3. CONSTRUCTION CERTIFICATE

(a) Prior to any works commencing on the construction of the access requirements of Condition 4 below, a Construction Certificate must be applied for and issued by the Principal Certifying Authority. Council or an Accredited Private Certifier may issue Construction certificates. Prior to the issue of a future Construction Certificate, the Section 94A Levy contribution as required by Condition 21 of this consent must be paid to Council.

(b) The Applicant is required to obtain a Compliance Certificate from Lachlan Shire Council or an Accredited Private Certifier certifying that all road works, including drainage infrastructure, has been constructed and completed in accordance with AUS-SPEC#1/Lachlan Shire Council. For the purposes of obtaining the Compliance Certificate, the road works must be inspected by Council or an Accredited Private Certifier at the times specified in the attached document titled “Request For Lachlan Shire Council To Act As The Principal Certifying Authority”.

4. ROADS AND MARITIME SERVICES (RMS) CONDITIONS

(a) Prior to the commencement of construction of works at the site, Glenlea Road at its intersection with Kiacatoo Road is to be upgraded in accordance with Figure 7.4 Part 4 of Austroads Guide to Road Design and relevant Roads and Maritime

supplements. Glenlea Road is to be sealed a minimum of 40 metres from the edge of the travel lane in the Kiacatoo Road, match existing road levels and not interfere with existing road drainage. The sealed intersection is to be constructed and sealed to provide sufficient width and turning area for the largest vehicle required to access the feedlot (36.5 metre vehicle) and to provide protection from edge break.

(b) Safe Intersection sight Distance (SISD) requirements outlined in the Austroads Guide to Road Design Part 4A and relevant Roads and Maritime supplements is to be provided in each direction at the intersection of Glenlea and Kiacatoo Roads. For a 100km/h speed zone the minimum SISD is 250 metres.


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5. NSW RURAL FIRE SERVICE (RFS) CONDITIONS

(a) At the commencement of building works and in perpetuity the land around the feedlot for a distance of 10 metres shall be managed as an inner protection area (IPA) as outlined within section 4.1.3 and Appendix 5 of “Planning for Bush Fire Protection 2006” and the NSW Rural Fire Service’s document “Standards for asset protection zones”.

(b) Fire mitigation strategies should be identified in the operational procedures to

address the possibility of a fire event starting on the site and escaping beyond the property boundary.

6. NSW ENVIRONMENT PROTECTION AUTHORITY (EPA) CONDITIONS

The “General Terms of Approval” issued by the NSW Environment Protection Authority dated 26 May 2016 must be complied with at all times and are included as part of this consent in Appendix A .

7. PRINCIPAL CERTIFYING AUTHORITY

The person having the benefit of this consent must appoint a Principal Certifying Authority (PCA) before works commence on the construction of the access road upgrading as required by Condition 4 above. The PCA may be Council or an Accredited Private Certifier.

8. ANIMAL NUMBERS

The number of sheep permitted to be housed in the feedlot at the conclusion of the construction of both Stage One and Stage Two of the development must not exceed 40,000. Any increase over this number will require the submission of a Section 96 Modification Application to Council for determination or the submission of a new Development Application.

9. ENVIRONMENTAL MANAGEMENT PLAN

The Applicant shall prepare an Environmental Management Plan (EMP) covering both the construction and operational phases of both Stage One and Stage Two of the development. The EMP shall include, but not be limited to: (a) Identification of all the statutory and other obligations which the applicant is

required to fulfil including all consents, licences, approvals and consultation; (b) An erosion and sedimentation plan detailing measures to minimise soil erosion,

discharge of sediment and other pollutants to lands and/or waters during construction activities, preventing the discharge of any contaminated water run-off from the premises, and the adequacy of any control structures necessary to meet design criteria.

(c) A waste management plan (d) An outline of procedures for monitoring, training and incident management; and (e) Contingency plans should proposed management and mitigation measures fail or

be temporarily disrupted. The EMP shall be prepared to the satisfaction of Council and have regard to the terms of AS/NZS ISO1400. The EMP shall be submitted to Council at least two weeks before the commencement of operations on the site.

10. ENVIRONMENTAL MANAGEMENT PLAN REPORT

An EMP Report shall be submitted to Council and the EPA on an annual basis. The first report is due 12 months after the approval of the operational EMP. The report shall be publically available.

11. ENVIRONMENTAL MONITORING PROGRAM


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(a) Any monitoring program required by the EPA is to be undertaken in accordance with the requirements of the EPA , the Environmental Protection Licence and the submitted Environmental Impact Statement Appendices. The results of any monitoring required must be recorded and retained as set out in the Environmental Protection Licence.

(b) A copy of the results of any monitoring program must be submitted to Council not later than 30 days after the end of the monitoring period and must be accompanied by a Statement of Compliance.

(c) The Statement of Compliance must be signed by the Licensee, or Applicant, or by a person approved by Council to sign on behalf of the Licensee or Applicant.

12. INDEPENDENT ENVIRONMENTAL AUDIT

Twenty-four months after the commencement of operations, the Applicant shall make arrangements for and bear the total cost of an Independent Environmental Audit for the development. The Environmental Audit is to be carried out by a duly qualified independent person approved by Council. The audit shall be undertaken to the requirements of Council and the EPA (if any) and in consultation with relevant agencies and shall cover all aspects of monitoring and environmental performance, and compliance with all conditions of this consent. The audit report shall be submitted to Council and the EPA.

13. AMENITY

The development is to be conducted in such a manner that it will not interfere with the amenity of the locality by reason of the emission of noise, smell, fumes, dust, wastewater, or other waste products.

14. PARKING

Internal roads, driveways, parking areas, loading bays and vehicular turning areas shall be maintained clear of obstruction and used exclusively for the purposes of parking, vehicle access and loading and unloading respectively. Under no circumstances are such areas to be used for the storage of goods or waste materials or for other purposes.

15. ABORIGINAL HERITAGE

All civil and construction work is to cease immediately if an Aboriginal relic is uncovered and the Applicant shall contact the Office of Environment and Heritage immediately.

16. COMPLAINTS

(a) The Licensee must keep a legible record of all complaints made to the Applicant or to any employee in relation to the operations of the development or from pollution arising from any activity. The record must include details of the following:

The date and time of the complaint;

The method by which the complaint was made;

Any personal details of the complainant which were provided by the complainant or, if no such details were provided, a note to that effect;

The nature of the complaint;

The action taken by Council in relation to the complaint, including any follow-up contact with the complainant; and

If no action was taken by Council, the reasons why no action was taken The record of a complaint must be kept for at least 4 years after the complaint was made and must be produced to any authorised officer of Council who upon request.


2016 in Condobolin.

(b) The Licensee must maintain during operating hours of the development, a telephone complaints line for the purpose of receiving any complaints from members of the public in relation to activities conducted at the premises or by the operation of any vehicle or plant. (c) The Licensee must notify the public of the complaints line telephone number.

17. NOTIFICATION OF ENVIRONMENTAL HARM

(a) The Licensee, Applicant or any employees must notify Council of incidents causing or threatening material harm to the environment as soon as practicable after the person becomes aware of the incident. Notifications must be made by telephoning Council. The Licensee or Applicant must provide written details of the notification to Council within 7 days of the date on which the incident occurred. This condition does not remove the Applicant’s responsibility under the Protection of the Environment Operations Act 1997. (b) Where an authorised officer of Council suspects on reasonable grounds that:

i) An event has occurred on the premises, or ii) An event has occurred in connection with the carrying out of activities applying to vehicles or plant, and the event has caused, is causing or is likely to cause material harm to the environment, the authorised officer may request a written report of the event. The Licensee or Applicant must make all reasonable enquiries in relation to the event and supply the report to Council within such time as may be specified in the request. The request may require a report which includes any or all of the following information:

The cause, time and duration of the event;

The type, volume and concentration of every pollutant discharged as a result of the event;

The name, address and telephone number of any person who witnessed the event;

Action taken by the Licensee or Applicant in relation to the event, including any follow-up contact with any complainants;

Details of any measure taken or proposed to be taken to prevent or mitigate against a recurrence of such an event;

Any other relevant matters. Council may make a written request for further details in relation to any of the above matters if it is not satisfied with the report provided by the Licensee or Applicant. The Licensee or Applicant must provide such further details to Council within the time specified in the request.

18. STOCK MORTALITY/CARCASS DISPOSAL

The Licensee or Applicant is to liaise with Council, the NSW Office of Environment and Heritage/NSW Department of Primary Industries/NSW Environment Protection Authority in order to produce emergency protocols to be implemented in the event of mass animal mortalities.


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19. TEMPORARY TOILET FACILITIES

Temporary toilet facilities are to be provided onsite while all civil and construction works are in progress to comply with the requirements of the NSW Workcover Authority.

20. COPY OF CONSENT KEPT AT PREMISES

A copy of this consent must be kept at the premises and must be produced to any authorised officer of Council upon request. The consent must also be available for inspection by any employee or agent of the Applicant or Licensee working at the premises or operating vehicles or plant.

21 SECTION 94A CONTRIBUTIONS

Pursuant to S94A of the Environmental Planning and Assessment Act 1979 and Lachlan Shire Council Section 94A Levy Contribution Plan, prior to the issue of the Construction Certificate for the road upgrading works, a levy in the amount of $5,600

must be paid to Council towards the cost of one or more of the public facilities specified in the Works Schedule to that Plan. This amount must be indexed in accordance with clause 25J(4) of the Environmental Planning and Assessment Regulation 2000. A copy of the Lachlan Shire Council Section 94A Contributions Plan is available for inspection at the Council Chambers, 58-64 Molong Street, Condobolin.

Reasons for Conditions:

Development Application No: 2016/0008 was assessed using current procedures developed by the Lachlan Shire Council and other resource information. This includes:

the requirements of Section 79C(1) of the Environmental Planning and Assessment Act 1979 which states:

Section 79C(1) Matters for consideration – general In determining a development application, a consent authority is to take into consideration such of the following matters as are of relevance to the development the subject of the development application: (a) the provisions of:

(i) any environmental planning instrument, and (ii) any draft environmental planning instrument that is or has been placed on

public exhibition and details of which have been notified to the consent authority, and

(iii) any development control plan, and (iv) any matters prescribed by the regulations that apply to the land to which

the development application relates (b) the likely impacts of that development, including environmental impacts on both

the natural and built environments and social and economic impacts in the locality,

(c) the suitability of the site for the development, (d) any submissions made in accordance with this Act or the regulations, (e) the public interest.

the requirements of the Lachlan Local Environmental Plan 2013.

the requirements of the following Development Control Plans and Council Policies: (i) Lachlan Development Control Plan 2015

field inspection and liaison between officers of the Lachlan Shire Council.


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Attachment B: Submissions


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7.4.3 DEVELOPMENT ACTIVITY MAY 2016


AUTHOR: ENVIRONMENT AND PLANNING ADMINISTRATION ASSISTANT

REPORT NO: E & P 14/16

SUBJECT: DEVELOPMENT ACTIVITY MAY 2016

Purpose:

This report is provided to Council on a monthly basis to provide Councillors with

information in relation to development activity occurring within the Shire during that

period.

Background:

During the month of May 2016 there were four Development Applications lodged

with a value totaling $1, 567, 560 and two Complying Development Applications with

a value of $14 990 Three approvals were issued within this time.

Development Applications and Complying Development Certificates Approved in May 2016.

Approval

Number

Development

Description

Location Estimated

Value

Delegated

Authority/Council

CDC

2016/1005

Demolition of

existing

dwelling and

construction of

new dwelling

Lot: 491 DP: 604413,

Waitohi Lane, Condobolin

$250 000 Approved –

Delegated

Authority

DA 2015/21 Residential

shed

42 Orange Street,

Condobolin


Delegated

Authority


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DA 2016/21 Residential

shed

31 Lorne Street, Lake Cargelligo


Delegated

Authority

TOTAL 3 $292,915

Development Applications and Complying Development Certificates Received

in May 2016

Development

Identifier

Development

Description

Location Estimated Value

CDC 2016/1006 Timber Deck 24 Miller Street, Condobolin

$5000

CDC 2016/1007 Replacement verandah and drive

through carport

170 Bathurst Street, Condobolin

$9 900

DA 2016/24 Subdivision 90 Officers Parade, Condobolin

$0

DA 2016/23 New dwelling Lot: 29 DP: 752328 $451 560

DA 2016/22 Proposed industrial

storage (6 grain

silos)

Lot: 1 DP: 44153 $1 100 000

DA 2016/21 Residential shed 31 Lorne Street, Lake Cargelligo

$16 000

TOTAL 5 $1 582 460

Development Applications and Complying Development Certificates Approved

and Received in May 2015

Total Number of Applications approved in May 2015: 6

Total Value of development approved for May 2015: $51 000

Total Number of Applications received in May 2015: 8


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Total Value of Applications received in May 2015: $723, 079

Processing Times for Approvals

The information shown in the pie chart below are applications that have been

determined for the period 1 July 2016 to 2 June 2016. It should be noted that a total

of 61 approvals were issued within this time at an average of 33 days, which is below

the regulatory standard of 40 days, and slightly above the previous month’s average

of 29 days.

Processing Times for Applications between 1 July 2015 to 2 June 2016

Issues & Comments:

Nil.


All fees associated with the applications referred to herein have been paid.

Within 10 Days

11-30 Days

31-40 Days

41-60 Days

61-100 Days

Over 100 Days

Formatted: Font: (Default) Arial, Font color: Black, Border: :(No border)


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Legal Implications:

None anticipated.

Risk Implications:

Council has assessed all applications against relevant legislation to minimise

Council’s exposure to risk.


Regular consultation and engagement with applicants of Development Applications

and Complying Development Certificates occurs during the pre-lodgment,

assessment and approval stages of each application in line with legislation and

Council’s planning instruments. Council also often engages with the community

generally and adjoining owners in respect of applications.

Conclusion:

The number of approvals received and issued for the month of May 2016 is lower

than the amount approved and received in the corresponding month in 2015.

In total, the Development Application and Complying Development Certificate data

reveal a value of approximately $3.8 million for applications approved in the

2015/2016 financial year.


Build Civic Leadership and Pride

4.7 Strong Effective Council

RECOMMENDATION

THAT:

a) Environment and Planning Report No. 14/16 be received and noted.


2016 in Condobolin.

7.4.4 RECLASSIFICATION OF LAND

LACHLAN SHIRE COUNCIL REPORT TO COUNCIL MEETING TO BE HELD ON 15TH JUNE 2016

AUTHOR: DIRECTOR ENVIRONMENT AND PLANNING

REPORT NO: E & P 15/16

SUBJECT: RECLASSIFICATION OF LAND

Purpose:

The purpose of this report is to seek the resolution of Council in relation to the

reclassification of key Council land from Community Land to Operational Land. The

land to be reclassified is shown below:

Lot 1 DP 758271, Condobolin District Retirement Village

Lot 1354 DP 1158730, Water Reservoir, Brady Street, Condobolin

Lot 6 DP 758595, Pool Manager’s Residence, Bokhara Street, Lake

Cargelligo


Location plans of each site are provided:



2016 in Condobolin.


Lot 6 DP 758595, Pool Manager’s Residence, Bokhara Street, Lake Cargelligo

Background:

All of the land in question is classified as Community land.

The Condobolin District Retirement Village has been operated by specialists on a

lease basis for some time. Council requires the option of selling the asset to a


2016 in Condobolin.

service provider on the basis that for it to be profitable for an operator it is best that

they own the asset. Its current classification precludes its potential sale.

The Water Reservoir in Brady Street Condobolin is a key asset in Council’s water

operations. It is appropriate that it be classified as Operational Land.

The Lake Cargelligo Pool Manager’s Residence has been rented out publicly for a

number of years. The nature of the operation of the pool now means that a Manager

does not need to occupy this property. The property is surplus to Council needs and

as such it should be sold. Its current classification precludes its sale.

Issues & Comments:.

The Lachlan Shire Reclassification Planning Proposal involves an amendment to the

Lachlan Local Environmental Plan 2013 (“the LEP”), to:

a) Reclassify the land from Community to Operational (Clauses 27 & 28

of the Local Government Act 1993); and

b) Remove the Public Reserve Status (Clause 30 of the Local

Government Act 1993) of the Lake Cargelligo Pool Residence and the

Condobolin District Retirement Village.

The Water Reservoir in Brady Street is freehold land.

This is to be achieved by:

a) Amending the LEP to include Lot 1 DP 758271, Lot 1354 DP

1158730 and Lot 6 DP 758595, under Part 2 of Schedule 4 of the

Lachlan LEP 2013.

Column 1 Column 2 Column 3

Locality Description Any trusts etc not discharged

Condobolin Condobolin District Retirement Village

Nil

Condobolin Water Reservoir

Nil

Lake Cargelligo Pool Manager’s Residence

Nil


2016 in Condobolin.

The draft plan will be exhibited for 28 days. Once through the Gateway process, the

Minister (or delegate) may place certain conditions on the proposal proceeding. In

this instance, it will be necessary to conduct a Public Hearing.


There will be costs associated with engaging a consultant to prepare the Planning

Proposal.

Legal Implications:

None anticipated.

Risk Implications:

Council may limit its ability to attract another operator for the Retirement Village if it

does not have an option to sell the facility.


The draft plan will be publicly exhibited for 28 days. Any submissions received from

this exhibition must be considered.

Conclusion:

Council should resolve to take the reclassification of the subject land from

Community Land to Operational Land.




RECOMMENDATION

THAT:

a) Council prepare a Planning Proposal in accordance with the NSW

Department of Planning and Environment Guidelines to reclassify the

following community land to operational land:



Lot 6 DP 758595, Pool Manager’s Residence, Bokhara Street, Lake


2016 in Condobolin.

Cargelligo

b) Council forward the Planning Proposal to the NSW Department of

Planning and Environment requesting a Gateway Determination; and

c) Council accept any delegations from the Department of Planning and

Environment in relation to this Planning Proposal.

d) Council consider any submissions received following advertising of the

Planning Proposal.


2016 in Condobolin.

7.4.5 TOTTENHAM WASTE MANAGEMENT FACILITY – PROPOSED CHANGE

TO OPENING DAYS




AUTHOR: Melinda Jeoffreys REPORT NO: E & P 16/16

SUBJECT: TOTTENHAM WASTE MANAGEMENT FACILITY – PROPOSED CHANGE TO OPENING DAYS

Purpose:

To seek approval to exhibit the proposed altering of opening days of the Tottenham

Waste Management Facility. It is proposed that the facility be opened on Mondays in

lieu of Tuesdays.

Background:

On 1 February 2016, after consultation with each community within the Shire,

Council altered the opening days/hours of the various waste facilities. Tottenham

now opens every Tuesday, Friday and Saturday.

Community Engagement:

It is proposed to advertise the suggested change. A further report will be put back to

Council outlining any submissions that have been received in relation to the change.

Issues & Comments:

The Tottenham Lions Club Inc. wrote to Council on 1 June 2016 seeking a change to

these days, to see Monday included rather than Tuesday (letter attached). The

reasons given for this request are:

Local National Australia Bank branch is open on Mondays

Fresh vegetables are delivered to the local store

Being the start of the week people can stock up with the staples, fresh

bread, milk for the week.


2016 in Condobolin.

They state that more services available on the Monday would encourage residents to

visit Tottenham and not take their business elsewhere.


The financial implication would be paying for advertising (local newspaper/s and

notice boards) of proposed changes and for staff (time and money) to carry out the

process.

Conclusion:

At this stage, it would appear that the changes to the opening times of our waste

management facilities, implemented on 1 February 2016, have been accepted quite

well. Council has an obligation to revisit the opening hours at Tottenham by

consulting with the community again to determine whether or not the opening days

are suitable.

RECOMMENDATION

THAT:

a) Environment and Planning Report No. 16/16 be received;

b) Council publicly exhibit the proposed changes in opening days of the

Tottenham Waste Facility for a period of 28 days

c) A further report, outlining any submissions received, be put to a future

meeting of Council for resolution.


2016 in Condobolin.


2016 in Condobolin.

7.4.6 CONDOBOLIN CEMETERY COMMITTEE MEETING MINUTES AND

AMENDED POLICY

AUTHOR: DIRECTOR ENVIRONMENT AND PLANNING

REPORT NO: 17/16

SUBJECT: CONDOBOLIN CEMETERY COMMITTEE MEETING MINUTES AND AMENDED POLICY

Purpose:

The purpose is to advise Council of the recommendations made by the Condobolin

Cemetery Advisory Committee meeting held 8 June 2016. Formal adoption by

Council of the minutes and recommendations is also sought. Council is also asked to

consider an application to join the Committee that has been made by Mr. Arthur

Floyd.


The Minutes of the Condobolin Cemetery Advisory Committee meeting held 8 June

2016 are contained within Attachment A for the information of Council, Mr Arthur

Floyd’s Committee Membership application form within Attachment B and the

revised Condobolin Cemetery Policy within Attachment C.

Background:

At the May meeting of Council, a number of changes to the Cemetery Policy were

recommended. Given concerns by some members of the committee about the way

in which these changes were put forward to the committee, Council resolved to delay

exhibiting the amended policy until such time as the committee had met again.

The Condobolin Cemetery Advisory Committee is a Council Committee and its

purpose is to develop strategies and processes for the Cemetery and to make

recommendations to Council in relation to Cemetery matters.

LACHLAN SHIRE COUNCIL REPORT TO COUNCIL MEETING TO BE HELD ON 15 JUNE 2016


2016 in Condobolin.

Issues & Comments:.

The following recommendations were made by the Committee:

That the minutes from the May 2016 Committee Meeting be moved.

(Brady/Saunders)

That the following additions/amendments be made to the Condobolin Cemetery

Policy:

Scope

Burials can only be undertaken at the Condobolin cemetery under the control

of a licensed funeral director.

A Funeral Director in charge of a funeral will be liable for the payment of any

charges incurred in relation to the funeral.

This may include purchase of right of burial, excavation and backfilling of the

plot, cost of vases and plaque or any other expense which may be incurred by

Council in preparing the site for burial.

Council at its discretion may enter into an agreement with any Funeral

Director to allow a 30 day line of credit for the payment of any costs incurred

in relation to funerals under the control of a Funeral Director.

Where a line of credit is not available, Council’s fees must be paid by the

Funeral Director prior to the funeral commencing.

Council will accept a notification of a burial from the Funeral Director via

telephone.

In providing the information to Council in regard to the funeral, the Funeral

Director becomes responsible for any cost incurred in regard to the funeral.

Approvals


2016 in Condobolin.

Reservations are permitted in the lawn and general sections of the cemetery.

Only one reservation is permitted, per family, in the lawn cemetery. Unlimited

reservations in the general section are permitted.

Cemetery Reservation Procedure

An Application for Reservation (Appendix 5) of the plot must be submitted with

the full payment of the reservation fee or demonstration that a payment plan

has been entered into.

Reserved plots may be transferred to family members subject to written

application being forwarded to Council by the applicant or someone duly

authorised to act on their behalf and Council being provided with evidence

that the person seeking the transfer, paid for the plot at the time of

reservation.

Council will not permit the on-selling of a reserve plot to a third party.

Council will put a “Reserved” notice onsite on payment of a reservation.

Where a reservation is cancelled within five years, a full refund will be made

of the actual amount paid for the plot.

Where a reservation is cancelled within five years to ten years, a refund of fifty

per cent of the actual amount paid for the plot will be made.

Where a reservation is cancelled later than 10 years, no refund of the

reservation fee will be made.

Plaques and Monuments

Plaques be permitted to be between 70mm x 30mm and 380mm x 280mm.

The placement of plaques is also to be a duty of Council.

At the time of burial, a standard memorial plaque fee will be charged. If the

family selects a non-standard plaque, the balance between the price of a

standard and non-standard plaque will be invoiced and will be payable before

the plaque is ordered.

The appropriate application form is to be completed and lodged with Council.

When plaques are received by Council, the family is to be notified that

plaques are going to be installed by Council and Council will remove the


2016 in Condobolin.

temporary cross. Family members have the option to collect the cross from

Council if they wish.

Payment for a plaque in relation to a ‘reserved’ plot will not be accepted at the

time of plot reservation.

Only one plaque is to be placed per plot in the lawn cemetery, memorial wall

or rose garden.

Levelling of Graves (Lawn Cemetery only)

Two (2) months after a burial, Council staff will level off the dirt in the Lawn

Cemetery


2016 in Condobolin.

Trinkets and Memorial Items

a) Vases, pots, ornaments etc are permitted to be placed on graves for a period

of up to twelve months from the date of burial. After this period ornaments or

trinkets under 300 millimetres high be allowed wholly on each plinth space

and that this condition be retrospective and to commence on 1st November

2016.

b) No motion activated devices are allowed in the Lawn Cemetery and a

maximum of two (300mm high or less) solar lights are permitted.

Each amendment proposed was voted on and approved by the committee.

New membership application

Mr. Arthur Floyd has made application to become a member of the committee. My

Floyd has a long history associated with volunteering. It is recommended that Mr.

Floyd’s application be approved by Council.


None anticipated.

Legal Implications:

None anticipated. Risk Implications:

None anticipated. Stakeholder Consultation:

Notification of Council’s decision to amend the Condobolin Cemetery Policy and call

for submissions regarding the proposed amendments for a period of 28 days will be

undertaken through the local newspapers, Council’s website and Facebook page.

Conclusion:

It is recommended that Council endorse the draft policy for public exhibition for a period of 28 days. Link to Policy And/Or Community Strategic Plan:


2016 in Condobolin.



RECOMMENDATION

That :

a) The recommendations of the Condobolin Cemetery Advisory Committee

be received and noted;

b) The amended Condobolin Cemetery Policy be placed on public

exhibition for a period of 28 days.

c) Council confirm Mr. Floyd’s membership of the Condobolin Cemetery

Advisory Committee

d) Council writes to Mr. Arthur Floyd advising him of the success of his

application.

Andrew Johns

DIRECTOR ENVIRONMENT AND PLANNING


2016 in Condobolin.

Attachment A – Minutes


2016 in Condobolin.


2016 in Condobolin.

Attachment B – Membership Application


2016 in Condobolin.

Attachment C – Revised Policy


2016 in Condobolin.


2016 in Condobolin.

7.5 INFRASTRUCTURE SERVICES

7.5.1 TOWN WATER SUPPLY REPORT - MAY




AUTHOR: MANGER UTILITIES REPORT NO: DIS 51/16

SUBJECT: TOWN WATER SUPPLY REPORT – May

Purpose:

To inform Council of the current state of water consumption and seek approval

regarding continued application of water restrictions.


Supporting information is contained within Attachment “A”.

Supporting information includes tables of the monthly water consumption for towns

over the financial year and graphs showing the daily consumption during May 2016.

Background:

All water extraction activities undertaken by Council are licensed through the Water

Management Act 2000 and the Water Act 1912. The licenses held by Council

contain conditions, including volumetric limits, to which Council must comply. This

report provides an assessment of current accumulative water consumption for the

financial year and available remaining water resource, with recommendation of

measures that may be required for continued compliance.

Issues & Comments:

Discussion

May’s water consumption has eased across all service areas in the shire.

Consumption:

Condobolin water consumption


2016 in Condobolin.

Condobolin township water consumption was satisfied by surface extraction and a

small amount of groundwater during May and was within the allowable surface water

allocation.

Consumption for May 2016 was:

4.98% of the annual available 1,500ML surface water allocation

0.016% of the annual available 800ML ground water allocation.

This equates to a water usage of 22.6KL per active connected property for May

2016. Compared to the previous year, total water consumption was 11% less for the

same period.

Applications of shire wide Level 1 water restrictions were continued during May, and

should remain in place throughout autumn. AEST watering times have been

implemented and will remain in place over the winter months.

Lake Cargelligo water consumption

Lake Cargelligo township water consumption was from surface water only during

May.

Water consumption was within the allowable allocation.

Consumption for May 2016 was:

3.5% of the annual available 677ML surface water allocation,

2.35% of the annual available 600ML ground water allocation.

Water consumption for the township exceeded the targeted allocation for the month.

The proposed target has been exceeded for the past five months. Lake Cargelligo

changed to Lake water supply on 12 May 2016.

Compared to the previous year, total water consumption at Lake Cargelligo was

again higher with 20% more water consumed for the same period last year.

Tullibigeal and adjoining rural connections water consumption

Non Potable signs have been placed on the entry to the town and park areas to

advise residents and visitors that the water is not treated, although chlorine residuals

are continuing to remain at adequate levels. The Tullibigeal reservoirs are yet to be

inspected and a report will be produced on what is required to bring the reservoirs up


2016 in Condobolin.

to the potable water standard. Once work is completed Chlorine residual monitoring

will be carried out over a three month period. If successful Council will apply to have

the Tullibigeal water classed as potable.

Tottenham water consumption

Tottenham Township water consumption is within the allowable allocation.

A total of 4.3ML was sourced from the B Section during May. It should be noted that

this is 60% (7.14ML) less than the same period last year.

Water Storage:

Wyangala Water Storage

Figure 1 below shows the volume of storage at Wyangala with the blue line showing

July 2014 to June 2015 and the red line showing July 2015 to June 2016. This chart

shows that storage volume has been steadily decreasing since September 2015,

with a short peak in March 2016. Next month may show another slight increase from

mid-June.

Figure 1: Wyangala Storage Dam Volume (GL) over two years.


2016 in Condobolin.

Figure 2 below shows the daily readings for the period 11 May 2016 to 8 June 2016.

The blue chart shows the rainfall in the catchment area, 66.80mm was received

during the past month. The red chart shows the reservoir level holding steady at

approximately 360m. The green chart shows cumulative flow to the dam. The

magenta chart shows the percentage of effective full storage dropping steadily with

approximately 39% storage at the end of May.

Figure 2: Wyangala Storage Dam, rainfall, level, net inflow, % effective storage for the period 11 May

to 8 June 2016.

Lake Cargelligo Water Storage

Figure 3 below shows the percentage of effective storage in Lake Cargelligo with the

blue line showing July 2014 to June 2015 and the red line showing July 2015 to June

2016. This chart shows that the percentage of storage has fluctuated over the

summer months as Water NSW allows flow into the Lake in order to meet

downstream demand.


2016 in Condobolin.

Figure 3: Lake Cargelligo percentage effective storage over two years.

Figure 4 below shows the daily readings for the period 11 May to 8 June 2016. The

blue chart shows the rainfall in the catchment area, 46.80mm was received during

the past month. The red chart shows reservoir level holding at 156.47m. The green

chart shows the volume of the Lake increasing over the month to 27,400ML. The

magenta chart should show the percentage of effective full storage, data was not

available at the time of this report.


2016 in Condobolin.

Figure 4: Lake Cargelligo rainfall, res level, volume and % effective storage for the period 11 May to

8 June 2016.

Tottenham Water Storage

The Leg’O’Mutton ground tank is estimated to be holding approximately 7.3m depth

of water. This is assessed to be 75% capacity.

Fifield Ground Tank

The Fifield Swimming Hole is estimated to be holding approximately 2.01m depth of

water. This is assessed to be 70% capacity. The main tank is also holding water

and can be used to top up the swimming hole if required. Non Potable signs have

been ordered and will be placed on the entry to the town and park areas in the

coming weeks.

Burcher Ground Tank

The Burcher Ground Tank is estimated to be holding approximately 4.18m depth of

water. This is assessed to be 70% capacity. Non Potable signs have been ordered

and will be placed on the entry to the town and park areas in the coming weeks.

General:

All water consumption figures are within the limits of licensed sources.


2016 in Condobolin.


The water operations business is running within budget and there is no indication of

negative financial implications. An ambitious capital renewal program was proposed

for the 2015/16 year and it appears that due to the extended vacancies in the utilities

management that this budget allocation may not be entirely expended.

Legal Implications:

Council is in the business of providing sufficient high quality drinking water to the

public. Several potential liabilities which would stem from a failure to contain the

outcomes of major risks indicated in the Risk Implications section could lead to legal

consequences.

Risk Implications:

A Risk Management Action Plan is currently being developed and will, when

completed take into account all business risks.

There are significant risks should council fail to achieve satisfactory outcomes in the

following areas:

water quality

water quantity

work place safety

environmental impact

Council has systems in place to mitigate all risks in the form of trained personnel,

documented work systems and routine audits and reports to NSW Government

Departments. Water quality in particular is subject to a wide range of frequent

quality checks and reporting to NSW Health.


Stakeholders will be advised and consulted on significant changes to water

restrictions or temporary suspension of service for planned maintenance works. Six

planned interruption notices were issued during March. Most water treatment works

are adequately reliable and make suspension of service a rare occurrence. All

appropriate media will be used to keep customers informed of significant changes to

services.


2016 in Condobolin.

Options:

The major centres of Condobolin, Lake Cargelligo and Tottenham are subject to

level 1 water restrictions. The water consumption and supply situation will continue

to be monitored to determine any further changes to the level of restrictions.

Burcher and Fifield are both at safe levels with the season moving into a low usage

period and evaporation rates lowering in the next three months. Water restrictions

should now be discontinued as temperatures start to drop.

Lake Cargelligo is exceeding the water targeted ground water allocation, and will be

switched over to surface water for the remainder of the water year.

Conclusion:

Current water consumption is within the licensed water provisions for the major

centres.

Two small centres Fifield and Burcher have only dropped slightly in level of storage

compared to previous months. At the current rate of use, the volume of water in the

ground tanks would seem sufficient for autumn and winter.


Goal 4: Build and maintain Community Infrastructure and Systems

Outcome 4.1: Water, sewer and energy utilities meet best practice standards with up

to date technology.

RECOMMENDATION

THAT:

a) Infrastructure Services Report No 51/16 containing the town water

supply consumption to 31 May 2016 be received and noted.

(/)


2016 in Condobolin.

Attachment A Page 1

Surface Water Extraction

Monthly Consumption per Town

Condobolin

1500ML

Lake Cargelligo

677ML

Tottenham

120ML B sect line

Month

Year ML

%

Cumulative ML

%

Cumulative ML

%

Cumulative

July 2015 40.729 3 0 0 5.400 5

Aug 2015 43.257 6 0 0 5.250 9

Sept 2015 54.352 9 0 0 8.922 16

Oct 2015 59.87 13 0 0 8.479 23

Nov 2015 72.99 18 0 0 6.937 29

Dec 2015 113.82 26 0 0 12.08 39

Jan 2016 116.66 33 0 0 9.6 47

Feb 2016 112.969 41 0 0 8.51 54

March 2016 111.392 49 0 0 9.280 62

April 2016 82.937 54 0 0 8.7 69

May 2016 50.902 57 23.83 3.5 4.3 72

June 2016

Totals 860.229 57 23.83 3.5 87.514 72

The practical capacity of the B section pipeline to Tottenham is 120ML per annum.

Whilst this capacity is sufficient averaged over a whole year the peak summer

demand exceeds capacity and supply has to be supplemented by filling the

Tottenham ground tanks which has commenced and operating the treatment plant.

Percentages are rounded to the nearest integer.


2016 in Condobolin.

Attachment A Page 2

Ground Water Extraction

Monthly consumption per town

Condobolin

800ML

Lake Cargelligo

600ML

Month Year ML %

Cumulative

ML %

Cumulative

%

Target

July 2015 0 0 34.11 6 8

Aug 2015 0 0 28.31 10 16

Sept 2015 0 0 35.18 16 25

Oct 2015 4.94 0.6 56.28 26 33

Nov 2015 0 0.6 49.42 34 42

Dec 2015 0 0.6 82.22 48 50

Jan 2016 0.09 0.6 77.00 60 58

Feb 2016 0.056 0.6 76.98 73 66

March 2016 0.076 0.6 79.49 86 75

April 2016 0 0.6 53.11 95 83

May 2016 0.132 0.6 14.11 97 91

June 2016 100

Total 5.294 0.6 586.21 97

The % Target column has been provided to help manage water consumption in all

towns through the year. If cumulative % are less than Target % each month the

allocated amount should last the whole year. Early action will be required if

Cumulative amounts exceed Target amounts.


2016 in Condobolin.

Attachment A Page 3

Daily Water Consumption Graphs

Consumption Graph for Condobolin May 2016

0

500

1000

1500

2000

2500

3000

3500

4000

4500

5000

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

kL

Day of Month

Daily Production Clear Water Condobolin WTP


2016 in Condobolin.

Attachment A Page 4

Daily Water Consumption Graphs

Consumption Graph for Lake Cargelligo May 2016

Consumption Graph for Tottenham May 2016

0

500

1000

1500

2000

2500

3000

3500

4000

4500

5000

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

kL

Day of Month

Daily Raw Water Extraction Lake CargelligoWTP


2016 in Condobolin.

7.5.2 WATER MAINS EXTENSION HENRY PARKES WAY CONDOBOLIN




AUTHOR: DIRECTOR INFRASTRUCTURE SERVICES REPORT NO: DIS 52/16

SUBJECT: WATER MAINS EXTENSION

Purpose:

At the June Councillor Strategic Briefing Session, Councillors requested a report

regarding the request for a water main extension for properties east of Condobolin

on Henry Parkes Way be brought to the June 2016 meeting. Council has previously

considered reports brought to Council in May and June 2013 and again in March

2015.


Supporting information is contained within the report.

Background:

Eight properties located along Henry Parkes Way have been allowed to connect onto

Council’s water supply scheme by the provision of separate meters at the one

location at the eastern end of Rogers Street, Condobolin. The water lines

connecting the meters to the properties are considered to be private services and

become the responsibility of the landowner. Councillors have been approached

requesting Council to fund a water mains extension to replace these private water

services.

Issues & Comments:

Reports to Council have indicated previously that a feasibility assessment has been

undertaken to extend the existing DN100mm AC water main which currently

terminates in Rogers Street Condobolin. The extension of the water main will

involve the installation of approximately one kilometre of DN100mm mPVC water

pipeline and relocation of 7 existing water metering points from the Rogers Street


2016 in Condobolin.

location to the respective properties along Henry Parkes Way. The cost of these

works were estimated to be $69,790 excluding GST in 2013, and was determined at

a rate of $70 per meter.

Being aware of the rocky nature of the ground it is felt that this estimate requires

more detailed work to ensure that more accurate estimation is provided. The

previous feasibility also considered additional augmentation works that may have

been required although no evidence of modelling was found to substantiate the

various options that were considered.

It is likely that a second component of the extension would be required to the existing

main in Maitland Street and cross the railway line at Jones Lane in order to provide

circulating flow and the required pressure to meet fire fighting demands. This will

likely increase the construction costs to something in the order of $200,000.

Figure 1 below shows the location of the mains that would be required.


Funding for this project has not been included in Council’s Delivery and Operational

Plan. Funding for mains extensions by the Local Water Authority has also not been

incorporated into the Strategic Business Plan, where all funding for mains extensions

and augmentations is sourced via a contribution from developers at time of

subdivision or development application approval.

In this instance a capital works contribution could be sought from the property

owners who will be serviced by the infrastructure. The capital works contribution has

previously been determined to be in the range of $23,463.13 to $24,927.50 per

connected property. More rigorous investigation ought to be done to ensure that

costs have been appropriately estimated, prior to setting a capital works contribution

figure.

Council has estimated that approximately $3.9 million will be received in income from

water rates. This project, at an estimated cost of $200,000 represents 5% of

Councils income. It is not appropriate to spend this level of funding on this project as

other Lachlan residents would be subsidising a private water mains extension.


2016 in Condobolin.

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2016 in Condobolin.

Furthermore with regards to Councils LEP, four of the properties are located in the

RU1 Primary Production zone and the remainder are located in the RU5 Village

zone. Council’s planning controls provide guidance on the provision of services and

these also will require further assessment prior to extending the water reticulated

network any further to the east of Condobolin.

Legal Implications:

The properties that are the subject of this report are all located outside of Councils

water reticulated network for Condobolin. Council’s reticulated network does not

have adequate pressure to extend beyond the current limits and comply with the

NSW Local Government General Regulation 2005 for Local Water Utilities to install

fire hydrants to extinguish fires (refer Part 2, Section 2.1.1). Australian Standard

AS2419.1 addresses the requirements for Fire Hydrant installations. An assessment

of these requirements to this situation must be done to further inform the decision

making process prior to proceeding with any proposal to extend the water reticulated

network any further to the east of Condobolin.

Risk Implications:

The estimate of constructing these works could vary significantly depending on the

demands ARTC could impose on Council for the construction of the water main

under the railway. Not providing this connection results in a long extension to the

reticulated network which may not draw enough flow to maintain chlorine residual


All property owners and households were sent correspondence in March 2015

advising of a meeting to take place on site. This meeting took place on Monday 16

March with only one resident and Councillor Brady in attendance. The owners of the

properties that will be serviced by the proposed infrastructure would be expected to

pay a capital works contribution towards the project. Consultation is required to

ascertain the need for the water main extension and acceptance of an appropriate

capital works contribution plan. It must be stated that all owners would need to

agree on the contribution plan to ensure that costs are fair and equitable.


2016 in Condobolin.

Options

1. Council continue to investigate costs and water pressure for the proposed

mains extension.

2. Residents form a co-operative and construct and maintain a single private

water line at their own costs.

3. No further investigation be completed and property owners continue to be

responsible for their own private water supply lines as currently expected.

Conclusion:

A water mains extension may be feasible however further consideration to

augmentation will be required to ensure compliance with fire fighting requirements as

outlined in the Local Government Act and the associated regulations as well as the

Water Management (Water Supply Authorities) Regulation are met in accordance

with the appropriate Australian Standard. In addition land use matters must also be

considered to ensure Council’s planning controls are being complied with.



Outcome 4.2: Water, sewer and energy utilities meet best practice standards with up

to date technology

RECOMMENDATION

THAT:

a) Infrastructure Services Report No 52/16 be received and noted.

b) Residents form a co-operative and construct and maintain a single

private water line at their own costs.

(/)


2016 in Condobolin.

7.5.3 LACHLAN TRAFFIC COMMITTEE MEETING JUNE 2016





SUBJECT: Traffic Committee

Purpose:

Lachlan Traffic Committee is a statutory technical review committee. This committee

meets to consider the technical merits of traffic matters and ensure that any requests

or proposals meet current technical guidelines and takes into consideration the

advice received from Roads and Maritime Services, NSW Police and the community

through the local members nominated representative.


Supporting information is attached:

A. Agenda Traffic Committee – Email Meeting, 11 May 2016

B. Minutes Traffic Committee – Email Meeting, 13 May 2016

C. Minutes Traffic Committee Meeting, 2 June 2016

D. Traffic Control Plans

Background:

The Lachlan Shire Traffic Committee (Traffic Committee) held a special meeting via

email on Monday 11 May 2016. The details of the matters considered by the Traffic

Committee are outlined in the attached Minutes. The Traffic Committee also held

the June Local Traffic Meeting in Tottenham on 2 June 2016.

Issues & Comments:

As noted within the Lachlan Traffic Committee Minutes.


2016 in Condobolin.


All works required will be carried out under current maintenance programs. As the

Road Manager, Council has in the past provided labour and signs for events that

have required traffic control. The cost of traffic control has been budgeted for within

the events budget.

Legal Implications:

There is a legal requirement for Council to exercise their delegated function as

limited and appointed by the RMS in the “Delegation to Councils – Regulation of

Traffic” documentation.

Risk Implications:

Each item considered by the Traffic Committee by its very nature, considers the risks

associated with the proposed recommendation.


Each event or proposal is submitted by either Council or the organising committee of

the event. Further information is often sort by contacting the representatives of the

organising committee prior to presenting to the traffic committee. If further

information is sort by any member of the committee, a recommendation may be

deferred until the next meeting while consultation is undertaken.

Options:

Nil.

Conclusion:

That Council will continue to provide support and resources to meet the

outcomes/recommendations of the Lachlan Traffic Committee.



Outcome 4.1: Efficient transport network that meets community and business needs.


2016 in Condobolin.

RECOMMENDATION

THAT:


b) Council approve the Lower Lachlan Cross Country, to be held on public

roads.

c) Council notes the status of outstanding matters from previous Local

Traffic Committee meetings and completed items.

d) Council approve installation of ‘Loading Zone’ signs with timing shown

between 9am and 4pm in front of 88 - 94 Umang Street Tottenham.

e) Council approve installation of signage in accordance with Figure 4.12

at the Tottenham Overhead Railway Bridge.

f) Council approve the Traffic Plan No LSC 40/016 & LSC 33/016 for the

Yellow Mountain Cross Country Safari.

g) Council approve the Traffic Plan No LSC 34/016 for the Condobolin

Show.

h) Council approve the Traffic Plan No LSC 35/016 for the Lake Cargelligo

Show.

i) Council approve the Traffic Plan No LSC 39/016 for the Poppers in the

Pines subject to the following conditions:

a. The event organiser will notify all the emergency services.

b. All traffic to be restricted at the commencement of the road

closure.

c. Provision of an emergency vehicle access plan detailing ingress,

egress for emergency access.

d. Road to be restored to previous condition

e. Provide a copy of Certificate of Currency for Public Liability to the

amount of $20M.

f. Event organiser advertise the road closure through local media


2016 in Condobolin.

outlets

g. That event organiser follow any reasonable direction from an

Officer of Council.

h. The event organiser provide Council with a completed a Schedule

1 Form.

j) Council approve the Traffic Plan No LSC 38/016 for the Tottenham

Gymkhana.

k) Council approve the Traffic Plan No LSC 37/016 for the West Milby

Rodeo & Gymkhana.

l) Council approve the Traffic Plan No LSC 36/016 for the Tullibigeal

Gymkhana.

m) Council approve fold down Special Event signs to be erected at

locations deemed appropriate by the Director of Infrastructure Services

and Traffic Committee.


2016 in Condobolin.

ATTACHMENT A – May Email Meeting Agenda


2016 in Condobolin.


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ATTACHMENT B – May Email Meeting, Minutes


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ATTACHMENT C – Minutes June 2 Meeting


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2016 in Condobolin.

ATTACHMENT D – Traffic Control Plans

LSC 033/016 – Yellow Mountain Motor Cycle Safari


2016 in Condobolin.

LSC 040/016 – Yellow Mountain Motor Cycle Safari


LSC 034/016 – Condobolin Show


LSC 035/016 – Lake Cargelligo Show


LSC 039/016 – Poppers in the Pines - Burcher


LSC 038/016 – Tottenham Gymkhana


LSC 037/016 – West Milby Rodeo & Gymkhana


LSC 036/016 – Tullibigeal Gymkhana


2016 in Condobolin.

7.5.4 LAKE CARGELLIGO FORESHORE ADVISORY COMMITTEE





SUBJECT: LAKE CARGELLIGO FORESHORE

ADVISORY COMMITTEE

Purpose:

To inform Councillors of items / issues discussed at the Lake Cargelligo Foreshore

Advisory Committee meeting.


Supporting information is included in Attachment A – Lake Cargelligo Foreshore

Advisory Committee Meeting Minutes.

Background:

Council resolved in February 2015 to adopt the terms of reference for the Lake

Cargelligo Foreshore Advisory Committee and appoint all applicants as members of

the committee. The purpose off the committee is to:

Provide advice and feedback to Council regarding community engagement,

design and implementation of Lake Cargelligo foreshore facilities.

To Interface with and provide assistance to the community through targeted

engagement processes on ongoing planning and design matters.

Act as conduits in the dissemination of information to the community.

Issues & Comments:

The details of the matters considered by the Lake Cargelligo Foreshore Advisory

Committee are outlined in Attachment A.


2016 in Condobolin.


A capital works budget of $10,000 is allocated for works to be undertaken on the

Lake Cargelligo Foreshore. The minutes outline the proposed works to be completed

with these funds.

Legal Implications:

There are no known legal implications for this advisory committee.

Risk Implications:

The Lake Cargelligo Foreshore is a vital part of the Lake Cargelligo township and it is

important that Council attends to the matters raised by this committee in order to

continue to enhance this recreational area. The foreshore is one of the primary

attractions for tourists and visitors to Lake Cargelligo and is contained between two

popular freedom camping areas.


The Lake Cargelligo Foreshore Advisory Committee is the primary stakeholder group

for the Lake Cargelligo foreshore. The committee is supposed to meet quarterly at a

minimum. The committee had not formally met for twelve months from May 2015 to

May 2016. The next meeting is proposed to be held mid-late August.

Options:

Nil.

Conclusion:

That Council will continue to provide support and resources to meet the

outcomes/recommendations of the Lake Cargelligo Foreshore Advisory Committee.


Goal 6 Living in the Natural Environment

Outcome 6.2: Increased recreational use of lake and rivers

Delivery Program 6.2.3 In conjunction with the Gum Bend Lake Advisory Committee

and the Lake Cargelligo Foreshore Advisory Committee implement recommendations

for the continued development of the Lakes.


2016 in Condobolin.

RECOMMENDATION

THAT:


b) The stainless steel fish table be installed at Apex Park with the sink

plumbed into the existing sewer

c) Additional bollards are placed at Apex Park to prevent vehicle access to

the Lake Foreshore

d) Shades and seating be placed at Rotary Park – Lake Street using Lake

Foreshore grant funds with in-kind support from Lachlan Shire Council

employees.

(/)


2016 in Condobolin.

Attachment A

LAKE CARGELLIGO FORSHORE ADVISORY COMMITTEE

MINUTES

Date: Tuesday, 24 May 2016

Time: 5:30pm

Venue: Lake Cargelligo Bowling Club

Attendees:

Justin Loxley (Chair), Cr Mark Hall, Shane Phillips, Gwen Brown, Andrew Collins, Phil King

(Observer), Karen Worthington (Minute Taker).

Agenda Item:

1. Leave of Absence

Gus Blacker and Cr Paul Phillips

2. Section 451 Disclosures – disclosure of interest

3. Business arising from previous meeting

a. Lake Cargelligo Foreshore inclusion in the Community Strategic Plan

Lake Cargelligo Foreshore has been included in the Community Strategic Plan.

b. Bollards at Apex Park

Discussion held regarding installation of bollards at Apex Park to prevent vehicle access to

the Lake Foreshore. It was recommended that bollards be placed at the eastern side of Apex

Park between the Park and the SES building.

It was noted that $200,000 has been nominated for a picket fence to be placed around the

Rec Grounds. This will assist in restricting vehicle access to the Lake Foreshore.

Following the meeting Phil undertook a physical inspection but was unable to determine the

exact location that the bollards are to be placed. A committee member will need to assist with

the exact location.


2016 in Condobolin.

c. Replacement of trees

Trees at Liberty Park have been replaced. Confirmation is required that plaques have been

replaced.

d. Foreshore Grant

The Lake Foreshore committee was successful in obtaining a $10,000 grant through the

Lower Lachlan. It is agreed that the funds be utilised to install two seating and shade

structures at Cliffs Rotary Park. The committee requires in-kind support to complete the

project.

Lachlan Shire Council employees will clean the area and remove the old plastic ‘umbrella

shades’.

e. Lake Walkway Update

Phil informed the committee that Kayandal had completed a surface survey and are in the

process of drafting their report for submission to obtain the AHIP required prior to works

commencing.

f. Future meetings

Discussion held regarding the inconsistency in scheduled meetings. It was agreed that

meetings would be held on a quarterly basis moving forward.

g. Budget

Phil provided 2015/2016 budget details for:

Rotary Park – 94% used

Apex Park – 80% used

Liberty Park – exceeded budget

Bicentennial – exceeded budget

Parks & Reserves – exceeded budget

Deadmans Point – exceeded budget

Sporting Grounds – exceeded budget

h. Cattle at Frog’s Hollow

The proposal for a water trough to be installed at the old Lake Cargelligo Sale Yards was

discussed. Local Land Services are in support of this idea although before this can proceed,

investigation into who pays for the meter is required. The committee are hoping that this

arrangement will prevent the need for Cattle to use Frog’s Hollow ever again.

i. Stainless Steel Fish Table


2016 in Condobolin.

It was agreed that the stainless steel fish table will be installed at Apex Park with the sink

being plumbed into the existing sewer.

4. Confirmation of recommendations

Two shades and seating be placed at Cliffs Rotary Park with in-kind support being

supplied by Lachlan Shire Council employees

Placement of the stainless steel fish table be placed at Apex Park with the sink being

plumbed into the existing sewer.

5. Meeting Closed: 6:10pm

6. Next meeting - mid to late August, date TBC


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7.5.5 STREET ADDRESSING – RENAMING SR26, SR215 AND SR1033





SUBJECT: ROAD NAMING

Purpose:

Council is required to have approved names of roads within the network to implement

Rural Addressing.



Background:

Road naming guidelines require road names to be unique. A road name is regarded

as a duplicate if it is the same or similar in spelling or sound to an existing name.

Road names are not to be duplicated within the same locality or an adjoining locality

(NSW Addressing User Manual, 2015, p95).

SR26 Yethera Road, SR215 McInnes Road and SR1033 Kikoira Road are all

duplicated in the same or neighbouring locality. As the current road names do not

meet road naming guidelines, these roads are required to be renamed with

acceptable names.

Issues & Comments:

SR26 Yethera Road to Emu Valley Lane

The gazetted road name of SR26 Yethera Road is duplicated by Yethra Road in the

locality of Tullamore in Parkes Shire. The section of SR26 from The Bogan Way to

‘Emu Valley’ closed in 2014. The only section of SR26 still open starts at SR25

Kerriwah Road and leads to the property ‘Emu Valley’.


2016 in Condobolin.

Council has received correspondence from the property owners of ‘Emu Valley’

requesting to rename SR26 as Emu Valley Lane. ‘Emu Valley’ is the only property

with primary access via this road. The road to be named is shown in Figure 1 below.

Figure 1: SR26 Yethera Road, proposed to be called Emu Valley Lane

SR215 McInnes Road to Avalon Lane

SR215 is gazetted as McInnes Road, however this is duplicated by McInnes Street in

the same locality of Lake Cargelligo. The only property that is accessed via SR215 is

‘Avalon’.

Council has had discussions with the property owners of ‘Avalon’ and concerned

local residents regarding the name of SR215. A previous suggestion by local

residents to call the road Strathaird Road was considered to be confusing as it does

‘Emu Valley’


2016 in Condobolin.

not lead to the historic property ‘Strathaird. Instead the nearby road of Stuart Drive

leads to ‘Strathaird’ in Curlew Waters. It was proposed to rename SR215 as Avalon

Lane. ‘Avalon’ is the only property with primary access via this road as shown in

Figure 2 below.

Figure 2: SR215 McInnes Road, proposed to be called Avalon Lane

SR1033 Kikoira Road to Boreamble Road

The gazetted road name of SR1033 Kikoira Road in the locality of Tullibigeal is

duplicated by Kikoira Road in the adjoining locality of Kikoira in Bland Shire.

This road was originally part of the longer road SR1029 known as the 4 Corners –

Palesthan Road. This name did not meet road naming guidelines, so the road was

advertised to be named as Boreamble Road in 2008 when the road naming process

was being implemented. There is no evidence of objections to the name Boreamble

in Council records.

This road had a number of distinct sections that were not continuous, so it was

divided into a five sections for road naming purposes. None of the new sections were

Stuart D

rive

‘Avalon’

‘Strathaird’


2016 in Condobolin.

proposed to be called Boreamble Road. The southernmost section of road was

gazetted as Kikoira Road in 2010.

In 2011 it was noted that the nearby road in Bland Shire from Ungarie to Kikoira is

also called Kikoira Road. It was also noted that the road is continuous with the road

called Boreamble Road in Bland Shire. In June 2011 Council resolved to number the

road SR1033 and name it Boreamble Road. The advertising and gazettal of the road

name was not completed. The road is still formally known as Kikoira Road, although

the road sign states Boreamble Road.

Council has received correspondence from a property owner along the road

expressing their disappointment in the naming of the road as Boreamble Road, as

stated on the road sign. It appears there was no advertisement of the proposal to call

the road Boreamble Road. The road to be named is shown in Figure 3.

Figure 3: SR1033 Kikoira Road, proposed to be called Boreamble Road

Kikoira Road

(Ungarie and Kikoira)


2016 in Condobolin.


Financial and resource implications are limited to costs associated with public

consultation through advertising and contacting affected property owners and the

placement of road signage after the gazettal process is completed.

Legal Implications:

Council is the road naming authority for this road. Council is also the addressing

authority and all roads are required to be named in preparation for rural addressing.

Risk Implications:

There is a possibility that Emergency Services would have difficulty locating these

roads and properties if road names remain duplicated.


All primary access property owners have been consulted. Once the road names have

been approved by Council, all other affected property owners will be consulted and

the road name advertised for public comment.

It is known that Council will receive at least one objection to name SR1033 as

Boreamble Road. As part of the advertising and notification, as a result of this report,

it is expected that another acceptable name will be suggested for Council’s

consideration.

Conclusion:

The proposal to rename SR26 as Emu Valley Lane and SR215 as Avalon Lane

should be acceptable to the Geographical Names Board. Council can proceed with

public consultation with approved names for these roads. Consultation on the name

for SR1033 will lead to a further report brought to Council for its consideration.




RECOMMENDATION

THAT:



2016 in Condobolin.

b) Council approve to rename SR26 Yethera Road as Emu Valley Lane.

c) Council approve to rename SR215 McInnes Road as Avalon Lane.

d) Council approve to rename SR1033 Kikoira Road as Boreamble Road.

(/)


2016 in Condobolin.

7.5.6 ISLAND CREEK BRIDGE





SUBJECT: ISLAND CREEK BRIDGE

Purpose:

To inform Councillors on the current status of the Island Creek Bridge project as per

resolution of Council 076/15.


Supporting information is included in the report.

Background:

The Island Creek Bridge on SR88 Fairholme Road has been on the program for

replacement for several years. Several restarts have been made, but estimates

usually exceed the available funds, so it goes back into the too hard basket.

More information has been gathered after further investigation.

The existing timber bridge has white ants and is currently load limited. Old plans were

found revealing the original design load limit was 20T.

A private bridge nearby is currently leased by Council to provide access for heavy

vehicles to The Island area. It was not heavily used for some time as it involves using

the landholder’s private farm tracks, but patronage has increased more recently.

Fewer people are using the old timber bridge.

The State Government’s bridge renewal program was not a good fit and not pursued.

Update:

Council’s contract project manager has advised that all environmental approvals are

in place. Geotechnical work is required to be completed to assist the design of the

design of footings to take the new bridge. A topographical survey from the main road

250 metres north together with boundary identification survey to assess the location


2016 in Condobolin.

of the road in the road reserve and to also allow a road reserve acquisition plan to be

prepared. RMS have provided contact details of a demolition professional with the

correct credentials to discuss removal of the existing bridge.

Conclusion:

The preparation for construction of the Island Creek Bridge is nearing completion and

once environmental endorsement has been achieved construction will soon

commence. Given the modular nature of the construction the actual duration is

expected to be reasonably quick.


CSP: 4.3.1 Provide transport infrastructure needed to support agriculture

RECOMMENDATION

THAT:


( / )


2016 in Condobolin.

7.5.7 LAKE CARGELLIGO WALKWAY STAGE 2





SUBJECT: LAKE CARGELLIGO WALKWAY STAGE

2

Purpose:

To inform Councillors on the current status of the Lake Cargelligo Walkway Stage 2

project as per resolution of Council 076/15.


Supporting information is contained within this report

Background:

Council has committed to completing the Lake Cargelligo Walkway linking the

foreshore park to Deadman’s Point.

Update:

Kayandel Achelogical Services have commenced the preparation of the CHAR and

the AHIP application.

Legal Implications:

Works cannot commence without obtaining an AHIP from the Office of Environment

and Heritage under Section 90 of the National Parkes and Wildlife Act. Discussions

held with the OEH have provided for a pathway to allow the presentation of a draft

AHIP application to assist with expediting the approval of the permit.

Conclusion:

Work on the project is continuing with the object of completing all the approvals for

works to be commenced in 2016/17.


2016 in Condobolin.


Goal 6: Living in the Natural Environment.

Outcome 6.2: Increased recreational use of lakes and rivers.

Delivery Program 6.2.2: Complete the Lake Cargelligo and Gum Bend Lake

walkways to improve access.

Operational Plan: 6.2.2: Finalise Lake Cargelligo foreshore walkway design and

commence implementation.

RECOMMENDATION

THAT:


( / )


2016 in Condobolin.

7.5.8 LAKE CARGELLIGO CBD UPDATE





SUBJECT: LAKE CARGELLIGO CBD UPDATE

Purpose:

To inform Councillors on the current status of the Lake Cargelligo CBD Upgrade.


Supporting information is included within this report.

Background:

Council has set aside funds for completing improvements for Lake Cargelligo CBD

and foreshore some time ago. A preliminary sketch had been prepared by Penrith

City Council’s Landscape Architect a couple of years ago, although the project then

stalled. A community consultation meeting was hosted by Gary Scott-Holland on 29

May with a view to recommence this project and Gary produced a master plan to

guide proposed works, presented to Council in October 2015.

Update:

The seats, bannerconders and light globes are all planned to be installed the week

commencing 13 June 2016.

Conclusion:

Work is continuing and nearing completion until designs for the kerb blisters are

obtained for the eastern side of the intersection of Canada and Forster Streets.


Goal 4: Living in the Natural Environment

Outcome 4.3: Visually appealing built environment, landscapes and streetscapes.

Delivery Program 6.2.2: Upgrade Foster Street Lake Cargelligo.


2016 in Condobolin.

Operational Plan: 6.2.2: Design and implement streetscape upgrade in Foster Street.

RECOMMENDATION

THAT:


( / )


2016 in Condobolin.

7.5.9 ACTIVE TRAVEL PLAN





SUBJECT: ACTIVE TRAVEL PLAN

Purpose:

To obtain Council endorsement of the Lachlan Shire Council Active Travel Plan

(ATP) and the Summary & Action Plan


Supporting information is attached separately from this report.

Background:

Council received $45,000 funding from the RMS in March 2015 for the development

of an Active Travel Plan. This plan will update and replace Council’s existing PAMP

(Pedestrian Access and Mobility Plan) that was completed in February 2009.

Issues & Comments:

The Lachlan Shire Council Active Travel Plan aims to provide guidance to Council for

the provision of footpaths and cycle ways to improve active lifestyles across the shire.

The plan aims to make pedestrian and cycling activities a safe, healthy and attractive

travel option to access jobs, education, recreational areas, services and social

opportunities in the Lachlan Shire.

This plan is accompanied by three maps of existing and proposed infrastructure for

Condobolin, Lake Cargelligo and Tottenham along with an insert to cover Gum Bend

Lake at Condobolin.

The cover of the document is show below;


2016 in Condobolin.

Image 1 & 2: Front cover of the Active Travel Plan and Summary & Action Plan


RMS funding is providing 75% of the cost of preparing the Active Transport Plan.

Legal Implications:

Nil.

Risk Implications:

Nil.


Council engaged Michael Carter from Active Planning Consultants and Stephen

Martin from GHD to prepare the plan, survey existing infrastructure and conduct

community workshops.

Workshops were held in Lake Cargelligo, Condobolin and Tottenham and were very

well attended, receiving excellent “buy in” from the communities in each of the three

urban centres.

Conclusion:

The new Lachlan Shire Active Travel Plan identifies a range of infrastructure

improvements and social initiatives, aimed at enhancing pedestrian and cycling


2016 in Condobolin.

safety conditions and opportunities. Given there are limited funds available to

undertake this work, the Plan proposes targeted improvements that are assessed to

have the greatest benefits and user support. The Active Travel Plan is an essential

tool to guide pedestrian and cycling projects and initiatives into the future.


Goal 4: Living in the Natural Environment

Outcome 4.4: Well-maintained recreational facilities and community buildings that

meet statutory and user requirements

4.4.3 Improve visual appeal for pedestrians and mobility aid users in areas lacking

footpaths.

RECOMMENDATION

THAT:


b) The Active Travel Plan and associated Summary and Action Plan be

placed on public exhibition for 28 days to receive comment from all

interested parties.

( / )


2016 in Condobolin.

7.5.10 PROPOSED PARK GOOBANG STREET CONDOBOLIN





SUBJECT: PROPOSED PARK

Purpose:

Councillor Brady has requested that Council consider purchasing Lots 5&6

DP582789 and converting it into a park.



Background:

Council received an enquiry about a proposed development for Lots 5&6 DP582789.

Advice was provided by Environment and Planning staff that the proposed

development was not suitable for the subject land. The owner of the land has felt

aggrieved about missing out on a possible sale and requested through Cr Brady that

the subject land be purchased by Council.

Issues & Comments:

The area being investigated is not deemed to be a good location for a park. While

there are only seven houses in the immediate catchment for the park, it is the

ongoing cost of development, estimated to be $170,000 as detailed below, that is the

most detrimental factor. The size of the proposed land is 4,000m² for each lot. The

maintenance of this land as a park is considerable and is detailed below.

Further, Council resolved in August 2011 to investigate the relocation of the “Lion’s

Park” Condobolin (resolution 440/11). Council staff have nominated Lot 1 Section 1

DP758271 as the most suitable location for the new Lion’s park. This parcel is crown

land and can be acquired without purchasing. There are some overflow drainage

issues, although this can be addressed with some suitable landscaping to form a


2016 in Condobolin.

rocky creek bed style of feature. The figures over the page show the location of the

Lots 5&6 DP582789.

Figure 1: Aerial Image showing location of proposed Park

Figure 2: Lots 5&6 DP582789 from Goobang Street

Lots 5&6 DP582789

Lot 1 Sec 1

DP758271

Lions Park


2016 in Condobolin.

Figure 3: Lots 5&6 DP582789 from Mooney Street


The cost of purchasing Lots 5&6 DP582789 is estimated to be $40,000. There is

considerable rubbish stored on the subject land as well as vegetation that would be

required to be removed as well as scraping the surface and capping with topsoil at

cost estimated to be $15,000 to form a park. The most reliable way to form the

surface of the park is to lay turf at $10/m, estimated to be $80,000 also a basic

playground is $35,000 and the provision of a shade structure would be $25,000. The

total cost of establishing a park on Lots 5&6 is estimated to be $195,000.

Further this does not include providing a water service, irrigation and possible works

to the sewer man hole located on the site.

Future maintenance on any new park will need to be considered and will include

costs associated with rates, water, electricity, insurance, grounds maintenance,

inspections, litter control and graffiti removal. Using Marlin Park (2,000m²) as an

example Council has spent in rounded figures $8,700 for 2015/16. This includes

$800 for rates, $2,275 for water, $5,525 for ground maintenance, $100 on insurance

and litter control.

Given consideration that the proposed area of Lot 5&6 is 4 times larger than Marlin

Park it would be fair to estimate that the ground maintenance and water usage would

be higher by an equivalent rate. This results in an estimated annual cost of $32,800

including $31,000 for water and maintenance, $1,400 for rates and $400 for

insurance and litter control.


2016 in Condobolin.

To fit into Council’s financial planning a ten year maintenance figure projects to be

$328,000.

Given that Council has a resolution to relocate Lion’s park there is maintenance

allocation that could be redirected to a new park, but it would be wise to ensure that

the area is similar to fit within the budget constraints. The year to date maintenance

spend on Lion’s park is $7,500 and this would seem appropriate to direct to the

crown land parcel Lot 1 Section 1 DP758271, if it were to be converted to a park.

Legal Implications:

Nil

Risk Implications:

Nil


Generally the location of any new recreation area would require minimum

consultation, but the closure or relocation of an existing recreation area would need

to be carefully considered.

Options:

There are a number of options for consideration:

1. Council does nothing and leaves the current land usage as the status quo.

2. Council purchases Lot 5&6 DP580789 and commits to the development of a

park and long term maintenance of the facility.

3. Council acquires Lot 1 Section 1 DP758271 and relocates Lions Park to this

parcel.

Conclusion:

It is recommended that Council does not purchase any additional land in Goobang

street for a park. With consideration to the existing resolution 440/11, the acquisition

of Lot 1 Section 1 DP758271 crown land would be suitable for the relocation of the

Lions Park.




2016 in Condobolin.


RECOMMENDATION

THAT:


b) Council acquire Lot 1 Section 1 DP758271 and relocate Lions Park to

this parcel

(/)


2016 in Condobolin.

8.0 DEPUTATIONS


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9.0 MEETINGS AND FUNCTIONS ATTENDED BY THE MAYOR,

DEPUTY MAYOR AND COUNCILLORS

Sat/Sun 21st 22nd May Mayors Weekend Sydney

Mon 23rd May BFMC Meeting Forbes

Tue 24th May Future Medical Services Committee - Tottenham

Wed 25th May Extra Ordinary Meeting of Council

Thurs 26th Penrith Council Allan Travers Function Penrith

WPRD Launch Short Film “Little Town Big Voice”

Wed 1st June Strategic Briefing Session

Heritage Committee Meeting Cancelled due to lack of

Quorum

Lachlan Area Command Medals and Award Ceremony

Parkes

Mon 6th June Lachlan LAC Meeting Community Precinct Safety

Committee - Condobolin

Tues 7th June Community Meeting – Draft Community Strategic Plan &

Budget - Fifield

Wed 8th June Community Awareness in Policing – Parkes

Cemetery Committee Meeting Condobolin

Thurs 9th June Community Meeting – Draft Community Strategic Plan &

Budget - Tullibigeal

Fri 10th June Blue Waters Exhibition – Lake Cargelligo

Tues 14th June Community Meeting – Draft Community Strategic Plan &

Budget - Tottenham

Wed 15th June Ordinary Meeting Council – Condobolin

Judging Waste to Art Exhibition

Community Meeting – Draft Community Strategic Plan &

Budget - Condobolin


2016 in Condobolin.

10.0 NOTICE OF MOTIONS


2016 in Condobolin.

11.0 DELEGATES REPORT

11.1 NSW ASSOCIATION OF MINING RELATED COUNCILS INC – MINUTES

OF ORDINARY MEETING FRIDAY 13TH MAY 2016

Minutes of

NSW Association of Mining Related Councils Inc.

Ordinary Meeting

Friday 13th May 2016

Aerodrome Auditorium

Tom Perry Drive

Narromine Aerodrome

The meeting commenced at 9.30 am

Attendance

Cr Peter Shinton Warrumbungle Shire Council (Chair)

Cr Chris Connor Wollongong City Council (Deputy Chair)

Cr Lilliane Brady (OAM) Cobar Shire Council (Deputy Chair)

Cr Jarrod Marsden Cobar Shire Council

Mr Steve Loane Warrumbungle Shire Council

Mr Ron Zwicker Wollongong City Council

Cr Liz McGlynn Bland Shire Council

Mr Robert Hunt Lachlan Shire Council

Cr Dennis Brady Lachlan Shire Council

Cr Owen Hasler Gunnedah Shire Council

Mr Andrew Spooner Campbelltown City Council

Cr Tony Ellis Narromine Shire Council

Cr Holee Jenkins Singleton Council

Cr John Martin (OAM) Singleton Council

M/S Ngaire Baker Newcastle City Council

Cr Jim Nolan Broken Hill City Council

Cr Michael Greenwood Parkes Shire Council

Cr Col Mitchell Wollondilly Shire Council

Mr David Henry Wollondilly Shire Council

Cr Bob Pynsent Cessnock City Council

Cr Sharon Wilcox Cabonne Shire Council

M/S Heather Nicholls Cabonne Shire Council


2016 in Condobolin.

Staff

Mr Don Tydd Executive Officer

M/S Julie Goodwin Accounts Administrator

Guests

Mr Derick Francis Bogan Shire Council

Mr Glenn Wilcox Armidale Regional Council/Life

Member

Mr Daniel Coulton Mining – CSG Communications Officer

NSW Farmers

Apologies

Cr Gordon Bradbery OAM Wollongong City Council

Cr Michael Banasik Wollondilly Shire Council

Mr Greg Lamont Narromine Shire Council

Cr Neil Pokoney Bland Shire Council

Cr Paul Hawker Campbelltown City Council

Cr Peter Bishop Upper Hunter Shire Council

Mr Brad Cam Mid Western Regional Council

Cr Rebecca Ryan Gunnedah Shire Council

Cr Nuatali Nelmes Newcastle City Council

Mr Eric Groth Gunnedah Shire Council

Cr Scott Ferguson Blayney Shire Council

Cr Allan Ewin Blarney Shire Council

1. Welcome to Guests

Chair, Cr Shinton welcomed Mr Glenn Wilcox (Life Member), Mr Derick Francis

(General Manager- Bogan Shire Council) and Mr Daniel Coulton (NSW

Farmers) to the meeting.

2. Welcome to Narromine Shire

Councillor Shinton invited the Narromine Shire Council Deputy Mayor,

Councillor Sue McCutcheon to provide a welcome to delegates on behalf of

Council.

Councillor McCutcheon welcomed delegates and reported that the

Thursday night dinner allowed her to hear many views on the mining industry.

Mining was a major industry in the Shire along with agriculture, stone fruits and

an emerging cherry industry. Prime lambs and beef also were prominate

industries through the leased council saleyards. Market gardens were also

prominent.

The Shire had two irrigation schemes with flood irrigation. Grants totalling

$115m had been made available to landholders to prevent leakage from

irrigation channels. A further $60m had been allocated by the government for

further works to make the irrigation industry more efficient. The lining of the

channels had reduces leakage from 40% loss of water to 6%. The Murray –

Darling Scheme had affected the irrigation industry in the Shire.

The local aerodrome featured gliding and an aircraft museum.


2016 in Condobolin.

The Shire featured a young population who were employed in the agricultural

industry. Many younger people were returning to Narromine which had a

reputation as a “green” town through the use of bore water.

Council had adopted a new flood policy resulting in new homes being

constructed above the highest known flood level.

Council would like to attract more industry to Narromine however the

closeness of Dubbo was a limiting factor. Council would also like to attract

further aviation industries to the local airport.

Council had taken up loans to ensure there were adequate funds to gravel

unsealed road and get farmers’ products to market.

Councillor McCutcheon spoke on other developments around the Narromine

Township and Shire including the Tomingley gold mine. Council and the

community have a good working relationship with the mining company and

management.

Following her address, Councillor McCutcheon answered several delegates’

questions.

Councillor Shinton thanked Councillor McCutcheon for her informative

presentation.

3. Apologies

16/2016 Resolved that the apologies be received and noted.

(Cr Wilcox/ Cr Jenkins)

4. Disclosures of Pecuniary Interests

17/2016 Resolved delegates now disclose any pecuniary interests and reasons

for declaring such interests in the matters under consideration at the meeting.

Ron Zwicker declared an interest through holding AGL shares.

5. Meeting Adjournment and Resumption

The Ordinary meeting was adjourned at 9 45am to allow the Special meeting

to be held.

Following the conclusion of the Special meeting at 9 48am the Ordinary

meeting resumed.

6.. Adoption of Minutes, Ordinary Meeting held Friday 19th February

2016,Parkes Room, Level 47, MLC Centre, Martin Place Sydney.


2016 in Condobolin.

18 /2016 Resolved that minutes of the Association’s Ordinary meeting held

Friday 19th February 2016, Parkes Room, Level 47, MLC Centre, Martin Place

Sydney the be received and noted.

(Cr D Brady/ Cr Connor)

7. Matters Arising From The Minutes

Nil

8. Introduction of New Delegate

Cr Lilliane Brady introduced Cobar Shire Council’s new delegate, Councillor

Jarrod Marsden.

9. Recommendations- Executive Committee meeting held 22nd April 2016

9.1. Review of Discussions between Association and NSW Minerals Council on

Planning Agreements (Formerly Known as Voluntary Planning Agreements)

Discussion

Cr Hasler spoke positively about the progress made with these documents. He

believed they should be adopted. However, the contribution models required

further work.

Cr Martin commented that he believed following the adoption of the

documents at today’s meeting they should be sent to member councils for

review and comment. The contribution to roads model should have input by

member council senior staff and a review by a consultant.

Cr Connor agreed with Councillor Martin. The MOU and Time Line documents

were acceptable and had been amended by the Panel independent of the

NSW Minerals Council. He made mention of the “stop the clock” in the time

line and also suggested the documents should be sent to member councils in

a business paper form. The Umwelt contributions model needed input from a

member council technical group as different councils have different needs.

He commented on the Executive Committee’s support for a review of the

roads model by a specialist group.

Councillor Lilliane Brady commented the Association had made great

progress with mining issues over the past 10 years and the organisation should

be proud of the progress made with this matter.

Steve Loane made comment on the engagement with the NSW Minerals

Council through the discussions on this matter by the appointed Panel. He


2016 in Condobolin.

also spoke of the current position of the Department of Planning in relation to

councils views. The NSW Minerals Council had taken a view on these matters

and councils’ operations had not been recognised in discussions up until

November 2016. He believed the Panel had been successful in achieving

results for the Association. The NSW Minerals Council was now taking notice of

the Association’s position through discussions with the Panel. If 80% of any

agreements could be generic this would allow the remaingin20% to be

flexible for the affected council.

There had been a marked change in the NSW Minerals Council’s attitude and

outcomes were now more beneficial to both parties.

Councillor Jenkins spoke on the change of attitude to this matter by the NSW

Minerals Council. The Panel was raising issues which were not previously

recognised by the NSW Minerals Council.

.Councillor Hasler again spoke on the progress made to date and the robust

but respectable discussions between the Panel and the NSW Minerals

Council. The member Councils needed to know about the progress made. In

the past he did not believe this information was being provided to councils

however, this was now not the case. He believed delegates must get the

message to their councils and asked delegates to support the motion.

David Henry commented that in the footnotes to the draft MOU, that item “a”

should refer to Part 4.1 of the Planning and Assessment Act and not Part 4.

19/2016 Resolved:

(1) The Memorandum of Understanding and Timeline documents be

approved and adopted with the documents then sent to all member councils

with a recommendation that they be reviewed and adopted. Further, if

necessary Executive Committee members make themselves available to

attend member council meetings if this matter is to be discussed.

(2) Any road contributions model be developed from member councils’

asset management systems and,

(3) If possible, a sub group of member council technical officers in association

with the Association’s consultant provide a recommendation on a roads

contribution model for the Executive Committee meeting to be held on 29th

July 2016.

(Cr Hasler/ S Loane)

9.2. Reappointment of Association Panel for Discussions with the NSW Minerals

Council


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Following discussion on the operations of the Panel to date and the need for

a review of its membership and possible need for continued expertise and

involvement of technical staff:

20/2016 Resolved:

(1) the following member council delegates be appointed to the

Association’s Panel:

Councillor John Martin

Councillor Owen Hasler

Councillor Hollie Jenkins

Mr Steve Loane

Mr Greg Lamont

(2) Councillor Bob Pynsent be appointed as the Chairperson for meetings

between the Panel and the NSW Minerals Council.

(Cr L Brady/ Cr S Wilcox)

9.3. Budget: Employment of Consultant OZEnvironmental

Discussion

It was noted the progress that had been made with the development of the

MOU and time line.

Steve Loane commented that the progress with this matter would be

beneficial to all local government in NSW through the efforts of the

Association. He also mentioned that the NSW Minerals Council was happy to

support the changes.

Councillor Martin spoke on the three meetings which had taken place to this

point in time but it would be now necessary to speed up the conclusion of the

negotiations.

21/2016 Resolved a further $20,000 be allocated to finalise the Planning

Agreement (formerly known as Voluntary Planning Agreements) project.

(Cr Hasler/ Cr Connor)

9-4. Withdrawal of Narrabri Shire Council from the Association

Discussion

Cr Hasler spoke in support of the development of an information pack.

22/2016 Resolved:


2016 in Condobolin.

(1) Narrabri Shire Council’s withdrawal from the Association be noted and the

matter of attracting new members be discussed in the review of the

Association’s strategic planning and,

(2) Following the September 2016 elections, the development of an

information pack on the Association’s activities for distribution to NSW councils

be investigated to encourage them to join the organisation.

(Cr Hasler/Cr Brady)

9.5. Collaboration and Information Sharing With NSW Farmers Organisation-

Mining and CSG Communications Project

23/2016 Resolved this matter be noted.

(Cr Hasler/ Cr Wilcox)

9.6. Trade Display Local Government NSW Annual Conference Wollongong

16th – 18th October 2016

24/2016 Resolved an equivalent amount of funds expended on attending a

Local Government NSW conference be allocated for promotional packages

to highlight the Association’s activities. All NSW councils to be targeted with

the packages with Executive Committee members to visit interested councils

if required to support the Association’s quest for new members.

(Cr Hasler/Cr L Brady)

9.7. Accounts Administrator’s Report and Financial Reports for Period 1st July

2016- 31st March 2016.

25/2016 Resolved the Accounts Administrator’s Report, financial reports for

period 1st July 2015 - 31st March 2016 and estimated budget for period 1 July

2015- 30th June 2016 be received and noted.

(Cr L Brady/ Cr D Brady)

10. Meeting Adjournment - Presentation by Mr Daniel Coulton, Mining and

CSG Communications Officer NSW Farmers.

At 10 30am, Chairperson Councillor Shinton welcomed Mr Coulton to the

meeting and invited him to make his presentation.

Mr Coulton explained:

The NSW Farmers project as it related to CSG and mining

The purpose of the project was to provide a trusted source of

information for farmers


2016 in Condobolin.

The NSW Farmers organisation aim is to provide all relevant information

in one format

This created an awareness and understanding of the issues.

The information had four objectives- to be accurate, factual, trusted

and unbiased

Funding for the year 2012-2014 was $500,000 and funding for 2014-2016

was $500,000

Mr Coulton through his presentation provided further detail as to his role

including the production of a suite of communication materials to provide a

guide to current mining issues and coal seam gas. This guide would be

released hopefully in May 2016.

He provided statistical details as to meetings that had been held throughout

NSW to assist NSW Farmers members. He had also attended agricultural field

days throughout NSW as well as establishing a presence through social media

and the internet. He was also available to attend public meetings to discuss

mining and CSG issues. Mr Coulton believed the project could be of

assistance to councils and staff. His contact number was 1300 794 000.

Following the conclusion of his presentation, Mr Coulton answered questions

from delegates on this project.

Councillor Hasler asked what role NSW Farmers had in opposing mining. Mr

Coulton explained the organisation was opposed to mining on prime

agricultural land.

Councillor Connor asked/commented:

(1) What was Mr Coulton’s background?

Mr Coulton gave his relevant details.

(2) What was his opinion on the recent Hume Coal decision? Mr Coulton gave

his opinion on this matter.

(3) The NSW Farmers attitude to wind and solar installations. Mr Coulton gave

details.

(4) The proposed guide should be searchable.

Councillor Nolan commented on hard rock and sand mining issues and

proposed wind farms in western NSW. Mr Coulton advised he has not been

contacted on these issues.

Councillor Nolan gave details of exploration for uranium in western NSW.

Steve Loane asked who could access the information.


2016 in Condobolin.

Mr Coulton advised NSW Farmers members and non members could obtain

the information through the organisation’s web site.

Councillor Shinton thanked Mr Coulton for his presentation which he believed

was very positive.

Meeting Resumption

The meeting resumed following the conclusion of Mr Coulton’s presentation.

11. Executive Officers Report (For Information)

26/2016 Resolved the Executive Officer’s Report for information be received

and noted.

(Cr Wilcox/Cr Jenkins)

12. General Business

12.1 Discussion Document – Local Government Rates

The document was discussed by delegates.

27/2016 Resolved the discussion document be received and noted.

(Cr Martin/ Cr L Brady)

The Executive Officer advised a submission on mining rates would be sent to

the IPART Inquiry this afternoon. The submission would be based on discussions

on this matter by delegates on behalf of their councils at Association

meetings over the past three years.

12.2 Options for Employment of the Association’s Executive Officer

Steve Loane raised the matter of options for the employment of the

Association’s Executive Officer following the conclusion of the current

employee’s contract later in 2016.

The Executive Officer left the meeting while this matter was discussed.

28/2016 Resolved a report by Greg Lamont, General Manager and Delegate

Narromine Shire Council (in consultation with the Chairperson, Councillor

Peter Shinton), be submitted to the next Executive Committee meeting to be

held on 29th July 2016 on the various employment options for the Association’s

Executive Officer.


2016 in Condobolin.

(S Loane / Cr L Brady)

12.3 Presentation to Member Councils of Draft Memorandum of Understanding

with NSW Minerals Council and Voluntary Planning Agreement Time Line

Documents.

29/2016 Resolved:

(1) The adopted Memorandum of Understanding with the NSW Minerals

Council and Voluntary Planning Agreement Time Line be forwarded to

member councils for their consideration,

(2) The member councils be asked to advise the Association by no later

than 22nd July 2016 of their acceptance or, rejection of these

documents and,

(3) The Chairperson be authorised to sign the Memorandum of

Understanding if there is positive agreement as notified to the

Association in writing by fifty percent (50%) plus one of member

councils.

(Cr Martin/ Cr Connor)

12.4 Provision of Association Minutes and VPA negotiation details to Local

Government NSW

Following discussion on this matter it was agreed that the Association’s

meeting minutes should be forwarded to Local Government NSW together

with details on current VPA negotiations with the NSW Minerals Council.

It was also agreed that the President of Local Government NSW, Councillor

Keith Rhodes should be invited to attend the Association’s meeting to be held

on Thursday 4th August 2016.


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12.5 Resources for Regions Program

Cr Greenwood asked what was the current situation with the Resources for

Region’s program.

The Executive Officer advised the first meeting of the Advisory Panel would be

held on Thursday 19th May 2016 in Sydney and he would be attending the

meeting as an invited Panel member. Councillor Hasler also provided details

of a conversation he recently had with the Minister in regard to current and

future funding for the program.

12.6 Association Strategic Planning

Steve Loans asked what was the situation regarding the review of the

Association’s strategic planning documents.

Cr Connor (Chairperson of the working party) advised some preliminary work

had been completed on the discussion document however finalisation of the

matter may be delayed until later in 2016.

There being no further business the meeting concluded at 11.50am.

The Minutes (Pages 1- 11) were confirmed at a meeting held on Thursday 4th

August 2016 and are a true and accurate record of proceedings of the

meeting held on Friday 13th May 2016.

………………………………………………………….

Cr Peter Shinton

Chairperson


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11.2 REPORT FROM THE MAYOR ATTENDING THE CENTROC BOARD

MEETING 12 MAY 2016 – PARLIAMENT HOUSE SYDNEY


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11.3 MINUTES OF THE WESTERN PLAINS REGIONAL DEVELOPMENT

EXECUTIVE MEETING – 25 MAY 2016

MINUTES OF THE WESTERN PLAINS REGIONAL DEVELOPMENT

EXECUTIVE MEETING 25th May 2016

HELD IN THE WPRD CONFERENCE ROOM

PRESENT: Anne Coffey, Dennis Brady, Robert Hunt, Samantha Parr, Des Manwaring, Luke

Taberner,

APOLOGIES: Simon Berryman, Patti Bartholemew, Rebecca Shephard, John Medcalf and

Steve Mansur

1.0 CONFIRMATION OF MINUTES

RESOLVED that the minutes of the WPRD meeting held 24th February 2016 be confirmed as

a true and correct record of that meeting (MANWARING/HUNT)

2.0 MATTERS ARISING

LSC funding agreement signed and sent off

Still to send thank you to Moore & Co solicitors

LINC balance is negative $64.81 (Anne to look at further)

(MANWARING/HUNT)

3.0 EO REPORT

Resolved: That Samantha Parr appointment to Executive Assistant Role Approved

(COFFEY/MANWARING)

Resolved: That Anne Coffey be appointed to EO in a voluntary capacity until enough

funds can be found to fund EO position

(MANWARING/BRADY)

Resolved: That Jo Fisher be reimbursed for half her travel costs to Dubbo

(BRADY/TABERNER)

Resolved: That Samantha and Heather to attend the Our Community Conference with the

use of VFFF funding

(BRADY/MANWARING)

Resolved: That new updated leases of current Tenants as tabled be approved.

(COFFEY/BRADY)

Resolved: That Jo Fisher appointment as Bendigo Bank Principal be approved.

(PARR/HUNT)

Resolved: That the Centrelink new contracts be accepted as tabled

(BRADY/PARR)

Resolved: That the Callara Theatre hire fee be $100 plus movie hire fee

(BRADY/PARR)

Resolved: That Anne approach Mike Turnidge to assist with or take over operation of Big

Screen in conjunction with WPRD.

(COFFEY/PARR)

Resolved: That the Youth Services report as tabled be approved

(MANWARING/COFFEY)


2016 in Condobolin.

Resolved: That Heather Blackley to not be charged for mobile calls (private calls) if bill

total is under $100/month

(BRADY/MANWARING)

Resolved: That the appointment of Georgina Jones as Youth Activity Office Lake

Cargelligo be approved

(MANWARING/COFFEY)

Resolved: That WPRD apply to Evolution Mining Community Partnership funding to

fund three years of lease and minor repairs for the Old Bowling Club as a Youth Centre

for Condobolin this year and Solar Panels, (possibly in partnership with the Shire

Community Funding) next year.

(COFFEY/HUNT)

Resolved: That the CTC purchase a photo machine

(COFFEY/BRADY)

Resolved: That the TAP report as tabled be accepted

(BRADY/COFFEY)

Resolved: That as VFFF has appointed Allyson Noll for CCO role to work out of the

Shire building and report to Shane Phillips at Lake Cargelligo the remainder of CCO

funds $30,159.12 be transferred to Lower Lachlan Community Services

(BRADY/MANWARING)

Resolved: That Funding Applications as tabled be approved

(HUNT/BRADY)

4.0 CORRESPONDANCE as noted in EO report. That inward be accepted and outward

confirmed. (BRADY/MANWARING)

5.0 FINANCIAL REPORT tabled & attached

Resolved That the loan received for the set up of the Bendigo Bank be repaid

(BRADY/MANWARING)

Pending: To report to Executive breakdown of donations in WPRD financials

(BRADY/COFFEY)

Resolved That the Treasurer (Anne) transfer 14-15 job balances and absorb as detailed

(COFFEY/HUNT)

Resolved: That the Financial Report be accepted as tabled and discussed.

(COFFEY/HUNT)

Meeting Closed 7:03pm


2016 in Condobolin.

12.0 CORRESPONDENCE

12.1 CATHERINE MARSHALL – SEEKING PETITION - MOBILE BLACK SPOTS


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2016 in Condobolin.

12.2 TOTTENHAM CENTRAL SCHOOL – REQUEST FOR ASSISTANCE –

UPGRADE OF SCHOOL GROUNDS


2016 in Condobolin.

12.3 AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION – JOINT

INFRASTRUCTURE STATEMENT – MAYOR TROY PICKARD - PRESIDENT


2016 in Condobolin.


2016 in Condobolin.

12.4 TULLIBIGEAL PICNIC RACE CLUB INC – LETTER OF APPRECIATION


2016 in Condobolin.

13.0 COMMON SEAL

14.0 QUESTIONS OF WHICH NOTICE HAS BEEN GIVEN


2016 in Condobolin.

15.0 CLOSED SESSION

15.1 NOTICE OF INTENTION TO DEAL WITH MATTERS IN CLOSED SESSION

It is necessary for Council to adopt a resolution to formalise its intention to deal with

certain matters in Closed Session. The report(s) are incorporated into the ‘CLOSED

SESSION’ section of the business paper circulated to Councillors.

The Local Government Act, 1993 requires the General Manager to identify those

matters which may be categorised as confidential in terms of Section 10A of the

Local Government Act, 1993.

Part 2 (c) information that would, if disclosed, confer a commercial advantage

on a person with whom the council is conducting (or proposes to conduct)

business.

Prior to considering the RECOMMENDATION the General Manager is to invite any

members of the public present to make any submissions as to why they consider the

matters should be dealt with in open session.

RECOMMENDATION

Following the CLOSED SESSION the Council will resume normal proceedings

and the Mayor will announce the details of any resolutions passed by Council

in CLOSED.