ordinary council meeting wednesday 24 may 2017 at 7.00pm … · 2018. 3. 28. · ordinary council...

Council Meeting Minutes Ordinary Council Meeting Wednesday 24 May 2017 at 7.00pm Gisborne Administration Centre 40 Robertson Street, Gisborne

TABLE OF CONTENTS

ITEM SUBJECT PAGE NO.

1.

Prayer 1

2.

Present 1

3. Apologies 1

4. Declaration of Conflicts of Interest

1

5. Mayor’s Report

2

6. Petitions

5

7. Adoption of Minutes

2

8. Record of Assemblies of Councillors

6

9. Deputations and Presentations to Council

10

Persons (Applicant and Objectors) who have made a submission on a land use and development application to be considered at this meeting may address the Council. The Chairperson will call for submissions in order of the items listed below and submitters will have three minutes only. At the conclusion of each submission, Councillors may wish to ask questions of the submitter.

10 Director of Planning and Environment PE.1 68 Knox Road, Romsey rezoning request PE.2 Black Hill Reserve Environmental

Management Plan

12

14

11. Chief Executive Officer CX.1 Health and Wellbeing Advisory Committee –

Appointment of members

CX.2 Hanging Rock Strategic Advisory Committee – report to Council from Meeting on 1 May 2017 CX.3 Small Community Grants Scheme

15

16 17

12. Director of Corporate Services CS.1 Contracts to be awarded as at 24 May 2017 CS.2 Procurement Policy 2017

17

18

CS.3 Report from the Audit Committee Meeting held on 17 May 2017

19

13. Director of Community Wellbeing

CW.1 Football netball oval lighting projects CW.2 State Government Community Sports

Infrastructure Fund 2018-19

19

20

14.

Assets and Operations Directorate Reports Nil

Questions from the Public

21 21

15. Notices of Motion No. 25/2016-17 No. 26/2016-17 No. 27/2016-17 No. 28/2016-17

22 10

23 24

16. Urgent or Other Business

24

17. Confidential Reports

24

Ordinary Council Meeting – Wednesday, 24 May 2017 MINUTES

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1. PRAYER: 7.00 pm The Mayor read the prayer

2. PRESENT:

Cr Jennifer Anderson (Mayor) West Ward Cr Henry Bleeck East Ward Cr Natasha Gayfer East Ward Cr Bill West East Ward

Cr Mandi Mees South Ward Cr Helen Radnedge South Ward Cr Andrew Twaits South Ward

Cr Roger Jukes West Ward Cr Janet Pearce West Ward In Attendance: Mr Peter Johnston Chief Executive Officer Mr Dale Thornton Director Assets and Operations Mr John Hausler Director Corporate Services Ms Karen Stevens Director Community Wellbeing Ms Sophie Segafredo Director Planning and Environment Mr Stephen Mahon Manager Council and Customer Services Mr Rod Clough Manager Recreation & Sport Ms Michelle Wyatt Coordinator Environment

3. APOLOGIES: Nil 4. DECLARATION OF CONFLICTS OF INTEREST:

Cr Twaits declared an indirect conflict of interest in Notice of Motion 26/2016-17 and the associated petitions being presented this evening which has arisen from a professional association

5. MAYOR’S REPORT:

The Mayor highlighted some recent happenings around the shire including: Turn on the lights at Kyneton Football Netball Club

On Saturday the 29th of April Cr Jukes and I, along with Member for Macedon Mary Anne Thomas, were invited to attend the first match under lights at the Kyneton Showgrounds. A celebration as Kyneton convincingly beat Castlemaine, but even if we hadn't won, it was a win to see State, council and community raised funding going towards the installation of lights to allow night training and matches to occur.

Opening of the new Bolinda Monegeetta Fire Station

On Sunday 30th of April Cr Gayfer, Cr. Bleeck, Cr West and myself enjoyed hearing the history of the fire station and it’s volunteer members , along with celebrating the awarding of service medals.


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Live4Life Launch

The official 2017 Live4Life celebration was held at Sacred Heart College in Kyneton on 2 May with over 600 Year 8 secondary school students in attendance. Whilst Live4Life, a unique rural youth mental health promotion strategy, was showcased, prizes were awarded to participants and all guests enjoyed the live entertainment. 2017 is the seventh year that Live4Life has been delivered in the partner schools across the Macedon Ranges Shire. I would like to thank Cr. Bill West for attending on behalf of councillors.

Romsey Neighbourhood House Mural Project Councillors were pleased to attend the launch of the Romsey Neighbourhood House Mural Project on the10th of May. The mural which comprises of a series of framed panels attached to the Romsey Neighbourhood House boundary wall is a reflection of works of community representatives - The project gives colour and vibrancy to the hub whilst capturing ideas of the community. The theme was all about sustainability. I would encourage everyone to take look. The project was funded by Bendigo Community Bank and Council, but fuelled completely by the great enthusiasm and volunteer work of the neighbourhood house team.

Community presentations to Council Whilst In Romsey at our Councillor briefing we heard from Kyneton Contemporary and Macedon Ranges Friends of East Timor. Both were very inspirational presentations. National Volunteer Week During National Volunteer Week Council held a morning tea event for its Visitor Information Centre volunteers. Cr West attended to represent the Councillors and thanked our VIC volunteers. Much of what happens around Macedon Ranges, including Council run activities, would not be possible without the ongoing commitment and dedication of volunteers and I would like to say thank you once again. Central Ranges Local Learning and Employment Network AGM Cr Pearce has been elected as the councillor representative to the board, and reported back the successful recipients of the recent award celebrations.

Emergency Fire Management meeting Cr Henry Bleeck attended this important meeting on behalf of councillors Braemar College Annual General Meeting Cr Henry Bleeck attended and reported back the progress Braemar is making at its second campus site, and plans for half the enrolled students to be attending there by 2018.


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Rural Councils Victoria Forum and Municipal Association of Victoria State Council I attended both these events held on Thursday 11th of May and Friday 12th of May in Melbourne. These meeting provide good updates on what these organisations are doing on our behalf, and an ability for our council to provide input into what we want them to achieve for us in the future. A variety of topics are discussed, including Regional partnerships, State and federal budget implications, and potential advocacy and work plan items. 2017 Youth Summit The 2017 Youth Summit was held in Kyneton on 13 May. The event was aimed at those aged between 17 and 25 who live, work or study in the Macedon Ranges and wanted to have a say on the issues that matter most to them. It was arranged entirely by our Youth Ambassadors supported by council staff. The summit is one way that younger voices can be heard to make a positive impact on the community. A second summit for 12-17 year olds will be arranged later in the year. Sustainable Gardening Also on 13 May Council hosted a workshop in Romsey on sustainable garden design. The workshop covered topics from site analysis, soil types, companion planting and garden zones, through to understanding how to attract wildlife to your property.

Launch of the Kyneton South Draft Investigation Framework plan Saturday 13th of May also saw our officers at the Kyneton Market to launch the consultation period for this project. There is a night workshop tomorrow, and a mid afternoon one the following week, details on our website. Trees for mum This year saw two events, co-ordinated by our local land care groups planting trees for mum in Kyneton and Woodend. A great way to remember someone whilst assisting in revegetating important areas of our shire.

Tourism Macedon Ranges Cr Twaits and Cr Radnedge joined tourism industry members for another fruitful discussion on ways to coordinate tourism offerings across the shire.

Heritage Council meeting

Cr Radnedge and I attended the regular heritage council meeting hosted this month by Kyneton. There was much talk about many of the projects proposed for Kyneton at present that have strong heritage values that the community desires to be protected.

IDAHOT Flag raising Last Wednesday Cr. Gayfer, who spoke on behalf of council, Cr. Pearce who spoke on behalf of the Safety committee, and Cr. Radnedge attended the annual flag


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raising in Kyneton in support of International Day Against Homophobia, transphobia and Biphobia.

Old Kyneton Hospital Site On Monday councillors met with the developer and officers to discuss the proposal put before Heritage Victoria to develop the old Kyneton hospital site. Submissions for the Heritage Victoria application have now closed. Newer Kyneton residents might not be aware of the proposal for the old Kyneton hospital site. The site has been in private ownership for more than a decade and a residential development, including apartments within the old building and about 60 other dwellings on the land around, is currently proposed by the land owners. Council and Heritage Victoria are assessing the merits of this proposal against the current applicable controls affecting the site.

Femmes and Velos Ride Sunday morning, despite the fog, I joined 22 dedicated female riders from Macedon Ranges and the Breeze Riders who came up from Melbourne to ride around the ranges. This group started in November to increase the confidence of female riders on the road and it was great to share our roads with a like minded group from the city.

Gisborne Annual Steam Rally and Tractor Pull On Sunday the sun was out in Gisborne, Scouts and Rotary were sizzling sausages, and SES were assisting with parking at the Gisborne Steam Park. Cr Radnedge, Cr Mees and myself called in to enjoy the family fun. All proceeds are donated back to the community of Gisborne.

The Kyneton Woodland Project Celebration Dinner

On the evening of Sunday the 21st of May I had the pleasure of attending the celebration dinner at Kyneton Mechanics Institute, to mark the end of this 5 year project, and launch the project map, which can be accessed on line to tell the stories of how much the project achieved. A true collaboration with Commonwealth and Council funding, North Central Catchment Management Authority support and land owners in the area just north of Kyneton who have worked hard to achieve restoration of native woodland vegetation on private land and roadsides to improve the quality of the landscape, not only for farming purposes, but for native flora and fauna to flourish. The war on weeds is never ending but this group, which I was involved in in the first few years, never tired of enthusiastically trying to connect to their land holdings and create a better landscape for future generations. A great way to mark International Day for biological diversity.

MoU signing between the Governments of Victoria and Timor-Leste

Last night I attended Parliament House to witness the signing of the renewal of the Memorandum of Understanding between the State Government of Victoria and Timor-Leste, representing Macedon Ranges, who form part of this agreement, and the Macedon Ranges Friends of East Timor (MRFoET), who have a sister city friendship with Turiscai.


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It was moved by Cr Jukes seconded by Cr West that the Mayors Report be received.

CARRIED Declaration of Conflict of Interest 7.12 pm Cr Twaits declared an indirect conflict of interest in the petitions regarding online gambling advertising to be presented this evening and Notice of Motion 26 / 2016-16 which has been proposed to be brought forward. This indirect conflict of interest has arisen from a professional association and Cr Twaits left the Council Chamber prior to these matters being considered.

6. PETITIONS

Cr Radnedge sought leave of Council to present a petition from the Friends of Mount Gisborne Nature Reserve regarding the declaration of the reserve as no dogs reserve ‘

It was moved by Cr Radnedge seconded by Cr Anderson that that leave be granted.

CARRIED

It was moved by Cr Radnedge seconded by Cr Gayfer that the petition signed by approx. 58 persons praying

‘ We the undersigned, request that the Mount Gisborne Reserve being the only nature conservation zone in the area be declared a NO DOGS reserve. The reserve is a sanctuary for eastern grey kangaroos, black wallabies, koalas, sugar gliders, brush-tailed phascogales, echidnas, blue tongue lizards and copperhead snakes and the presence of dogs even on leads poses a threat to the wellbeing of these native animals ’

Be received and referred to the consultation process in relation to the review and development of Council’s Domestic Animal Management Plan which is currently underway

CARRIED

The Mayor Cr Anderson sought leave of Council to present two petitions from the residents of the Macedon Ranges regarding online gambling advertising

It was moved by Cr Anderson seconded by Cr Pearce that leave be granted.

CARRIED

It was moved by Cr Anderson seconded by Cr Gayfer that the electronic petition supported by approx. 103 persons praying

‘ We object to the growing presence of gambling advertising in public places. The last straw was the appearance of a large sign ( over 2 metres high by 5 metres long ) promoting Bet365 online gambling in Campaspe Place on public parkland near to the Kyneton racecourse and next to the Campaspe River walk. As parents we object to this advertising in a public park where families and children gather and children play. As residents we object to public space being used for private gain and popular recreation place being disfigured by anti-social signage. As ratepayers we


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call on the Macedon Ranges Shire Council to protect out public places from such misuse and to ensure that gambling advertising is prevented on public lands, parks and playgrounds in the Shire’

Be received and subject to Council’s support of Notice of Motion 26/2016-17 at this meeting the petition be considered in conjunction with this process, and in the event that Notice of Motion 26/2016-17 is not supported the petition lay on the table and a report on the matter be presented to the July Council Meeting

CARRIED

In was moved by Cr Anderson seconded by Cr Pearce that the petition signed by approx. 227 persons praying

We the undersigned, ask that the sign advertising Bet 365 be removed from the public view in the parkland at Campaspe Place, Kyneton

Be received and it be noted that this sign has been removed since receipt of this petition

CARRIED 7.16 pm Cr Twaits returned to the meeting 7. ADOPTION OF MINUTES Ordinary Council Meeting: Wednesday 26 April 2017 Officer Recommendation:

That the minutes of the Ordinary Council Meeting of the Macedon Ranges Shire Council held on Wednesday 26 April 2017 as circulated be confirmed.

It was moved by Cr Twaits seconded by Cr Mees that the Officer Recommendation be adopted.

CARRIED 8. RECORD OF ASSEMBLIES OF COUNCILLORS – MAY 2017 Summary / Purpose

The purpose of this report is to provide the record of any assembly of Councillors, which has been held since the last Council Meeting, so that it can be recorded in the minutes of the formal Council Meeting. - Policy Context An amendment to the Local Government Act 1989, which came into effect on 24 September 2010 requires the record of any assembly of Councillors to be reported to the next practicable Council Meeting and recorded in the minutes (Refer Local Government and Planning Legislation Amendment Act 2010 – No. 58 of 2010 – Section 17). - Background Information The Local Government Act provides a definition of an assembly of Councillors where conflicts of interest must be disclosed.


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A meeting will be an assembly of Councillors if it considers matters that are likely to be the subject of a Council decision, or the exercise of a Council delegation and the meeting is: 1. A planned or scheduled meeting that includes at least half the Councillors (5) and a member of Council staff; or 2. Is an Advisory Committee of the Council where one or more Councillors are present. Note: Advisory Committee means any committee established by the Council, other than a special committee, that provides advice to (a) the Council, or (b) a special committee, or (c) a member of Council staff who has been delegated a power, duty or function of the Council under Section 98. Note: Only matters that are the subject of discussion and consideration at an Assembly will be listed. Incidental updates and information on matters will not be recorded. This requirement for reporting provides increased transparency and the opportunity for Councillors to check the record, particularly the declarations of conflict of interest. Report Outlined below are the details of assemblies of Councillors held since the last meeting.

1. Date / Time Type of Assembly

26 April 2017 10.30 am Councillor Briefing

Venue Gisborne Administration Centre

Present – Councillors West, Radnedge, Twaits, Pearce Jukes ( arrived 11.38 am ) Gayfer ( arrived 11.40 am ) Bleeck ( arrived 2.36 am ) Anderson ( arrived 4.30 am ) Mees ( arrived 4.30 am )

Present – Officers Peter Johnston, John Hausler, Karen Stevens, Sophie Segafredo, Stephen Mahon, Shane Power, Kylie Lethbridge, Shane Caruana, Rod Clough, Dean Frank, Luke Beattie, Michelle Wyatt, Scott Gilchrist, Rick Traficante

Items Discussed Presentation by Mark Hayes – Maddocks Future relationship with Daylesford Macedon Ranges Tourism Board Community Sports Infrastructure Fund – Expression of Interest National Disability Insurance Scheme Outdoor Pools Councillor / Officer Items Update

- Delegate report Black Hill Reserve Environment Management Plan Gisborne Botanical Gardens Master Plan Agenda Review


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Conflicts of Interest declared by Councillors and record of them leaving the meeting when the matter about which they declared the conflict of interest was discussed.

Did they leave the assembly?

Conflicts of Interest declared by officers

Nil Did they leave the assembly? N/A

Date / Time Type of Assembly

11.45am 10 May 2017 Councillor Briefing

Venue Romsey Community Hub

Present – Councillors Gayfer, Radnedge, Anderson, Pearce West ( arrived 11.55 am ) Twaits ( arrived 1.02 pm ) Mees ( arrived 3.18 pm )

Present – Officers Peter Johnston, Karen Stevens, Sophie Segafredo, Dale Thornton, John Hausler, Stephen Mahon, Jill Karena, Suzane Becker, Gareth Hately, Phillip Shier, Rick Traficante, Corinne Farley

Items Discussed Presentation by Kyneton Contemporary Presentation by Macedon Ranges Friends of East Timor Inc Strategic Planning Matters

- Knox Road, Romsey - Black Forest Sawmill - Kyneton South Framework Plan

Planning Matters - 45 High Street, Woodend - 13 Urquhart Street, Woodend - 129 High Street, Woodend

Tender Evaluation – Process, Tools and Training Councillor Items / Officer Updates

- Reports to be presented to the May Ordinary Council Meeting

- Small Community Grants - Delegates Reports - Road Management Plan - Rates / Essential Services - Rural Council Victoria Membership


Cr Anderson declared a direct conflict of interest in the planning matter at 129 High Street, Woodend due to her ownership of property in close proximity to the subject land. Cr Twaits declared a direct conflict of interest in the Road Management Plan item due to him being a submitter to the Plan. Did they leave the assembly? Cr Anderson – Yes Cr Twaits - Yes


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Nil Did they leave the assembly? n/a


17 May 2017 12.45 pm Councillor Briefing


Present – Councillors Anderson, Twaits, Pearce, Jukes, West, Radnedge ( arrived 1.15pm ) Gayfer ( arrived 1.50pm ) Mees ( arrived 4.00 pm )

Present – Officers Peter Johnston, John Hausler, Dale Thornton, Sophie Segafredo, Karen Stevens, Stephen Mahon, Gareth Hately, Phillip Shiers, Matt Irving, Robert Szymanski, Michelle Wyatt, Rod Clough

Items Discussed Presentation by Black Forest Sawmill Presentation by Knox Road Proponent Kyneton Movement Network Study Woodend Community Centre Proposal Planning Matters

- Old Kyneton Hospital - 51 Glen Echo Court - Kyneton Primary School site

Councillor Items / Officer Council Meeting Agenda Item Questions / Discussions




Nil Did they leave the assembly? No


17 May 2017 7.00 pm Health & Wellbeing Advisory Committee


Present – Councillors Pearce, Anderson, Gayfer, Radnedge

Present – Officers Shane Power, Anne-Louise Lindner, Althea Jalbert, Kate Strahan, Stephen Mahon

Items Discussed Development Domestic Animal Management Plan Nature Strip Landscaping Policy Council Plan and Budget and Strategic Resource Plan


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The Manager Council & Customer Services advised Council of a number of minor changes to the Assembly Reports as follows. 1. The National Disability Insurance Scheme was discussed at the 26 April

Assembly 2. The timing notations in the Assembly Report of the 26 April be amended

from pm to am. 3. A typographical mistake / duplication of words on the conflict of interest

declaration by Cr Anderson on the 10 May, and 4. VicSmart was not discussed at the 17 May Assembly whilst the Kyneton

Primary School site was discussed.

The Assembly Reports above have been amended accordingly

Officer Recommendation:

That Council endorse the record of assemblies of Councillors as outlined in this report.

It was moved by Cr Pearce seconded by Cr Bleeck that the Officer Recommendation be adopted.

CARRIED 9. DEPUTATIONS AND PRESENTATIONS TO COUNCIL Nil

The Mayor advised that Notice of Motion 26/2016-17 would be brought forward and dealt with at this time.

Declaration of Conflict of Interest 7.21 pm Cr Twaits declared an indirect conflict of interest in Notice of Motion 26 / 2016-16 which has arisen from a professional association and left the Council Chamber prior to this matter being considered. Notice of Motion No: 26/2016/217 – Cr Natasha Gayfer

That Council:

1. Request that a report be presented to the July Council Meeting on the

process of developing a mechanism to address signage in the shire,

which includes:


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1.1 How Council may establish community standards and expectations on

commercial and community signage with reference to issues such as

gambling, and gender, racial and sexual equality

1.2 How Council may identify business and corporate organisations’

expectations relating to commercial and community signage

1.3 How Council would identify the existing planning and regulatory

controls that apply to the placement of signage on private and public

lands and what further policy and/or guidelines would be required to

support Council’s objectives

1.4 How Council should engage with community groups, sporting clubs,

public organisations and business, tourism and corporate

organisations on this task

1.5 Recommendations for an appropriate mechanism to address these

issues

1.6 The timeframes and resources required to complete this development.

It was moved by Cr Gayfer seconded by Cr Radnedge

That Council:

1. Request that a report be presented to the July Council Meeting on the


which includes:

1.1 How Council may establish community standards and expectations on

commercial and community signage with reference to issues such as

gambling, and gender, racial and sexual equality




controls that apply to the placement of signage on private and public

lands and what further policy and/or guidelines would be required to

support Council’s objectives

1.4 How Council should engage with community groups, sporting clubs,

public organisations and business, tourism and corporate



issues

1.6 The timeframes and resources required to complete this development.

CARRIED UNANIMOUSLY Cr Gayfer sought leave of Council to briefly address Council on this matter.

It was moved by Cr Gayfer seconded by Cr Anderson that leave be granted. CARRIED

7.24 pm Cr Twaits returned to the meeting.


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10. PLANNING AND ENVIRONMENT REPORTS: Report No: Report Title: PE.1 68 Knox Road, Romsey rezoning request

Synopsis:

Council has received a rezoning request, affecting land at 68 Knox Rd, Romsey. The land is triangular in shape and bounded by Knox Road, Melbourne - Lancefield Road and the developing Lomandra Estate to the north. The site is 27.31 hectares and is currently used for farming and grazing purposes. The proponent for the amendment is the Romsey Property Group, being the current developers of the existing Lomandra Estate. The amendment request was lodged with Council on the 8 February 2017. The amendment involves rezoning land from Rural Living Zone to General Residential Zone with application of the Development Plan Overlay to facilitate Phase 2 of the Lomandra Estate. An indicative Lomandra Phase 2 Concept Plan has been submitted with the amendment request which shows a proposed 155 lot subdivision, with residential lots having an average size of 1118m2, which is consistent with the current density of development of the existing Lomandra Estate.

The amendment was lodged with the following supporting documentation:

Indicative Concept Plan – Lomandra Phase 2

Traffic Engineering Report

Romsey Residential Demand and Supply Assessment and Infrastructure

Contributions

Service Infrastructure Report

Acoustic Assessment

Cultural Heritage Advice

Vegetation and Biodiversity Assessment

As part of the proponent’s strategic justification for the amendment a land supply and demand analysis report was provided. The analysis suggests that the Romsey Township is currently below the state planning policy requirement of providing a sufficient residential land supply of at least 15 years. This is placing pressure on meeting the current high demand for housing in Romsey and has reduced the supply in the current Lomandra Estate to a capacity of less than 2 years.

The proponent’s Residential Land Demand and Supply report undertaken by Urban Enterprises, suggests that even if the amendment is supported, by the time the amendment is approved, it will take at least 2 – 3 years for housing to reach the market. By this stage housing land supply in Romsey would be between 7 – 13 year supply levels.

The Romsey ODP sets the strategic planning framework for the township. The Romsey ODP was adopted by Council in 2009 and introduced as a local policy (Clause 21-13.4) into the planning scheme in 2012. The proposed amendment


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site sits outside the township boundary, even though it presents as a logical extension of the existing Lomandra Estate. Council officers have highlighted the need to review the Romsey ODP given changing circumstances which include the need to review the adequacy of land supply, increasing demand for housing and potential to review the town’s current boundaries. The review of the Romsey ODP is included within Council’s draft budget as part of “Structure Plan Reviews” and is reliant on external supporting funding from the Victorian Planning Authority (VPA). (A funding application is being prepared to seek resources from the VPA as part of the Streamlining for Growth Program).

The need to review of the Romsey ODP has been identified in the work plan to implement the recommendations of the Macedon Ranges Protection Advisory Committee (MRPAC) Report. Critical to implementing the recommendations of the Minister’s MRPAC report is the need for Council in partnership with DELWP and VPA to review the Macedon Ranges Localised Planning Statement and include framework plans which set long-term settlement boundaries, based on structure planning work. Once set, the settlement boundaries within the LPS will require Parliamentary approval for any revision.

Given the settlement boundaries for each town will be included within a new Localised Planning Statement, towns which require structure plan reviews, such as Romsey, need to be addressed before long-term (legislated) settlement boundaries can be determined. An interim settlement boundary is proposed for Romsey until structure-planning work is completed.

In light of this imminent structure planning work for the Romsey Township to be undertaken by Council in partnership with DELWP and the VPA it is recommended that Council does not support the amendment request nor seek authorization from the Minister to prepare and exhibit the proposed amendment. It is considered premature to support the amendment request until this work has been undertaken and completed (estimated completion being mid 2019). This proposal should be further considered as part of this structure plan review work.

This strategic work will take two years to complete to rezoning stage as identified in the State Government Work Plan to implement the recommendations of the MRPAC report. It is considered that keeping to this timeframe will not create significant residential land supply shortages and demand pressures in Romsey Township.


That Council resolves to not support the request to seek authorisation from the Minister for Planning to prepare and exhibit an amendment to the Macedon Planning scheme to rezone 68 Knox Rd, Romsey from Rural Living to General Residential Zone with a Development Plan Overlay based on the following grounds: 1. The proposed amendment is outside the Romsey Township Boundary 2. The strategic merit of the amendment proposal would require

assessment as part of the review of the Romsey Structure Plan. 3. That the request be considered as part of the structure plan review

of Romsey Township


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It was moved by Cr Jukes seconded by Cr Mees that the Officer Recommendation be adopted. The motion was put and carried. Cr Bleeck requested a division For - Cr’s Anderson, Jukes, Radnedge, Mees, Twaits, West, Gayfer, Pearce (8) Against – Cr Bleeck (1) CARRIED

Report No: Report Title: PE.2 Black Hill Reserve Environmental Management Plan Synopsis:

The Black Hill Reserve Environmental Management Plan establishes a vision and set of objectives for the reserve as well as a program of actions to achieve the vision. Preparation of the Plan commenced in 2015. Progress was delayed due to a bushfire on 7 January 2015 which affected approximately 80% of the reserve. The draft Plan was completed in late 2016 and released for public feedback between 2 December 2016 and 11 February 2017. The closing date for submissions was subsequently extended to 10 March 2017 in response to a request from the Friends of Black Hill Reserve. The consultation process included distribution of a community feedback form / survey (paper and electronic versions) as well as an invitation to make a separate submission. Altogether 114 feedback forms were received and 11 submissions. Overall the community expressed support for the vision and recommendations of the draft Management Plan, seeking protection of the reserve’s passive recreation role, natural beauty, serenity, views and native flora and wildlife. Key issues raised by the community include investigating installation of a predator proof fence, completion of a preliminary Aboriginal heritage study, exploration of a threatened species re-introduction program, postponing revegetation activities, governance arrangements for the reserve and whether orienteering should be permitted.

A summary of the community feedback is provided in Attachments 2 and 3. Changes proposed in response to the community’s feedback are shown in “track changes” in Attachment 1.


That Council: 1. Adopt the Black Hill Reserve Environmental Management with the

changes shown in Attachment 1; and


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2. Commence implementation of the adopted plan in conjunction with the Friends of Black Hill and local community, subject to budget allocations

It was moved by Cr Radnedge seconded by Cr Gayfer That Council:

1. Adopt the Black Hill Reserve Environmental Management Plan ( EMP) as per Attachment 1, but with the following additional changes: a. Replace references to the Brush-tailed Rock Wallaby re-

introduction Project with the ‘ Brush-tailed Rock Wallaby Introduction Project’

b. Replace Recommendation 44 with ‘ Conduct research into successful reserve fencing that allows for the movement of native wildlife and prevents cats and other pest animals from entering the reserve’

c. Replace Recommendation 69 with ‘ Conduct additional community engagement about possible support for threatened species introduction programs with the aim of addressing some of the queries raised during the community consultation for the draft EMP’ Allocate the lowest priority to this action in the Action Plan in Part 2 of the EMP

d. Replace Recommendation 1 in Part 2 to read ‘ Undertake a comprehensive review of the Environmental Management Plan in 2020. Monitor the implementation of the plan in the meantime and consider making any updates as required, via a Council resolution, including to the actions and species list.

e. Update the recommendation numbers and correct typographical errors as required.

2. Commence implementation of the adopted plan in conjunction with

the Friends of Black Hill and local community, subject to budget allocation

The motion was put and carried Cr Jukes requested a division For – Cr’s Radnedge, Mees, Twaits. Anderson, Gayfer and Pearce (6) Against – Cr’s West, Bleeck and Jukes (3)

CARRIED 11. CHIEF EXECUTIVE OFFICER’S REPORTS: Report No: Report Title: CX.1 Health and Wellbeing Advisory Committee – Appointment of

Members Synopsis:

At the 25 June 2014 Ordinary Council Meeting Council established the Macedon Ranges Health & Wellbeing Advisory Committee (HWBAC).


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Community members and Councillor Delegates were formally appointed to the Committee at the 24 September 2014 Ordinary Council Meeting. Half of the first term community members were appointed for a four year term, expiring in October 2018 and half for a two year term, expiring in October 2016.

After the inaugural appointments, subsequent appointments of Councillor Delegates to the Committee were managed through the appointment of councillor delegates to external bodies/committees report that is presented annually to Council in November. This report provides Council with an update on community membership to the Committee and recommends appointing some existing members for an extended term and two new members to fill casual vacancies.


1. Appoint HWBAC members Kristina Nelson, Geoff Caddick, Nicole Laurie and Tony Croke formerly appointed for a two year term commencing 24 September 2014 for an additional term expiring October 2018; and

2. Reappoint Kyle Hayes for an additional term expiring October 2018, Lily O’Sullivan as Youth Ambassadors for a term expiring October 2018.

It was moved by Cr Pearce seconded by Cr Gayfer that the Officer Recommendation be adopted.

CARRIED

11. CX.2 Hanging Rock Strategic Advisory Committee report to Council from Meeting on 1st May 2017

Synopsis:

The Hanging Rock Strategic Advisory Committee (HRSAC) is an Advisory Committee of the Macedon Ranges Shire Council. It was established by resolution of Council on 27 July 2016 to provide advice to Council in its capacity as the Committee of Management of the Hanging Rock Reserve, a State Government asset under the Crown Lands (Reserves) Act 1978. The charter and membership of the HRSAC was confirmed by resolution of Council on 23 November 2016. The minutes of all HRSAC meetings incorporating any recommendations to Council from the HRSAC will be formally presented to the next available Ordinary Council Meeting. Any such recommendations shall be presented to Council with a Council Management comment.


That the unendorsed minutes of the Hanging Rock Strategic Advisory Committee meeting of 1 May 2017 be noted and Council notes there are no recommendations from of the Hanging Rock Strategic Advisory Committee meeting of 1st May 2017.


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It was moved by Cr Jukes seconded by Cr Bleeck that the Officer Recommendation be adopted.

CARRIED

11. CX.3 SMALL COMMUNITY GRANT SCHEME – CONSIDERATION

OF GRANT APPLICATIONS Synopsis:

Council at its March 2013 Ordinary Council Meeting endorsed the guidelines which govern the Small Community Grant Scheme. Not-for-profit community groups can apply for small financial donations via this scheme. Applications are evaluated and presented to Council as they are received. The grants are offered to assist projects/initiatives that are unlikely to be funded through existing funding schemes. Applications can be made at any time of year1 and generally are processed within 3–4 weeks.

The Manager Council & Customer Services advised Council on a number of

typographical errors in the report and noted that the Officer Recommendation is correct.


That Council endorse the following applications for funding:

a. Romsey Mechanics Institute—Safer cleaning storage: $950 b. Woodend Red Cross Toy Library—science, technology,

engineering and maths (STEM) toys: $1300 c. Kyneton Community and Learning Centre—Kyneton boomerang

bags: $1500 d. Romsey Golf Club—plants for stability, food and habitat :$900 e. Probus Kyneton—equipment for guest speaker program: $500 f. Babes & Picnics—venue hire for winter 2017 program: $1000

It was moved by Cr Bleeck seconded by Cr Jukes that the Officer Recommendation be adopted.

CARRIED 12. CORPORATE SERVICES REPORTS: Report No: Report Title: CS.1 Contracts to be awarded as at 24 May 2017 Synopsis:

Council’s delegated authority to its officers to award a contract is controlled by the financial value of the contract. The various financial limits of the authority are specified in Appendix 1 of the Procurement Policy.


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The following report indicates whether or not delegated authority to award the contract is expected to exist. It also presents Council with the opportunity to (a) specifically grant delegated authority to the Chief Executive Officer and (b) specifically review delegated authority in any instance where Council deems it appropriate. Officer Recommendation: That Council: 1. Notes that the following contracts will be awarded by Council officers

under delegated authority:

A17.867 Provision of Loan Borrowings

A17.869 Corporate Printed Stationery

2. Grant delegated authority to the Chief Executive Officer to award Contract C18.861 - Cleaning Council Facilities

It was moved by Cr Anderson seconded by Cr Bleeck that Council:

1. Notes that the following contracts will be awarded by Council officers under delegated authority: · A17.867 Provision of Loan Borrowings · A17.869 Corporate Printed Stationery

2. Determine the award of Contract C18.861 - Cleaning Council Facilities at a

Council meeting following the completion of the tender evaluation process, given the contract value exceeds the CEOs delegated authority.

The motion was put and carried. Cr Jukes requested a division For – Cr’s Anderson, Radnedge, Mees, Twaits, West, Bleeck, Gayfer and Pearce (8) Against – Cr Jukes (1) CARRIED

Report No: Report Title: CS.2 Procurement Policy 2017

Synopsis:

The genesis of the Procurement Policy is the Local Government Act, which states in Section 186A that Council (a) must have a Procurement Policy, (b) must comply with its Procurement Policy and (c) must review its Procurement Policy at least once in each financial year. Council adopted its most recent version of the Policy in February 2016, during the 2015/16 financial year. During the 2016/17 annual review of the Policy, it was determined that the Policy needed to be updated. The updated Draft Procurement Policy 2017 is now attached.


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Officer Recommendation: That Council adopts the Procurement Policy 2017.

It was moved by Cr Mees seconded by Cr Anderson that the Officer Recommendation be adopted with the addition a further 2 points to read that Council

1. Establish a way of measuring and reporting on the influence the

tendering mandatory environment criteria has in selecting tender proponents and any associated varying outcomes for the environment; and

2. Report back in 6 months on the impact that the current 2017 Procurement Policy environmental benefit tender criteria is having on tendering decisions.

CARRIED Cr Mees sought leave to briefly address Council on this matter

It was moved by Cr Mees seconded by Cr Anderson that leave be granted.

CARRIED

12. CS.3 REPORT FROM THE AUDIT COMMITTEE MEETING HELD ON 17 MAY 2017

Synopsis: The most recent Audit Committee meeting was held on 17 May 2017 and the Minutes from that meeting have been distributed to all Councillors. The meeting discussed a number of different matters including the rolling internal audit program, the Statutory Planning Internal Audit, the Disaster Recovery Planning Review Internal Audit, the 2017/18 – 2019/20 Strategic Audit Plan and the 2017/18 Budget.


That Council note the report together with the minutes from the Audit Committee meeting held on 17 May 2017.

It was moved by Cr Twaits seconded by Cr Bleeck that the Officer Recommendation be adopted.

CARRIED 13. COMMUNITY WELLBEING REPORTS: Report No: Report Title: CW.1 Football netball oval lighting projects Synopsis:

Council currently has two projects underway to upgrade oval and netball court lighting at Gilbert Gordon Oval in Woodend and Tony Clarke Reserve in Macedon.


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Both projects have confirmed Sport and Recreation Victoria funding of $100,000 each and also include a contribution of $70,000 each from the two principal senior football netball clubs at each reserve. Council funds for the Woodend project are included in the 2016/17 Council budget whilst the Council funds for the Macedon project are included in the draft 2017/18 Budget. Both clubs have approached Council seeking financial support via a loan guarantee to fund part of their contribution of up to $50,000 although it is likely to be less with fund raising currently occurring. Council has in the past supported loans to sports clubs for such projects subject to an assessment by Council’s Manager of Finance of the individual club’s capacity to meet the loan repayment commitments. An assessment of the Woodend Hesket Football Netball Club finances has occurred.


That Council: 1. Agree to act as guarantor for a bank loan of up to $50,000 to the

Woodend Hesket Football Netball Club to enable the club to makes its contribution to the Gilbert Gordon oval and netball lighting project; and

2. Agree to act as guarantor for a bank loan of up to $50,000 to the Macedon Football Netball Club subject to approval by the Manager of Finance and confirmation of Council’s commitment to the project in the 2017/18 budget to enable the club to makes its contribution to the Tony Clarke Reserve oval and netball lighting project.

3. Directs officers to develop a loan guarantee policy for their consideration to guide future requests for Council to act as loan guarantor.

It was moved by Cr Jukes seconded by Cr Bleeck that the Officer Recommendation be adopted.

CARRIED

Cr Jukes and Twaits sought leave to briefly address Council on this matter

It was moved by Cr Jukes seconded by Cr Twaits that leave be granted.

CARRIED Report No: Report Title: CW.2 State Government Community Sports Infrastructure Fund

2018-19

Synopsis:

The State Government’s 2018-19 Community Sports Infrastructure Fund (CSIF) is an annual funding program that provides grants for planning, building and improving local community sport and recreation facilities. In March this year, Council invited Expressions of Interest (EOI) from local sporting clubs, and officers have undertaken a process to ascertain projects to


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submit to the various funding categories, with the aim to maximise the chances of success in this highly competitive program. A range of projects have been recommended for EOI submission to the CSIF. The remaining projects are to be referred to alternative funding programs.


1. That Council submit the following applications to the 2018/19 round of

the Community Sports Infrastructure Fund as detailed in Table 2 of this report:

Gisborne Tennis Club – lights and court resurfacing.

Kyneton Soccer Club – ground lighting.

Malmsbury Cricket Club – cricket facility upgrade.

Gardiner Reserve – upgrade facilities to cater better for female participation.

Retrofit existing change rooms at Macedon, Riddells Creek and Lancefield.

2. That Council thank the following clubs for their expression of interest in

applying to the Community Sports Infrastructure Fund, advise them that they were unsuccessful on this occasion and refer them to alternative funding programs:

Kyneton Football Netball Club

Kyneton Pony Club

Kyneton Adult Riders Club

IR Robertson Reserve users

Macedon Ranges Croquet Club It was moved by Cr Mees seconded by Cr Pearce that the Officer Recommendation be adopted.

CARRIED

14. ASSETS AND OPERATIONS DIRECTORATE REPORTS:

Nil Suspension of Standing Orders

8.23 pm It was moved by Cr Jukes seconded by Cr Radnedge that standing orders be suspended to consider questions from the public.

CARRIED Questions from the Public Name Russell Mowatt Question The GisBus service was introduced by the State Government

Department of Transport as trial service, which commenced on 19 January 2009 for the Gisborne District. This trial service was extended a number of times, however it was confirmed as a permanent route service in 2014 which caters for approx. 5000 plus passengers per month.


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As a result of this well utilised bus service has Council received any official notification from the State Government Minister for Transport the Hon Jacinta Allan MP and the local MP Mary-Anne Thomas for the commencement of the stage two process for this service?

This stage two service would incorporate an all day and limited weekend

services. Currently the Gisbus service only caters for morning and late afternoon / evening peak periods during the week.

If no response has been received by Council from the Minister or local

MP will Council be writing to the State Government seeking the introduction of this stage two process which will cater for the current population of the Gisborne District which stands in excess of 13000 residents and those yet to arrive in the future?

Response The Chief Executive Officer advised that Council will need to check the

status of any discussions with the relevant State Government Officers and the local MP Mary-Anne Thomas and a response will be provided to Mr Mowatt by the end of the week

Resumption of Standing Orders

8.25 pm It was moved by Cr Pearce seconded by Cr Radnedge that standing orders be resumed.

CARRIED 15. NOTICES OF MOTION

Notice of Motion No. 25/2016-17 – Councillor Mees That council:

Investigate options to protect the airspace at and surrounding Kyneton

Airfield to improve the safe operation of aircraft, with a view to

ensuring all obstacles, including any pre-existing, natural or manmade,

are maintained well-below Obstacle Limitation Surfaces

Seek to complete the Kyneton Airfield Master Plan promptly, and

embed planning objectives and principles to safeguard Kyneton

Airfield airspace into the Macedon Ranges Planning Scheme.

It was moved by Cr Mees seconded by Cr Gayfer That council:

Investigate options to protect the airspace at and surrounding Kyneton

Airfield to improve the safe operation of aircraft, with a view to

ensuring all obstacles, including any pre-existing, natural or manmade,

are maintained well-below Obstacle Limitation Surfaces

Seek to complete the Kyneton Airfield Master Plan promptly, and

embed planning objectives and principles to safeguard Kyneton

Airfield airspace into the Macedon Ranges Planning Scheme.

CARRIED


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Notice of Motion No: 26/2016/217 – Cr Natasha Gayfer That Council:

1 Request that a report be presented to the July Council Meeting on the


which includes:

1.1 How Council may establish community standards and expectations

on commercial and community signage with reference to issues

such as gambling, and gender, racial and sexual equality




controls that apply to the placement of signage on private and

public lands and what further policy and/or guidelines would be

required to support Council’s objectives

1.4 How Council should engage with community groups, sporting

clubs, public organisations and business, tourism and corporate



issues

1.6 The timeframes and resources required to complete this

development.

This Notice of Motion was dealt with earlier in the meeting.

Notice of Motion No: 27/2016/217 – Cr Roger Jukes

That council review the following sections in Local Law # 10 Part 3

Clause 21 use of scare guns

Clause 24 Motorised Recreation Vehicle. That council under take this review in the next 8 months. It was moved by Cr Jukes seconded by Cr West

That council review the following sections in Local Law # 10 Part 3

Clause 21 use of scare guns

Clause 24 Motorised Recreation Vehicle. That council under take this review in the next 8 months. The motion was put and lost Cr Jukes requested a division For – Cr’s Twaits, West and Jukes (3)


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Against – Cr’s Anderson, Radnedge, Bleeck, Gayfer, Mees and Pearce (6) LOST

Notice of Motion No: 28/2016/217 – Cr Andrew Twaits

That Council instruct officers to investigate the introduction of a special interest number plate promoting the Macedon Ranges, with the scope of such investigation to include cost, potential levels of demand, design options and other matters considered relevant by officers.

It was moved by Cr Twaits seconded by Cr Bleeck

That Council instruct officers to investigate the introduction of a special interest number plate promoting the Macedon Ranges, with the scope of such investigation to include cost, potential levels of demand, design options and other matters considered relevant by officers.

CARRIED UNANIMOUSLY 16. URGENT AND OTHER BUSINESS

Nil 17. CONFIDENTIAL REPORTS

Nil Closure of Meeting The meeting closed at 9.08 pm

Councillor Jennifer Anderson Mayor

ordinary council meeting wednesday 24 may 2017 at 7.00pm … · 2018. 3. 28. · ordinary council...

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